5 Phases Over Approximately 9 Months
Proposed Community Advisory Committee
Work Plan and Schedule
1 Months 1-2
Committee Organization
& Project Orientation
The CAC will receive orientation
and background information
regarding the City Hall evaluation
process.
Information that the Committee
will receive includes:
Committee roles and
responsibilities;
City Hall history and existing
conditions;
Project goals, evaluation
criteria, and schedule;
Existing facility conditions and
operational challenges;
Consultant studies and public
engagement plans.
2 Months 2-4
Space Needs Assessment
& Community Priorities
Review analyses related to current
and future municipal facility needs
and assist in identifying
community priorities.
Information that the Committee
will receive includes:
Space Needs Assessment and
Fit Plan;
Current and future staffing
and service delivery
requirements;
Accessibility, technology,
customer service, and
operational needs;
Community outreach
strategies;
Plan for public workshops,
surveys, and stakeholder
engagement activities.
3 Months 3-5
Alternatives Development
& Evaluation
The CAC will review and provide
feedback regarding alternatives
for the future of City Hall.
Information that the Committee
will receive includes:
Conceptual alternatives and
feasibility analyses;
Operational functionality and
public accessibility;
Sustainability opportunities
and community impacts;
Discussion of implementation
considerations and project
risks.
4 Months 6-7
Financial Analysis &
Comparative Evaluation
The CAC will review consultant
analyses regarding the financial
implications of each alternative.
Information that the Committee
will receive includes:
Preliminary capital cost
estimates;
Estimated lifecycle and
maintenance costs;
Funding options, financing
considerations, and project
risks;
Comparative evaluation of
alternatives based upon
technical findings and
community priorities.
5 Months 8-9
Advisory Findings &
Recommendations
The CAC will develop advisory
findings and recommendations
for consideration by the City
Council.
During this phase, the Committee
will:
Review community outreach
results;
Discussion of strengths and
challenges associated with
each alternative;
Development of advisory
findings and
recommendations;
Review a presentation of a
final advisory report to the
City Council.
* Schedule may be adjusted based on consultant timelines, public outreach efforts, and City Council direction. 1 Months 1-2
Committee Organization
& Projo ect Orientation
The CAC will receive orientation
and background information
regarding the City Hall evaluation
process.
Information that the Committee
will receive includes:
Committee roles and
responsibilities;
City Hall history and existing
conditions;
Projo ect goals, evaluation
criteria, and schedule;
Existing facility conditions and
operational challenges;
Consultant studies and public
engagement plans.
2 Months 2-4
Space Needs Assessment
& Community Priorities
Review analyses related to current
and future municipal facility needs
and assist in identifyff ing
community priorities.
Information that the Committee
will receive includes:
Space Needs Assessment and
Fit Plan;
Current and future staffff ing
and service delivery
requirements;
Accessibility, technology,
customer service, and
operational needs;
Community outreach
strategies;
Plan for public workshops,
surveys, and stakeholder
engagement activities.
3 Months 3-5
Alternatives Development
& Evaluation
The CAC will review and provide
feedback regarding alternatives
for the future of City Hall.
Information that the Committee
will receive includes:
Conceptual alternatives and
feasibility analyses;
Operational functionality and
public accessibility;
Sustainability opportunities
and community impacts;
Discussion of implementation
considerations and projo ect
risks.
4 Months 6-7
Financial Analysis &
Comparative Evaluation
The CAC will review consultant
analyses regarding the financial
implications of each alternative.
Information that the Committee
will receive includes:
Preliminary capital cost
estimates;
Estimated lifecycle and
maintenance costs;
Funding options, financing
considerations, and projo ect
risks;
Comparative evaluation of
alternatives based upon
technical findings and
community priorities.
5 Months 8-9
Advisory Findings &
Recommendations
The CAC will develop advisory
findings and recommendations
for consideration by the City
Council.
During this phase, the Committee
will:
Review community outreach
results;
Discussion of strengths and
challenges associated with
each alternative;
Development of advisory
findings and
recommendations;
Review a presentation of a
final advisory report to the
City Council.