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1 Discussion and Approval of the Formation of a Community Advisory Committee to Support the Evaluation of Future City Hall Facility Options and Appointment of Committee MembersGeneral BusinessItem 12, RTC 26-691June 23, 2026 Background and Need for Evaluation•City Hall at 1500 Warburton Avenue was constructed in 1958 and has served municipal operations for nearly 70 years. •Aging infrastructure, evolving service expectations, accessibility requirements, technology demands, sustainability objectives, and workplace standards require a comprehensive review of future facility needs. •Discussion was prompted by a proposal involving the Oracle Campus, creating an opportunity to evaluate all viable City Hall alternatives. 1 2
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2 Council Direction and AlternativesCouncil directed staff to evaluate all reasonable options through a transparent public process. Alternatives include the following:–Renovate Existing City Hall –Life span of existing facility vs. modernize aging facilities while remaining on-site–Rebuild Civic Campus -Construct a new or expanded civic center to meet long-term needs–Redevelop Existing Sites -Repurpose civic land for housing, mixed-use, public space, or community benefit, such as downtown–Adaptive Reuse / Repurposing -Convert existing buildings within the City for civic use 3 City Hall Relocation Evaluation Framework
4 Facility condition and operational needs
Facility condition and operational needs
Capital improvement costs
Capital improvement costs
Long-term costs and lifecycle value
Long-term costs and lifecycle value
Location within the City and public access
Location within the City and public access
Community priorities and future civic needs
Community priorities and future civic needs
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3 Community Advisory Committee Purpose and Scope•The CAC will serve as an advisory body that promotes transparency and community participation. •Responsibilities include:–Provide community input regarding the potential City Hall relocation and land exchange concept –Identify neighborhood priorities, concerns, and opportunities –Advise on public outreach and communication strategies –Serve as a forum for community feedback and dialogue –Assist in ensuring broad and inclusive public participation •The Committee will have no authority; final policy decisions remain with City Council.5 Membership Structure and ResponsibilitiesThe proposed CAC consists of seven members: •six district representatives appointed by individual Councilmembers and one citywide representative appointed by the Mayor. •Members are expected to attend meetings, review materials, serve as community liaisons, encourage participation, and provide objective feedback throughout the evaluation process. •Service duration is anticipated to be nine to twelve months. 6 5
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4 District 1 Representative: Steve LeeDistrict 2 Representative: Kimberley WilliamsDistrict 3 Representative: Christine KoltermannDistrict 4 Representative: Saskia FeianDistrict 5 Representative: Michele RyanDistrict 6 Representative: John RhabarCitywide Representative: Brian Doyle Proposed CAC Membership Appointments7 7 8
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5 Recommendation1.Approve formation of the Community Advisory Committee, confirm the seven-member appointment structure and appoint the following members to the committee:District 1 Representative: Steve LeeDistrict 2 Representative: Kimberley WilliamsDistrict 3 Representative: Christine KoltermannDistrict 4 Representative: Saskia FeianDistrict 5 Representative: Michele RyanDistrict 6 Representative: Citywide Representative: Brian Doyle 2.Approve the work plan framework, and direct staff to proceed with consultant studies, public outreach, and periodic reporting to City Council.
Discussion and Approval of the Formation of a Community Advisory Committee to Support the Evaluation of Future City Hall Facility Options and Appointment of Committee MembersGeneral BusinessItem 12, RTC 26-691June 23, 2026 9 10