Weekly Accounting Status Meeting
Date: 10/01/25; 2:00pm to 2:44pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Brenda Lee (City/Stadium Authority), Caitlin Ritchie (49ers/Stadium Manager), Stephanie Lee (49ers/Stadium Manager) and Jeremiah Lagasca (49ers/Stadium Manager)
I. Jones Sign Invoice
II. Stadium Builder License Default for Quarterly Reports
Super Bowl League Event Agreement
Date: 10/07/2025, 4:00 pm
Microsoft Teams Meeting: Glen Googins (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager)
I. Super Bowl League Event Agreement
Procurement Meeting
Date: 10/9/25;11:00am to 11:30am
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Alyssa Kutz, Holly Gilbert, Karen Steiber (49ers/Stadium Manager)
I. SCSA Items:
II. Stadium Manager Items:
• Women’s Locker Room Follow-up
• RFP updates
• RFP transmittal documents and content of RFA
• Piggybacking on City contracts
o Janitorial
• Formal RFQ template
III. Open Discussion/Q&A
Stadium Builder License (SBL) Reporting Meeting
Date: 10/16/25; 2:30pm to 3:12pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Brenda Lee (City/Stadium Authority), Caitlin Ritchie (49ers/Stadium Manager), Stephanie Lee (49ers/Stadium Manager) and Erin Fernandez (49ers/Stadium Manager)
I. Stadium Builder License Reporting
II. Earthquakes Public Safety Costs
III. September Bank Reconciliations
IV. Monthly Operating and Maintenance Invoice & Trust Cash Flow
Super Bowl LX (SBLX) and City of Santa Clara
Date: 10/20/25; 9:00am to 10:30am
In Person Meeting at Levi’s Stadium: Jovan Grogan, Paulina Morales, Christine Jung, Elycia Knight, Cory Morgan, Wahid Kazem, Richard Fitting, Ruben Torres, Matt Queen, Craig Mobeck, Michael Liw, Steve Chan, Nico Procos (City of Santa Clara/Stadium Authority); Kelsey Pietrangelo, Owen Shields, Chris Curran, Michael O'Leary, Megan O'Malley, Jim Dollar (NFL); Todd Barnes, Hayley Panas, Michael Kinard (Populous); Jennifer Hill (Kwokman); Jeremy Vaux, Michael Rescigno, Francine Hughes (49ers/Stadium Manager); Tim Sjogren (Kimley-Horn); Karina Herold, Sophie Harlan (Bay Area Host Committee (BAHC)); Mike Witte, Leigh Fairey, Cristine Paul (Metropolis)
I. Operational planning for SBLX including:
a. Transportation
b. Parking
c. Rideshare
d. Detours and closures
e. Follow up coordination with other agencies
Procurement Meeting
Date: 10/23/25;11:00am to 11:30am
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Alyssa Kutz, Holly Gilbert, Karen Steiber (49ers/Stadium Manager)
I. SCSA Items:
a. Executed Agreements
b. Fire Sprinkler Service Agreement
II. Stadium Manager Items:
a. Arata Equipment: Compactor Replacement
b. Janitorial Supplies
c. Builders Exchange Groups
d. Informal RFQ Template
e. Piggyback of COSC contracts
III. Open Discussion/Q&A
SCSA Capital Projects Update Meeting
Date: 10/23/2025; 12:00pm to 1:00pm
Zoom Meeting: Elycia Knight (City/SCSA); Francine Hughes, Henry Trang (49ers/Stadium Manager)
I. Review critical items related to capital projects
II. Continued Permit Coordination across departments
Super Bowl League Event Agreement
Date: 10/23/2025, 4:00 pm
Teams Meeting: Glen Googins (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager)
I. Super Bowl League Event Agreement
Procurement Meeting on Compactor Solicitation
Date: 10/27/25;12:00pm to 12:30pm
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Karen Steiber, Holly Gilbert (49ers/Stadium Manager)
I. Solicitation Process for Trash Compactor Replacement CapEx Project
Weekly Accounting Status Meeting
Date: 10/29/25; 2:30pm to 3:00pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Brenda Lee (City/Stadium Authority), Caitlin Ritchie (49ers/Stadium Manager), Erin Fernandez (49ers/Stadium Manager) and Stephanie Lee (49ers/Stadium Manager)
I. Public Safety Cost Invoices
II. Stadium Builder License Defaults
III. Levi’s Naming Rights Capital Project
Super Bowl League Event Agreement
Date: 10/29/2025, 5:30 pm
Teams Meeting: Glen Googins (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager)
I. Super Bowl League Event Agreement
SBL Q1 Report
Date: 10/30/25; 10:00am to 10:13am
Teams Meeting: Brenda Lee (City/Stadium Authority) and Stephanie Lee (49ers/Stadium Manager)
I. Stadium Builder License Reporting for Q1
Super Bowl LX (SBLX) and City of Santa Clara Transportation Date: 11/3/25; 8:00am to 9:00am
MS Teams: Jovan Grogan, Christine Jung, Elycia Knight, Cory Morgan, Richard Fitting, Aric Enos, Ruben Torres, Matt Queen, Craig Mobeck, Michael Liw, Steve Chan, Chris Karwick (City of Santa Clara/Stadium Authority); Francine Hughes, Jeremy Vaux, Michael Rescigno, Camila Hammer (49ers/Stadium Manager); Karina Herold, Ruth Shikada (Bay Area Host Committee (BAHC)); Representatives from NFL, Populous, Kimley-Horn, Metropolis, and Kwokman
I. Transportation planning for SBLX including:
a. Coordination with transit agencies
b. Detours and closures
c. City access to City facilities during closures
d. Automated vehicles
e. Rideshare
f. Coordination with neighboring jurisdictions
Stadium Authority Insurance
Date: 11/03/25, 10:00am
MS Teams Meeting: Miguel Bernal (City/Stadium Authority); Jodi Marvet (49ers/Stadium Manager)
I. Risk Manager Introductions
II. Review of Stadium Authority Insurance
Weekly Accounting Status Meeting
Date: 11/05/25; 2:30pm to 3:20pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Brenda Lee (City/Stadium Authority), Caitlin Ritchie (49ers/Stadium Manager), Erin Fernandez (49ers/Stadium Manager), Stephanie Lee (49ers/Stadium Manager) and Prima Patel (49ers/Stadium Manager)
I. Public Safety Cost Payment
II. Public Safety Cost True-up Billing
III. Non-NFL Event Ticket Surcharge True-up
Procurement Meeting
Date: 11/6/25; 11:00am to 11:30am
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Alyssa Kutz, Holly Gilbert, Karen Steiber (49ers/Stadium Manager)
I. SCSA Items:
II. Stadium Manager Items:
a. RFP/RFB Compactor Project
b. RFP Updates: Integrator; Special Inspector and Materials Testing c. RFA’s: December
d. Timing and planning for agendized items
e. Holiday calendars and schedules
III. Open Discussion/Q&A
Stadium Issues
Date: 11/12/2025, 11:00 am
Teams Meeting: Glen Googins (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager)
I. Stadium Issues
Super Bowl League Event Agreement
Date: 11/12/2025, 11:00 am
Teams Meeting: Glen Googins (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager)
I. Super Bowl League Event Agreement
Transportation/Transit Planning for SBLX
Date: 11/14/2025, 4:30pm
Microsoft Teams Meeting: Jovan Grogan, Paulina Morales (City/Stadium Authority); Francine Huges (49ers/Stadium Manager); Ruth Shikada, Karina Herold (Bay Area Host Committee (BAHC))
I. Coordination of Meeting with surrounding jurisdictions in anticipation of Super Bowl LX II. Management of transportation/transit plans for Super Bowl LX
SCSA Capital Expense (CapEx) Processes
Date: 11/17/25; 3:30pm to 4:30pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Kenn Lee (City/Stadium Authority), Alex Acton (49ers/Stadium Manager), Jeff Fong (49ers/Stadium Manager), Harshil Bhavsar (49ers/Stadium Manager) Stephanie Lee (49ers/Stadium Manager), Erin Fernandez (49ers/Stadium Manager), and Alyssa Kutz (49ers/Stadium Manager)
I. CapEx Budget Forecasting
II. Communication
III. CapEx Universal Numbering System
IV. Payment Timing
Stadium Authority/Stadium Manager Quarterly Status Meeting Date: 11/17/2025; 3:30 pm -5:00 pm
In Person Meeting at Santa Clara City Hall – Sparacino Conference Room: Jovan Grogan, Paulina Morales, Elycia Knight, Christine Jung, Glen R. Googins, Jennifer Beyers (City of Santa Clara/Stadium Authority); Francine Melendez Hughes, Peter Wilhem, Jihad Beauchman (49ers/Stadium Manager)
I. Quarterly Status Meeting Updates from Stadium Manager a. Financial Performance of Past Non-NFL Events
b. Status of Future Non-NFL Events
i. Booked Events
ii. Pipeline Events
c. Parking Agreements
II. Operational and Public Safety Documents
III. Stadium Operational Tours
IV. Ad Hoc Stadium Neighborhood Relations Committee
V. 2026 Community Events
VI. Levi’s Stadium Website
VII. Sutter Health
VIII. Budget
a. SBL Team
b. Rent
IX. Cost Neutral Amendments to Stadium Builder Licenses Weekly Accounting Status Meeting
Date: 11/19/25; 2:30pm to 2:35pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Brenda Lee (City/Stadium Authority), Caitlin Ritchie (49ers/Stadium Manager), Erin Fernandez (49ers/Stadium Manager) and Stephanie Lee (49ers/Stadium Manager)
I. Public Safety Cost Payment
SBLX and FWC Permit Progress Update Meeting
Date: 11/21/2025; 9:00am to 10:00am
Zoom Meeting: Elycia Knight, Matt Queen, Melinda Sawin, Richard Fitting, Afshan Hamid, Sujata Reuter, David Tran, Jake Tomlin, Gil Norris (City/SCSA); Chris Curran, Nelson Ferreira, Cameron Lacson (49ers/Stadium Manager)
I. Review critical items related to SBLX and FIFA WC
II. Continued Permit Coordination across departments
Check In Lunch
Date: 11/25/25; 11:30am to 1:00pm
In Person Meeting at Dish N Dash, 2551 M First St, San Jose, CA 95131: Kenn Lee (City/Stadium Authority) and Jeff Fong (49ers/Stadium Manager)
I. SCSA Budget Submittal
II. Overhead
III. Audit Selection Update
IV. Staffing Update
SBLX and FWC Permit Intake and Coordination
Date: 12/1/2025; 3:00pm to 3:16pm
Zoom Meeting: Elycia Knight, David Tran, Jake Tomlin, Calvin Plascencia, Lesley Xavier, Nimisha Agrawal (City/SCSA); Cameron Lacson (49ers/Stadium Manager)
I. Review critical items related to SBLX and FIFA WC
II. Continued Permit Coordination across departments
Super Bowl LX (SBLX) Transportation Systems and VTA Operation Meeting Date: 12/2/25; 9:30am to 11:00am
In Person Meeting at Levi’s Stadium: Jovan Grogan, Christine Jung, Elycia Knight, and other City representatives from Police, Public Works, Fire Departments (City of Santa Clara/Stadium Authority); Francine Hughes, Jeremy Vaux, Michael Rescigno (49ers/Stadium Manager); Karina Herold, Ruth Shikada (Bay Area Host Committee (BAHC)); Representatives from NFL, Valley Transportation Authority (VTA), Populous, Kimley-Horn, Metropolis, and other organizations.
I. Transportation planning for SBLX including:
a. Detours and closures
b. Shuttles
c. Community outreach
d. Public transit
Special Event Zone Ordinance Update
Date: 12/02/25, 4:00pm - 5:00pm
Teams Meeting: Jennifer Beyers (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager); Robert Weikert (Bay Area Host Committee)
I. Special Event Zone Ordinance Update
Weekly Accounting Status Meeting
Date: 12/03/25; 2:30pm to 3:09pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Brenda Lee (City/Stadium Authority), Caitlin Ritchie (49ers/Stadium Manager), Erin Fernandez (49ers/Stadium Manager), Stephanie Lee (49ers/Stadium Manager) and Jeremiah Lagasca (49ers/Stadium Manager)
I. Non-NFL Event Revenue
II. December O&M Payment
III. Stadium Builder License reporting
Procurement Meeting
Date: 12/4/25; 11:00am to 12:00pm
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Alyssa Kutz, Holly Gilbert, Karen Steiber (49ers/Stadium Manager)
I. Stadium Manager Items:
a. RFA’s for on-call providers
II. Open Discussion/Q&A
SBLX and FWC Permit Intake and Coordination
Date: 12/8/2025; 3:00pm to 3:32pm
Zoom Meeting: Elycia Knight, David Tran, Jake Tomlin, Nimisha Agrawal (City/SCSA); Cameron Lacson (49ers/Stadium Manager)
I. Review critical items related to SBLX and FIFA WC
II. Continued Permit Coordination across departments
Weekly Accounting Status Meeting
Date: 12/10/25; 2:30pm to 2:40pm
Teams Meeting: Tyler Cook (City/Stadium Authority), Erin Fernandez (49ers/Stadium Manager), and Jeremiah Lagasca (49ers/Stadium Manager)
I. Outstanding Invoices
II. Trust Cash Flow Update
Stadium Authority Surplus Equipment
Date: 12/15/25;12:00pm to 12:20pm
Zoom Meeting: Christine Jung, Al McNeal (City/SCSA); Francine Melendez Hughes (49ers/Stadium Manager)
I. Timeline to move equipment out of the Stadium
II. Current storage
III. Next Steps (Francine will check in with her team on availability and coordinate with Al to view the equipment on site and potentially at storage space before holidays)
SBLX and FWC Permit Intake and Coordination
Date: 12/15/2025; 3:00pm to 3:45pm
Teams Meeting: Elycia Knight, David Tran, Jake Tomlin, Nimisha Agrawal, Lesley Xavier, Calvin Placencia, Armand Lobao (City/SCSA); Cameron Lacson, Teddy Barnes (49ers/Stadium Manager)
I. Review critical items related to SBLX and FIFA WC
II. Continued Permit Coordination across departments
SBLX and FWC Permit Intake and Coordination
Date: 12/18/2025; 8:30am to 9:00am
Teams Meeting: Elycia Knight, Nimisha Agrawal, Lesley Xavier, Afshan Hamid (City/SCSA); Fracine Hughes (49ers/Stadium Manager)
I. Anticipated Permits to be submitted by Metropolis
II. How to process private lot submittals
III. Secure Perimeter and Clean Zone
Procurement Meeting
Date: 12/18/25;11:00am to 11:30am
Zoom Meeting: Christine Jung, Grace Dougherty (City/SCSA); Alyssa Kutz, Holly Gilbert, Karen Steiber (49ers/Stadium Manager)
I. SCSA Items:
a. Radio Booth Cabling– Phase I CapEx
b. Compactor CapEx Project
II. Stadium Manager Items:
a. Unpaid CapX vendors
b. Calendar for Board meetings
c. Cost Proposals and vendor rates
III. Open Discussion/Q&A
SBLX and FWC Permit Intake and Coordination
Date: 12/18/2025; 4:00pm to 5:00pm
Zoom Meeting: Elycia Knight, Jake Tomlin, Calvin Placencia, Armand Lobao, Afshan Hamid (City/SCSA); Cameron Lacson (Stadium Manager), Bob Ross(Liveevents), Kim Austgen (pyrotechnico), Dani Sawtell (pyrotechnico), Nelson Ferreira (49ers/Stadium Manager)
I. Review critical items related to SBLX and FIFA WC
II. Continued Permit Coordination across departments
Super Bowl League Event Agreement
Date: 12/19/2025, 2:00 pm
Teams Meeting: Glen Googins (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager); Robert A. Weikert (BAHC)
I. Super Bowl League Event Agreement
Super Bowl League Event Agreement
Date: 12/19/2025, 3:15 pm
Zoom Meeting: Glen Googins (City/Stadium Authority); Jihad Beauchman (49ers/Stadium Manager); Robert A. Weikert (BAHC)
I. Super Bowl League Event Agreement