6:00 PM Hybrid Meeting
City Hall Council Chambers/Virtual
1500 Warburton Avenue
Santa Clara, CA 95050
08/25/2026
Council/Boardmember Chahal participated remotely from the following location:
627 Sector 11 Panchkula HR India
The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom:
o https://santaclaraca.zoom.us/j/99706759306
Meeting ID: 997-0675-9306
o Phone 1(669) 900-6833
How to Submit Written Public Comment Before City Council Meeting:
1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting.
2. By email to [email protected] by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email.
NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting.
Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City
Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or [email protected].
City of Santa Clara
Meeting Minutes
Call and Notice of Special Meeting of the City Council
Followed by
Joint City Council and Authorities Concurrent &
Santa Clara Stadium Authority Board
08/25/2026Meeting Minutes
NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor calls for aSpecial Meeting of the City Council of the City of Santa Clara, to commence and convene onAugust 25, 2026, at 6:00 PM to be held virtually and in the City Hall Council Chambers located inthe East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider thefollowing matter(s) and to potentially take action with respect to them.
6:00 PM SPECIAL COUNCIL MEETING
Call to Order in the Council Chambers
Mayor Gillmor called the special meeting to order at 6:05 PM.
Confirmation of Quorum
Assistant City Clerk Pimentel confirmed a quorum and noted that Councilmember Chahal would be participating remotely under the Brown Act.
CIVIL SERVICE COMMISSION INTERVIEWS
1. 26-903 Action to Conduct Applicant Interviews and Appoint Two Applicants to the Civil Service Commission to Serve One Partial Term ending June 30, 2028, and One Full Term Ending June 30, 2030
Recommendation:
Appoint Two Applicants to the Civil Service Commission, to serve One Partial Term Ending June 30, 2028, and One Full Term Ending June 30, 2030; and Establish an Eligibility list for 6 Months.
Assistant City Clerk Pimentel provided a verbal report on the interview and appointment process.
Council conducted in-person and virtual interviews to appoint two Commissioners to the Civil Service Commission to serve one partial term ending June 30, 2028, and one full term ending June 30, 2030.
Public Comment: None
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to (1) appoint Tyrrell Nelson to the Civil Service Commission to serve a partial term ending June 30, 2028; (2) appoint Barbara Estrada to the Civil service Commission to serve a full term ending June 30, 2030; and (3) establish an eligibility list with Timothy Tsai for an automatic appointment should a vacancy occur within the next six months.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
Absent: Councilmember Cox1 -
Mayor Gillmor called for a recess at 6:53 PM.
7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING Call to Order in the Council Chambers
Mayor/Chair Gillmor called the regular meeting to order at 7:07 PM.
Pledge of Allegiance and Statement of Values
Council/Board recited the Pledge of Allegiance.
Council/Boardmember Jain recited the Statement of Values.
Roll Call
Assistant City Clerk/Secretary Pimentel noted that
Council/Boardmember Chahal would be participating remotely under the Brown Act.
Assistant City Clerk/Secretary Pimentel recited the AB23 announcement and Statement of Behavioral Standards.
Assistant City Clerk/Secretary Pimentel also noted that any registered Lobbyist speaking during the Public Meeting will need to identify themselves and whom they represent.
Vice Mayor/Chair Albert Gonzalez, Council/Boardmember Raj Chahal, Council/Boardmember Karen Hardy, Council/Boardmember Kevin Park,
Present: 6 -
Council/Boardmember Suds Jain, and Mayor/Chair Lisa M. Gillmor
Absent: 1 - Council/Boardmember Kelly Cox
A motion was made by Council/Boardmember Park, seconded by Council/Boardmember Jain, to excuse Council/Boardmember Cox from this meeting.
Aye:
Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -
Absent: 1 - Council/Boardmember Cox
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
City Attorney Googins report that there was no reportable action from the August 18, 2026 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Closed Session.
CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
Councilmember Jain requested that Item 10 be heard after Public Presentation.
SPECIAL ORDER OF BUSINESS
2.A 26-323 Recognition of Outgoing Commissioners on the Board of Library Trustees, Civil Service Commission, Cultural Commission, Historical and Landmarks Commission, Parks and Recreation Commission and Senior Advisory Commission
Mayor Gillmor, on behalf of the Council, recognized outgoing Commissioners on the Board of Library Trustees (Debbie Tryforos), Civil Service Commission (Franklin Felizardo), Cultural Commission (Luis Samara), Historical and Landmarks Commission (Michael Celso and Anna Vargas-Smith), Parks and Recreation Commission (Brittany Ricketts) and Senior Advisory Commission (Srinivasan Manivannan).
2.B 26-809
Recognition of the 2026 Mission Meets the Moment Campaign Sponsors Mayor Gillmor, on behalf of Council, recognized the 2026 "Where the Mission Meets the Moment" Campaign Sponsors.
Assistant to the City Manager Knight provided a Powerpoint presentation on the 2026 "Where the Mission Meets the Moment" Campaign.
The sponsors accepted the recognition and provided some remarks.
CONSENT CALENDAR
Mayor Gillmor recused herself from Item 3.B due to her office being near the subject property and pulled Item 3.E.
A motion was made by Vice Mayor/Chair Gonzalez, seconded by Council/Boardmember Hardy, to approve the balance of the Consent Calendar (except items 3.B and 3.E).
Aye:
Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -
Absent: 1 - Council /Boardmember Cox
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
3.A 26-419 Action to Authorize the City Manager to Negotiate and Execute Amendments to the Agreement with Impec Group, Inc. for Citywide Janitorial Services
Recommendation:
1. Authorize the City Manager or designee to negotiate and execute amendments to the agreement with Impec Group, Inc. for citywide janitorial services to increase the maximum compensation to an amount not to exceed $16,692,533, subject to the appropriation of funds and final review and approval as to form by the City Attorney; and
2. Authorize the City Manager or designee to take any actions necessary to implement and administer the agreement with Impec Group, Inc., including exercising up to three one-year options to extend the term through June 30, 2031, and to negotiate and execute future amendment(s) to: (a) add or delete City facilities or related services, (b) adjust rates consistent with market conditions, and (c) make de minimis changes, subject to above maximum compensation amount and final review and approval as to form by the City Attorney.
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to (1) authorize the City Manager or designee to negotiate and execute amendments to the agreement with Impec Group, Inc. for citywide janitorial services to increase the maximum compensation to an amount not to exceed $16,692,533, subject to the appropriation of funds and final review and approval as to form by the City Attorney; and (2) authorize the City Manager or designee to take any actions necessary to implement and administer the agreement with Impec Group, Inc., including exercising up to three one-year options to extend the term through June 30, 2031, and to negotiate and execute future amendment(s) to: (a) add or delete City facilities or related services, (b) adjust rates consistent with market conditions, and (c) make de minimis changes, subject to above maximum compensation amount and final review and approval as to form by the City Attorney.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Absent: Councilmember Cox1 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
3.B 26-717 Action on a Historical Preservation Agreement (Mills Act Contract) (File No. PLN26-00042) for 1261 Jackson Street
Recommendation: 1. Determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331 (Class 31 - Historical Resource Restoration / Rehabilitation); and
2. Authorize the City Manager to execute a Mills Act Contract and 10-Year Restoration and Maintenance Plan associated with the property at 1261 Jackson Street in a final form approved by the City Attorney.
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to (1) determine that the project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331 (Class 31 - Historical Resource Restoration / Rehabilitation); and (2) authorize the City Manager to execute a Mills Act Contract and 10-Year Restoration and Maintenance Plan associated with the property at 1261 Jackson Street in a final form approved by the City Attorney.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Councilmember Jain
5 -
Absent: Councilmember Cox1 -
Recused: Mayor Gillmor1 -
3.C 26-798
Report on Actions Taken During City Council Recess period from July 15, 2026, through August 17, 2026
Recommendation:
Note and file the Report on Actions taken During City Council Recess period from July 15, 2026, through August 17, 2026.
A motion was made by Vice Mayor/Chair Gonzalez, seconded by Council/Boardmember Hardy, to note and file the Report on Actions taken During City Council Recess period from July 15, 2026, through August 17, 2026.
Aye: Vice Mayor/Chair Gonzalez, Council/Boardmember Chahal, Council/Boardmember Hardy, Council/Boardmember Park, Council/Boardmember Jain, and Mayor/Chair Gillmor
6 -
Absent: 1 - Council /Boardmember Cox
3.D 26-874 Review and Approve each Board, Commissions, and Committee Annual Workplan for FY 2026-2027
Recommendation: Review and Approve each Board, Commissions, and Committee FY 2026-2027 Workplan
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to review and approve each Board,
Commissions, and Committee Fiscal Year 2026-2027 Workplan.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Absent: Councilmember Cox1 -
SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
4. 26-756 Informational Report on Stadium Authority and Stadium Manager Meetings for the Period January 1 to March 31, 2026
Recommendation:
Note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of January 1 to March 31, 2026.
A motion was made by Vice Chair Gonzalez, seconded by
Boardmember Hardy, to note and file the quarterly report on Stadium Authority and Stadium Manager staff meetings and corresponding summaries for the period of January 1 to March 31, 2026.
Aye:
Vice Chair Gonzalez, Boardmember Chahal, Boardmember Hardy, Boardmember Park, Boardmember Jain, and Chair Gillmor
6 -
Absent: 1 - Boardmember Cox
PUBLIC PRESENTATIONS
Howard Gibbons spoke regarding commuter parking.
Chris Stampolis spoke regarding ballot designation election code.
Anthony Becker spoke regarding City Manager Grogan remarks on data centers.
Brian Darby spoke about Dolly Parton's death.
James Rowen spoke regarding Anthony Becker's comments.
REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
10. 26-776 Action on a Council Written Request (Council Policy 030) Submitted by Councilmember Jain to Place an Item on a Future Agenda Regarding a Dedicated Manager Responsible for Sustainability Activities such as Increasing Recycling, Reducing Water Usage, Increasing Composting, and Reducing Carbon Emissions, and Tracking Related Metrics Recommendation:
Staff makes no recommendation.
Councilmember Jain provided some remarks on his 030 request.
Public Comment: Sruthi Manoj
Abhi
Bruce Karney
Elaine Lee
Chanel Li
Betsy Megas
Brian
A motion was made by Councilmember Jain, seconded by
Councilmember Park, to agendize creation of a Sustainability Manager at a future meeting date uncertain.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Absent: Councilmember Cox1 -
CONSENT ITEMS PULLED FOR DISCUSSION
3.E 26-920 Action to Designate a Voting Delegate and Alternate Delegates for the 2026 League of California Cities Annual Conference and Expo on September 23-25, 2026
Recommendation:
1. Designate City Councilmember Kevin Park as the Voting Delegate for the 2026 League of California Cities Annual Conference and Expo; and
2. Designate Alternate Voting Delegates, if any, for the 2026 League of California Cities Annual Conference and Expo
Mayor Gillmor pulled this item for discussion.
Councilmember Park left the dais at 8:30 PM.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to (1) designate Mayor Gillmor as the Voting Delegate for the 2026 League of California Cities Annual Conference and Expo; and (2) Designate Councilmember Park as the Alternate Voting Delegates for the 2026 League of California Cities Annual Conference and Expo.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Mayor Gillmor
5 -
Absent: Councilmember Park, and Councilmember Cox2 -
PUBLIC HEARING/GENERAL BUSINESS
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
5. 26-728 Public Hearing: Action on Appeal (PLN26-00318) of a Project Located at 860 and 858 Civic Center Drive and 1526 Alviso Street of an Approval of an Architectural Review Permit (PLN24-00533) for the Demolition of Existing Buildings and Construction of Three Separate Multi-Family Buildings Resulting in 14 Townhomes and a Duplex Building With Commercial Space and Determination of Statutory Exemption from CEQA per Public Resources Code Section 21080.66 (AB 130 (2025)) Recommendation:
1. Determine the project to be exempt from California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.66 (AB 130 (2025)); and
2. Conduct the public hearing, consider all evidence presented and unless the Council determines that the AB 130 CEQA Exemption is inapplicable or that the Project would result in a specific adverse public-health or safety impact, adopt the resolution overruling the appeal and upholding the decision to approve the Architectural Review permit for the demolition of existing buildings and construction of three separate multi-family buildings, including an eight-unit townhome building, a six-unit townhome building, and a two-unit residential building with two accessory dwelling units and 715 square feet of commercial space, located at 860 and 858 Civic Center Drive and 1526 Alviso Street, subject to findings and conditions of approval.
Mayor Gillmor recused herself from this item due to owning an apartment near the subject property and left the dais at 8:33 PM.
Vice Mayor Gonzalez presided over this item.
Councilmember Park returned to the dais at 8:34 PM.
Vice Mayor Gonzalez opened the Public Hearing.
Councilmember Chahal disclosed that he visited the project site and had ex parte communications with Michael Fisher.
City Manger Grogan made some opening remarks and introduced Director of Community Development Hamid who provided a
Powerpoint presentation on appeal (PLN26-00318) of a project located at 860 and 858 Civic Center Drive and 1526 Alviso Street.
Council questions and comments followed.
Director of Community Development Hamid, Assistant City Attorney Abbe, City Attorney Googins and City Manager Grogan addressed Council questions.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
The Appellants (Andrea Leisy and Michael Fisher) provided a verbal presentation.
The Applicants (Damian Speno, Kurt Anderson, and Travis Brooks) provided a verbal presentation.
Council questions followed.
The Applicants (Damian Speno, Kurt Anderson, and Travis Brooks) addressed Council questions.
Public Comment: Chester Chen
Jie Yao
Cheryl Fisher
Kathleen Romano
The Applicants (Damian Speno, Kurt Anderson, and Travis Brooks) provided a rebuttal.
The Appellants (Andrea Leisy and Michael Fisher) provided a rebuttal.
Assistant City Attorney Abbe and Director of Community
Development Hamid provided some remarks.
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to close the Public Hearing.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Councilmember Jain
5 -
Absent: Councilmember Cox1 -
Recused: Mayor Gillmor1 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
Council discussion followed.
Assistant City Attorney Abbe, City Attorney Googins, City Manager Grogan and Director of Community Development Hamid addressed Council questions.
A motion was made by Councilmember Jain, seconded by
Councilmember Hardy, to (1) determine the project to be exempt from California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.66 (AB 130 (2025)); and (2) conduct the public hearing, consider all evidence presented and adopt the resolution overruling the appeal and upholding the decision to approve the Architectural Review permit for the demolition of existing buildings and construction of three separate multi-family buildings, including an eight-unit townhome building, a six-unit townhome building, and a two-unit residential building with two accessory dwelling units and 715 square feet of commercial space, located at 860 and 858 Civic Center Drive and 1526 Alviso Street, subject to findings and conditions of approval.
The motion failed.
Aye: Vice Mayor Gonzalez, Councilmember Hardy, and Councilmember Jain
3 -
Nay: Councilmember Chahal1 -
Absent: Councilmember Cox1 -
Abstained: Councilmember Park1 -
Recused: Mayor Gillmor1 -
Vice Chair Gonzalez called for a recess at 11:24 PM and Mayor Gillmor reconvened the meeting at 11:33 PM.
7. 26-512
Consideration of a Historic Resource Designation for the Tiburcio Vásquez Gravesite Located in Santa Clara Mission Cemetery
Recommendation:
The Historical and Landmarks Commission recommends that the City Council approve the designation of the gravesite of Tiburcio Vasquez, located within the Santa Clara Mission Cemetery, as a local landmark and include it on the City’s Historic Resource Inventory.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to continue this item to a future meeting date uncertain.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, and Mayor Gillmor
5 -
Absent: Councilmember Jain, and Councilmember Cox2 -
6. 26-808 Public Hearing: Action on a Vesting Tentative Subdivision Map (PLN24-00665) for 147 Units and One Commercial Building Located at 3521 and 3591 Homestead Road, Subject to Senate Bill (SB) 330 (2019).
CEQA: Determine that the Vesting Tentative Map Application is Within the Scope of the Adopted MND
Recommendation:
1. Determine that the proposed subdivision is within the scope of the adopted Mitigated Negative Declaration (MND) prepared for the project and no further analysis is required; and
2. Adopt a resolution approving the Vesting Tentative Subdivision Map for the reconfiguration of adjacent parcels and subdivision for condominium purposes for 147 units and for one commercial building located at 3521 and 3591 Homestead Road, subject to findings and conditions of approval.
Mayor Gillmor opened the Public Hearing.
Councilmember Jain returned to the dais at 11:35 PM.
City Manager Grogan made some opening remarks and introduced Assistant Director of Community Development Rajagopalan who provided a Powerpoint presentation on the vesting tentative subdivision map at 3521 and 3591 Homestead Road.
Council questions followed.
Assistant Director of Community Development Rajagopalan addressed Council questions.
The Applicant (Jim Sullivan) provided a Powerpoint presentation.
Public Comment: Susan Hinton (E-comment)
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to close the Public Hearing.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Absent: Councilmember Cox1 -
Council discussion followed.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to extend this meeting to 12:30 AM.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Mayor Gillmor
5 -
Absent: Councilmember Cox1 -
Abstained: Councilmember Park1 -
Council discussion followed.
Assistant Director of Community Development Rajagopalan and City Manager Grogan addressed Council questions.
A motion was made by Councilmember Hardy, seconded by Vice Mayor Gonzalez, to (1) determine that the proposed subdivision is within the scope of the adopted Mitigated Negative Declaration (MND) prepared for the project and no further analysis is required; and (2) adopt Resolution No. 26-9601 approving the Vesting Tentative Subdivision Map for the reconfiguration of adjacent parcels and subdivision for condominium purposes for 147 units and for one commercial building located at 3521 and 3591 Homestead Road, subject to findings and conditions of approval.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Jain, and Mayor Gillmor
5 -
Absent: Councilmember Cox1 -
Abstained: Councilmember Park1 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
8. 26-908 Action on the City Council's Response to the Santa Clara County Civil Grand Jury Report Entitled "Pothole Damage: Improving claims processes within Santa Clara County"
Recommendation:
1. Discuss and approve a final response to the Civil Grand Jury Report entitled "Pothole Damage: Improving claims processes within Santa Clara County" and direct the City Attorney to prepare the formal response consistent with City Council direction; and
2. Authorize the City Manager to submit the City’s response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the City Attorney, to the Honorable Julie A. Emede, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 10, 2026.
Chief Assistant City Attorney Reuter provided a Powerpoint presentation on the response to Civil Grand Jury report on Pothole Damage: Improving Claims Processes.
Council questions followed.
Chief Assistant City Attorney Reuter and City Manager Grogan addressed Council questions.
Public Comment: Edward Strine
A motion was made by Vice Mayor Gonzalez, seconded by
Councilmember Hardy, to (1) discuss and approve a final response to the Civil Grand Jury Report entitled "Pothole Damage: Improving claims processes within Santa Clara County" and direct the City Attorney to prepare the formal response consistent with City Council direction; and (2) authorize the City Manager to submit the City’s response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the City Attorney, to the Honorable Julie A. Emede, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 10, 2026.
Aye: Vice Mayor Gonzalez, Councilmember Chahal, Councilmember Hardy, Councilmember Park, Councilmember Jain, and Mayor Gillmor 6 -
Absent: Councilmember Cox1 -
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
08/25/2026Meeting Minutes
9. 26-915 Action on the City Council's Response to the Santa Clara County Civil Grand Jury Report Entitled "VTA’s Management and Oversight of BART Silicon Valley Phase II"
Recommendation:
1. Discuss and approve a final response to the Civil Grand Jury Report entitled "VTA’s Management and Oversight of BART Silicon Valley Phase II" and direct the City Attorney to prepare the formal response consistent with City Council direction; and
2. Authorize the City Manager to submit the City’s response to the Civil Grand Jury Report in the form approved, subject only to finalization of response language, as directed, and any technical, conforming, non-substantive modifications approved by the City Attorney, to the Honorable Julie A. Emede, Presiding Judge, Superior Court of California, County of Santa Clara, no later than September 15, 2026.
This item was deferred to the September 1, 2026 Special City Council Meeting.
CITY MANAGER/EXECUTIVE DIRECTOR REPORT
None.
ADJOURNMENT
The meeting was adjourned on August 26, 2026 at 12:34 AM in memory of Dolly Parton.
The next regular scheduled meeting is on Tuesday, September 15, 2026, in the City Hall Council Chambers.
Jo Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
Joint Council and Authorities Concurrent
& Stadium Authority Board Meeting
MEETING DISCLOSURES
Meeting Minutes 08/25/2026
The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies.
California Government Code Section 84308, most recently amended by SB 1243, commonly referred to as the "Levine Act," prohibits a local elected official or quasi-judicial appointed official from participating in any action related to a contributor's contract, license, permit, or use entitlement if he/she/it receives any campaign contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision has been made, from the party, participants, or agents in the proceeding. Parties, Participants or Agents for a proceeding involving a license, permit, or other use entitlement pending before the City Council or a City quasi-judicial body must complete the California Levine Act Disclosure Statement prior to their proceeding.
STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA .gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City's You Tube channel or Facebook page.
Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda.
AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting.
Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body.
LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA) ; Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC)
Public contact was made by posting the Council agenda on the City's official-notice bulletin board outside City Hall Council Chambers . A complete agenda packet is available on the City's website and in the City Clerk's Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk's Office at (408) 615-2220, email clerk@santaclaraca .gov or at the public information desk at any City of Santa Clara public library.
If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker."
In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City's programs, services, and activities . The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City's ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.
City of Santa Clara Page 17 Printed on 09/08/2026