Resolution 20-8903 — City Council and Authorities Concurrent, September 15, 2026

RESOLUTION NO. 20-8903

A RESOLUTION OF THE CITY OF SANTA CLARA, CALIFORNIA

APPROVING AN APPLICATION FOR STATE OF CALIFORNIA PER

CAPITA GRANT FUNDS
BE IT RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

W HEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Per Capita Grant Program, setting up necessary procedures governing application(s); W HEREAS, said procedures established by the State Department of Parks and Recreation require the grantee's Governing Body to certify by resolution the approval of project applications) before submission of said applications to the State; and, W HEREAS, the grantee will enter into a contracts) with the State of California to complete project(s).

NOW THEREFORE, BE IT FURTHER RESOLVED BY THE CITY OF SANTA CLARA AS FOLLOWS:

That the City of Santa Clara
Approves the filing of project applications) for Per Capita program grant project(s).

2. Certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding, sufficient funds to complete the project(s).

3. Certifies that the grantee has or will have sufficient funds to operate and maintain the project(s).

4. Certifies that all projects proposed will be consistent with the park and recreation element of the City of Santa Clara general or recreation plan (PRC §80063(a)).

5. Certifies that these funds will be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)).

6. Certifies that it will comply with the provisions of §1771.5 of the State Labor Code. //
//
Resolution Approving Applications) for 2020 Per Capita Grant Funds Page 1 of 3 Rev: 11 /22/17

A. Conducting active outreach to diverse populations, particularly minority, low- income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and opportunities.

B. Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these areas.

C. Creating new partnerships with state, local, tribal, private, and non-profit organizations to expand access for diverse populations.

D. Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities.

E. Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations.

F. Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity-serving and youth- serving organizations, urban areas, and programs.

G. Identifying possible staff liaisons to diverse populations.

8. Agrees that to the extent practicable, the projects) will provide workforce education and training, contractor and job opportunities for disadvantaged communities (PRC §80001(b)(5)).

9. Certifies that the grantee shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. Aone-time allocation of other funding that has been expended for parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient's annual expenditures. (PRC §80062(d)).

10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide. //
Resolution Approving Applications) for 2020 Per Capita Grant Funds Page 2 of 3 Rev: 11 /22/17

11. Delegates the authority to the City Manager, or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s).

12. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

13. Effective date. This resolution shall become effective immediately.

HEREBY CERTIFY THE FOREGOING TO BE A TRUE COPY OF A RESOLUTION PASSED

AND ADOPTED BY THE CITY OF SANTA CLARA, CALIFORNIA AT A REGULAR MEETING THEREOF HELD ON THE 17T" DAY OF NOVEMBER, 2020, BY THE FOLLOWING VOTE:

AYES: COUNCILORS: Chahal, Davis, Hardy, O'Neill, and Watanabe, and Mayor Gillmor
NOES: COUNCILORS: None
ABSENT: COUNCILORS: None
ABSTAINED: COUNCILORS: None
ATTEST:

NORA PIMENTEL, MMC

ASSISTANT CITY CLERK

CITY OF SANTA CLARA
Attachments incorporated by reference:

1. Per Capita Program Procedural Guide
Resolution Approving Applications) for 2020 Per Capita Grant Funds Page 3 of 3 Rev: 11 /22/17

Procedural Guide
for the
California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018
PER CAPITA PROGRAMMarch 2019 Draft
SINCE 1864 ~
0 State of California
The Natural Resources Agency
Department of Parks and Recreation
Office of Grants and Local Services (OGALS)
"Creating Community through People, Parks, and Programs" Send Application and correspondence to:

Street Address for Overnight Mail: Mailing Address:

Calif. Dept. of Parks and Recreation Calif. Dept. of Parks and Recreation Office of Grants and Local Services Office of Grants and Local Services 1416 Ninth Street, Room 918 P.O. Box 942896
Sacramento, CA 95814 Sacramento, CA 94296-0001
Phone: (916) 653-7423
W ebsite: www.parks.ca.gov/grants
2018-2019 California State Budget, Chapter 29
Budget Item 3790-101-6088 (b) - $185,000,000 shall be available for the Local Park Rehabilitation, Creation in Urban Areas Program, consistent with subdivision (a) of Section 80061 of the Public Resources Code.

STATE OF CALIFORNIA

DEPARTMENT OF PARKS AND RECREATION
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The mission of the California Department of Parks and Recreation is to provide for the health, inspiration, and education of the people of California by helping to preserve the state's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high-quality outdoor recreation.

Community Engagement Division Mission
The mission of the Community Engagement Division is to encourage healthy communities by connecting people to parks, supporting innovative recreational opportunities, embracing diversity, fostering inclusivity, and delivering superior customer service, with integrity for the enrichment of all.

The Office of Grants and Local Services Mission
The mission of the Office of Grants and Local Services is to address California's diverse recreational, cultural and historical resource needs by developing grant programs, administering funds, offering technical assistance, building partnerships and providing leadership through quality customer service.

OGALS VISION GOALS
To Be:
• A leader among park and recreation professionals.
• Proactive in anticipating public park and recreation needs and how new legislation and grant programs could best meet these needs.
• Honest, knowledgeable and experienced grant administration facilitators. • Sensitive to local concerns while mindful of prevailing laws, rules and regulations. • Perceptive to opportunities for partnerships, growth and renewal where few existed before.
• Committed to providing quality customer service in every interaction and transaction.
• Responsive to the needs of applicants, grantees, nonprofit organizations, local governments, legislative members, and department employees. 2 TABLE OF CONTENTS
PER CAPITA PROGRAM DESCRIPTION ........................................................................ 4 Eligible Recipients (PRC §80062) ......................................................................................4 EligibleProjects ................................................................................................................. 5 GRANT PROCESS ............................................................................................................5 AuthorizingResolution ....................................................................................................... 6 APPLICATIONSECTION ..................................................................................................9 Application Packet Checklist ............................................................................................10 Per Capita Project Application Form ................................................................................11 PerCapita Match .............................................................................................................12 AcquisitionProjects ..........................................................................................................13 Eligible Acquisition Costs .................................................................................................14 DevelopmentProjects ......................................................................................................15 Community Access Projects ............................................................................................17 Development Project Scope/Cost Estimate Form ............................................................19 Community Access Project Scope/Cost Estimate Form ...................................................20 FundingSources Form .....................................................................................................21 CEQA Compliance Certification .......................................................................................22 LandTenure .....................................................................................................................23 SitePlan .......................................................................................................................25 Sub-leases or Agreements ...............................................................................................25 Greenhouse Gas Emissions Reduction and Carbon Sequestration .................................25 SPECIAL REQUIREMENTS ............................................................................................26 StatusReport ................................................................................................................... 26 BondAct Sign .................................................................................................................. 28 DeedRestriction .............................................................................................................. 29 GRANT PAYMENT SECTION .........................................................................................33 PaymentRequest Form ................................................................................................... 34 GrantExpenditure Form ...................................................................................................35 ProjectCompletion Packet ............................................................................................... 36 PER CAPITA CONTRACT .............................................................................................. 41 ACCOUNTING AND AUDITS ..........................................................................................48 AccountingRequirements ................................................................................................ 48 AuditChecklist ................................................................................................................. 49 REFERENCES ................................................................................................................ 50 Public Resources Code relating to the Per Capita program ............................................. 50 AllocationTables .............................................................................................................. 53 DEFINITIONS.................................................................................................................. 53 W ords and terms shown in sMa~~ caps are found in the definitions section. 3 Per Capita Program Description
Background
This program originates from Proposition 68, placed on the ballot via Senate Bill 5 (DeLeon, Chapter 852, statutes of 2017), and approved by voters on June 5, 2018.

Funds for the program were appropriated via State Budget item 3790-101-6088(b).

Legislative program information is found in the Public Resources Code (PRC) beginning at X80000 (see page 50).

General Per Capita Program: $185,000,000
Funds are available for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients are encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors (PRC §80061(a)).

Urban County Per Capita: $13,875,000
Additional funds are available for Per Capita grants to cities and districts in urbanized counties (a county with a population of 500,000 or more) providing park and recreation services within jurisdictions of 200,000 or less in population. An entity eligible to receive funds under this subdivision shall also be eligible to receive funds available under the General Per Capita Program (PRC §80061(b)).

Eligible Recipients (PRC §80062)
Sixty percent (60%) of the General Per Capita funds are allocated to the following entities based on population. The minimum allocation is $200,000. • Cities
• Eligible Districts, other than a regional park district, regional park and open-space districts, and regional open-space districts
Forty percent (40%) of the General Per Capita funds are allocated to the following entities based on population. The minimum allocation is $400,000.

Counties
Regional park districts, regional park and open space districts, and regional open space districts
Allocations
Specific entities eligible for funding and their allocations can be found beginning on page 53.
' For purposes of this chapter, "district" means any regional park district, regional park and open- space district, or regional open-space district formed pursuant to Article 3 (commencing with §5500) of Chapter 3 of Division 5, any recreation and park district formed pursuant to Chapter 4 (commencing with §5780) of Division 5, or any authority formed pursuant to Division 26 (commencing with §35100). With respect to any community or unincorporated region that is not included within a district, and in which no city or county provides parks or recreational areas or facilities, "district" also means any other entity, including, but not limited to, a district operating multiple-use parklands pursuant to Division 20 (commencing with §71000) of the Water Code. n

Eligible Projects
• PROJECTS must be for recreational purposes, either acquisition or DEVELOPMENT. Do not submit combined acquisition and development projects. • Up to 5°/o of the allocation may be used for a coMnnutviTY AccEss PRo~ECT (PRC §80008(c)(1)).
• Multiple PRo~ECTs may be completed under one contract; each PRo~ECT requires a separate APPLICATION PACKET.
• A PROJECT Can OCI~y have 011@ IOCat1011. 011e PROJECT that S2NeS S2Vel'al pal'kS IS 1101 permitted.
• GRANTEES al"e @11COU1'aged t0 pal~llel' Wlth Oth21' GRANTEES Ofl PROJECTS (PRC §80063(b)). See page 53 for information on allocation transfers.

Match
PRo~ECTs not serving a "severely disadvantaged community" (median household income less than 60% of the statewide average) require a 20% match (see page 12) (PRC §80061(c)).

No Supplanting
~Ra,NTEEs must use Per Capita grant funds to supplement existing expenditures, rather than replace them (PRC §80062(d)). For example, a GRANTEE has a budget for recreational capital expenditures of $500,000 per year, and is receiving a $200,000 allocation under the Per Capita program. The budget cannot be reduced to $300,000, with the Per Capita funds making up the difference.

Similarly, if a PRo~ECT has been approved by the governing body, and a funding source has been identified, Per Capita funds cannot be swapped in as a new funding source unless the prior funding source is applied to another recreational capital project. ~RANTEEs should keep all documents indicating intent to use Per Capita grant funds for PROJECTS.

Grant Process
GRANT PERFORMANCE PERIOD: July 1 , 2018 —June 30, 2022

1. Resolution (submit no later than November 1, 2019): GRANTEE pass@S Otl@ resolution approving the filing of all applications associated with the contract, and forwards a copy to o~A~s.

2. APPLICATION PACKET(S~ (SUbI711t Il0 Iat@C tflall ~a11Ual~/ 3"I, 2020: The GRANTEE defines the PROJECT SCOPE(s) and amount of grant funds needed for each PROJECT.

AS PROJECTS are identified, the GRANTEE submits individual APPLICATION PACKET(s) to OGALS. OGALS I"eVIeWS @aCh APPLICATION PACKET alld S@11dS a 12ttef Of appCOVaI t0 the GRANTEE or requests additional information.

3. Contract (sign and submit no later than March 31, 2020): o~a~s will forward a contract to the GRANTEE once a PROJECT APPLICATION PACKET has been approved. o~A~s will encumber the total amount of approved applications. As GRANTEE submits additional APPLICATION PACKETS, OGALS will amend the contract to reflect the total PROJECT amount for all approved APPLICATION PACKETS, up to the allocation amount. 5 a. The contract section, beginning on page 41, includes a sample contract. b. The ~RaNTEE must return the contract signed by the auTHORizE~ REPRESENTATIVE t0 OGALS n0 latel' tllal1 Mai'CIl 31, 2020. c. o~a~s returns a copy of the fully executed contract to the ~RaNTEE.

4. Pay171e11tS atld @11d Of GRANT PERFORMANCE PERIOD: GRANTEE I'egUeStS pay111eC1tS for Eu~ig~E cosTs. The grant payments section, beginning on page 33, provides payment request instructions and forms.
a. The GRANTEE may request payments after each PRo~ECT is approved by o~a~s. b. The ~RaNTEE completes PRo~ECT scoPE(s) no later than December 31, 2021.

C. Th2 GRANTEE Sends PROJECT COMPLETION PACKET(S~ t0 OGALS 110 lat@C thatl March 31, 2022.
d. o~a~s processes the final payment request after each PRo~ECT is complete as dOCUI'1"tetlt@d by th2 GRANTEE 111 th2 PROJECT COMPLETION PACKET, and as verified by o~a~s by conducting a site inspection.

5. Accounting and Audit: DPR's Audits Office may conduct an audit. The ~RaNTEE is required to retain all PRo~ECT records for five years following issuance of the final GRANT payment or PRo~ECT termination, whichever is later. The Accounting and Audit Section, beginning on page 48, provides directions and an Audit Checklist for oPR audit and accounting requirements.

Authorizing Resolution
~RaNTEE passes one resolution approving the filing of all applications associated with the contract, and forwards a copy to o~a~s.

The Authorizing Resolution on the following page may be reformatted; however, the language provided in the resolution must remain unchanged.

The Authorizing Resolution serves two purposes:

1. It is the means by which the ~RaNTEE's Governing Body agrees to the terms of the contract; it provides confirmation that the ~RaNTEE has the funding to complete, operate and maintain PRo~ECTs associated with the contract.

2. Designates a position title to represent the Governing Body on all matters regarding PRo~ECTs associated with the contract. The incumbent in this position IS I'efel'C2d t0 aS th@ AUTHORIZED REPRESENTATIVE.

Resolution items 4, 5, 7, 8 and 9 are all required by Proposition 68.

Complefe the highlighted areas of the Authorizing Resolution. The auTHORizE~ REPRESENTAT~vE can delegate signatory authority to other individuals (by position title) either in entirety or for particular documents. This may be included in item 11 of the resolution, or the auTHORizE~ REPRESENTaT~vE may submit a letter (on letterhead) or email to o~a~s delegating authority.

Resolution Form
Resolution No:

RESOLUTION OF THE (Title of Governing Body/City Council, Board of Supervisors) OF (City, County, or District) APPROVING APPLICATIONS) FOR PER CAPITA

GRANT FUNDS
W HEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Per Capita Grant Program, setting up necessary procedures governing application(s); and
W HEREAS, said procedures established by the State Department of Parks and Recreation require the grantee's Governing Body to certify by resolution the approval of project applications) before submission of said applications to the State; and W HEREAS, the grantee will enter into a contract with the State of California to complete project(s);
NOW, THEREFORE, BE IT RESOLVED that the (grantee's governing body) hereby:

1. Approves the filing of project applications) for Per Capita program grant project(s); and

2. Certifies that said grantee has or will have available, prior to commencement of project work utilizing Per Capita funding, sufficient funds to complete the project(s); and

3. Certifies that the grantee has or will have sufficient funds to operate and maintain the project(s), and

4. Certifies that all projects proposed will be consistent with the park and recreation element of the [city/county/district's] general or recreation plan (PRC §80063(a)), and

5. Certifies that these funds will be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)), and

6. Certifies that it will comply with the provisions of §1771.5 of the State Labor Code, and

7. (PRC §80001(b)(8)(A-G)) To the extent practicable, as identified in the "Presidential Memorandum--Promoting Diversity and Inclusion in Our National Parks, National Forests, and Other Public Lands and Waters," dated January 12, 2017, the [city/county/district] will consider a range of actions that include, but are not limited to, the following:
(A) Conducting active outreach to diverse populations, particularly minority, low- income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and opportunities.
(B) Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these areas.
7 (C) Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse populations. (D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities.
(E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations. (F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity-serving and youth-serving organizations, urban areas, and programs. (G) Identifying possible staff liaisons to diverse populations.

8. Agrees that to the extent practicable, the projects) will provide workforce education and training, contractor and job opportunities for disadvantaged communities (PRC §80001(b)(5)).

10. Certifies that the grantee has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Procedural Guide; and

11. Delegates the authority to the (designated position, not name of person occupying position), or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the grant scope(s); and

12. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

Approved and adopted the day of , 20
I, the undersigned, hereby certify that the foregoing Resolution Number was duly adopted by the (grantee's governing body) following a roll call vote:

Ayes:

Noes:

Absent:
(Clerk)

Application Section
• GRANTEE May SUb1711t 171UItlple APPLICATION PACKETS.
• S2pai'ate APPLICATION PACKETS al'e i"2gUli"ed f01' 2aCh PROJECT Sit@. • PI'OVId2 all APPLICATION PACKET Ite111S 111 the 01"del" ShOWtI Ill the fOIIOWItIg Ch@C{CIISt. • Submitted documents need not contain "wet" signatures; bUt th2 GRANTEE C11USt keep all original signed documents.
• If submitting hard copies, llUtTlbel' all pag2S Of the APPLICATION PACKET. • ~RaNTEEs are encouraged to submit documents digitally, as .pdf files. E-mail each APPLICATION PACKET Itet11 t0 th@ PROJECT OFFICER aS a S2pafate dlgltal fll@, labeled as the application item.

OGALS WIII Sel1d a C011tl'aCt t0 th@ GRANTEE OtlCe a PROJECT APPLICATION PACKET haS been approved. o~a~s will encumber the total amount of approved applications. As ~RaNTEE submits additional applications, o~a~s will amend the contract to reflect the total PRo~ECT amount for all approved applications, up to the allocation amount.

Any costs incurred prior to finalizing the contract are at the ~RANTEE's own risk.

. `1.t4~9 .
. ~
State of California —The Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION
Application Packet Checklist
GRANTEES must complete the checklist below and submit it with the APPLICATION PACKET.

A ll APPLICATION PACKET IS IIOt C011lpl2te UIIIGSS ail ItelllS OIl th@ Ch2CkIISt al'2 SUbl711tted.

Each PROJECT I'egUll'eS ItS OWII APPLICATION PACKET.
n.~ ~ Application Item Procedural
Guide
Check when
signed by
Application
Packet
~ ~ ~. ~' Page # AUTHORIZED Page #
a, ~ REPRESENTATIVE
a ~; co
Application Packet Checklist Pg. 10 Pg.

Application Pg.11 ~ Pg.

Development Project Scope/Cost P 19g' ~ P g'Estimate, or Community Access Project P 20g' ~ P g'Scope/Cost Estimate, or Acquisition Requirements Pg. 13 ~ Pg.

Funding Sources Form Pg. 21 ~ Pg.

Per Capita Match Calculator Pg. 12 ~ Pg.

CEQA Compliance CertificationPg. 22 ~ Pg.

Land Tenure documentation Pg. 23 Pg.

Sub-Leases or Agreements Pg. 25 Pg.

Site Plan Pg. 25 Pg.
❑GHG Emissions Reduction Pg. 25 Pg.W orksheet
10 .a
State of California —The Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION
Per Capita Project Application Form

PROJECT NAME REQUESTED GRANT AMOUNT
MATCH AMOUNT (if project is not serving a
severely disadvantaged community)
PROJECT SITE NAME and PHYSICAL ADDRESS where LAND TENURE (D all that apply) (not PRo,IECT is located (including zip code) required for COMMUNITY ACCESS

PROJECTS)
O WI1ed 111 f@@ S1111p12 by GRANTEE
❑ Available (or will be available) under
a ear lease or easement

NEAREST CROSS STREET
(Check one) Project is for Acquisition ❑ Development ❑ Community Access ❑

COUNTY OF PROJECT LOCATION

GRANTEE NAME AND MAILING ADDRESS
Name (typed or printed and Title Email address Phone
GRANT CONTACT -For administration of grant (if different from AUTHORIZED REPRESENT,4TIVE) Name (typed or printed and Title Email address Phone
GRANT SCOPE: I represent and warrant that this APPLICATION PACKET describes the intended use of the requested GRANT to complete the items listed in the attached Grant Scope/Cost Estimate Form or acquisition documentation. I declare under penalty of perjury, under the laws of the State of California, that ~ the information contained in this APPLICATION PACKET, including required attachments, is accurate.

Signature of AUTHORIZED REPRESENTATIVE as shown in Resolution Date Print Name
Title
11 Per Capita Match
PRo~ECTs that do not serve severely disadvantaged communities (median household income less than 60% of the statewide average) must include 20% match from the GRANTEE (PRC §80061(C~~.

Costs incurred to provide match must be eligible costs.

Visit the website parksforcalifornia.org/percapita and follow the instructions; submit the 1'ep01"t Wlth th@ APPLICATION PACKET.

Eligible match sources
• Federal funds
• Local funds
• Private funds
• IN-HOUSE EMPLOYEE SERVICES
• Volunteer labor
Ineligible match source
• State funds
12 Acquisition Projects
Acquisition Requirements

1. Purchase price cannot exceed the appraised value, even if the ~RaNTEE is willing to pay the difference.

2. Land cannot be acquired through eminent domain.

3. Associated acquisition costs, such as appraisals, escrow fees, title insurance, etc., combined must be less than 25% Of tf18 PROJECT COStS.

4. A deed restriction must be recorded on the property after the acquisition is complete.

5. Land must be open to the public for recreational purposes within three years from the date the final payment is issued by the State Controller's Office (SCO).z

6. ~RaNTEE must provide Title Insurance.

7. PRo~ECTs must be consistent with the park and recreation element of the [city/county/district's] general or recreation plan (PRC §80063(b)).

8. Per Capita funds must be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)).

Acquisition Grant Scope/Cost Estimate
Provide the following information on a document signed by the auTHORizE~ REPRESENTATIVE:

A brief description, for example, "Acquisition of approximately (enter total acreage to be acquired) for the development of park by (enter date no later than three years from the date final payment is issued by the SCO)." Estimated total costs for land and relocation
Estimated total costs other than the purchase price and relocation costs, such as appraisals, escrow fees, title insurance fees, deed restriction recordation costs Acquisition Documentation
For each parcel to be acquired, submit the following documents:

1. An appraisal conducted within the last twelve months

2. A separate letter from an independent third party, AG rated appraiser certified by the California Office of Real Estate Appraisers stating the appraisal was reviewed, and was completed using acceptable methods

3. County Assessor's parcel map, showing parcel number and parcel to be acquired

4. Estimated value of each parcel to be acquired with a description of how that value was determined (such as the listed price on MLS, in-house estimation, website evaluation, assessed value)

5. Acreage of each parcel to be acquired

6. A description of any encumbrances that will remain on the property, such as grazing, timber, mineral rights or easements

7. A brief description of the intended recreational use of the land with the estimated date by which the site will be open to the public for recreational purposes z Grantees will see this date on their project complete letter — "A final payment was issued by the SCO on xx/x~20xx"
13 8. A letter from the seller indicating a willingness to enter into negotiations to sell the property, and indicating the seller's understanding that the State cannot participate in acquisitions for more than .the appraised value
For easement acquisitions, in addition to the requirements above, provide:

9. A copy of the proposed easement guaranteeing the authority to use the property for the purposes specified in the application.

For relocation costs, in addition to the requirements above, provide:
1 O. A I@ttel' SIg11eC1 by the AUTHORIZED REPRESENTATIVE, listing the relocation costs for each displaced tenant, certifying that the relocation amount does not exceed the maximum allowed pursuant to Government Code §§7260-7277.

Eligible Acquisition Costs
• iN-HousE EMP~oYEE sERvicEs —see accounting rules for more information (page 48)
• ~RaNT administration and accounting
• Public meetings/focus groups/design workshop
• Appraisals, escrow fees, surveying, other costs associated with acquisition • Cost of land
Ineligible Acquisition Costs —Cannot be charged to the grant • Acquisitions to fulfill any mitigation requirements imposed by law (PRC §80020) • Land acquired outside state
• Costs incurred outside the grant performance period
• Development costs
• Acquisitions for less than fee title

Development Projects
Development Project Requirements

1. PRo~ECTs must be consistent with the park and recreation element of the ~RaNTEE's general or recreation plan (PRC §80063(b)).

2. Per Capita funds must be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)).

3. Contracted work must comply with the provisions of §1771.5 of the State Labor Code.

4. ~RaNTEE must have adequate liability insurance, performance bond, or other security necessary to protect the State and ~RaNTEE's interest against poor workmanship, fraud, or other potential loss associated with the completion of the PRo~ECT.

5. PRE-CONSTRUCTION COSTS ITlay tlOt 2XCe@d 25% Of th2 PROJECT al'1"lOUllt.

6. The primary purpose of any building constructed or improved must be public recreation. Renovating a gymnasium that includes office space for staff is eligible; renovating ~RaNTEE's office building is not.

7. PRo~ECTs must be accessible, including an accessible path of travel to the PRo~ECT.

Eligible Development Costs
All COStS I71USt b2 II1CU1'C2d Wlthlll th@ GRANT PERFORMANCE PERIOD. COStS IlSted be~OW at'e examples of eligible costs, and not inclusive. Contact o~A~s if you have any questions regarding a PRo~ECT cost.

Eligible Pre-construction Costs — up to 25% Of PROJECT COStS; incurred prior to groundbreaking as determined by the ~RarvTeE
Public meetings, focus groups, design workshops
• Plans, specifications, construction documents, and cost estimates • Permits
~ CEQA
• Bid preparation and packages
• IN-HOUSE EMPLOYEE SERVICES pC101' t0 gt'OUI1CIbt'@aklllg • Grant administration and accounting prior to groundbreaking Eligible Construction Costs — up to 100% of the PROJECT costs; incurred after groundbreaking.
• Construction —necessary labor and construction activities to complete the PROJECT, including site preparation (demolition, clearing and grubbing, excavation, grading), onsite implementation and construction supervision Equipment —Equipment use charges (rental and in-house) must be made in accordance with ~RaNTEE's normal accounting practices.
• Bond and other signs
• Premiums on hazard and liability insurance to cover personnel or property • Site preparation
• Purchase and installation of equipment: security cameras, lighting, signs, display boards, sound systems, video equipment, etc.
15 • Construction management: including site inspections and PRo~ECT administration • Miscellaneous: other costs incurred during the construction phase, such as transporting materials, equipment, or personnel, and communications • Employee services after groundbreaking
• ~RatvT administration and accounting after groundbreaking Ineligible Development Costs —Cannot be charged to the grant ~ PRE-CONSTRUCTION COSTS that 2XC2ed 25% of the PROJECT costs • Development to fulfill any mitigation requirements imposed by law (PRC §80020) • All non-capital costs, including interpretive and recreational programming, software and software development
• Construction or improvements to facilities that are not primarily designated for recreational purposes, such as park district offices
• Furniture or equipment not site specific and not necessary for the core function of a new facility (non-capital outlay)
• COStS IIICUI'I'2d bef01'@ OC aft21" the GRANT PERFORMANCE PERIOD • Indirect costs —overhead business expenses of the ~RaNTEE's fixed or ordinary operating costs (rent, mortgage payments, property taxes, utilities, etc.) Food and beverages
• Out-of-state travel
• Repairs —activities performed to a section of a structure that are intended to allow the continued use.
• Maintenance —activities intended to be performed on a regular basis to maintain the expected useful life of a structure.
• Fundraising
Distinguishing capital outlay from maintenance and repair:
• Capital outlay —building something new, or in regards to existing structures, activities intended to boost the condition beyond its original or current state. • Repairs —activities performed to a section of a structure that are intended to allow the continued use.
• Maintenance —activities intended to be performed on a regular basis to maintain the expected useful life of a structure.

Examples:

Roof —replacing broken shingles is maintenance; fixing a hole is repair; replacing the roof is capital outlay.

Playground —adding additional fall material is maintenance; fixing the chains on a swing set is repair; replacing the play structures is capital outlay.

W indows —repairing the glazing is maintenance; replacing broken panes is repair; replacing the windows is capital outlay.
16 Community Access Projects
Community Access Project Requirements

1. PRo~ECTs must be consistent with the park and recreation element of the ~RANTEE's general or recreation plan (PRC §80063(b)).

2. Per Capita funds must be used to supplement, not supplant, local revenues in existence as of June 5, 2018 (PRC §80062(d)).

3. Contracted work must comply with the provisions of §1771.5 of the State Labor Code.

Eligible Community Access Project Costs
A ll COStS CT1USt b2 IIICUfC2Cl Wlthltl th2 GRANT PERFORMANCE PERIOD. COStS IISt@d bEIOW afe examples of eligible costs, and not inclusive. Contact o~A~s if you have any questions regarding a PRo~ECT cost.
• Meetings: public meetings/focus groups, ~RaNTEE planning sessions • PRo~ECT management (excluding grant writing) and accounting • Non-capital costs, including interpretive and recreational programming, software and software development
• IN-HOUSE EMPLOYEE SERVICES C@Iat2CI t0 PROJECT aCtIVItIeS. • Equipment (the cost of equipment or vehicles) currently owned by the grantee):
such equipment or vehicles) may be charged to the grant for each use. The ~RaNTEE shall maintain a log that describes the activities conducted and the time that the equipment or vehicle is used, as related to the grant scope, as well as a license number or vehicle identification number.
• ~RatvTEE may also rent or purchase the equipment or vehicle(s), whichever is the most economical use of grant funds.
• Purchased equipment or vehicle(s): residual market value shall be credited to the project costs upon completion.
• Supplies and materials: activity supplies, educational materials, communication materials, etc. Supplies and materials may be drawn from central stock if claimed costs are no higher than those the grantee would pay if purchased elsewhere. • Miscellaneous costs: other~costs incurred, such as transporting materials or personnel.

Ineligible Community Access Project Costs
• Costs incurred before or after the grant performance period • Indirect costs —overhead business expenses of the grantee's fixed or ordinary operating costs (rent, mortgage payments, property taxes, utilities, etc.) • Food and beverages
• Out-of-state travel
• Capital outlay expenditures
• Costs associated with master plans
17 • Repairs and maintenance by irv-HousE EMP~oYEE sERvicEs • Fundraising
Accounting Rules for In-House Employee Services
~RarvTEEs must follow these accounting practices for services performed by its employees to be eligible for reimbursement:
• Maintain time and attendance records as charges are incurred, identifying the employee through a name or other tracking system, and that employee's actual time spent on the PROJECT.
• Time estimates, including percentages, for work performed on the PRo~ECT are not acceptable.
• Time sheets that do not identify the specific employee's time spent on the PRo~ECT are not acceptable.
• Costs of the salaries and wages must be calculated according to the ~RArvTEE's wage and salary scales, and may include benefit costs such as vacation, health insurance, pension contributions and workers' compensation. • Overtime costs may be allowed under the ~RANTEE's established policy, provided that the regular work time was devoted to the same PRo~ECT. • May not include overhead or cost allocation. These are the costs generally associated with supporting an employee, such as rent, personnel support, IT, utilities, etc.
.~

•~
.
.~
State of California —The Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION
Development Project Scope/Cost Estimate Form
~RAN-rEE: Project Name:

Development project scope (Describe the PRo~ECT in 30 words or less):

Project Scope Items - ~ all that apply:

Install Renovate Replace Recreation Elementnew existing existing ❑ ❑ ❑ Pool, aquatic center, splash pad
❑ ❑ ❑ Trails or walking paths
', ❑ ' ❑ ❑ 'Landscaping or irrigation
❑ ❑ ❑ Group picnic, outdoor classrooms, other gathering spaces ❑ ❑ ❑ Play equipment, outdoor fitness equipment
❑ ❑ ❑ Sports fields, sports courts, court lighting
❑ ❑ ❑ Community center, gym, other indoor facilities
❑ ❑ ❑ Restroom, concession stand
❑ ❑ ❑ Other:
❑ ❑ ❑ Other:
~ ~ ~ Minor elements which support one or more of the recreation elements checked above: benches, lighting, parking, signage, etc.

Total estimated cost for construction: $
PRE-CONSTRUCTION (costs incurred prior to ground-breaking, such as design, ~ permits, bid packages, CEQA); up to 25% of total project cost.

Total PROJECT cost: ' ~
Subtract GRANTEE match if not in severely disadvantaged community (20% of total PROJECT Cost) ~ -
Total PRo~ECT amount requested: $
The GRANTEE understands that all elements listed on this form must be complete and open to the public before the final grant payment will be made.

AUTHORIZED REPRESENTATIVE Signature ', Date
Print Name and Title
fi~~7

. ~
State of California —The Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION
Community Access Project Scope/Cost Estimate Form
GRANTEE: Project Name:

Project site:

Project Scope Items - ~ all that apply and provide a brief description:

Transportation (for recreation programs)
Physical activity programming (sport leagues, dance, exercise, etc.) Resource interpretation
Multilingual translation
Natural science
W orkforce development and career pathways
0 Education
Communication related to water, parks, climate, coastal protection, and other outdoor pursuits
Total PROJECT cost: ~
Subtract ~RAtvTEE match if not in severely disadvantaged community (20% of total PROJECT Cost) $ -
Total PRo~ECT amount requested: $
The GRANTEE understands that all elements listed on this form must be complete and available to the public before the final grant payment will be made.

AUTHORIZED REPRESENTATIVE SlgflatUf2 Date
Print Name and Title
20 ~~fORtiiV q
~ ~~
RrE PP
State of California —The Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION
Funding Sources Form
GRANTEE: Project Name:

PRo~ECTs funded by the program are not complete until the grant scoPE is complete.

If Per Capita grant funds will be used as part of the funding for a larger project, ~RaNTEEs can do one of the following:

1. Identify a smaller subset of the larger project that can be completed. That smaller project will be the grant scoPE.

2. Incorporate the funds from the Per Capita grant into the larger project. The larger project will be the grant scoPE.

Per Capita funds will /will not (circle one) be used as part of the funding for a larger project.

If Per Capita grant funds will be used as part of the funding for a larger project, briefly describe the scope of that larger project:

The total cost of the larger project that these grant funds will contribute to is: $ Anticipated completion date:

List all funds that will be used. Submit revised Funding Sources form should funding sources be added or modified.

Fundin Source Date Committed Amount
Per Ca ita/State of California Jul 1, 2018 $
AUTHORIZED REPRESENTATIVE Signature Date
Print Name and Title
21 ~~Fo2ti
V 9
~ ~ ~r
9 TE PPN
State of California —The Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION
CEQA Compliance Certification
NOt I'egUll'2d f01' COMMUNITY ACCESS PROJECTS
G RANTEE:

Project Name: _
Project Address:

Is CEQA complete? ❑Yes ❑No Is completing CEQA a project scope item? ❑Yes ❑No W hat document was filed, or is expected to be filed for this project's CEQA analysis:

Date complete/expected to be completed
❑ Notice of Exemption (attach recorded copy if filed)
❑ Notice of Determination (attach recorded copy if filed) ❑ Other:

If CEQA is complete, and a Notice of Exemption or Notice of Determination was not filed, attach a letter from the Lead Agency explaining why, certifying the project has comp►ied with CEQA and noting the date that the project was approved by the Lead Agency.

Lead Agency Contact Information:

Agency Name: _
Contact Person:

Mailing Address:

Phone: ( ) _
Certification:

Email:
hereby certify that the above referenced Lead Agency has complied or will comply with the California Environmental Quality Act (CEQA) and that the project is described in adequate and sufficient detail to allow the projects construction or acquisition. further certify that the CEQA analysis for this project encompasses all aspects of the work to be completed with grant funds.

AUTHORIZED REPRESENTATIVE Date
(Signature)

FOR OGALS USE ONLY
CEQA Document Date Received PO Initials
❑NOE ❑NOD

AUTHORIZED REPRESENTATIVE
(Printed Name and Title)
22 Land Tenure
The purpose of the land tenure requirement is to verify that the ~RaNTEE has sufficient legal rights to the property to fulfill the terms of the contract. • PRo~ECT amounts up to $100,000 require at least 20 years of land tenure at the site to be acquired or developed.
• PRo~ECT amounts greater than $100,000 require at least 30 years of land tenure at the site to be acquired or developed.
• The 20 or 30 year land tenure requirement begins on July 1, 2018. • The GRANTEE remains responsible for fulfillment of the terms of the contract, even if the GRANTEE's land tenure agreement changes within the contract PERFORMANCE PERIOD.
• NOt appllCabl2 t0 COMMUNITY ACCESS PROJECTS.

Land Tenure Ownership Documentation
If fl1e GRANTEE OWI7S PROJECT S/f2 ll1 fee S1117p12, provide one of the following:
• Deed or deed recordation number, or
• Title report, or
• Tract map or assessor's map with owner's name
Land Tenure Non-Ownership Documentation
If the ~RaNTEE does not own the PRo~ECT site in fee simple, provide:
• Land Tenure Agreement Checklist (page 24)
• Signed land tenure agreement
If the grantee does not own the project site in fee simple, and the existing land tenure agreement does not meet the requirements shown in the Land Tenure Checklist, provide
• Land Tenure Agreement Checklist (page 24)
• Signed land tenure agreement
• An explanation as to how the existing land tenure agreement adequately protects the State's interest. o~A~s will review and determine if the land tenure is sufficient.
23 Land Tenure Agreement Checklist
If the GRANTEE does not own the land in fee simple, complete this checklist. Attach a copy of the signed land tenure agreement. Identify the page numbers where the required items can be found in the land tenure agreement and highlight the provisions in the agreement where the information is located. All items are required.

GRANTEE: Project Name:

Q Page Required Item
Type of agreement: For example: lease, joint powers agreement, ~ easement, memorandum of understanding, etc.

Parties to the agreement (land owner must be public agency or utility) and date signed:

Party Date Signed
~ Term of the agreement: years
Agreement end date:
• Grant amounts up to $100,000 require at least 20 years of land tenure. ~ •Grant amounts above $100,000 require at least 30 years of land tenure. • The land tenure re uirement be ins on Jul 1, 2018.

Renewal option: Must include an option, which can be non-binding, for the❑ ~RaNTEE to renew the agreement be and the on final 20 or 30 ear term.

Termination clause: Any of the following is acceptable:
• No termination clause —the agreement is non-revocable. ~ •Termination clause specifies the agreement is revocable only for cause. • The termination clause cannot allow the land owner to revoke the a reement without cause, i.e., at will.

Site Control, Roles and Responsibilities should the ~RaNT be awarded, the agreement:
• Authorizes the ~RaNTEE to proceed with the construction PRo~ECT. The ~RaNTEE may delegate construction to other entities.
• Establishes when the general public can use the PRo~ECT and gives ~RaNTEE permission to operate the PRo~ECT site (such as scheduling ~ recreational programs). The ~RaNTEE may delegate operational roles to other entities but is bound through the contract provisions to ensure full public access for the duration of the land tenure period. • Identifies which entity will maintain the PRo~ECT site. The ~RaNTEE may delegate maintenance to other entities but is bound through the contract provisions to ensure maintenance of the PRo~ECT site for the duration of the land tenure period.
24 Site Plan
Provide a drawing showing where all the items listed in the PRo~ECT scoPE/Cost Estimate Form will be located. To ensure that any building use meets the requirements of the program, include the function and approximate square footage of each room within buildings that are part of the scoPE, and the approximate total square footage of the buildings. It does not need to be a detailed engineering rendering. Not required for COMMUNITY ACCESS PROJECT appllCatI0C1S.

Sub-leases or Agreements
Provide a list of all other leases, agreements, memoranda of understanding, etc., affecting PRo~ECT property or its operation and maintenance.

Greenhouse Gas Emissions Reduction and Carbon Sequestration.3 If your PROJECT involves tree planting, follow the instructions below. If your PRo~ECT does not involve tree planting, check the N/A box for this item on the Application Checklist.

Before getting started, gather the following information about your PRo~ECT:
• Tree species
• Size of trees at planting
• Information on the distance and direction to the nearest building (if applicable) • Information on the age and climate control of any nearby buildings (if applicable) • Information about the tree's growing conditions
Getting started:

1. Navigate to the i-Tree site at https://plantinq.itreetools.or~and select the tab for a new project.

2. On the Location map, select your state, county and city, and then click Next.

3. Configure the project parameters4:
• "Electricity emissions factor" enter 285 and select kilograms • "Fuel emissions factor" enter 53.1 and select kilograms • "Years for the project" is the age of the trees 40 years from when they are planted. So, if the trees will be four years old at the time of planting, enter 44. "Tree mortality" enter 0

4. Tree Planting Configurations
• Enter the tree groups for the project; create a new group for each new species or for each new location.
• Species —select the species; add multiple species by creating new groups. • DBH —tree diameter four feet above the ground at time of planting. • Distance to nearest tree —select from drop down menu
3 PRC §80001(b)(7)
4 Project parameters are from the California Air Resources Board's "Quantification Methodology for the California Natural Resources Agency Urban Greening Grant Program." 25 • Tree is (north, south, east or west) of Building —select the direction the tree is located to the nearest climate controlled building.
• Climate controls —select the type of climate controls the nearby building has installed. If a tree is more than 60 feet away from a climate controlled building, select "none."
• Condition —select the overall health of the trees at the time of planting. • Exposure to sunlight —select the amount of sun that reaches the tree, based on its surroundings.
• Number of trees —enter the number of trees that are the same species and the same characteristics (e.g. distance to building, location in respect to building, exposure to sunlight, etc.) If some of these characteristics change, multiple lines of the same species should be input into the tool.

Once all the groups are entered, hit next

5. Print the report in landscape mode, and submit it with your application.

Special Requirements
• Status Reports (page 26)
• Bond Act Sign (page 28)
• Deed Restriction (page 29)
Status Report
o~A~s will send a Status Report every six months until receipt of a PRo~ECT coMP~ETioN PacKET. Payment requests will not be processed if Status Reports are overdue. 26 Sample Status Report —Due xx/xx/20xx (30 days from mail date) Grantee:

Project Number:

Project Name:

Project Scope:

Project Phase: ❑Pre-Construction/Pre-Acquisition ❑Acquisition and/or Construction ❑ Community Access
W hen will you submit your next payment request? For how much? Estimated date of project completion:

Potential obstacles affecting completion:

Is the PROJECT: On Time? yes/no Within Budget? yes/no Within Scope? yes/no If no, explain:

Describe grant-funded work completed since last status report submitted on (DATE):

Provide photos showing work completed since (DATE)
Describe grant-funded work expected to be completed by (MailDate + 6 mos) If there have been any changes to the proposed funding for this project, attach a revised Funding Sources Form.

Provide information on payments to be submitted over the next three years:

Between Between Between Between Between Between After
7/1 /18 7/1 /19 1 /1 /20 7/1 /20 1 /1 /21 7/1 /21 1 /1 /22 and and and and and and
6/30/19 12/31 /19 6/30/20 12/30/20 6/30/21 12/30/21
$ $ $ $ $ $ $
The purpose of this data is to help the State estimate borrowing needs; you will not be held to these estimates.
represent and warrant that I have full authority to execute this Grant Progress Status Report on behalf of the Grantee. I declare under penalty of perjury, under the laws of the State of California, that this status report, and any accompanying documents, for the above-mentioned Grant is true and correct to the best of my knowledge.

Authorized Representative* Title Date
(*Certification to above information requires a signature by a person authorized in the resolution)
27 Bond Act Sign
A sign acknowledging the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All Act of 2018 as the funding source for the PRo~ECT must be installed during construction and at completion (PRC §80001(b)(3)). A sign is not f@gUlfBd f01' COMMUNITY ACCESS PROJECTS.

Types of Signs
1) Construction — An acknowledgment sign is required during construction. 2) Post Completion -All grantees are required to post a sign at the PRo~ECT site upon completion of the project. The sign must be available for the final inspection of the PRo~ECT and remain in place for a minimum of four (4) years from date of PRo~ECT completion. There is no minimum or maximum size other than the minimum size for the logo, as long as the sign contains the required wording.

If appropriate, the same sign can be used during construction and completion.

Sign Language
All signs must contain the language shown to the
right of this paragraph. Use the names. of the
current officials. The name of the director of the
local agency or other governing body may be
added. The sign may also include names (and/or
logos) of other partners, organizations, individuals
and elected representatives.

Logo
All signs must display the Parks and Water Bond
Act logo. The logo is available at
http://resources.ca.gov/grants/logo-arU. Display
the logo to maximize visibility and durability. Each
edge of the logo must be a minimum of 24" x 24".
appropriate, at o~A~s' discretion.

Sign Construction
All materials used shall be durable and resistant to the elements and graffiti. The California Department of Transportation and APR standards may be used as a guide for gauge of metal, quality of paints used, mounting specifications, etc.

Sign Cost
The cost of the signs) is an eligible PRo,IECT cost. Permanent signage is encouraged.

Appropriateness of Signs
For projects where the required sign may be out of place or affected by local sign ordinances, o~a~s may authorize a sign that is more appropriate to the project.

State Approval
GRANTEE shall submit the proposed number, locations, size, and language of signs for preliminary review. Final payments will not be processed until post completion signage has been approved and installed.

Exceptions may be approved, when

Deed Restriction
The Deed Restriction restricts the title to the property, safeguarding the property for purposes consistent with the GRANT for the duration of the contract PERFORMANCE PERIOD. Q D2ed ReStf7CtIOC1 IS IIOt I'egUll'2d fOf COMMUNITY ACCESS PROJECTS.

If th2 GRANTEE OWI1S th2 PROJECT land, a Deed Restriction must be recorded on the title to the property before o~a~s will approve any grant payments except an advance into escrow.

A Deed Restriction is not required if the ~RaNTEE does not own the PRo~ECT land, such as where the GRANTEE is improving property it has access to under a lease agreement.

Deed Restriction Instructions

1. Before filing the Deed Restriction, th2 GRANTEE 111USt OWII th@ PROJECT land, and have an encumbered contract for the GRANT amount.

2. The PROJECT OFFICER will send the Deed Restriction to the GRANTEE. Do not alter the Deed Restriction. The ~RaNTEE takes the following steps:

1. Add ownership information to Paragraph I of the Deed Restriction: [formal name of GRANTEE] Insert ownership information as it appears on the deed.

2. Create 3 copies (GRANTEE copy, o~A~s copy and recorder's copy) of the Deed restriction and the required attachments:
(1) Exhibit A: Label this attachment "Exhibit A (Legal Description of Property)" and include a formal legal description of every parcel of property to which grant funds will be used for the development and/or acquisition thereof. This information can be obtained from the grant deed or title policy. (The assessor's parcel number or a street address is NOT a valid legal description.) and,
(2) Exhibit B: Label this attachment "Exhibit B (Grant Contract)" and include a complete copy of the Grant Contract and provisions signed by the auTHORizE~ REPRESENTATIVE and the State of California.

3. Notarize it: Take the following documents to a notary. o~A~s recommends submitting these documents to the o~A~s PRo~ECT oFFicER for review prior to notarizing.
• Unsigned and undated Deed Restriction
• Exhibit A (Legal Description of Property)
• Exhibit B (Grant Contract)
The auTHORizE~ REPRESENTaTivE dates and signs the Deed Restriction signature page in the presence of a notary. The notary will complete a Notary Acknowledgement (Civil Code §1189).

4. Record it: Take the notarized documents bulleted above to the County Recorder's Office of the county in which the property is located. Ask the County Clerk to record the Deed Restriction with Notary Acknowledgement, Exhibit A, and Exhibit B, on the title to the property.

5. Send it: Send a copy of the notarized and recorded documents bulleted above to the OGALS PROJECT OFFICER.
29 RECORDING REQUESTED BY:

California Department of Parks and Recreation
Office of Grants and Local Services
W HEN RECORDED MAIL TO:

Office of Grants and Local Services
PO Box 942896
Sacramento, CA 94296-0001
Attn: [Project Officer]

DEED RESTRICTION
W HEREAS, insert ownership information as it appears on the deed (hereinafter referred to as "Owner(s)" is/are recorded owners) of the real property described in Exhibit A, attached and incorporated herein by reference (hereinafter referred to as the "Property"); and
II. WHEREAS, the California Department of Parks and Recreation (hereinafter referred to as "DPR") is a public agency created and existing under the authority of section 5001 of the California Public Resources Code (hereinafter referred to as the "PRC"). And
III. WHEREAS, Owners) (or Grantee) received an allocation of grant funds pursuant to the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Per Capita Program for improvements on the Property; and
IV. WHEREAS, on (enter date), DPR's Office of Grants and Local Services conditionally approved Grant [project number], (hereinafter referred to as "Grant") for improvements on the Property, subject to, among other conditions, recordation of this Deed Restriction on the Property; and
V. WHEREAS, but for the imposition of the Deed Restriction condition of the Grant, the Grant would not be consistent with the public purposes of the Per Capita Program and the funds that are the subject of the Grant could therefore not have been allocated; and
30 VI. WHEREAS, Owners) has/have elected to comply with the Deed Restriction of the Grant, so as to enable Owner(s), to receive the Grant funds and perform the work described in the Grant;
NOW, THEREFORE, in consideration of the issuance of the Grant funds by DPR, the undersigned Owners) for himself/herself/themselves and for his/her/their heirs, assigns, and successors-in-interest, hereby irrevocably covenants) with DPR that the condition of the grant (set forth at paragraphs) 1 through 5 and in Exhibit B hereto) shall at all times on and after the date on which this Deed Restriction is recorded constitute for all purposes covenants, conditions and restrictions on the use and enjoyment of the Property that are hereby attached to the deed to the Property as fully effective components thereof.

1. DURATION. This Deed Restriction shall remain in full force and effect and shall bind Owners) and all his/her/their assigns orsuccessors-in-interest for the period running from July 1, 20xx to June 30, 20xx (20 years) or June 30, 20xx (30 years).

2. TAXES AND ASSESMENTS. It is intended that this Deed Restriction is irrevocable and shall constitute an enforceable restriction within the meaning of a) Article XIII, section 8, of the California Constitution; and b) section 402.1 of the California Revenue and Taxation Code or successor statue. Furthermore, this Deed Restriction shall be deemed to constitute a servitude upon and burden to the Property within the meaning of section 3712(d) of tf~e California Revenue and Taxation Code, or successor statue, which survives a sale of tax-deeded property.

3. RIGHT OF ENTRY. DPR or its agent or employees may enter onto the Property at times reasonably acceptable to Owners) to ascertain whether the use restrictions set forth above are being observed.

4. REMEDIES. Any act, conveyance, contract, or authorization by Owners) whether written or oral which uses or would cause to be used or would permit use of the Property contrary fio the terms of this Deed Restriction will be deemed a violation and a breach hereof. DPR may pursue any and all available legal and/or equitable remedies to enforce the terms and conditions of this Deed Restriction up to and including a lien sale of the property. In the event of a breach, any forbearance on the part of DPR to 31 enforce the terms and provisions hereof shall not be deemed a waiver of enforcement rights regarding such breach, or any subsequent breach.

5. SEVERABILITY. If any provision of these restrictions is held to be invalid, or for any reason becomes unenforceable, no other provision shah be affected or impaired.

Dated:

Business Name (if property is owned by a business):

Signed:

Authorized Representative
Print/Type Name &Title of Above
Signed:

Additional signature, as required
Print/Type Name &Title of Above
32 Grant Payment Section
Payments may be requested after a PRo~ECT is approved and the contract is encumbered.

Payment requests are processed through the State Controller's Office and mailed to the GRANTEE approximately six to eight weeks from the date o~a~s approves the request.

Payment Requirements

1. Payment requests prior to groundbreaking are limited to 25% of the PROJECT amount.

2. Payments before the final payment may not exceed 80% of the PROJECT amount. 20% of the PRo.IECT amount is retained for the final reimbursement.

3. A deed restriction is required prior to processing any reimbursements except COMMUNITY ACCESS PROJECTS and an acquisition ADVANCE.

4. Group costs together to avoid frequent payment requests. Reimbursement requests greater than $10,000 are encouraged.

5. For PRo~ECTs where match is required, GRANTEES must show eligible costs equal to 125% of the requested reimbursement amount.

6. cEQa must be complete prior to requesting any construction reimbursement.

7. Provide a sample timesheet with the first ~N-HousE EMP~oYEE sERvicEs reimbursement.

8. A summary list of bidders, recommendation by reviewer of bidders, awarding by governing body and contract agreement must be provided to the PRo~ECT oFF~cER prior to requesting a reimbursement related to that contract.

9. Provide construction progress photos, including a photo with the construction sign visible on the PRo~ECT site (see page 28), with all construction payment requests.

10. Payment may be withheld by o~a~s if the GRANTEE has outstanding issues, for example: breach of any other contract with o~a~s, an unresolved audit exception, outstanding conversion, or having other park sites closed or inadequately maintained.

Payment Request Form Instructions
• All payment request types (reimbursement, final, ADVANCE) require this form. • Payment requests may be submitted by e-mail to the PRo~ECT oFF~cER. • Round all amounts to the nearest whole dollar.
• Complete the Payment Request Form as follows:

1. PRo~ECT Number -Number assigned by o~a~s when this PRo~ECTwas approved.

2. Contract Number - As shown in Certification of Funding section of the contract

3. APPLICANT -GRANTEE name as shown on the contract

4. PRo~ECT Title -Name of the PRo~ECT as shown in the Application

5. Type of Payment —check appropriate box on form

6. Payment Information —always round down to the nearest dollar.

7. Send Warrant To - a~ErvcY name, address and contact person

8. Signature of AUTHORIZED REPRESENTATIVE according to the Resolution 33 Payment Request Form
See Instructions on Paue 2.

State of California - fdatural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

PAYMENT REQUEST
State Grant Programs
t. PROJECT NUMBER '2. CONTRACT NUMBER

3. APPLICANT

4. PR0.IECT NAME

5. TYPE OF PAYMENT
Advance ❑Reimbursement I__l Final

6. PAYMENT INFORMATIONRound afi fi ures to the nearest dollar a. Grant Project Amount S
b. Funds Received To Date 3
c. Available (a. minus b.) $
d. Amount Of This Request $~
e. Remaining Funds After This Payment (c. minus d.) $

7. SEND WARRANT TO:

AGENCY NAME

STREET ADDRESS

CITY/STATE/ZIP CODE

8. CERTIFICATION AND SIGNATURE OF PERSON AUTHORISED !N RE50LUTiON I represent and warrant that 1 have (u!1 authority to execute this payment request on behalf of the Grantee. 1 declare under penalty of perjury, under the laws of the State of California, that this report, and any accompanying documents, for the above-mentioned Grant is true and correct to the best of my knowledge.

SIGNATURE OF PERSON AUTHORIZED IN RESOLUTION TITLE ',DATE FOR CALIFORNfA DEPARTMENT OF PARKS AND RECF2EATlON USE ONLY

PAYMENT APPROVAL SIGNATURE ',DATE
OPR 212 (Rev. 312015x~oe13+32015KPage 1 of 2)
34 Grant Expenditure Form
All payment requests require a summary of costs incurred. An electronic version of this form is available at www.parks.ca.gov/grants. Grantees may use their own spreadsheet if it contains the required information shown below. Keep copies of invoices or warrants with the PROJECT records, available to o~A~s upon request.

Only provide the following information to o~A~s:

PRo~ecT Number
W arrant/Check#(1)Date(2) Recipient(3)Purpose(4)
Pre-
ConstructionConstruction
Amount(6)Amount 5
PRE-CONSTRUCTION SUbtOtal (5~
Construction Subtotal (6)
Grand Total (5) + (6)
LISt OClly ELIGIBLE COSTS Charged t0 th2 GRANT.

E~
Column (1) Electronic payment numbers/electronic funds transfer numbers in the "Warrant/Check Number" column are acceptable. Include an "EP" next to the electronic payment numbers/electronic funds transfer numbers.

If IN-HOUSE EMPLOYEE SERVICES OC GRANTEE's own equipment was used, a work order or other tracking number can be used instead of a check/warrant number.

Column (2) Date payment was made to recipient. If itv-HousE EMP~oYEE sERvicEs were used, provide the date range with a summary of actual hours worked.

Column (3) Name of Contractor, IN-HOUSE EMPLOYEE SERVICES, or other entity providing services and/or materials.

Column (4) scoPE item related to the expenditure and a brief description, such as "playground design," "community center permits," "walkway materials," "sports field construction."
Column (5) PRE-CONSTRUCTION costs eligible for up to 25% Of th@ GRANT atllOUllt.

Column (6) DEVELOPMENT or COMMUNITY ACCESS PROJECT costs eligible for up to 100% of GRANT a1710U11t.
35 Project Completion Packet
PROJECT COMPLETION PACKETS must be submitted by March 31, 2022.

The final payment (not less than 20% of the PRo~ECT amount) will be processed after PROJECT COMPLETION and the following occurs:
1 . AppCOVaI Of the PROJECT COMPLETION PACKET (pag2 36~.

2. Slte IllSpeCt1011 by th2 PROJECT OFFICER t0 Vel'Ify PROJECT COMPLETION.

To request the final payment and complete the PRo~ECT, the GRANTEE must submit the following documents:

F01' COMMUNITY ACCESS PROJECTS:

1. Payment Request Form (page 34)

2. Grant Expenditure Form (page 35)

3. Final Funding Sources Form (page 21)

4. PROJECT COMPLETION Certification Form (page 37)
For development PROJECTS, the GRANTEE must submit these additional documents:

5. Photo of the bond act sign and location (page 28)

6. Recorded Deed Restriction if not already provided (page 29)

7. Completed cEQa if not already provided (page 22)

8. Notice of Completion (optional)5
For acquisition PROJECTS, the GRANTEE must submit these additional documents:

1. A copy of the recorded deed to the property

2. A map sufficient to verify the description of the property including parcel numbers and acreage

3. Copy of title insurance policy

4. Copy of title report
5 o~a,~s recommends that the ~RatvTEE file a Notice of Completion with the County Recorder pursuant to State of California Civil Code §3093. Filing the Notice of Completion is not a PROJECT COMPLETION requirement.

Project Completion Certification Form
Grantee:

Grantee contact for audit purposes
Name:

Project Number:

Address:

Phone: ( ) Email:

Project completion —list the grant scope items:

Provide revised Funding Sources Form
Interest earned on advanced funds: $
Interest spent on eligible costs: $
W as a Notice of Completion filed with the County Recorder? Yes _ No Certification:
hereby certify that all Grant funds were expended on the above named Project and that the Project is complete and we have made final payment for all work done. have read California Penal Code §118 and understand that every person who testifies, declares, deposes, or certifies under penalty of perjury and willfully states as true any material matter which he or she knows to be false, is guilty of perjury, which is a felony punishable by imprisonment in state prison for two, three, or four years.

Furthermore, I have read California Penal Code §72 and understand that every person who, with the intent to defraud, presents for allowance or for payment to any state board or officer, or to any county, city, or District board or officer, authorized to allow or pay the same if genuine, any false or fraudulent claim, bill, account, voucher, or writing, is guilty of afelony-misdemeanor punishable either by imprisonment in county jail for a period of not more than one year, by a fine not exceeding one thousand dollars, or both, or by imprisonment in state prison, by a fine not exceeding ten thousand dollars, or both.
represent and warrant that I have full authority to execute this Project Completion Certification on behalf of the Grantee. I declare under penalty of perjury that the foregoing certification of Project Completion for the above-mentioned Grant is true and correct.

G RANTEE'S AUTHORIZED REPRESENTATIVE Title
(Printed or Typed name)
G RANTEE'S AUTHORIZED REPRESENTATIVE (SlgtlatUl"@~ Date 37 Advance Payments
• aovaNCE payments are made at the discretion of o~a~s. o~a~s reserves the right to disapprove a~vaNCE payment requests.
o Past perFormance, GRANTEE capacity, alld th@ GRANTEE's financial resources will all be considered before issuing an A~varvcE.
o GRANTEE's that are unable to finance a considerable portion of their PRo~ECTs are encouraged to seek an allocation transfer (page 53). a~vANCE payments may be requested for costs the GRANTEE will incur within the next six months.

ADVANCE fU11CIS, and any interest earned on those funds, must be spent within six months of receipt, or returned to o~a~s.

Tfle SUt71 Of DEVELOPMENT and COMMUNITY ACCESS PROJECT ADVANCES Cannot eXC@ed 50% Of th2 PROJECT a1710Ut1t.

Pre-Construction Advance
Payment
T pe
Maximum
Request
When to
Request
Documents to
Se11d t0 PROJECT OFFICER
ADVANCE(S~ Preconstruction After the a Payment Request Form costs to be estimate shown on contract has • A~vaNCE justification (see incurred in Development been below)
next six Project scoPE/Costencumbered
months Estimate Form
Construction Advance and Community Access Project Advance Payment
T pe
Maximum
Request
When to Request Documents to
S@11CI t0 PROJECT OFFICER
ADVANCE(S~ No more than After the contract •Payment Request Form costs to be 50°/o of the has been . A~vaNCE justification (see below) incurred in grant amount. encumbered, and , Copy of signed contract and anext six construction will notice to proceed or iN-HousEmonths commence during EMPLOYEE SERVICES SChedUlethe next six months •Filed NOD or NOE (page 22)
Advance Justification
Provide the following information:
• Explanation as to why an a~vaNCE is needed instead of a reimbursement. Describe any hardships the ~RaNTEE will experience if a reimbursement were issued instead of an ADVANCE.
• A payment schedule, with amonth-by-month estimate, for up to six months, showing the anticipated amount needed, and to whom the funds will be paid (~N-HousE EMP~oYEE sERvicEs or name of contractor). The six month period should begin six to eight weeks after payment request is submitted.

• A funding plan, indicating how the ~RaNTEE intends to provide cash flow to the percentage of the PRo~ECT exceeding the 50% ADVANCE IItl11t. • A statement indicating the GRANTEE will put the advanced funds into a separate, interest bearing account, and spend any interest earned on the PRo~ECT. • An acknowledgement that all invoices and contracts pursuant to which payments are made shall be made available to o~A~s on demand.

Clearing the Advance
a~vaNCEs must be cleared with six months of receipt, or earlier. a~vaNCEs should be cleared incrementally, that is, as costs are incurred.

An a~vaNCE is cleared as follows:
• Submit a grant expenditure form (see page 35) documenting expenditures of eligible costs equal to the a~vANCE amount plus any earned interest (or 125% Of th@ ADVANCE amount if match is required).
• Submit photos of construction completed and the construction sign (see page 28) with the a~vaNCE funds (for construction A~vaNCEs).

Return the balance of unspent ~RaNT funds to o~a~s no later than thirty days after the end of the six month a~vANCE period. o~a~s will then return the ~RaNT funds to the contract balance. o~a~s cannot return interest to the contract balance.

Subsequent Payments
a~vaNCE payments must be cleared before any payments will be approved.

This requirement may be waived in cases where a PRo~ECT requires timely payments to contractors, and the remaining balance of unspent a~vaNCE~ funds cannot cover the next PRo~ECT payment. The following are required to request a waiver:
'I . A I@ttel' t0 the PROJECT OFFICER, Slgtled by the AUTHORIZED REPRESENTATIVE, explaining why the waiver is needed.

2. A statement in the letter that the majority of aovaNCE~ funds has been cleared.

3. A payment schedule with month by month estimates detailing the anticipated amount needed including the unspent balance of previously a~vANCE~ funds, along with the additional requested reimbursement ora~vaNCE.

Acquisition Advance
Payment Type When to Request Documents to Send
ADVANCES Up t0 After the contract is See following instructions 100% Of th2 GRANT encumbered and escrow 1. Escrow letter and MATCH amounts is open 2. Title report cover page

3. Payment request form
39 The following items are required to request an aovANCE payment into escrow:

1. A letter on the ~RaNTEE's letterhead, addressing all of the following elements, and Slgned b}/ the GRANTEE'S AUTHORIZED REPRESENTATIVE:
a) Name, address and telephone number of the title company or escrow holder, and the escrow account number to which the ~RaNT funds will be disbursed. b) Copy of the property appraisal and written concurrence (page 13). c) ~RaNT contract number and amount of ~RaNT funds requested. d) A statement by the ~RaNTEE that "the preliminary title report shows that there are no liens, easements, or any other restrictions that would prevent completion of the PRo~ECT scoPE and fulfillment of the contract provisions." e) A statement by the ~RaNTEE that "all funds (exclusive of the ~RaNT funds to be provided under this agreement) needed for the completion of the acquisition of the property or properties have been secured and have been or will be deposited to escrow on or about the same date as the requested ~RaNT funds." In making this statement, the ~RaNTEE is entitled to reasonably rely on the representations of the seller.

2. Cover page of the preliminary title report.

3. Payment Request Form. The "Send Warrant To" item 7 on the Payment Request Form must be completed using the title company's or escrow holder's name, mailing address, and contact person (see page 34).

After approval by o~a~s, the payment will be mailed by the State Controller's Office to the designated escrow company within approximately 30 working days.

Returning Unexpended Advanced Funds for Acquisition
If all or a portion of ~Ra,NT funds a~vaNCEo to the title or escrow company are not expended, the unused portion of the AovaNCE~ funds must be returned to o~a~s within 60 days after completion of the acquisition(s), within 60 days of the acquisition withdrawal, or within 60 days afteC th@ etld Of the GRANT PERFORMANCE PERIOD, whichever is earliest. . ~

Per Capita Contract
~~ .
,,,~.

State of California —The Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION
Sample Grant Contract
Per Capita Program
Grantee: Grantee
Grant Performance Period is from July 1, 20xx through June 30, 20xx CONTRACT PERFORMANCE PERIOD is from July 1, 20xx through June 30, 20xx The GRANTEE agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of the Department of Parks and Recreation, pursuant to the State of California, agrees to fund the total State grant amount indicated below.

The GRANTEE agrees to complete the GRANT SCOPE(s) as defined in the GRANT SCOPE/Cost Estimate Form or acquisition documentation for the applications) filed with the State of California.

Total State grant amount not to exceed $Grant amo~int
The General and Special Provisions attached are made a part of and incorporated into the Contract.

STATF_ OF CALIFORNIA

DEPARTMENT OF PARKS AND RECREATION
By

GRANTEE
Date
By
(Typed or printed name of Authorized
Representative)
(S19l18fUf2 Of AUTHORIZED REPRESENTATIVE)
Title
Date

CERTIFICATION OF FUNDING (FOR STATE USE ONLY)
^AMOUNT OF ESTIMATE $ CONTRACT NUMBER FUND
ADJ. INCREASING ENCUMBRANCE $ ~ APPROPRIATION
i......................—.._.................—_............._...---...._...__....---.....—..._.._......._..........................i......._.............---............._—..... _........_....---....._....._...._; ADJ. DECREASING ENCUMBRANCE $ i ITEM VENDOR NUMBER
i........_..__......_...___........._..._.......___.........-- ----._....._.._...__...........--- ~--._ ..................._._....._........_...._._.._ —__ _ __ _ _---._...------..__..............._.__UNENCUMBERED BALANCE $ i LINE ITEM ALLOTMENT _ -------...............,.._...--- _........... _ CHAPTER ;STATUTE €FISCAL YEAR
--- ....................._. _.........................._...................................................................._.._......................_9----.................._..............................__..--.._...

T.B.A. NO. B.R. NO. ~ INDEX
_......__..__ ,
Fundin Source OBJ. EXPEND
i_....._....__._...- ------.. _._..__._i._ ..............__..—_._..........................................._s.___..............---_......_... — --._...._.....__. —_ ......................__..._.__......._........_....._..._........__....__.........._......._..__...._..__.._....... hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance.

SIGNATURE OF ACCOUNTING OFFICER DATE ~
m

RECITALS
This CONTRACT is entered into between the California Department of Parks and Recreation (hereinafter referred to as "GRANTOR," "DEPARTMENT" or "STATE") and [grantee name] (hereinafter referred to as "GRANTEE").

The DEPARTMENT hereby grants to GRANTEE a sum (also referred to as "GRANT MONIES") not to exceed $grant amount, subject to the terms and conditions of this CONTRACT and the 20xx/xx California State Budget, Chapter xx, statutes of 20xx, Item number — 3790-xxx-xxxx (appropriation chapter and budget item number hereinafter referred to as "PER CAPITA GRANT"). These funds shall be used for completion of the GRANT SCOPE(S).

The Grant Performance Period is from July 1, 20xx to June 30, 20xx.

II. GENERAL PROVISIONS
A. Definitions
As used in this CONTRACT, the following words shall have the following meanings:

1. The term "ACT" means the California Drought, Water, Parks Climate, Coastal Protection, and Outdoor Access for All Act of 2018, as referred to in section I of this CONTRACT.

2. The term "APPLICATION" means the individual project APPLICATION packet for a project pursuant to the enabling legislation and/or grant program process guide requirements.

3. The term "DEPARTMENT" or "STATE" means the California Department of Parks and Recreation.

4. The term "DEVELOPMENT" means capital improvements to real property by means of, but not limited to, construction, expansion, and/or renovation, of permanent or fixed features of the property.

5. The term "GRANTEE" means the party described as the GRANTEE in Section I of this CONTRACT.

6. The term "GRANT SCOPE" means the items listed in the GRANT SCOPE/Cost Estimate Form or acquisition documentation found in each of the APPLICATIONS submitted pursuant to this grant.

7. The term "PROCEDURAL GUIDE" means the document identified as the "Procedural Guide for California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Per Capita Program." The PROCEDURAL GUIDE provides the procedures and policies controlling the administration of the grant.

B. Project Execution

1. Subject to the availability of GRANT MONIES in the act, the STATE hereby grants to the GRANTEE a sum of money not to exceed the amount stated in Section I of this CONTRACT, in consideration of, and on condition that, the sum be expended in carrying out the purposes as set :~'

forth in the scope described in the enabling legislation and referenced in the APPLICATION, Section I of this CONTRACT, and under the terms and conditions set forth in this CONTRACT.

The GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the GRANT SCOPE(S).

The GRANTEE agrees to submit any change or alteration from the original GRANT SCOPES) in writing to the STATE for prior approval. This applies to any and all changes that occur after STATE has approved the APPLICATION. Changes in the GRANT SCOPES) must be approved in writing by the STATE.

2. The GRANTEE shall complete the GRANT SCOPES) in accordance with the time of the Performance Period set forth in Section I of this CONTRACT, and under the terms and conditions of this contract.

3. The GRANTEE shall comply with the California Environmental`Quality Act (Public Resources Code, §21000, et seq., Title 14, California Code of Regulations, §15000 et seq.).

4. The GRANTEE shall comply with all applicable current laws and regulations affecting DEVELOPMENT projects, including, but not limited to, :legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans With Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and the California Unruh Act (California Civil Code §51 et seq.) C. Procedural Guide

1. GRANTEE agrees to abide by the PROCEDURAL GUIDE.

2. GRANTEE acknowledges that STATE may make reasonable changes to its procedures as set forth in the PROCEDURAL GUIDE. If STATE makes any changes to its procedures and guidelines, STATE agrees to notify GRANTEE within a reasonable time.

D. Project Administration
If GRANT'MONIES are advanced for DEVELOPMENT projects, the advanced funds shall be placed in an interest bearing account until expended. Interest earned on the advanced funds shall be used on the project as approved by the STATE. If grant monies are advanced and not expended, the unused <portion of the grant and any interest earned shall be returned to the STATE within 60 days after project completion or end of the grant performance period, whichever is earlier.

2. The GRANTEE shall submit written project status reports within 30 calendar days after the STATE has made such a request. In any event, the GRANTEE shall provide the STATE a report showing total final project expenditures within 60 days of project completion or the end of the grant performance period, whichever is earlier. The grant performance period is identified in Section I of this CONTRACT.

3. The GRANTEE shall make property or facilities acquired and/or developed pursuant to this contract available for inspection upon request by the STATE. 43 E. Project Termination

1. Project Termination refers to the non-completion of a GRANT SCOPE. Any grant funds that have not been expended by the GRANTEE shall revert to the STATE.

2. The GRANTEE may unilaterally rescind this CONTRACT at any time prior to the commencement of the project. The commencement of the project means the date of the letter notifying GRANTEE of the award or when the funds are appropriated, whichever is later. After project commencement, this CONTRACT may be rescinded, modified or amended only by mutual agreement in writing between the GRANTEE and the STATE, unless the provisions of this contract provide that mutual agreement is not required.

3. Failure by the GRANTEE to comply with the terms of the (a) PROCEDURAL GUIDE, (b) any legislation applicable to the ACT, (c) this CONTRACT as well as any :other grant contracts, specified or general, that GRANTEE has entered into with STATE, may be cause'for suspension of all obligations of the STATE unless the STATE determines that such failure was due to no fault of the GRANTEE. In such case, STATE may reimburse GRANTEE for eligible costs properly incurred in performance of this CONTRACT despite non-performance of the GRANTEE. To qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the best of its ability.

4. Any breach of any term, provision, obligation or requirement of this CONTRACT by the GRANTEE shall be a default of this CONTRACT. In the case of any default by GRANTEE, STATE shall be entitled to all remedies available under law and equity, including but not limited to: a) Specific Performance; b) Return of all GRANT MONIES; c) Payment to the STATE of the fair market value of the project property or the actual sales price, whichever is higher; and d) Payment to the STATE of the costs of enforcement of this CONTRACT, including but not limited to court and arbitration costs, fees, expenses of litigation, and reasonable attorney fees.

5. The GRANTEE and the STATE'agree that if the GRANT SCOPE includes DEVELOPMENT, final payment may not be made until the work described in the GRANT SCOPE is complete and the GRANT PROJECT is open to the public.

F. Budget Contingency Clause
If funding for any fiscal year is reduced or deleted by the budget act for purposes of this program, the STATE shall have the option to either cancel this contract with no liability occurring to the STATE, or offer a CONTRACT amendment to GRANTEE to reflect the reduced grant amount. This Paragraph shall not require the mutual agreement as addressed in Paragraph E, provision 2, of this CONTRACT.

G. Hold Harmless

1. The GRANTEE shall waive all claims and recourse against the STATE including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this CONTRACT except claims arising from the concurrent or sole negligence of the STATE, its officers, agents, and employees.

2. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the ACQUISITION, DEVELOPMENT, construction, operation or maintenance of ..

the property described as the project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the STATE, its officers, agents, or employees.

3. The GRANTEE agrees that in the event the STATE is named as codefendant under the provisions of California Government Code Section 895 et seq., the GRANTEE shall notify the STATE of such fact and shall represent the STATE in the legal action unless the STATE undertakes to represent itself as codefendant in such legal action in which event the GRANTEE agrees to pay the STATE's litigation costs, expenses, and reasonable attorney fees.

4. The GRANTEE and the STATE agree that in the event of judgment entered against the STATE and the GRANTEE because of the concurrent negligence of the STATE and the GRANTEE, their officers, agents, or employees, an apportionment of liability to'pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment.

5. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the GRANTEE has certified. The GRANTEE acknowledges that it is solely responsible for compliance with items to which it has certified.

H. Financial Records

1. The GRANTEE shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and to make them available to the STATE for auditing at reasonable times. The GRANTEE also agrees to retain such financial accounts, documents and records for five years following project termination or issuance of final payment, whichever is later.

2. The GRANTEE shall keep such records as the STATE shall prescribe, including records which fully disclose (a) the disposition of the proceeds of STATE funding assistance, (b) the total cost of the project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the project :cost supplied by other sources, and (d) any other such records that will facilitate an effective audit.

3. The GRANTEE agrees that the STATE shall have the right to inspect and make copies of any books, records or reports pertaining to this contract or matters related thereto during regular office hours. The GRANTEE shall maintain and make available for inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this contract. Such accounts, documents, and records shall be retained by the GRANTEE for at least five years following project termination or issuance of final payment, whichever is later.

4. The GRANTEE shall use a generally accepted accounting system.

I. Use of Facilities

1. The GRANTEE agrees that the GRANTEE shall operate and maintain the property acquired or developed with the GRANT MONIES, for the duration of the Contract Performance Period.

2. The GRANTEE agrees that, during the Contract Performance Period, the GRANTEE shall use the property acquired or developed with GRANT MONIES under this contract only for the ~'7

purposes of this grant and no other use, sale, or other disposition or change of the use of the property to one not consistent with its purpose shall be permitted except as authorized by the STATE and the property shall be replaced with property of equivalent value and usefulness as determined by the STATE.

3. The property acquired or developed may be transferred to another entity if the successor entity assumes the obligations imposed under this CONTRACT and with the approval of STATE.

4. Any real Property (including any portion of it or any interest in it) may not be used as security for any debt or mitigation, without the written approval of the STATE provided that such approval shall not be unreasonably withheld as long as the purposes for which the Grant was awarded are maintained. Any such permission that is granted does not make the STATE a guarantor or a surety for any debt or mitigation, nor does it waive the STATE'S rights to enforce performance under the Grant CONTRACT.

5. All real property, or rights thereto, acquired with GRANT MONIES shall be subject to an appropriate form of restrictive title, rights, or covenants approved by the STATE. If the project property is taken by use of eminent domain, GRANTEE shall reimburse STATE an amount at least equal to the amount of GRANT MONIES received from STATE or the pro.-rated full market value of the real property, including improvements, at fihe time of sale, whichever is higher.

6. If eminent domain proceedings are initiated against GRANTEE, GRANTEE shall notify STATE within 10 days of receiving the complaint.

J. Nondiscrimination
The GRANTEE shall not discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any property or facility developed pursuant to this contract.

2. The GRANTEE shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to faw.

3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this project contractor under provisions of the enabling legislation and/or grant program.

K. Severability
If any provision of this CONTRACT or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the CONTRACT which can be given effect without the invalid provision or application, and to this end the provisions of this CONTRACT are severable.

L. Liability

1. STATE assumes no responsibility for assuring the safety or standards of construction, site improvements or programs related to the GRANT SCOPE. The STATE'S rights under this CONTRACT to review, inspect and .approve the GRANT SCOPE and any final plans of ~•

implementation shall not give rise to any warranty or representation that the GRANT SCOPE and any plans or improvements are free from hazards or defects.

2. GRANTEE will secure adequate liability insurance, performance bond, and/or other security necessary to protect the GRANTEE's and STATE'S interest against poor workmanship, fraud, or other potential loss associated with completion of the grant project.

M. Assignability
W ithout the written consent of the STATE, the GRANTEE'S interest in and responsibilities under this CONTRACT shall not be assignable by the GRANTEE either in whole. or in part.

N. Use of Grant Monies
GRANTEE shall not use any grant funds (including any portion thereofl for the purpose of making any leverage loan, pledge, promissory note'or similar financial device or transaction, without: 1) the prior written approval of the STATE; and 2) any financial or legal interests created by any such leverage loan, pledge, promissory note or similar financial device or transaction in the project property shall be completely subordinated to this CONTRACT through a Subordination Agreement provided and approved by the STATE, signed by all parties involved in the transaction, and recorded in the County Records against the fee title of the project property.

N. Section Headings
The headings and captions of the various sections of this CONTRACT have been inserted only for the purpose of convenience and are `not a part of this CONTRACT and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this CONTRACT.

O. Waiver
Any failure by a party to'enforce its rights under this CONTRACT, in the event of a breach, shall not be construed as a waiver of said rights; and the waiver of any breach under this CONTRACT shall not be construed as a waiver of any subsequent breach.

GRANTEE
By:

Signature of Authorized Representative
Title:

Date:

STATE OF CALIFORNIA

DEPARTMENT OF PARKS AND RECREATION
Date:
47 Accounting and Audits
Accounting Requirements
GRaNTEEs must use accounting practices that:
• Provide accounting data that clearly records costs incurred on the PRo~ECT and accurately reflects fiscal transactions, with the necessary controls and safeguards. • Provide good audit trails, especially the source documents (purchase orders, receipts, progress payments, invoices, time cards, cancelled warrants, warrant numbers, etc.) specific t0 the PROJECT.

Accounting Rules for Employee Services (irv-HOUSE EMPLOYEE SERVICES GRaNTEEs must follow these accounting practices for employee services:
• Maintain time and attendance records as charges are incurred, identifying the employee through a name or other tracking system, and that employee's actual time spent on the PROJECT.
• Time estimates, including percentages, for work performed on the PRo~ECT are not acceptable.
• Time sheets that do not identify the specific employee's time spent on the PRo~ECT are not acceptable.
• Costs of the salaries and wages must be calculated according to the ~RaNTEE's wage and salary scales, and may include benefit costs such as vacation, health insurance, pension contributions and workers' compensation.
• Overtime costs may be allowed under the ~RaNTEE's established policy, provided that the regular work time was devoted to the same PRo~ECT.
• May not include overhead or cost allocation. These are costs generally associated with supporting an employee, such as rent, personnel support, IT, utilities, etc.

State Audit
Grants are subject to audit by APR. (See page 49, Audit Checklist). All PRo~ECT records must be retained for five years after final payment was issued, or PRo~ECT terminated, whichever is later.

The ~RaNTEE must provide the following when an audit date and time has been confirmed by DPR:
~ All PRo~ECT records, including the source documents and cancelled warrants, books, papers, accounts, time sheets, or other records listed in the Audit Checklist or requested by APR. • An employee having knowledge of the PRo~ECT and its records to assist the APR auditor.

Record Keeping Recommendation
~RANTEEs are encouraged to keep records of all eligible costs, including those not submitted to o~A~s for payment. This provides a potential source of additional eligible costs, should any submitted expenses be deemed ineligible.

Contact the APR Audits Office at (916) 657-0370 for questions about these requirements. .;

Audit Checklist
An audit of the Przo~ECT may be performed before or following PRo~Ecr completion. The ~RatvTEE must retain and make available all PRo~ECT related records for five years following PRo~ECT termination or final payment of grant funds. Listed below are some of the items the auditor will examine during the review of your records as applicable. It is the responsibility of the ~RANrEE to have these records available in a central location ready for review once an audit date and time has been confirmed. If you have any questions regarding these documents, you may contact the State Department of Parks and Recreation Audits Office at (916) 657-0370.

CONTRACTS
Summary list of bidders (including individual bid
packages)
Recommendation by reviewer of bids
Awarding by governing body (minutes of the
meeting/resolution)
Construction contract agreement
Contract bonds (bid, performance, payment)
Contract change orders
Contractor's progress billings
Payments to contractor (cancelled checks/warrants,
bank statements and EFT receipts**)
Stop Notices (filed by sub-contractors and release if
applicable)
Liquidated damages (claimed against the contractor)
Notice of completion (recorded)

ACQUISITION
Appraisal Report
Did the owner accompany the appraiser?
10 year history
Statement of just compensation (signed by seller)
Statement of difference (if purchased above
appraisal)
W aiver ofjust compensation (if purchased below
appraisal: signed by seller)
Final Escrow Closing Statement
Cancelled checks/warrants, bank statements and EFT
receipts, [payment(s) to seller(s)]
GRnrtT deed (vested to the participant) or final order of condemnation
Title insurance policy (issued to participant)
Relocation documents
Income (rental, grazing, sale of improvements, etc.)
IN-HOUSE EMPLOYEE SERVICES*
Authorization/work order identifying project
Daily time sheets signed by employee and supervisor
Hourly rate (salary schedules/payroll register)
Fringe benefits (provide breakdown)

INTEREST
Schedule of interest earned on State funds advanced
Note: Interest on grant advances is accountable,
even if commingled in a pooled fund account and/or
interest was never allocated back to the grant fund.

IN-HOUSE EQUIPMENT*
Authorization/work order
Daily time records identifying the project site
Hourly rate related backup documents

MINOR CONTRACTS/MATERIALS/SERVICES/

EQUIPMENT RENTALS
Purchase orders/Contracts/Service Agreements
Invoices
Payments (actual cancelled checks/warrants, bank
statements and EFT receipts "*)

AGREEMENT/CONTRACTS
Leases, agreements, etc., pertaining to
developed/acquired property
Proof of insurance pertaining to developed/acquired
property
* Estimated time expended on the projects is not acceptable. Actual time records and all supporting documentation must be maintained as charges are incurred and made available for verification at the time of audit.
** Front and back if copied.
..

References
Public Resources Code relating to the Per Capita program 80000.

This division shall be known, and may be cited, as the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018. 80001.
(b) It is the intent of the people of California that all of the following shall occur in the implementation of this division:
(3) To the extent practicable, a project that receives moneys pursuant to this division will include signage informing the public that the project received funds from the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018. (5) To the extent practicable, a project that receives moneys pursuant to this division will provide workforce education and training, contractor, and job opportunities for disadvantaged communities.
(7) To the extent practicable, administering entities should measure or require measurement of greenhouse gas emissions reductions and carbon sequestrations associated with projects that receive moneys pursuant to this division.
(8) To the extent practicable, as identified in the "Presidential Memorandum--Promoting Diversity and Inclusion in Our National Parlcs, National Forests, and Other Public Lands and Waters," dated January 12, 2017, the public agencies that receive funds pursuant to this division will consider a range of actions that include, but are not limited to, the following:
(A) Conducting active outreach to diverse populations, particularly minority, low-income, and disabled populations and tribal communities, to increase awareness within those communities and the public generally about specific programs and opportunities. (B) Mentoring new environmental, outdoor recreation, and conservation leaders to increase diverse representation across these areas.
(C) Creating new partnerships with state, local, tribal, private, and nonprofit organizations to expand access for diverse populations.
(D) Identifying and implementing improvements to existing programs to increase visitation and access by diverse populations, particularly minority, low-income, and disabled populations and tribal communities.
(E) Expanding the use of multilingual and culturally appropriate materials in public communications and educational strategies, including through social media strategies, as appropriate, that target diverse populations.
(F) Developing or expanding coordinated efforts to promote youth engagement and empowerment, including fostering new partnerships with diversity-serving and youth- serving organizations, urban areas, and programs.
(G) Identifying possible staff liaisons to diverse populations. 80002.
(d) "Department" means the Department of Parks and Recreation. (n) "Severely disadvantaged community" means a community with a median household income less than 60 percent of the statewide average.
80008.
(c) (1) Up to 5 percent of funds available pursuant to each chapter of this division shall, to the extent permissible under the State General Obligation Bond Law (Chapter 4 (commencing 50 with Section 16720) of Part 3 of Division 4 of Title 2 of the Government Code) and with the concurrence of the Director of Finance, be allocated for community access projects that include, but are not limited to, the following:
(A) Transportation.
(B) Physical activity programming.
(C) Resource interpretation.
(D) Multilingual translation.
(E) Natural science.
(F) Workforce development and career pathways.
(G) Education.
(H) Communication related to water, parks, climate, coastal protection, and other outdoor pursuits. 80020.

Moneys allocated pursuant to this division shall not be used to fulfill any mitigation requirements imposed by law.

CHAPTER 3. Investments in Protecting, Enhancing, and Accessing California's Local and Regional Outdoor Spaces
80060.

For purposes of this chapter, "district" means any regional pack district, regional park and open- space district, or regional open-space district formed pursuant to Article 3 (commencing with §5500) of Chapter 3 of Division 5, any recreation and park district formed pursuant to Chapter 4 (commencing with §5780) of Division 5, or any authority formed pursuant to Division 26 (commencing with §35100). With respect to any community or unincorporated region that is not included within a district, and in which no city or county provides parks or recreational areas or facilities, "district" also means any other entity, including, but not limited to, a district operating multiple-use parklands pursuant to Division 20 (commencing with §71000) of the Water Code. 80061.
(a) The sum of two hundred million dollars ($200,000,000) shall be available to the department, upon appropriation by the Legislature, for local park rehabilitation, creation, and improvement grants to local governments on a per capita basis. Grant recipients shall be encouraged to utilize awards to rehabilitate existing infrastructure and to address deficiencies in neighborhoods lacking access to the outdoors.
(b) The sum of fifteen million dollars ($15,000,000) shall be available to the department, upon appropriation by the Legislature, for grants to cities and districts in urbanized counties providing park and recreation services within jurisdictions of 200,000 or less in population.

For purposes of this subdivision, "urbanized county" means a county with a population of 500,000 or more. An entity eligible to receive funds under this subdivision shall also be eligible to receive funds available under subdivision (a).
(c) Unless the project has been identified as serving a severely disadvantaged community, an entity that receives an award pursuant to this section shall be required to provide a match of 20 percent as a local share.
80062.
(a)(1) The department shall allocate 60 percent of the funds available pursuant to subdivision (a) of Section 80061 to cities and districts, other than a regional park district, regional park and open-space district, open-space authority, or regional open-space district. Each city's and dish•ict's allocation shall be in the same ratio as the city's or district's population is to the 51 combined total of the state's population that is included in incorporated and unincorporated areas within the county, except that each city or district shal] be entitled to a minimum allocation of two hundred thousand dollars ($200,000). If the boundary of a city overlaps the boundary of a district, the population in the overlapping area shall be attributed to each jurisdiction in proportion to the extent to which each operates and manages parks and recreational areas and facilities for that population. If the boundary of a city overlaps the boundary of a district, and in the area of overlap the city does not operate and manage parks and recreational areas and facilities, all grant funds for that area shall be allocated to the distt•ict. (2) On or before April 1, 2020, a city and a district that are subject to paragraph (1), and whose boundaries overlap, shall collaboratively develop and submit to the department a specific plan for allocating the grant funds in accordance with the formula specified in paragraph (1).

If, by that date, the plan has not been developed and submitted to the department, the director shall determine the allocation of the grant funds between the affected jurisdictions. (b)(1) The department shall allocate 40 percent of the funds available pursuant to subdivision (a) of §80061 to counties and regional park districts, regional park and open-space districts, open-space authorities formed pursuant to Division 26 (commencing with §35100), and regional open-space districts formed pursuant to Article 3 (commencing with §5500) of Chapter 3 of Division 5.
(2) Each county's allocation under paragt•aph (1) shall be in the same ratio that the county's population is to the total state population, except that each county shall be entitled to a minimum allocation of four hundred thousand dollars ($400,000). (3) In any county that embraces all or part of the territory of a regional park district, regional park and open-space district, open-space authority, or• regional open-space district, and whose board of directors is not the county board of supervisors, the amount allocated to the county shall be apportioned between that district and the county in proportion to the population of the county that is included within the territory of the district and the population of the county that is outside the territory of the district. (c) For the purpose of making the calculations required by this section, population shall be determined by the depat~tment, in cooperation with the Department of Finance, on the basis of the most recent verifiable census data and other verifiable population data that the department may require to be furnished by the applicant city, county, or district. (d) The Legislature intends all recipients of funds pursuant to subdivision (a) of §80061 to use those funds to supplement 1oca1 revenues in existence on the effective date of the act adding this division. To receive an allocation pursuant to subdivision (a) of §80061, the recipient shall not reduce the amount of funding otherwise available to be spent on parks or other projects eligible for funds under this division in its jurisdiction. Aone-time allocation of other funding that has been expended for parks or other projects, but which is not available on an ongoing basis, shall not be considered when calculating a recipient's annual expenditures. For purposes of this subdivision, the Controller• may request fiscal data from recipients for the preceding three fiscal years. Each recipient shall furnish the data to the Controller no later than 120 days after receiving the request from the Controller.
80063.
(a) The director of the department shall prepare and adopt criteria and procedures for evaluating applications for grants allocated pursuant to subdivision (a) of §80061. The application shall be accompanied by certification that the project is consistent with the park and recreation element of the applicable city or county general plan or the district park recreation plan, as the case may be.
52 (b) To utilize available grant funds as effectively as possible, overlapping and adjoining jurisdictions and applicants with similar objectives are encouraged to combine projects and submit a joint application. A recipient may allocate all or a portion of its per' capita share for a regional or state project.

Allocation Tables
Following are the allocations for Per Capita ~RANTEEs.

Allocation Transfers —Entities that receive an allocation under the Per Capita program may transfer all or part of that allocation to another eligible entity, provided that the following requirements are met:

1. All required documentation must be submitted no later than six months from the end of the encumbrance period.

2. The transferring agency must submit a resolution authorizing the transfer of the allocation. The resolution must name the recipient entity and the transferred amount.

3. The recipient must be eligible to receive Per Capita funds.

4. The recipient must have submitted the authorizing resolution shown on page 6.

5. The recipient must submit a resolution authorizing the receipt of funds; the resolution must state the donor and the transferred amount.

Definitions
Capitalized words and terms used in this guide are defined below.

ADVANCE —payment made to the GRANTEE for work that will occur in the future or work that haS alCeady OCCUI'C2d dUl'Itlg the GRANT PERFORMANCE PERIOD alld IIaS IIOt be211 pald for by the GRANTEE.
aPP~icATioN PACKET —the Application form and its required attachments described in the Application Checklist and Directions beginning on page 9.

AUTHORIZED REPRESENTATIVE — tflG' GRANTEE's designated position authorized in the Resolution to sign all required ~RaNT documents.
cEQA—the California Environmental Quality Act established policies and procedures requiring GRANTEES to identify, disclose to decision makers and the public, and attempt to lessen, significant impacts to environmental and historical resources that may occur as a result of the GRANTEE's proposed PRo~ECT. (Public Resources Code §21000 et seq.; Title 14 California Code of Regulations §15000 et seq.) COMMUNITY ACCESS PROJECT — a~ tfaClSpOCtatIOCI, b) physical activity programming, c) resource interpretation, d) multilingual translation, e) natural science, fl workforce development and career pathways, g) education, h) communication related to water, parks, climate, coastal protection, and other outdoor pursuits pursuant to Public Resources Code §80008(c)(1)
6 Please contact OGALS for sample transfer and recipient resolutions. 53 coNSTRucTioN costs —costs incurred starting with the date when ground-breaking construction activities such as site preparation, grading, or gutting begins, and COI1tIIlUltlg t0 th2 elld Of th2 GRANT PERFORMANCE PERIOD.

CONTRACT PERFORMANCE PERIOD —the amount of time stated on the contract agreement, specifying the performance of the contractual grant obligations between the GRANTEE and APR.

DEVELOPMENT —construction, expansion, or renovation.

APR —the California Department of Parks and Recreation.

GRANT — fU11dS I71ad2 aVallable t0 a GRANTEE f01' C0171p1@t1011 Of th2 PROJECT SCOPE(S~ during the GRANT PERFORMANCE PERIOD.

GRANTEE — an entity having a fully executed contract with DPR.

GRANT PERFORMANCE PERIOD — p@I'IOd Of t1r71@ that ELIGIBLE COSTS Illay be If1CUl'I'ed by the GRANTEE and paid for by DPR, as specified in the fully executed contract.

IN-HOUSE EMPLOYEE SERVICES — US@ Of the GRANTEE's employees working on the PROJECT SCOPE.

OGALS — DPR's Office of Grants and Local Services.

PRE-CONSTRUCTION COSTS — COStS 111CUCI'ed Wlthltl th2 GRANT PERFORMANCE PERIOD fOf th2 planning, design, and permit phase of the PRo~ECT before construction can begin.

PROJECT —the SCOPE as described in the APPLICATION PACKET to be completed with GRANT funds.

PROJECT COMPLETION —when the PROJECT is complete and the facilities are open and useable by the public.

PRo~ECT comP~ETiory PacKET —The documents listed on page 36 that are required in order to request final payment following PRo~ECT coMP~ETioN.

PROJECT OFFICER — an OGALS employee, who acts as a liaison with GRANTEES and administers GRANT funds, facilitates compliance with the Procedural Guide, and the GRANT C011t1'aCt.

SCOPE —the acquisition, recreation features and major support amenities, or COMMUNITY ACCESS PROJECT deSCl'Ibed IIl th@ APPLICATION PACKET that 171USt b2 C0171p1et2d pl'IOt' t0 flllal GRANT pay1712C1t.

TOTAL PRo~ECT cost —the combined dollar amount of all funding sources used to complete the acquisition, or recreation features and major support amenities described in the APPLICATION PACKET.
54

City Council and Authorities ConcurrentSeptember 15, 2026

City Council and Authorities Concurrent
September 15, 2026