Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 8, 2022
SUBJECT: APPROVE THE PURCHASE OF A SPECIALIZED DUMP TRUCK DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the “piggyback” purchase of a 2023 Freightliner M2 112 CNG dump truck, using Sourcewell cooperative purchasing contract #052417-PBL in an amount not to exceed $221,959.
2. Appropriate one-time funds in the amount of $21,959 from the Gas Tax Fund (Fund 230) to expenditure account 2304504-520103.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita’s (City) Public Works department utilizes dump trucks to transport large quantities of material and equipment as well as clear road debris. During the Fiscal Year 2021-22 budget process, as part of the annual vehicle replacement program, the City Council authorized the purchase of a Compressed Natural Gas (CNG) dump truck to replace Vehicle No. 172.
Vehicle No. 172 has been in service for 17 years and has more than 84,000 miles on it, therefore, meeting the criteria for the City's Vehicle and Equipment Replacement Policy. Additionally, the vehicle is no longer compliant with the Air Quality Management District (AQMD), and numerous parts and features have become obsolete and unable to be replaced. Staff has determined that a 2023 Freightliner M2 112 CNG dump truck will serve as an equivalent replacement and is AQMD compliant.
After conducting extensive research to find the most competitive pricing and highest quality equipment, staff recommends using the City’s “piggyback” purchasing option for this purchase.
On July 11, 1995, the City Council approved the use of “piggyback” purchasing, which allows the City to place orders against a competitively-awarded public agency contract. The City is using the cooperative purchasing contract with Sourcewell (formerly NJPA), which allows the City to take advantage of an existing process. This contract, which was awarded on October 2, 2017, was competitively solicited through a nationwide bid process and is valid through 2022.
While the vast majority of the City's fleet is procured locally, specialized heavy duty trucks are usually unavailable. Staff has confirmed that there are no local vendors that provide this type of vehicle due to the customization and features required. After performing a cost analysis and reviewing commercial list pricing for comparable vehicles from other sources, it has been determined that Sourcewell cooperative purchasing contract 052417-PBL provides competitive pricing, quality service, and the best value to the City. Using the Sourcewell cooperative purchasing contract, along with the 3 percent discount received from Sourcewell, results in a total sale price of $221,959, inclusive of tax and delivery.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure account 2304504-520103 (Gas Tax) to support the recommended action.
ATTACHMENTS
Acceptance and Award - PB Loader 052417
RFP and Addendum Dump Truck 052417 (available in the City Clerk's Reading File) Sourcewell Quote ID 45381 Dump Truck (available in the City Clerk's Reading File)