Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 8, 2022
SUBJECT: CITY HALL RESTROOMS REMODEL, PHASE I, PROJECT M1037 -
APPROVE PLANS AND SPECIFICATIONS AND AWARD
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the City Hall Restrooms Remodel, Phase I, Project M1037.
2. Award the construction contract to G2K Construction, Inc., in the amount of $207,000 and authorize a contingency in the amount of $20,700, for a total contract amount not to exceed $227,700.
3. Appropriate one-time funds in the amount of $130,000 from the General Fund - Capital Projects Fund (Fund 601) to expenditure account M1037601-516101.
4. Authorize the City manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City Hall Restrooms Remodel project is broken into three phases and will replace old and deteriorating tile, paint, counters, urinals, bathroom fixtures, lighting, and partitions in the bathrooms at City Hall. The existing tile finishes have been in place since the building was constructed in 1986, and minimal ADA improvements were made approximately seven years ago. Phase I of the project will address the men's and women's restrooms on one floor of the building. The improvements will include new energy efficient plumbing fixtures, laminate partitions, new paint, porcelain floor and wall tile, and grout. New “hands free” type fixtures will be used for the faucets, soap dispensers, and fixture flushing devices. Existing equipment for
paper towel dispensers, toilet tissue dispensers, and grab bars will also be replaced with new equipment. All construction work will take place after normal business hours.
An invitation to bid was prepared and published twice, on November 11 and 18, 2021, and posted on BidNet. Two bids were submitted and opened on December 14, 2021. The results are shown below:
Company Location Bid Amount*
G2K Construction, Inc. Agoura Hills, CA $207,000
Summer Systems Valencia, CA $256,020
(*Phase I Bid Amount includes the grand total of construction costs and Alternate 1, added costs for performing all construction work after hours.)
Upon reviewing the bids, staff determined the response from the apparent low bidder, G2K Construction, Inc., to be appropriate and recommends awarding the project to this contractor.
G2K Construction, Inc., possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. This bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete.
While the City of Santa Clarita (City) maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsible bidder.
The total project cost is $236,300. Of this amount, $227,700 is designated for the construction contract and contingency. The additional $8,600 is allotted for construction support costs, which include labor compliance services, staff oversight, construction engineering, inspection, and project management. The requested construction contingency will cover the cost of unforeseen site conditions, potential utility conflicts, and any change order requests made by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in project expenditure account M1037601-516101 to support the recommended contract and all anticipated project costs.
ATTACHMENTS
Location Map
Bid Proposal for G2K Construction, Inc. (available in the City Clerk's Reading File)