December 16, 2021
PROPOSAL # LMD-21-22-17 Landscape Maintenance Contract for zone 28 City of Santa Clarita, California.
RESPONSE FORMAT-
RESPONSE FILE:
1.1.1 Introduction:
Oak Springs Nursery Inc. has prepared a Proposal for the above referenced zone 28 LMD, Our proposal is based on the Labor and equipment necessary to perform in a professional and Adequate manner the tasks to maintain the high-quality standards of maintenance required By the City of Santa Clarita Landscape Maintenance District.
1.1.2 Background:
Oak Springs Nursery Inc. is a family owned, Licensed, and bonded Landscape Construction and Maintenance Company, located in the City of Sylmar, CA.
We have been installing and maintaining a variety of projects, large and small, high end residential, commercial, industrial, parks, bio-basins, etc., through-out Orange, Los Angeles and Ventura Counties for the last 42 years.
Our work philosophy is our uncompromised dedication to quality and service, our number one priority is Safety and Client Satisfaction.
We feel we are very qualified to perform this contract due to the more than 42 years of our staff experience, training, dedication and equipment.
We are the actual contractor on zone 28 LMD for the last 15 plus years, so we are very knowledgeable On the requirements, challenges and needs to perform properly the maintenance on this contract.
1.1.3 Scope of work:
Per contract.
1.14 Schedule: Per actual contract.
1.1.5 Personnel, Equipment and facilities: As described in the various attachments and forms in the RFP.
1.1.6 Exhibits. See Attachments in the RFP package.
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Fill out this form completely and return with your bid. Pricing must be entered into line item section of BidNet. If the number entered on this page conflicts with what is entered on BidNet, the number entered on BidNet shall govern.
Item Project Site Column A Column B
Monthly Maintenance Annual Maintenance Cost
Cost
S11,486.72 $ 137,840.64
1. LMD Zone 28 Landscape x12mo.
Maintenance
2. LMD Zone 28 Streetscape $9,234.84 x12mo. $ 110,818.08 Maintenance
Total (add lines in Column B) $ 248,658.72
NA
3. Needham Ranch (Future) x12mo.
4. Newhall Park and Ride 650.00 x12mo. $7,800.00 year
$
(Optional)
Total proposed amount annually (Items 1 and 2), in legibly printed words:
Two hundred forty eight thousand six hundred and fifty eight dollars and seventy two cents.
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Do NOT include this pricing in the cost of your bid response.
Pricing and Billing Schedule Detail
Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in valuating cost estimates for "additional" or "extra" work requested by the City under this contra hen applicabl
Extra/Additional work by the CONTRACTOR, shall not exceed the D labor rates as listed below:
Skill Level Hourly Cost After-Hour Emergency
(Based on DIR Published Rates)
Irrigation Laborer 45.00 per hour $70.00 per hour
Landscape Laborer $37.00 per hour $52.00 per hour
QAC/QAL Herbicide and
Pesticide Applicator §40.00 per hour $ 50.00 _ per hour Please fill in the hourly cost for services based on the appropriate DIR cost.
Please initial to verify acknowledgement of labor rates _(initial) EXHIBIT BZ: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Do NOT include this pricing in the cost of your RFP response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract
UNIT OF EXTENDED PRICE
LINE DESCRIPTION UNIT PRICE QUANTITY (unit price x
MEASURE
quantity)
1 Price for maintenance of 1 square foot $.06 $30.00
landscape with turf. 500 sq. ft.
2 Price for maintenance of 1 square foot $.26 1000 sq. ft. $260.00 landscape with trees, shrubs,
and ground cover.
3 Price for maintenance of 1 square foot $.06 500 sq. ft. $30.00 landscaped, irrigated slope.
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract.
UNIT OF EXTENDED PRICE
LINE DESCRIPTION MEASURE UNIT PRICE QUANTITY (unit price x quantity)
4 Price for Installation of one 1 each $18.00 (5) Five $90.00 (1) gallon shrub.
5 Price for Installation of five $40.00 $200.00
(5) gallon shrub. 1 each (5) Five
6 Price for Installation of leach $95.00 $475.00
fifteen (15) gallon shrub. (5) Five
7 Price for Installation of 1 each $125.00 (5) Five $625.00 fifteen (15) gallon tree.
8 Price for installation of
twenty-four inch (24-inch) 1 each $ 375.00 (2) Two $750.00 box tree.
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
1) The last six (6) months of tailgate safety meeting sign-in sheets and topics covered mustbe made available UPON REQUEST. (Do not send with proposal submission at this time.) 2) In the year of 2020, what was the longest stretch of days worked without an accident in the landscape maintenance division?
8 Months
3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-OSHA.
None
4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license.
None
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Please explain what policies or procedures you and your company will provide to insure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others? Daily communication, before and after work day with our job foreman and maintenance crew.
Daily on site supervision by Maintenance Manager or Maintenance Supervisor, Verbal communication with the site foreman of any situation needing attention.
Monthly job walk with the City monitor, review and execute punch list.
Create and review a weekly Irrigation and Maintenance checklist with our job foreman.
What makes our company the best for this service is our work experience, maintaining this area for the the last 15 years.
Our company stands out from others because we are a family business dedicated to quality work, we do whatever it takes to do the job right, our number one priority is safety and client satisfaction.
*Attach additional pages as necessary.
EXHIBIT E: DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
DIR Registration No. Dollar Value of Work
Age of firm: ĐBE: YesNe Annual Gross Receipts:
Certifying Agency:
Location and Place of Business
Bid Schedule Item No's: Description of Work
License No. Exp. Date: / / Phone ()
Subcontractor DIR Registration No. Dollar Value of Work NA
Age of firm: ĐBE: Yes Ha Annual Gross Receipts:
Certifying Agency:
Location and Place of Business
Bid Schedule Item No's: Description of Work
-
License No. Exp. Date: / / Phone (
Subcontractor DIR Registration No. Dollar Value of Work NA
Age of firm: ĐBE: Yes No Annual Gross Receipts:
fertifying Agency:
Location and Place of Business
Bid Schedule Item No's: Description of Work
License No. Exp. Date: / / Phone | )
EXHIBIT F: REFERENCES
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. The references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience ir the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If insestions on this form on ait with the ezerences requested in the scope these talescope of the shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal.
1. City of Santa Clarita, 22704 9th st, Santa Clarita CA 91321 Name and Address of Owner / Agency
Keith R. Miller 661-290-2207
Name and Telephone Number of Person Familiar with Project $ 17,791.33 a month Maintenance zone 28 2010 Dec. 2021
Contract Amount Type of Work Date Started Date Completed
2. IG Management 5743 Corsa Ave, Westlake Village CA 91362 Name and Address of Owner / Agency
Greg Greenstein 818-707-9494
Name and Telephone Number of Person Familiar with Project $ 72,986.89 a month Maintenance 2010 on-going
Contract Amount Type of Work Date Started Date Completed Shapell Industries 20450 Aliso Creek Rd, Laguna Niguel CA 92677
3. Name and Address of Owner / Agency
Bill West 323-655-7330
Name and Telephone Number of Person Familiar with Project $ 70,250.00 a month Maintenance 2000 on-going
Contract Amount Type of Work Date Started Date Completed The following are the names, alresses, and telephone numbers of l brokers and sureties from EXHIBIT G1
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), chemical applicator, irrigation specialist, etc.
Juan Gonzalez Laborer
1) Name. Job Title_
Licenses/Certificates_
Ramon Gambino Laborer
2) Name. Job Title
Licenses/Certificates.
Martin Guzman Campos Foreman
3) Name_ Job Title
Chemical Applicator
Licenses/Certificates
Pedro Valdez Murillo Supervisor
4) Name_ _Job Title_
Landscape Irrigation Specialist
Licenses/Certificates_
Mike Dobry Maintenance Manager
5) Name_ Job Title
QAC # 087254
Licenses/Certificates.
Jose Luis Arredondo Account Manager
6) Name _ Job Title
Landscape Irrigation Specialist, Safety Officer,
Licenses/Certificates.
7) Name _ Job Title
Licenses/Certificates
EXHIBIT G2 (a)
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Landscape
Supervisors
Pedro Valdez Murillo
Crewmember Title . Qty. of Weekly Hours.
Maintenance Supervisor 3 hours
Crewmember Title Qty. of Weekly Hours.
Irrigation Specialist 6 hours
Crewmember Title - Qty. of Weekly Hours.
Crew #1
Juan Gonzalez
Crewmember Title. aty. of Weekly Hours 21.75 hours
Laborer, Chemical applicator
Crewmember Title. Qty. of Weekly Hours,
Martin Guzman Campos 21.75 hours
Crewmember Title. Qty. of Weekly Hours.
Foreman, Chemical applicator
Crewmember Title. _Qty. of Weekly Hours
Crewmember Title _ Qty. of Weekly Hours
Crew #2
Ramon Gambino
Crewmember Title _Qty. of Weekly Hours 1.75 hours
Laborer
Crewmember Title. _ Qty. of Weekly Hours
Crewmember Title _ Qty. of Weekly Hours
Crewmember Title. _ Qty. of Weekly Hours.
Crewmember Title _ Qty. of Weekly Hours
Specialty Positions
Mike Dobry 2 hours
Crewmember Title. _ Qty. of Weekly Hours.
Maintenance Manager, QAC
Crewmember Title. _ Qty. of Weekly Hours.
Specialty Positions
Jose Luis Arredondo 1 hour
Crewmember Title, _ Qty. of Weekly Hours.
Account Manager, Safety Officer
Crewmember Title. _Qty. of Weekly Hours
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2 (b)
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Streetscape
Supervisors
Crewmember Title Mike Dobry aty. of Weekly Hours 2 hours Pedro Valdez Murillo aty. of Weekly Hours Z hours
Crewmember Title_
Crewmember Title_ . Aty. of Weekly Hours_
Crew #1
Juan Gonzalez 18.25 hours
Crewmember Title _ Qty. of Weekly Hours.
Ramon Gambino 18.25 hours
Crewmember Title Qty. of Weekly Hours
Martin Guzman Campos Oty. of Weekly Hours 18:25 hours
Crewmember Title
Crewmember Title. . Qty. of Weekly Hours.
Crewmember Title _Qty. of Weekly Hours,
Crew #2
Juan Diaz, foreman .40
Crewmember Title Qty. of Weekly Hours,
Event Porter
Crewmember Title . Qty. of Weekly Hours,
Francisco Rojas, laborer .40
Crewmember Title . Aty. of Weekly Hours
Event Porter
Crewmember Title Aty. of Weekly Hours
Crewmember Title_ Qty. of Weekly Hours.
Specialty Positions
Crewmember Title Qty. of Weekly Hours
Crewmember Title Qty. of Weekly Hours
Specialty Positions
Crewmember Title. _Qty. of Weekly Hours
Crewmember Title _Qty. of Weekly Hours
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2 (c)
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Needham (Future)
Supervisors
NA
Crewmember Title _Oty. of Weekly Hours
NA
Crewmember Title. _Qty. of Weekly Hours.
NA
Crewmember Title _ Qty. of Weekly Hours.
Crew #1
NA
Crewmember Title. _Oty. of Weekly Hours
NA
Crewmember Title _Qty. of Weekly Hours
NA
Crewmember Title. _ Oty. of Weekly Hours
NA
Crewmember Title. _Qty. of Weekly Hours
NA
Crewmember Title. _aty. of Weekly Hours
Crew #2
NA
Crewmember Title, _ Qty. of Weekly Hours
NA
Crewmember Title. _Oty. of Weekly Hours
NA
Crewmember Title. _Oty. of Weekly Hours
NA
Crewmember Title. _ Qty. of Weekly Hours.
NA
Crewmember Title. _Oty. of Weekly Hours
Specialty Positions
NA
Crewmember Title. _Qty. of Weekly Hours
NA
Crewmember Title. _Qty. of Weekly Hours
Specialty Positions
NA
Crewmember Title _Qty. of Weekly Hours,
Crewmember Title. NA _ Aty. of Weekly Hours
*Attach additional pages as necessary for additional personnel.
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size to cover large turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation • Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection, work boots. Body protection such as chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak • All the required tools and equipment to make minor and major irrigation repairs • All traffic control siğns mechanical and stand alone, barricades, cones, vests all equipment and safety wear shall be Cal-OSHA approved
Please initial to verify acknowledgement of equipment requirements- fS_(initial) EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
Staff
Martin Guzman Campos Crew Foreman, Chemical applicator, staff Tuan Gonzalez Laborer, Chemical applicator staff
2)
Ramon Gambino Laborer staff
3)
4)
Pedro Valdez Murillo Crew Supervisor, Irrigation specialist staff 5)
Mike Dobry Maintenance Manager, QAC, staff
6)
Jose Luis Arredondo Account Manager, Irrigation specialist, Safety Officer staff 7)
Bryan Thompson Certified Arborist, PCA, PQA, Subcontractor 8)
9)
10)
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF PROPOSAL SPECIFICATIONS PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Proposal Specifications for the Annual Maintenance Contract for Landscape Maintenance Zone 28. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature: Date: 1V-14-21
*Estimator's signature C rais A Sherman _Date: 12-16-202/ *Owner's Signature: Date: 12-16-2021
*All three signatures required
Attachment D4
Zone 28 Map Detail Photos and Descriptions
Rotation schedule:
Item 1- Via Princessa Bridge Abutment
Shrubs, trees, groundcover, mulch, irrigation Monday
Item 2- Wiley Cyn/Via Princessa South Side Panel - Mulch and weeds between lodgpole fence and sidewalk, and LMD Street trees (trees, tree wells, irrigation) Rotation Schedule: Monday
Zone 28 Map Detail Photos and Descriptions Rotation schedule: Wednesday Item 3 - 16'h Street/Tristan Court Lawn - Between 16" St. and Tristan Ct.
Turf, trees, irrigation
Item 4 - 16" Street South Side Parkway - From Orchard Village Rd. to Newhall Ave.
Parkway turf, trees, tree grates, irrigation Rotation schedule: Wednesday Zone 28 Map Detail Photos and Descriptions
Rotation schedule: Wednesday
Item 5- Orchard Village Parkway East Side Parkway - Avenida Balita to 16* St.
Turf, trees irrigation in parkway
Item 6 - Railroad Ave Parkway - From Via Princessa Bridge to Lyons Ave.
Mulch, trees, vines, shrubs, irrigation (trash area) Rotation schedule: Thursday Zone 28 Map Detail Photos and Descriptions
Item 7 - Railroad Avenue Parkway by Metrolink - North and south of Metrolink Parkway and side panel shrubs, trees, mulch, groundcover, irrigation between curb and railroad tracks - Maintain & keep right-of-way clear Rotation schedule:
Wednesday
Item 8 - Newhall Ave Parkway - Sierra Hwy to Railroad Ave.
Shrubs, trees, groundcover, mulch, irrigation Rotation schedule: Friday Rotation schedule: Mon.Tue.Wed.Thur.Fri
Zone 28 Map Detail Photos and Descriptions
Item 9 - Downtown Main Street Landscape -Main Street between Lyons Ave and 6" St along both sides of street - Shrubs, trees, mulch in planters and pots (trash area Streetscape Cleaning & Maintenance - Main Street and Roundabout amenities per Specifications
Item 10- Special Districts/Santa Clarita Incubator Office - 22704 gth St.
Planters, side panel, building entrance and walkways, parking lot Shrubs, trees, mulch, ground cover, irrigation Rotation schedule: Mon.Tue.Wed.Thur.Fri Zone 28 Map Detail Photos and Descriptions Rotation schedule: Mon.-Wed-Fri.
Old Town Newhall Library Landscape - Plants, flowers, shrubs, grasses, Item 11-
groundcover, trees, tree grates, vines in all planter areas, and pots at the library site (includes parking lot, tree wells, parkways and perimeter landscaping)
Streetscape Cleaning and Maintenance - Amenities per specifications Include labor required maintenance of
ornamental grasses (Morea) as part of
contract bid:
• Prune every Fall by, shovel-cutting
or thinning-out, to reduce width or
circumference of the plant.
• Prune back growth into the walkways
and parking lot throughout the year.
• Remove the seed pods throughout the
year to avoid self-sowing and the
plants from spreading in the planters.
Zone 28 Map Detail Photos and Descriptions
Rotation schedule: Thursday
Parking Lot - Main St. and 6" St.
Item 12-
Weed abatement, trash, (including planter maintenance in Main St. and 6" St. Lot) Item 13 - Pine Street - Market Street to 3/Race Street
Shrubs, trees, mulch, irrigation, curb and gutter (heavy trash area Rotation schedule:
Thursday
Rotation schedule: Thursday
Zone 28 Map Detail Photos and Descriptions
Bus Shelter and Corner Landscape - Railroad Ave. and 6" St. Railroad Ave Item 14- and 8th st.
Shrubs, trees, mulch, irrigation
Bus Shelter Streetscape Cleaning - Amenities and surfaces per specifications Rotation schedule: Thursday
Zone 28 Map Detail Photos and Descriptions
Rotation schedule: Friday
Item 15- Railroad Ave, Lyons Ave, 8th St, and 5th st. - Parkways, Tree wells, shrubs, groundcover, trees, mulch, weed abatement, trash, irrigation.
Streetscape Cleaning and Maintenance - Amenities per specifications Zone 28 Map Detail Photos and Descriptions
Rotation schedule: Monday or Thursday
Needham Ranch Landscape - Sierra Hwy, Needham Ranch Parkway.
Item 16-
Shrubs, trees, ground cover, mulch, irrigation, trash, natural area maintenance, hydroseed slope.
Rotation schedule: Monday or Thursday
ATTACHMENT A 1
MAINTENANCE PROGRAM SCHEDULE
DAILY-WEEKLY-MONTHLY
OPERATION JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Trash Clean Up DAILY DAILY DAILY DAILY DAILY DAILY DAILY [DAILY DAILY DAILY DAILY DAILY Paseo Clean Up NA NA NA INA NA INA INA NA NA INA
Weed Elimination Paseo Cracks NA NA NA NA NA NA NA NA
Chipping all pruned plants use for mulch MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY Mulching MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY IMONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY MONTHLY Planting ( TURF) AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED Soil Renovation AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED Add Soil Amendments to Planters AS NEEDED AS NEEDED TAS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED AS NEEDED
PERIODIC
OPERATION JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Usual Disease Occurrence Treatment Turf
Shrubbery Pruning ( for shape/health )
Fertilization ( Shrubbery ) Balanced
Seasonal Planting (MATERIALS EXTRA)
Transplant Miscellaneous small plants
Preventative Disease Control ( TREES ) Platanus
Preventative Disease Control (TREES ) Pyrus Kawakami
Preventative Disease Control ( TREES ) Olea Europe
Tree Fertilization (BALANCED)
Renovation (IF NEEDEED) ( GROUND COVER )
Prune Roses
Divide Perennials
Chemiac! Weed Control (TURF) Broadleaf Control
Winter Overseeding Turf Vertical Mow and Top Dress
Balanced
Fertilization (TURF) Nitrogen
Aeration (TURF) 1/2 Times
DEC NOV OCT SEP AUG JUL JUN MAY APR MAR FEB JAN OPERATIONS
SEMI-ANNUAL AND ANNUAL
MAINTENANCE PROGRAM
ATTACHMENT B
Fringe Benefit Statement
Contract Proposal No: Project Name Date
INSTRUCTIONS Fringe Benefit rates can be used for checking payrolis or applied to Force Account work which may BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification: Effective Date Subsistence or Travel Pay:
Health and Welfare Trust Fund Paid to (Name)
Address:
Pension Trust Fund Paid To: (Name)
Address:
Vacation/Holiday Trust Fund Paid to (Name)
Address:
Training [Trust Fund Paid To (Name)
Address:
Other Trust Fund Paid To (Name)
- Address:
Classification: Effective Date Subsistence or Travel Pay:
Health and Welfare Trust Fund Paid to (Name)
Address:
Pension Trust Fund Paid To:(Name)
Address:
Trust Fund Paid to: (Name)
Address:
Training | Trust Fund Paid To: (Name)
Address:
Other Trust Fund Paid To: (Name)
Address:
Classilication: Effective Date:
subsistence or Travel Pay.
Health and Welfare Trust Fund Paid to: (Name)
Address:
Trust Fund Paid To. (Name)
Address:
Vacation/Holiday Trust Fund Paid to (Name)
Address:
Trust Fund Paid To (Name)
Address:
Loner Trust Fund Paid To (Name)
Address:
S CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE A PROVE PLANS FOR GRAMS LISTED ABOVE l City of Santa Clarita Form HC-50 FBS
| (Contractor! Subcontractor) By (Name and Title) Signature
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-21-22-17
Landscape Maintenance Contract for Zone 28
City of Santa Clarita, California
SUMMARY OF CONTRACT REQUIREMENTS
a. A contract is required for any service performed on behalf of the City. Work cannot begin until the contract has been fully executed by both parties.
2. SUMMARY OF INSURANCE REQUIREMENTS
a. These are the Insurance Requirements for Contractors providing services or supplies to the City. By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. When Contract documents are executed, the actual Contract language and Insurance Requirements may include additional provisions as deemed appropriate by City's Risk Manager. b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1-all the Insurance coverage and limits carried by or available to the Contractor; or 2-the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full-certified copies of all Insurance coverage and endorsements.
INSURANCE
a. General Insurance Requirements
i. All insurance shall be primary insurance and shall name City of Santa Clarita as an additional insured. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under the policy if not named as an additional insured, and an additional insured shall not be held liable for any premium or expense of any nature on the policy or any extension thereof solely because they are an additional insured thereon. ii. If the operation under this Agreement results in an increased or decreased risk in the opinion of the City's Risk Manager, then Consultant agrees that the minimum limits hereinabove designated shall be changed accordingly upon written request by the Risk Manager.
ili. Consultant agrees that provisions of this Section as to maintenance of insurance shall not be construed as limiting in any way the extent to which Consultant may be held responsible for the payment of damages to persons or property resulting from Consultant's activities, the activities of its subconsultants, or the activities of any person or persons for which Consultant is otherwise responsible. iv. A Certificate of Insurance, and an additional insured endorsement (for general and automobile liability), evidencing the above insurance coverage with a company acceptable to the City's Risk Manager shall be submitted to City prior to execution of this Agreement on behalf of the City.
v. The terms of the insurance policy or policies issued to provide the above insurance coverage shall provide that said insurance may not be amended or canceled by the carrier, for nonpayment of premiums otherwise, without 30 days prior written notice of amendment or cancellation to City. In the event the said insurance is canceled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in the amounts heretofore established. vi. All required insurance must be in effect prior to awarding this Agreement, and it or a successor policy must be in effect for the duration of this Agreement.
Maintenance of proper insurance coverage is a material requirement of this Agreement, and the failure to maintain and renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
If Consultant, at any time during the term of this Agreement, should fail to secure or maintain any insurance required under this Agreement, City shall be permitted to obtain such insurance in Consultant's name at Consultant's sole cost and expense, or may terminate this Agreement for material breach.
Without limiting any other Consultant obligation regarding insurance, should Consultant's insurance required by this Agreement be cancelled at any point prior to expiration of the policy, Consultant must notify City within 24 hours of receipt of notice of cancellation. Furthermore, Consultant must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer's issuance of notice of cancellation. Consultant must ensure that there is no lapse in coverage.
b. General Liability and Property Damage Insurance
i. Consultant agrees to procure and maintain general liability and property damage insurance at its sole expense to protect against loss from liability imposed by law for damages on account of bodily injury, including death therefrom, and property damage, suffered or alleged to be suffered by any person or persons whomsoever, resulting directly from any act or activities of Consultant, its subconsultants, or any person acting for Consultant or under its control or direction, and also to protect against loss from liability imposed by law for damages to any property of any person caused directly or indirectly by or from acts or activities of Consultant, or its subconsultants, or any person acting for Consultant, or under its control or direction. Such public liability and property damage insurance shall also provide for and protect City against incurring any legal cost in defending claims for alleged loss. Such general liability and property damage insurance shall be maintained in the following minimum limits: A combined single-limit policy with coverage limits in the amount of $1,000,000 per occurrence will be considered equivalent to the required minimum limits. c. Automotive Insurance
i. Consultant shall procure and maintain public liability and property damage insurance coverage for automotive equipment with coverage limits of not less than $1,000,000 combined single limit. If Consultant does not use automobites in performing its work under this Agreement, Consultant shall provide a waiver releasing City from all liability resulting from Consultant's use of personal vehicles under this Agreement.
d. Worker's Compensation Insurance
i. Consultant shall procure and maintain Worker's Compensation Insurance in the amount of $1,000,000 per occurrence or as will fully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both Consultant and City against any loss, claim, or damage arising from any injuries or occupational diseases happening to any worker employed by Consultant in the course of carrying out this Agreement. ii. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against City, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by Consultant for City.
Questions and requests for modification of these terms must be negotiated and approved prior to bid closing and are at the full discretion of the City.
I have read and understand the above requirements and agree to be bound by them for any work performed for the City.
Authorized signature pair Sheaocen Date: 12-14-2021
Printed Name CBAlG SHERMANS