Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 22, 2022
SUBJECT: 2017-18 HIGHWAY SAFETY IMPROVEMENT PROGRAM
CITYWIDE GUARDRAIL PROJECT, PROJECT M0121 - APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2017-18 Highway Safety Improvement Program Citywide Guardrail Project, Project M0121.
2. Award a construction contract for the 2017-18 Highway Safety Improvement Program Citywide Guardrail Project, Project M0121 to C & W Construction Specialties, Inc., in the amount of $773,591 and authorize a contingency in the amount of $77,359, for a total contract amount not to exceed $850,950.
3. Extend the current contract and authorize an increased expenditure authority for construction support services for the 2017-18 Highway Safety Improvement Program Citywide Guardrail Project, Project M0121 with Kimley-Horn and Associates, Inc., in the amount of $44,924 and authorize a contingency in the amount of $4,493, for a total amount not to exceed $49,417.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The 2017-18 Highway Safety Improvement Program (HSIP) Citywide Guardrail Project, Project M0121, is a grant-funded project that will upgrade guardrails and apply guardrail end treatments to meet the current Federal Highway Administration guidelines at 26 locations throughout the City of Santa Clarita (City). The selected locations are along the following major roadways:
Bouquet Canyon Road, Whites Canyon Road, Via Princessa, Soledad Canyon Road, Sand Canyon Road, Magic Mountain Parkway, and Railroad Avenue. All locations are along major arterial roadways that have posted speed limits of 45 to 50 mph.
This project exemplifies the City's commitment to maintaining the safety, quality, and value of our public infrastructure, and is a component of the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
Construction Solicitation Process
An invitation to bid for the 2017-18 HSIP Citywide Guardrail Project, Project M0121, was published twice, on January 11 and 18, 2022, and notification of the bid was posted on the City’s website. The bid specifications were downloaded by 19 vendors and one bid was submitted and opened by Purchasing on February 14, 2022. The results of the bid are shown below:
Company Location Bid Amount
C & W Construction Specialties, Inc. Ventura, CA $773,591
Due to the volatile bidding environment and high construction activity throughout Southern California, the City continues to receive fewer bids on projects at higher cost.
Staff recommends awarding the construction contract to C & W Construction Specialties, Inc., the lowest responsive bidder. C & W Construction Specialties, Inc., possesses a valid Class A State Contractor's License and is in good standing with the Contractors State License Board. The contractor’s bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete.
The requested construction contingency will cover the cost of unforeseen site conditions, such as potential utility conflicts, abandoned utilities not shown in record drawings, and additional work requested by the City.
Construction Design and Support Services
The City Council awarded a design contract for a total amount not to exceed $161,463 to Kimley-Horn and Associates, Inc., (Kimley-Horn) at the April 24, 2018, City Council meeting.
Kimley-Horn was selected through a request for proposal process and is the Engineer of Record for the 2017-18 HSIP Citywide Guardrail Project.
In order to provide appropriate construction and design support throughout the construction period, it is recommended that the existing contract amount with Kimley-Horn be increased by a total of $49,417, including contingency. This increase will allow Kimley-Horn to provide construction support at regular meetings, review submittals, respond to requests for information, and address design issues as the project is constructed.
The remaining project funds will provide for all anticipated project administrative costs, including staff time, public works inspections, materials testing, environmental support, and labor compliance monitoring.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in the 2017-18 HSIP Citywide Guardrail Project expenditure account M0121229-516101 to support the recommended contracts and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for C & W Construction Specialities, Inc. (available in the City Clerk's Reading File)
Proposal for Kimley-Horn and Associates, Inc. (available in the City Clerk's Reading File)