Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 22, 2022
SUBJECT: 2021-22 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECT M0143 - APPROVE PLANS AND SPECIFICATIONS AND
AWARD CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2021-22 Annual Concrete Rehabilitation Program, Project M0143.
2. Award the construction contract to FS Contractors, Inc., in the amount of $539,469 and authorize a contingency in the amount of $15,000, for a total contract amount not to exceed $554,469.
3. Appropriate one-time funds in the amount of $60,406 from the TDA Article 8 Fund (Fund 233) to expenditure account M0143233-516101.
4. Authorize the City Manager or designee to execute all contract documents, subject to City Attorney approval.
BACKGROUND
The 2021-22 Annual Concrete Rehabilitation Program, Project M0143, consists of the removal and replacement of sidewalks and driveway approaches damaged by tree roots and pavement settlement at various locations throughout the City of Santa Clarita (City). To ensure the backlog for sidewalk replacement extends no further than one year, additional locations were added to the project, expanding the scope of work as compared to previous years. The project is expected to begin in April 2022 and will be completed by the end of summer 2022. Attached is a list of construction locations that were identified by City staff through annual sidewalk inspections and resident requests. This project is a component of the Sustaining Public Infrastructure theme of
the City’s five-year strategic plan, Santa Clarita 2025.
Substantial constraints and controls were established in the construction documents to reduce potential impacts to traffic and homeowners during construction. A coordinated effort will take place between staff and the contractor to address any field issues and ensure proper work performance.
An invitation to bid was published on January 25, 2022, and was posted on BidNet. Two responsive bids were submitted to the City and opened by Purchasing on February 24, 2022. The results are shown below:
Company Name Location Base Bid Amount
FS Contractors, Inc. Sylmar, CA $539,468.50
TORO Enterprises, Inc. Oxnard, CA $576,493.50
Due to the volatile bidding environment and high construction activity throughout Southern California, the City continues to receive fewer bids on projects at higher cost. The lowest base bid amount for this project is higher than the engineer's estimate, as a result of significant increases in cost for concrete, mobilization, stormwater best management practices, and traffic control. The requested budget appropriation of $60,406 will provide the funds needed to address the project budget shortfall.
Staff recommends the contract be awarded to FS Contractors, Inc., the lowest responsive bidder.
This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. The contractor's bid was reviewed for accuracy and conformance to the contract documents and found to be complete.
The requested construction contingency will cover the costs of unforeseen site conditions, change order requests made by the contactor, and change orders for additional work ordered by the City. The remaining funds will provide for construction support services.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure accounts M0143233-516101, M0143264-516101 and M0143601-516101 to support the recommended contract and project administrative costs.
ATTACHMENTS
Locations List
Bid Proposal for FS Contractors, Inc. (available in the City Clerk's Reading File)