Project Understanding
The City of Santa Clarita is seeking a well-qualified Design Consultant to provide 1.5 miles of enhanced bicycle and pedestrian facilities along Market Street, Walnut Street, 16th Street, and Newhall Avenue.
Kimley-Horn has a strong history with the City of Santa Clarita and has a keen sense of the City’s design standards.
Together, Kimley-Horn and the City, have partnered closely and developed many award-winning projects. On this project, Kimley-Horn is collaborating with two highly qualified firms that have demonstrated a long history of successful partnership. Taft Electric is a skilled contractor that has performed work in the City of Santa Clarita. On this project, they will be responsible for potholing and utility locating services, while working with Kimley-Horn to identify viable solutions if field conflicts are discovered. Calvada Surveying will perform topographic survey and right-of-way record for the curb ramp and civil design.
The Team’s close knowledge of the area and City standards positions us to deliver efficient, high-quality, and cost-effective work. We look forward to the opportunity to partner with the City to create another successful project that enhances the safety of motorists, pedestrians, and cyclists.
Project Area
Figure 1 illustrates the project limits and was provided by the City in the issued Request for Proposals (RFP). The project is 1.5 miles in total, beginning along at Newhall Avenue, and turning on 16th Avenue, and making its way down Walnut Street where it traverses the Newhall neighborhood, eventually turns on Market Street and terminating near the intersection of Pine Street.
Figure 1 - Newhall Area Bike Facilities Map
Project Team
Below is a proposed organization chart to identify key and supporting staff members who will be involved in this project. Key staff resumes are attached in Appendix A. Kimley-Horn is a firm comprised of subject matter experts. Jean Fares, P.E., the Project Manager, has a long history of working with the City and understands how to deliver a successful project, while meeting City and schedule expectations. Naomi Willis, P.E. and Amy Jackson P.E., PTOE, have extensive experience with planning and designing active transportation projects. Jason Melchor, P.E., and Michael Choi, P.E., LEED AP, have a long history of delivering traffic and civil projects in the City of Santa Clarita. Darren Adrian, P.E. will serve as the Quality Control / Quality Assurance (QC/QA) Reviewer to ensure the project is delivered with quality.
The project team will be supported by Calvada Surveying and Taft Electric.
Scope of Work
The following scope of work covers the requirements that are specified in the City’s RFP, as well as supplemental information based on our similar project experience. We have included a deliverable-based approach to scope the project throughout the various design phases (Tasks 1-5).
TASK 1: Preliminary Investigation
Experienced civil and traffic engineers of Kimley-Horn will perform field analysis of the project intersections, review all available documents, and identify potential existing challenges that can inform the design solutions for the project:
Task 1a. Kimley-Horn will conduct a field survey at the locations identified in the Project Area. The preliminary investigation will include an evaluation of the components relative to the current standards such as the California Manual on Uniform Traffic Control Devices (MUTCD), Caltrans Standard Specifications, and the Los Angeles (LA) County Department of Public Works, and the Standard Specification and Plans for Public Works Construction (Green Book), and city Standards.
Task 1b. Kimley-Horn will document existing conditions in photographs and / or video and provide to the City.
Task 1c. We will obtain and review readily available documents, such as underground and overhead utilities and base maps and aerial photographs. Kimley-Horn will confer and coordinate with affected utility companies and agencies to identify design controls and considerations necessary for plan preparation and approvals.
Task 1d. Cal Vada Surveying will perform a design level topographic survey and providing mapping to establish the existing street centerline and right-of-way for the project. The Survey shall be performed using NAVD88 datum, and will be delivered in .pdf, .dwg, and .shp files.
Task 1e. Taft Electrical will provide up to six (6) pothole locations for the project and will provide documentation of any utilities encountered while in the field, including the depth in which they encountered them, the utility line’s dimensions, and the type of utility. Kimley-Horn will provide the Design Team with alternative locations when utilities are encountered.
Task 1f. Kimley-Horn will conduct up to three (3) field visits for the project to identify potential provides and develop solutions for the design.
Task 1g. The Team will confer and coordinate with affected agencies and utility companies to establish parameters for the project design.
Task 1h. The Team will perform utility research and document findings for underground improvements, utilities, easements, centerline, right-of-way, and private property lines. The City will provide Kimley-Horn will applicable City records such as street plans, traffic signal plans, signing and striping plans that the City knowingly has in its possession.
✸ Task 1 Output:
✓ Field photos
✓ Survey in PDF and .dwg file
✓ Documented Pothole Location and Findings
✓ Documented utilities on the plans
TASK 2: Project Management
Kimley-Horn has developed a schedule-based project approach consisting of the following proven fundamentals:
Task 2a. Develop a Project Development Team (PDT). Members of the PDT will include City’s staff, our project team, and other agency representatives.
Task 2b. Schedule and conduct a kick‐off meeting and monthly PDT meetings.
Task 2c. A project schedule, including tasks and subtasks, for the duration of the design will be provided to the City prior to the kick-off meeting. We will update the project schedule and distribute it during the PDT meetings. The project schedule will account for City function timeline, critical path, and other external constraints, such as agency approvals or utilities. The schedule will indicate anticipated duration for each task.
Task 2d. Coordinate with the City to obtain readily available information for the design improvements required for the project.
Task 2e. Provide a quality control plan to be in effect throughout the duration of the project. ✸ Task 2 Output:
• Assemble PDT
• Schedule a kick-off meeting with the PDT
• Project schedule
• Quality Control Plan
TASK 3: Design Plan Submittals
Kimley-Horn will prepare the design plans consistent with the City standards and format. We will utilize as-built street improvement, striping, or traffic signal plans provided by the City and supplement with a detailed field review for preparation of base plans. We anticipate 30% 60% 90% and one round of consolidated comments following each. Final submittal will be 100% Plans. The following will be performed under this task:
Task 3a. Kimley-Horn will prepare utility notification letters for affected agencies and utility companies to identify design controls and considerations for plan preparation and approvals. Kimley-Horn will develop a utility tracking matrix to track correspondence with agencies and identify responses.
Task 3b. Kimley-Horn will prepare ADA design, signing and striping, traffic signal installation, and traffic control plans, and also include a title sheet per current City requirements. All drawings will be provided in AutoCAD format (.dwg), PDF (.pdf) and .shp files. Kimley-Horn will provide up to four (4) access ramp designs and demolition call-outs at 1”=10’ scale at the intersection of Lyons Avenue and Walnut Street. Signing and striping plans will show prefabricated speed humps at specific locations, in addition to signing and striping details, and will be provided at 1”=40’ scale. Traffic signal and interconnect design will be shown on the traffic signal plans at 1’=20” for the intersection of Lyons Avenue and Walnut Street. Traffic control plans will be presented in 1”=40’.
Table 1 shows the plans required per location:
Table 1 - Project Plan Deliverables
Location Demolition ADA Design
Plans
Signing/
Striping
Plans
Traffic
Installation
Signal Plans
Traffic
Control
Plans
Interconnect
Design
Intersection
of Lyons
Avenue and
Walnut Street
X X X X X X
Walnut Street X
Market Street X
Newhall
Avenue X
16th Street X
Plans will be submitted for comments at 30%, 60%, and 90%. The scope of work assumes one round of consolidated comments following each submittal. Kimley-Horn will submit electronic (.dwg) files after 100% submittals.
Task 3d. Kimley-Horn will prepare a comments response matrix to track comments. Kimley-Horn will update the matrix following each submittal to track and respond to comments.
Task 3e. Kimley-Horn will prepare up to three (3) exhibits showing proposed improvements for impacted property owners at all four corners of Lyons Avenue and Walnut Street. ✸ Task 3 Output:
✓ Coordination and utility notification letters to affected utility companies ✓ Utility tracking matrix
✓ Digital and hard copies of design plans shown in Table 1at 30%, 60%, 90% complete and final submittals
✓ AutoCAD file for final submittal (100% plans)
✓ Comments response matrix
✓ Exhibits showing proposed improvements for impacted property owners
TASK 4: Specifications and Opinions of Probably Construction Costs (OPCC) Kimley-Horn will prepare construction specifications for bidding, and an opinion of probable construction cost (OPCC) for City use.
Task 4a. Kimley-Horn will prepare construction specifications document consistent with City format.
Construction specifications will be written specific to the project. Submittal of specifications will be delivered to the City at 90% complete and final. This task assumes one round of consolidate comments following the 90% submittal. We will provide a digital file for the specification package in Microsoft Word format at the project completion.
Task 4b. Our team will prepare an itemized construction bid schedule and OPCC. Estimates will be provided with each plan submittal. The unit costs will be based upon the most current cost information for recent similar projects in the area that are approved by the City. Quantities will be developed from the plans and will help develop an engineer-estimated bid quantity. Our Opinion of Probable Construction Estimate will be delivered to the City at 90% complete and final in spreadsheet format. This task assumes one round of consolidate comments following the 90% submittal.
✸ Task 4 Output:
• 90% Specifications and Estimates
• Final Specifications and Estimates in Microsoft Word and Excel format
TASK 5: Right of Way Exhibits for the Intersection of Lyons Avenue and Walnut Street
Task 5a. The Kimley-Horn Team will prepare legal documentation at the intersection of Lyons Avenue and Walnut Street, including temporary construction easements and permanent easements. The Team will prepare descriptions and exhibit maps which will be signed and stamped by a Licensed Surveyor.
This task assumes one round of consolidated comments.
✸ Task 5 Output:
• Legal documentation showing temporary and permanent easements, including exhibit map
Fee and Billing
Kimley-Horn will provide the scope of services identified in this document for a lump sum fee of $89,000.
Table 2 - Project Fee and Billing
Task Fee
Task 1 – Preliminary Investigation $17,500
Task 2 – Project Management $12,000
Task 3 – Design Plans $41,500
Task 4 – Specs and OPCC $9,000
Task 5 – Right of Way Exhibits $9,000
TOTAL $89,000
Project Schedule
We are prepared to begin work immediately upon receipt of authorization to proceed and will endeavor to meet your schedule requirements. Below is a proposed schedule following notice to proceed (NTP):
Task April May June July August September
Task 1 – Preliminary
Investigation
Task 2 – Project
Management
Task 3 – Design Plans
Task 4 – Specs and OPCC
Task 5 – Right of Way
Exhibits
APPENDIX A
Jean Fares, P.E.
Project Manager
Jean has 32 years of experience—including 28 years at Kimley-Horn— with the planning and design of traffic and transportation projects throughout California and the western U.S. As a registered Professional Engineer in California, he has provided traffic signal design at over 2,000 locations, signal system design at over 1,500 locations, traffic signal timing at over 2,500 locations, and has wide-ranging experience with traffic operations, signing and marking plans preparation, transportation management plans (TMP), and traffic control plans. Jean also has extensive expertise in applying traffic engineering, Intelligent Transportation Systems (ITS) technologies, and communications infrastructure design to leading design-build transportation and transit projects. Jean has managed Kimley-Horn’s contracts to provide traffic engineering services to the cities of Santa Clarita, Downey, Burbank, Glendale, Santa Monica, Inglewood, Agoura Hills, Palmdale, the County of Los Angeles, and Caltrans District 7.
Relevant Experience
City of Santa Clarita, On-Call Traffic Engineering Services, Santa Clarita, CA – Project Manager
City of Santa Clarita, ITS Phases II to VII, Santa Clarita, CA – Project Manager
City of Santa Clarita, Citywide Analysis of Pedestrian and Bicycle Collisions Systemic Safety Analysis Report Project (SSARP), Santa Clarita, CA – Project Manager
City of Santa Clarita, Professional Services for Development of a Local Roadway Safety Plan (LRSP), Santa Clarita, CA – Project Manager City of Burbank, PS&E for San Fernando Class I Bikeway, Burbank, CA – QC/QA Reviewer
City of Thousand Oaks, Read Road Bike Path Connector, Thousand Oaks, CA – QC/QA Reviewer
City of Thousand Oaks, On-Call Professional Engineering Services, Thousand Oaks, CA – Project Manager
City of Agoura Hills, On-Call Traffic Engineering Services, Agoura Hills, CA – Project Director
City of Cathedral City, Professional Engineering Services for Date Palm Drive and Varner Road Safety Improvements, Cathedral City, CA – Project Engineer
Education:
Bachelor of Science,
California State
Polytechnic University,
Pomona
Credentials:
Professional Traffic
Engineer in California
#2097
Professional
Affiliations:
Institute of Transportation
Engineers, Member
APPENDIX A
Darren Adrian, P.E.
QC/QA Reviewer
Darren has more than 30 years of civil engineering and project management experience. His specialized expertise lies in the planning, design, and management of roadways, streetscape/complete streets, interchanges, at-grade intersections, roadway widenings, and rehabilitation projects. His strength encompasses coordinating with multiple stakeholders to maintain the vision and goals of a project while also implementing practical engineering solutions that are affordable.
Darren is well-versed in local, state, and federal regulations and has worked on countless projects in Caltrans District 7, 8, and 12.
Relevant Experience
City of Santa Ana, Warner Avenue Protected Bike Lane (Oak Street to Grand Avenue), Santa Ana, CA – Principal-in-Charge
City of Santa Ana, Santa Ana Boulevard and 5th Street Protected Bike Lanes, Santa Ana, CA – Project Manager
City of Santa Ana, South Main Street Corridor Improvements, Santa Ana, CA – QC/QA Reviewer
County of Orange, Hazard Avenue Protected Bikeway, Orange County, CA – Principal-in-Charge
City of Santa Monica Lincoln Neighborhood Corridor Streetscape Project, Santa Monica, CA – Project Manager
Expo Metro Line Construction Authority, Design of Metro E Line LRT Phase 2, Los Angeles, CA – Project Manager
City of Jurupa Valley, Pedley Road and Jurupa Road Intersection Analysis, Jurupa Valley, CA – QC/QA Reviewer
City of Beaumont, Pennsylvania Avenue Widening, Beaumont, CA – Project Manager
RCTD, I-10 Banning Bypass, New Road to Connect Hathaway Street to Apache Trail, Riverside, CA – Project Manager
City of Moreno Valley, I-215 at Cactus Avenue PSR Interchange Improvements, Moreno Valley, CA – Project Manager
Education:
Bachelor of Science, Civil
Engineering, California
State Polytechnic
University, Pomona
Credentials:
Professional Engineer in
California #53031 and
Utah #318105-2202
Professional
Affiliations:
American Public Works
Association, Member
American Society of Civil
Engineers, Board Member
Institute of Transportation
Engineers, Member
APPENDIX A
Michael Choi, P.E., LEED AP
Civil Engineering
Michael is an experienced civil engineer with more than 20 years of experience in transportation engineering, land development, utility infrastructure planning/design, and water resources. His experience covers a wide range of design and analysis in urban campus, entertainment studios/creative offices and mixed-use projects that include site feasibility, master planning, grading and drainage, stormwater management, utility design, erosion control, and street improvements. As a project manager, he oversees design staff, coordinates with client, architect, subconsultants, and contractor from inception of the project to construction. He is successful in coordinating with the project team to arrive at innovative and cost-effective solutions to meet client’s goals. In addition, he has built strong relationships with key officials in Southern California.
Relevant Experience
City of Thousand Oaks, Moorpark Road Sidewalk and Bike Lane Improvements, Thousand Oaks, CA – QC/QA Reviewer
City of Thousand Oaks, Read Road Bike Path Connector, Thousand Oaks, CA – Project Manager
City of Calabasas, Park Sorrento and Civic Center Way at Calabasas Road, Calabasas, CA – Project Manager
City of Calabasas, Mulholland Highway Scenic Corridor, Calabasas, CA – Project Manager
City of Burbank, PS&E for San Fernando Class I Bikeway, Burbank, CA – Project Manager
City of Agoura Hills, Kanan Road/Agoura Road Ultimate Intersection Improvements Projects, Agoura Hills, CA – QC/QA Reviewer City of Burbank, San Fernando Blvd/Burbank Blvd Intersection Improvements, Burbank, CA – Project Engineer
City of Culver City, Ivy Station Mixed-Use Transit-Oriented Development, Culver City, CA – Project Manager
City of West Hollywood, Citywide Intersection Bollards Enhancement Study, West Hollywood, CA – Project Manager
City of Glendale, Proposition 84 Green Streets Demonstration Project, Glendale, CA – Project Manager
Education:
Bachelor of Science, Civil
Engineering Technology,
Old Dominion University,
Norfolk, VA
Credentials:
Professional Engineer in
California #67851
LEED Accredited
Professional in California
APPENDIX A
Jason Melchor, P.E.
Civil Engineering
Jason has over 20 years of experience in the management, review, and design of traffic engineering projects, and has worked with clients in Los Angeles, Orange, San Bernardino, Riverside, and San Diego counties on a multitude of traffic engineering projects. He has served as project manager on several similar on-call contracts, including leading projects for the County of Riverside and cities of Industry, Orange, Anaheim, Santa Ana, Riverside, and Newport Beach. His traffic and transportation engineering experience includes traffic signal design, signing and striping, traffic control, street lighting, roadway design, intersection improvements, signal interconnect, ITS design plans, and he has served as a key staff member on many transportation studies, and traffic and civil engineering design projects.
Relevant Experience
City of Santa Clarita, Citywide Analysis of Pedestrian and Bicycle Collisions Systemic Safety Analysis Report Project (SSARP), Santa Clarita, CA – Project Engineer
City of Santa Clarita, ITS Phases III-VII, Santa Clarita, CA – Project Engineer City of Santa Monica, Broadway Protected Bikeway Project, Santa Monica, CA – Project Manager
City of Santa Ana, Santa Ana Boulevard and 5th Street Protected Bike Lanes, Santa Ana, CA – Project Manager
City of Santa Ana, South Main Street Corridor Improvements, Santa Ana, CA – Project Engineer
City of Jurupa Valley, Etiwanda Avenue Bike Lane Striping, Jurupa Valley, CA – Project Manager
City of Cathedral City, Professional Engineering Services for Date Palm Drive and Varner Road Safety Improvements, Cathedral City, CA – Project Engineer
City of El Monte, Ramona Boulevard at Valley Boulevard Intersection Improvement Project, El Monte, CA – Project Engineer
City of Artesia, Local Roadway Safety Plan (LRSP), Artesia, CA – Project Engineer
City of Glendale, Glenoaks Boulevard Traffic Signal Modification, Glendale, CA – Project Engineer
Education:
Bachelor of Science, Civil
Engineering, University of
California, Irvine
Credentials:
Professional Engineer in
California #65218
Professional
Affiliations:
Institute of Transportation
Engineers, Member
Orange County Traffic
Engineering Council,
Member
APPENDIX A
Naomi Willis, P.E.
Active Transportation
Naomi is a civil engineer passionate about connecting communities through active transportation design. She has experience in municipal, roadway, and highway practices. She has been involved in a range of projects, including planning and final design of bikeways, complete streets, roundabouts, parks, and aquatic centers. Her work with these projects includes public workshops, grant writing, bikeway alignment selection studies, horizontal and vertical design, ADA accessible grading, signage and striping plans, and collaborating with clients, community members, and local agencies to develop innovative solutions that effectively address challenges. Naomi’s versatility in planning and final design allows her to identify project enhancements and work with agencies in early design phases to incorporate project features that improve mobility or better position projects for future grant opportunities.
Relevant Experience
SANDAG, North Park Mid-City Bike Corridors, San Diego, CA – Project Engineer
SANDAG, Central Avenue Bikeway, San Diego, CA – Project Engineer SANDAG, Imperial Avenue Bikeway, San Diego, CA – Project Engineer SANDAG, Uptown Bikeway, San Diego, CA – Project Engineer SANDAG, Urban Bikeway, San Diego, CA – Project Engineer SANDAG, Southeast to Downtown Bikeway, San Diego, CA – Project Engineer
SANDAG, SR 94 Multiuse Trail Feasibility Study, San Diego, CA – Project Engineer
City of Escondido, Transit Center Active Transportation Connections, Escondido, CA – Project Engineer
City of Carlsbad, Carlsbad Trails Crossing Final Design, Carlsbad, CA – Project Manager
Town of Los Gatos, Winchester Boulevard Complete Streets Design and Quick-Build Class IV Bikeway, Los Gatos, CA – Deputy Project Manager City of Salinas, Streetscape Master Plan for Main Street, Salinas, CA – Project Engineer
Education:
Bachelor of Science, Civil
Engineering, California
Polytechnic University,
San Luis Obispo
Associate of Science, Civil
Engineering, Shasta
College
Credentials:
Professional Engineer in
California #87935
Professional
Affiliations:
Association of Pedestrian
and Bicycle Professionals,
Member
APPENDIX A
Amy Jackson, P.E., PTOE
Active Transportation
Amy has more than 10 years of experience on a variety of transportation projects including bicycle and pedestrian facility intersection designs, intersection and corridor operational analyses, transportation management plans, traffic signal design, traffic signal optimization and coordination, maintenance of traffic alternatives analyses, and signing and pavement marking plans. Amy also has experience in providing traffic volume forecasts, performing loss of public benefit analyses, and reviewing traffic impact statements for developments and communities.
Her excellent written and verbal communication skills—combined with her ambition and passion for the industry as well as her drive to develop creative solutions—have allowed her to produce numerous quality products in a timely manner.
Relevant Experience
City of Artesia, Active Transportation Plan, Artesia, CA – Project Engineer SANDAG, Uptown Bikeway, San Diego, CA – Project Engineer SANDAG, Urban Bikeway, San Diego, CA – Project Engineer SANDAG, Imperial Avenue Bikeway, San Diego, CA – Project Engineer SANDAG, Mid-Coast Corridor Mobility Hub Implementation Strategy, San Diego, CA – Project Engineer
City of San Diego, Mira Mesa Community Plan Update, San Diego, CA – Project Manager
City of San Diego, University Mobility Plan Update, San Diego, CA – Project Manager
City of National City, Euclid Avenue Bicycle and Pedestrian Enhancements, National City, CA – Traffic Engineer
City of National City, El Toyon/Las Palmas Bike Corridor Final Design ATP, National City, CA – Project Engineer
City of Fontana, Fontana Active Transportation Plan, Fontana, CA – Lead Engineer*
City of Fullerton, Fullerton Bicycle Connection Plan, Fullerton, CA – Senior Engineer*
City of Modesto, Modesto Bicycle Signal Design, Modesto, CA – Project Engineer*
*Performed prior to joining Kimley-Horn
Education:
Bachelor of Science, Civil
Engineering, Villanova
University
Credentials:
Professional Engineer in
Maryland #41282
Professional Traffic
Operations Engineer
#4313
Professional
Affiliations:
Women’s Transportation
Seminar (WTS), Board
Member
SCOPE OF WORK, RESPONSE FORMAT, AND SELECTION CRITERIA
PROPOSAL # CIP‐21‐22‐C2025
Newhall Area Bike Facilities Design
City Project No. C2025
City of Santa Clarita, California
EVENT DATE
Solicitation advertisement November 15, 2021
Pre‐Proposal Meeting November 30, 2021
Last day for questions December 6, 2021
Return of proposals December 16, 2021
Evaluations of proposals December 20 ‐ 30, 2021
Contract award January 25, 2022
*Dates are subject to change at the City’s discretion*
I. BACKGROUND
The goal of the proposed project is to improve circulation and increase the safety of vehicles, pedestrians, and cyclists in the Newhall Area.
The improvements include enhanced bicycle and pedestrian facilities along Walnut Street, Market Street, Newhall Avenue, and 16th Street, designating Walnut Street as b icycle boulevard that provides connectivity from Market Street to the South Fork Trail. The overall project will provide approximately 1.5 miles of enhanced bicycle and pedestrian facilities. For this project, the design will focus on the location shown in the location map (Attachment A).
II. OBJECTIVES
The purpose of this RFP is to obtain the services of a well‐qua lified Consultant, familiar with the work required under this RFP. The selected Consultant shall work closely with the City to successfully complete the project and protect the interests of the City. Consultants are required to work with and address concerns from all divisions affected by the project including, but not limited to CIP, Traffic, Engineering Services, Transit, and LMD.
III. PRE‐PROPOSAL MEETING
A virtual pre‐proposal meeting will take place on November 30, 2021 at 2:00 PM via Zoom. The Zoom meeting information is below:
Join Zoom Meeting:
https://santaclarita.zoom.us/j/84778797651?pwd=WEtGVEh2alQxcVJrcEpSblEyZXh3Zz09
Meeting ID: 847 7879 7651
Passcode: CIP
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Find your local number: https://santaclarita.zoom.us/u/k3FWRFk8y IV. RESPONSIBILITIES
The scope of work will consist o f the preparation of Plans, Spe cifications, and Estimates (PS&E) for the project. The project shall include design of the existing infrastructure in order to obtain a final design for the following:
Signage and pavement markings on Market Street between Walnut Street and Pine Street. Signage, pavement markings, and traffic calming measures such as speed humps on Walnut Street between Market Street and 16th Street.
Signage and pavement markings on 16th Street between Walnut Street and Newhall Avenue. Signage and pavement markings on Newhall Avenue between South Fork Trail and 16th Street. New traffic signal and street improvements such as sidewalk, curb, gutter, median, and ADA ramps at the intersection of Lyons Avenue and Walnut Street, in cluding pedestrian and bicycle detections.
Consulting services shall consist of all items of work necessary to finalize the design and complete detailed construction Plans, Specifications, and Estimates for the proposed project. Design level topographic survey and mapping work shall be performed by a licensed Professional Surveyor.
The following lists includes a brief description of the primary tasks to be performed by the Consultant.
This list is not intended to be all‐inclusive or limiting:
TASK 1: PRELIMINARY INVESTIGATION
Consultant shall conduct a field survey at all locations and evaluate all components in accordance with the current standards such as California Manual on Uniform Traffic Control Devices (MUTCD) standards, Caltrans Standard Specifications, Los Angeles County Department of Public Works, and Standard Specifications and Plans for Public Works Construction (Green Book), and City Standards.
Consultant shall Record existing site conditions in photographs and/or video and provide to the City.
The Consultant shall obtain and review all available documents, including but not limited to, underground and over head utilities and base maps, a nd aerial photographs. Confer and coordinate with affected utility compan ies and agencies to identify design controls and cons i d e r a t i o n s n e c e s s a r y f o r p l a n preparation and approvals.
T o p o g r a p h i c S u r v e y a n d R e c o r d R i g h t o f W a y : P e r f o r m a d e s i g n l evel topographic survey and provide mapping to est ablish the existing street cen terline and right of way for the project. Research and compile all existing control data. Survey shall be performed on the most current datum, NAVD 88. Deliverables shall include .pdf, .dwg, and .shp files.
Consultant shall identify design issues/constraints and provide recommendations/solutions.
Consultant shall conduct field vi sits of the project area to id entify design issues. Prepare and submit an engineerin g construction cost estimate fo r all recommended improvements.
Consultant shall include pothole s e r v i c e s t o l o c a t e c o n f l i c t i n g utilities and to locate proposed foundations and footings. Pothole information shall be identified on the plans. Confer and coordinate with affected agencies and utility companies to identify design controls and considerations necessary for plan preparation and approvals. Consultant shall provide engineering services related to the research and investigation of utility companies and affected agencies’ records to secure all the information required to identify, locate, and accurately layout all underground improve ments, easements, centerline, right‐of‐way and private property lines. The resear ch should include, but not be limited to, utility maps and street improvements plans. The City will provide copies of available pertinent City records, such as street plans, traffic signal plans, signing & striping plans that the City knowingly has in its possession.
Consultant shall identify and map existing utilities on plans.
TASK 2: PROJECT MANAGEMENT
Consultant sha ll develop a Project Development Team (PDT). Memb ers of the PDT shall include consultant and sub‐consultants as required by the City and other agency representatives as necessary.
Consultant shall Schedule and conduct a kick‐off meeting and mo nthly meeting PDT meetings and provide meeting minutes for each meeting. A project schedule shall be developed by the Consultant for design, and shall be provided to the City in both digital and hardcopy. An updated schedule shall be distributed during the PDT Meetin gs. The project schedule shall be divided into tasks and subtasks in full detail including, but not limited to, City functions timeline, critical path, and other outside sources such as agency approvals or uti lities. The schedule shall indicate anticipated durations for all tasks.
The Consultant shall provide engineering services related to th e research and i n v e s t i g a t i o n o f u t i l i t y c o m p a n y a n d a g e n c y r e c o r d s t o s e c u r e all the information required to identify, locate, and accurately layout all underground improvements, easements, centerline, right‐of‐way and private property lines. The research should include, but not be limited to, City function timeline, critica l path, and other outside sources such as agency approvals or utilities. The schedule sha ll indicate anticipated durations for all tasks.
Consultant shall have a quality control plan in effect during t he entire course of the project.
Consultant shall work with the City to obtain all relevant information needed to complete the design and obtain final approval.
TASK 3: DESIGN
Prepare utility notification letters to affected agencies and u tility companies to identify design controls and considerations necessary for plan preparation and approvals. Consultant shall provide a matrix of utility coordination conta cts and responses for the project.
Prepare the following plans, with separate sheets per listed category consistent with City format and current City requirements:
Location Demo
Plans
Street
Plans
Signing/
Striping
Plans
Signal
Plans
Traffic
Control
Plans
Interconnect
Plans
Intersection of Lyons Avenue
and Walnut Street X X X X X X
Walnut Street X
Market Street X
Newhall Avenue X
16th Street X
All drawings shall be created using AutoCAD and an electronic c opy of all drawings shall be submitted to the City in .dwg, .pdf, and .shp formats. Consultant to prepare Traffic Control Plans at the intersection of Lyons Avenue and Walnut Street with multiple staging (minimum of 3 to 4 stages to be anticipated) including pedestrian detour plans.
A conceptual design submittal set shall be provided at 30% for review and comments. Submittal of plan set shall be delivered at 60%, 90%, 100% complete and final. At final approval of project, the Consultant shall provide AutoCAD files for all plan sheets. Consultant shall develop and maintain comments/responses matrix throughout the design.
Consultant to prepare exhibits of proposed improvements for impacted property owners at all four corners of the intersection of Lyons Avenue and Walnut Street.
TASK 4: SUBMITTALS
Prepare construction specifications consistent with City format. P r o v i d e t h e C i t y w i t h a n o r i g i n a l c o m p l e t e s e t o f P l a n s , S p e c i fications, and Estimate.
Construction specifications shall be written specific to the pr oject. Plans and Specifications shall be prepared by a registered Civil Engineer.
Submittal of specifications shall be delivered to the City at 9 0%, 100%, and final stages.
W h e n p r o j e c t i s c o m p l e t e , t h e C o n s u l t a n t s h a l l p r o v i d e a d i g i t al f i l e f o r s p e c i f i c a t i o n package in Microsoft Word format for Windows.
Prepare an itemized construction bid schedule and cost estimate. Cost estimates shall be provided with each submittal of plans. The unit costs shall be based upon the most current cost information for recent similar projects in the area, compi led by the Consultant and approved by the City. The detailed quantity take‐off of the plans to account for all engineer‐estimated bid item quantities.
Submittal of the engineer’s construction cost estimate shall be delivered to the City at 60%, 90%, 100% complete and final in a spreadsheet format. T h e p r o j e c t d e s i g n s h a l l b e p e r t h e c u r r e n t C i t y d e s i g n s t a n d ards and Standard Specifications for Public Works Construction (Greenbook), Latest Edition, Standard Plans f o r P u b l i c W o r k s C o n s t r u c t i o n , Latest Edition, Standard Plans, Los Angeles County Department of Public Works, latest edition, current California MUTCD standards and Caltrans Standard Specifications, latest edition.
TASK 5: RIGHT OF WAY EXHIBITS FOR THE INTERSECTION OF LYONS AVENUE AND WALNUT STREET
Prepare all legal documents required for the improvements at th e intersection of Lyons Avenue and Walnut Street, including temporary construction ease ments and permanent easements.
Prepare legal descriptions and exhibit maps signed and stamped by a Licensed Surveyor.
V. SUMMARY OF WORK STATEMENT AND TASKS
The City is seeking a well‐qualified Consultant who is committed to providing high‐quality work in a r e a s o n a b l e t i m e f r a m e . T h e C i t y e x p e c t s t h e C o n s u l t a n t t o p r e p a re a comprehensive proposal with recommendations, actions, and procedures to accomplish each of the tasks and objectives set forth above.
The Consultant is expected to possess a broad knowledge and und erstanding of all codes and regulations as well as creative and technical skills as appropriate for a project of this type, size and scope.
VI. RESPONSE FORMAT/PROPOSAL SUBMISSION
I. RESPONSE TO RFP
T h e C i t y o f S a n t a C l a r i t a P u b l i c W o r k s D e p a r t m e n t m u s t r e c e i v e three (3) hard copy submissions and one (1) electronic copy of the completed proposal before 11:00 AM on December 16, 2021 to the Purchasing Agent of the City of Santa Clarita. Electronic proposals must be submitted via BidNet at: www.bidnetdirect.com//cityofsantaclarita All hard copy submissions and required forms must be typed or written in black ink except signatures. Errors may be crossed out and corrected in ink, the n initialed in ink by the person
signing the proposal. In compliance with Resolution 93‐9, all h ard copy proposals and attachments must be submitted do uble‐sided on recycled paper. A ll hard copy proposals shall not exceed 50 pages, (double‐sided pages will be accepted), excluding proposal covers, dividers, or attachments, and must be delivered or mailed to:
City of Santa Clarita
Suite 120
ATTN: Danielle Marquez
23290 Valencia Boulevard
Santa Clarita, CA 91355
II. ORGANIZATION OF THE PROPOSAL
Request for Proposals shall be submitted in the following format:
A. INTRODUCTION
A general introduction and description of the proposal and demo nstration of the Consultant’s understanding of the project shall be provided. Th e format of the introduction is at the discretion of the Consultant; however, a restatement of the City’s objectives is suggested and should be provided.
B. QUALIFICATIONS OF FIRM AND ASSIGNED STAFF
Include the following:
• A Statement of Qualifications (SOQ).
• A brief company history of comparable work.
• A company brochure (if available).
• A list of at least three projects similar in scope.
• References and phone numbers of individuals responsible for the three projects listed above.
• Describe the activities of the designated project manager, and lead and supporting personnel. Provide a r esume for each person named, i ncluding their qualifications (education and experience), and relationsh ip to the proposed project activities. Provide a description and reference information for three recent projects managed by the proposed project manager. It should be noted that the project manager is the person who will serve as the key point of contact with the City. Any change in project manager cannot be made without written authorization from the City. Any change in project manager without prior City approval will be grounds for termina tion of the contract.
C. WORK STATEMENT
Describe the work program. Explain the proposed approach that a ddresses the specific issues identified in this RFP. Provide a description of the rel ationships between these activities. The organization of the plan of study should be as follows:
TASK: An overview of a related group of subtasks or activities. Normally only one or two sentences.
SUBTASK: A detailed description of the work, including the methodology to be performed. All descriptions shall be of sufficient length to cl early convey that the respondent fully understands the scope of work.
OUTPUT: A description of what the result of this particular act ivity or subtask is – this is generally one sentence.
The task, subtask, and output format should be repeated throughout the plan of study until all the proposed work has been described.
D. COST PROPOSAL ‐ To be uploaded via BidNet as “Cost File” separately from the “Response File.”
The submitted cost proposal shal l s h o w a s u b t o t a l f o r e a c h t a s k and subtask of the p r o j e c t , a l s o a l u m p s u m c o s t e s t i m a t e f o r t h e e n t i r e p r o j e c t , providing hourly billing rates for personnel, with the estimated total based on man‐hour estimates. The cost estimate shall include provisions for meeting with the agencies to report progress of the work and obtain necessary approvals.
E. SCHEDULE OF WORK
Describe the time schedule for each proposed task and subtask d escribed in Section B above. Proposed work periods, milestones, and completion dates, as well as anticipated meeting dates, shall also be identified. Any deviations from the proposed schedule shall be brought to the attention of the project manager and decisive measures shall be taken to minimize corresponding delays.
F. SUB‐CONSULTANTS
List all sub‐consultants proposed for this project. Include their qualifications and specific responsibilities, on the form provided, list the name, address, telephone number, type of work to be performed by each sub‐consultant, and total appro ximate dollar amount of each sub‐consultants. Refer to provisions in Sections 10262 and 10262.5 of the Public Contract Code and Section 7108.5 of the Business and Professions Code concerning prompt payment to sub‐consultants.
G. STATEMENT OF OFFER AND SIGNATURE
The proposal shall be signed by an individual authorized to bin d the Consultant, shall contain a statement to the effect that the proposal is a firm o ffer for a 120‐day period, and shall contain a statement that the proposed work will be pe rformed at a “not‐to‐
exceed” price. The statement should indicate whether the City’s standard contract is acceptable, and should identify any requested deviation therefrom.
VII. EVALUATION AND SELECTION PROCESS
Primary consideration will be given to the general appropriateness of the proposal for the project, the competence and creative ability of the Consultants (as described in the proposal) and the firm’s willingness to work closely with City staff and other professionals. The Ci ty reserves the right to reject all proposals that are inappropriate, inadequate, or are otherwise non‐respon sive to the City’s needs. The Consultant's commitment and qualifications of the project team to the project will be heavily weighted in the selection process. Only staff who will in fact be committed to the project should be set forth in the proposal.
I. SELECTION CRITERIA
Proposals will be evaluated and scored based on the following criteria for selection:
The content, format, and completeness of the written proposal Demonstrated understanding of the described project and scope of work Consultant and Subconsultant experience on similar projects (include detailed portfolio of examples)
Adherence to the performance criteria for delivering the best possible project as detailed in this RFP including a detailed work statement/plan Perceived technical competence and creative ability
Ability to provide deliverables based on a work plan and project schedule developed by the Consultant that meets or exceeds the City’s project schedule is highly desirable by the selection team.
Quality, professionalism, and overall best value to the City The Director of Public Works, with staff assistance, will evaluate all proposals for adequacy, technical competence, and suitability of the Consultant. Selection will be based on the content of the written proposal received by the City. The Consultant’s commitment of s taff to the project will also be heavily weighted in the selection process. Only staff who will in fact be committed to the project should be set forth in the proposal and participate in the interview process of the City if deemed necessary.
The City will select one firm with which to negotiate an agreement for services, and the selected firm will be notified by letter of the City’s decision. If a contractual agreement cannot be reached with the first selection, the City may elect to negotiate with other qualified participating firms. The City reserves the right to select a Consultant based on the review of the proposa ls, or to request the top candidates to participate in an oral interview for this project. All respondents to the RFP will be notified of the results of the selection process.
A prospective Consultant must meet the following standards, as they pertain to this Request for Proposal:
a. The Consultant must have, and be able to demonstrate, adequate technical and financial resources for performance, as well as adequate equipment, or ha ve the ability to obtain and to manage such resources and equipment as required during the performance period of the proposed contract.
b. The Consultant must have the necessary experience, organization , technical qualifications, skills, and facilities, or have the ability to obtain and to manage them. c. The Consultant must have demonstrated experience performing the type of professional services requested.
d. The Consultant must be able to comply with the proposed or required performance schedule for this project.
e. The Consultant must have a satisfactory record of contractual performance. f. The Consultant must be an Equal Opportunity Employer and have a ll insurance required by the City.
g. The Consultant must be otherwise qualified and eligible to receive an award under all applicable laws and regulations.