CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, April 12, 2022
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
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INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Parkinson's Awareness Month Proclamation
Donate Life California Proclamation
Arbor Day Proclamation
National Volunteer Week Proclamation and President's Volunteer Service Award
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 22, 2022 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the March 22, 2022 Regular Meeting.
3. CHECK REGISTER NO. 07 - Check Register No. 07 for the Period 02/25/22 through 03/10/22 and 03/17/22. Electronic Funds Transfers for the Period 02/28/22 through 03/11/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 07.
4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading.
5. FIRST READING OF AN ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516 - Government Code Section 36516(a) allows regular adjustments to the City Council compensation.
City Council to consider Councilmember compensation increase to be effective 2023.
The last increase of Councilmember compensation was effective in 2021.
RECOMMENDED ACTION:
City Council introduce and pass to second reading an ordinance entitled "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY COUNCIL SALARY."
6. AWARD CONTRACT FOR PROFESSIONAL AUDITING SERVICES - Award auditing services contract for Fiscal Years 2021-22, 2022-23, and 2023-24.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract for Auditing Services to The Pun Group, LLP, for $379,763, with an option for two one-year renewals not to exceed the annual bid
amount plus an adjustment in compensation consistent with the appropriate Consumer Price Index.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Authorize the City Manager to execute up to two annual renewal options not to exceed $129,945, plus an adjustment in compensation consistent with the appropriate Consumer Price Index.
3. Appropriate on-going funds in the amount of $22,500 from the General Fund (Fund 100) to Accounting Professional Services expenditure account 1002101-516102.
7. RESOLUTION AUTHORIZING APPLICATION FOR AND RECEIPT OF STATE TRANSIT ASSISTANCE FUNDS - Consideration of a resolution allowing the City Manager or designee to submit an annual claim to the Los Angeles County Metropolitan Transportation Authority for State Transit Assistance Funds.
RECOMMENDED ACTION:
City Council adopt a resolution allowing the City Manager or designee to submit an annual claim to the Los Angeles County Metropolitan Transportation Authority for State Transit Assistance funds.
8. APPROVAL OF PARCEL MAP 83626 - TOURNEY PLAZA - Pursuant to Section 66474.1 of the Subdivision Map Act, approve parcel map for Parcel Map No. 83626 - Tourney Plaza.
RECOMMENDED ACTION:
City Council:
1. Approve parcel map for Parcel Map No. 83626.
2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved.
3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 83626, which indicates all special assessments levied by the City of Santa Clarita are paid.
4. Instruct the City Clerk to endorse the City Clerk’s Statement on the face of the parcel map for Parcel Map No. 83626, which embodies the approval of said map.
5. Instruct the City Surveyor to endorse the City Surveyor’s Statement on the face of the parcel map for Parcel Map No. 83626, which provides for verification that the map is technically correct.
6. Instruct the City Engineer to endorse the City Engineer’s Statement on the face of the parcel map for Parcel Map No. 83626, which provides for verification of substantial conformance with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval.
9. SANTA CLARITA ROLLER SKATING RINK, PROJECT P3034 - AWARD DESIGN CONTRACT - This project will design the Santa Clarita Roller Skating Rink, located at the Santa Clarita Sports Complex.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Anil Verma Associates, Inc., to design the Santa Clarita Roller Skating Rink, Project P3034, in the amount of $323,800 and authorize a contingency in the amount of $32,380, for a total contract amount not to exceed $356,180.
2. Appropriate one-time funds in the amount of $150,000 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
10. TAX-SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1107 AND 1108 - The Santa Clarita Valley Sanitation District (District) provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process.
RECOMMENDED ACTION:
City Council:
1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1107 and 1108.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
11. RENEW CONTRACTS FOR BUILDING PLAN REVIEW, BUILDING
INSPECTION, AND PERMIT-RELATED PROFESSIONAL SERVICES - Renew contracts for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services.
RECOMMENDED ACTION:
City Council:
1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2022-23.
2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval.
12. 2021-22 OVERLAY AND SLURRY SEAL PROGRAM AND 2021-22
SUPPLEMENTAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECTS
M0144 AND M0145 - APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS - The annual overlay and slurry seal projects are an integral part of the City’s pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the 2021-22 Overlay A project, Project M0144.
2. Approve plans and specifications for the 2021-22 Overlay B project, Project M0144.
3. Approve plans and specifications for the 2021-22 Slurry Seal project, Project M0144.
4. Award the 2021-22 Overlay A construction contract to C.A. Rasmussen, Inc., in the amount of $7,935,674 for base bid and alternate four construction, and authorize a contingency in the amount of $793,567, for a total contract amount not to exceed $8,729,241.
5. Award the 2021-22 Overlay B construction contract to Toro Enterprises, Inc., in the amount of $8,569,436 for base bid and alternates one through four construction, and authorize a contingency in the amount of $856,944, for a total contract amount not to exceed $9,426,380.
6. Award the 2021-22 Slurry Seal construction contract to Pavement Coatings Co. in the amount of $2,042,516 for base bid and alternate five construction, and authorize a contingency in the amount of $204,253, for a total contract amount not to exceed $2,246,769.
7. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the Overlay A, Overlay B, and Slurry Seal projects in the amount of $1,293,710 for base bid and alternate services, and authorize a contingency in the amount of $129,371, for a total amount not to exceed $1,423,081.
8. Award a professional services contract to PSOMAS to provide professional survey, monument preservation, and restoration services for Overlay A, Overlay B, and Slurry Seal projects for a total contract amount not to exceed $326,525.
9. Award a professional services contract to FCG Consultants, Inc., to provide staff augmentation services for construction support for the Overlay A, Overlay B, and
Slurry Seal projects, for a total contract amount not to exceed $200,000.
10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
PUBLIC HEARINGS
13. ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE - Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.1196 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan.
RECOMMENDED ACTION:
City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.3120 per square foot to $1.4316 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held April 26, 2022, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On April 7, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California