27220 Turnberry Lane
Suite 190
Valencia, CA 91355-1058
Tel 661.219.6000
Fax 661.775.2718
www.Psomas.com
Via E-mail: [email protected]
March 15, 2022
Mr. Ramiro Fuentes
City of Santa Clarita
23920 Valencia Boulevard
Santa Clarita, CA. 91355
Subject: Professional Land Surveying Services
The 2021-22 Annual Overlay A, B, & Slurry Seal Project, City Project No. M0144
Dear Mr. Fuentes,
We are pleased to submit our scope and budget for the 2021-22 Annual Overlay A, B, & Slurry Seal Program City Project No. M0144. We have developed a scope of services and a budget which we feel will be necessary to construct the project based upon the current Request for Proposal.
• Psomas has a strong reputation for customer service. Psomas’ business approach is to focus on the client’s long-term goals and guide our own strategic growth to meet those needs.
• Psomas’ teams utilize state-of-the-art technology to produce innovative solutions. Our professional staff is at the forefront of technology that supports our clients’ success.
• Psomas is nationally ranked in ENR’s top 100 engineering firms. Psomas has achieved an award-winning reputation for innovation, creativity and cutting-edge technical expertise.
Our performance on projects for both public sector and private sector clients is a history that can be authenticated, and you have our commitment that this same level of dedication and service will continue on your project.
I look forward to speaking with you further about our scope of services and the budget for your project. If you should have any questions about any component of this scope, do not hesitate to contact me in our Valencia office by my direct line (213) 223-1454.
Sincerely,
Vincent Lungari, PLS
Project Manager
2021-22 ANNUAL OVERLAY A, B, & SLURRY SEAL PROGRAM
CITY PROJECT NO. M0144
SCOPE OF SERVICES
March 15, 2022
OVERLAY A PROJECT (46 Corner Records @ $377.00 per) FEE $17,298 • Research maps, centerline ties, corner records and any pertinent information needed for survey calculations for field locations of existing centerline monuments. Office calculations and setup for field recovery of existing centerline monuments.
• Field survey for recovery and tie-outs of existing centerline monuments prior to street repairs. • Field survey to reset centerline monuments lost following street repairs. • Pre and post construction Preparation, processing a nd recording of Corner Records showing recovered and reestablished centerline monumentation with tie-outs. • Supply City of Santa Clarita copies of each Corner Record showing reset centerline monument.
OVERLAY A PROJECT Recording Fees (46 Corner Records) FEE $828 • Los Angeles County recording fee for Corner Records calculated at $18.00 per.
OVERLAY B PROJECT (405 Corner Records @ $377.00 per) FEE $152,521 • Research maps, centerline ties, corner records and any pertinent information needed for survey calculations for field locations of existing centerline monuments. Office calculations and setup for field recovery of existing centerline monuments.
• Field survey for recovery and tie-outs of existing centerline monuments prior to street repairs. • Field survey to reset centerline monuments lost following street repairs. • Pre and post construction Preparation, processing a nd recording of Corner Records showing recovered and reestablished centerline monumentation with tie-outs. • Supply City of Santa Clarita copies of each Corner Record showing reset centerline monument.
OVERLAY B PROJECT Recording Fees (405 Corner Records) FEE $7,290 • Los Angeles County recording fee for Corner Records calculated at $18.00 per.
SLURRY SEAL PROJECT (425 Corner Records @ $332.00 per) FEE $140,938 • Research maps, centerline ties, corner records and any pertinent information needed for survey calculations for field locations of existing centerline monuments. Office calculations and setup for field recovery of existing centerline monuments.
• Field survey for recovery and tie-outs of existing centerline monuments prior to street repairs. • Field survey to reset centerline monuments lost following street repairs. • Pre and post construction Preparation, processing a nd recording of Corner Records showing recovered and reestablished centerline monumentation with tie-outs. • Supply City of Santa Clarita copies of each Corner Record showing reset centerline monument.
SLURRY SEAL PROJECT (425 Corner Records) FEE $7 ,650 • Los Angeles County recording fee for Corner Records calculated at $18.00 per.
Total Survey Fee Not to Exceed $310,757.00
Total County Filing Fee $15,768.00
TOTAL REQUEST: $326,525.00
2021-22 ANNUAL OVERLAY A, B, & SLURRY SEAL PROGRAM
CITY PROJECT NO. M0144
SCOPE OF SERVICES
March 15, 2022
NOTE: The following items have been specifically omitted and excluded from this scope of services. A scope and budget will be provided for any of these excluded items upon request.
• Record of Surveys and the filing fees associated with recordation. • Topographic surveys, any earthwork removals, bottom elevations, over excavations, quantity verifications and sub drain locations.
• Re-staking of any item described in this scope.
• All onsite as-builts.
• All dry utility staking.
• Electrical and telecom staking.
• The staking of irrigation water lines.
• Replacement of boundary corners destroyed by constr uction. • Landscape grade staking.
• Erosion control staking or maintenance of erosion c ontrol devices. • Final boundary corners and final monumentation is n ot a part of this scope. • Plan revisions, interim plans, or changes to the ph asing of work will be considered work outside of th e proposed scope. All field time, office support, and reimbursable costs associated with out of scope work will be charged on a time and materials basis per the attached fee schedule.
These fees have been developed based upon the relea se of the electronic CADD drawings
Effective through December 31, 2021
Land Use Entitlements, Engineering and Surveying
Los Angeles & Valencia Offices
Hourly Rates
Office Services
$100 - Administrative and Project Assistants
$125 - Drafters and Design Drafters
$145 - Surveyors, Project Surveyors
$145 - Civil Engineering Designers and Engineers
$215 - Project Manager
$235 - Principals
Field Services Rates are effective from January 1, 2022 – December 31, 2022
$445 - Three-Person Survey Party
$321 - Two-Person Survey Party
$215 - One-Person Survey Party
$168 - Field Engineer
Hourly rates for field survey parties include normal usage of field equipment and are fully equipped rates.
Per Diem is calculated at current State Department of Transportation rates (or other appropriate Agency rate).
Special Equipment and Other Costs
$262 per day - 3D Laser Scanning
$5,000 per day - 3D Laser Scanner (Mobile Mapping System)
Standard computer and technology costs are incorporate into the hourly rates shown above.
Reimbursables
Mileage at current IRS allowable rate and parking expenses incurred by office employees are charged at cost. Prints, plots, messenger service, subsistence, air travel, and other direct expenses will be charged at cost plus ten percent. The services of outside consultants will be charged at cost plus fifteen percent.
The above schedule is for straight time. Overtime will be charged at 135 percent of the standard hourly rates. Sundays and holidays will be charged at 170 percent of the standard hourly rates.
EXHIBIT “A”
CONDITIONS OF SERVICE
March 15, 2022
The attached proposal is valid for 90 (ninety) days, after which time fees will be reevaluated. The fees quoted in this proposal are contingent upon authorization of the f ull scope of services. Should client choose to make any of the scope items the responsibility of one or more subcontractors the overall cost of the services will be adjusted upward to cover increased administration, insurance and project management time.
Contract
Upon notice of acceptance, Psomas will resubmit an d further define the scope of services as requested by contractor with the intent of incorporating it into a Professional Services Agreement, excluding warranties and guaran tees and including an insurable indemnity clause.
Payment
Costs shown in scope of services are based on progr ess payments being paid in full within thirty (30) days of invoice with no retention. Work on the project may be halted if in voices are not paid within 45 days of the date of t he invoice. Compensation for services covered by this agreement is based on wages from the Professional Services Agreement between The City of Santa Clarita and Psomas. For each of the 12-month perio ds beginning June 1, 2020, an increase shall be app lied to all remaining compensation based on the current rate schedule.
Prints, plots, delivery services and other reimbursable expenses, such as the preparation of certified payroll reports, will be billed at cost plus 10 percent.
Additional Services
All requests for construction staking not specifica lly covered by the scope of services shall be consi dered as extra work and shall be approved by the client in writing on a "Field Work Authorization" provided by Psomas' field crews. Such requests will be considered as time and materials items and bille d according to the Fee Schedule. Payment terms are as noted under “Payment” section above. Reasonable charges will b e made for technical office support, project manage ment, scheduling and coordination.
Termination
Contractor, or Consultant, may at any time terminat e this Agreement for just cause. Such termination shall be effective upon receipt of written notification from the other part y. In the event of termination Consultant shall be paid for services completed to the date of termination.
Notification
It is understood whenever the contractor needs surv ey staking work done, he will schedule such work in 8-hour increments in an effort to reduce unnecessary travel time and pie cemeal work. Extra costs due to piecemeal work wil l be billed on a Time and Materials basis per the attached Fee Schedule. Contractor will also provide the surveyor with a m inimum of 48 hours’ notice before such work is to be performed.
The following insurance is included in our rates.
• General Liability Insurance ($1,000,000.00 each occ urrence and aggregate). • Automobile Liability Insurance ($1,000,000.00 BI an d PD combined). • Workers Compensation Insurance ($1,000,000.00 each accident). • Professional Liability Insurance ($1,000,000.00 eac h claim and $2,000,000.00 aggregate).
Insurance in addition to these amounts may require an increase in our fees.