Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 10, 2022
SUBJECT: AWARD OF LANDSCAPE DESIGN CONTRACT
DEPARTMENT: Neighborhood Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council:
1. Award contract to Pacific Coast Landscape Design to prepare updated landscape design guidelines and standards for an amount not to exceed $63,440.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
Staff is requesting award of an as-needed professional services agreement to Pacific Coast Landscape Design (PCLD) to prepare updated landscape design guidelines and standards. This is in support of the City’s Landscape Maintenance District (LMD) operations, including 61 financially independent zones throughout the City of Santa Clarita (City).
The process for procuring as-needed landscape design services was previously completed as a component of Request for Proposals (RFP) CIP-19-20-05. The City conducted this RFP to solicit proposals from qualified firms to provide professional engineering services in eight categories of work, including landscape and irrigation design. The RFP responses were reviewed and evaluated based on each firm’s ability to meet the specific needs of the City. Three firms that submitted proposals for landscape and irrigation design were selected to enter into as-needed contracts, among them PCLD.
Staff is seeking to develop an updated LMD Guidelines Manual, detailing plan formats and submittal process for use by land development applicants. This work encompasses chapters dedicated to establishing design standards, approved plant lists, plan notes, details and specifications for medians, parkways, slopes, parks, and paseos that fall under LMD operational
management.
Of the three as-needed contracts, PCLD was selected for this project based on their pre- qualifications, and their familiarity and extensive experience in preparing landscape design plans for multiple City projects. Pacific Coast Landscape Design’s list of previous work for the City includes the Vista Canyon Transfer Station, upgrades to Mountain View Park, Newhall Ranch Road Bridge Widening and numerous landscape median projects including Orchard Village Road, Valencia Boulevard and Magic Mountain Parkway.
Staff recommends awarding the contract for landscape and irrigation design services to PCLD for a total contract amount not to exceed $63,440.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. Sufficient monies are available in LMD Fund 357 and Areawide Fund 367 to support the recommended contract.