NOTICE INVITING PROPOSALS
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
PROPOSAL # ES-21-22-16
City of Santa Clarita | Proposal #ES-21-22-16 Page 1 of 93
TABLE OF CONTENTS
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
SECTION A: RFP INFORMATION & INSTRUCTIONS .................................................................................................2
NOTICE INVITING PROPOSALS
PROPOSAL INSTRUCTIONS
PASS/FAIL SUBMISSION CHECKLIST
SECTION B: SOLICITATION INFORMATION...........................................................................................................12
INTRODUCTION TO RFP DOCUMENTS
BACKGROUND INFORMATION
SECTION C: PROPOSED SERVICES ........................................................................................................................18 SECTION D: RESPONSE FORMAT..........................................................................................................................32 SECTION E: SELECTION CRITERIA .........................................................................................................................41 SECTION F: FORMS..............................................................................................................................................47 FORM A: COMMUNICATION PROTOCOL
FORM B: PROPOSER’S STATEMENT OF ORGANIZATION
FORM C: CERTIFICATION OF NON-GRATUITIES
FORM D: CONTAINER SPECIFICATIONS
FORM E: VEHICLE SPECIFICATIONS
FORM F: NON-COLLUSION AFFIDAVIT OF PROPOSER
FORM G: SERVICE RECIPIENT RATE PROPOSAL SUMMARY AND SIGNATURE FORM H: PASS/FAIL REQUIREMENTS
FORM I: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS FORM J: REFERENCES
FORM K: SERVICE RATES
ATTACHMENT 1
DRAFT FRANCHISE AGREEMENT
ATTACHMENT 2
FORM K (EXCEL DOCUMENT)
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SECTION A
RFP Information & Proposal Instructions
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CITY OF SANTA CLARITA NOTICE INVITING PROPOSALS
Project Name: Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
Proposal #: ES-21-22-16
Proposal Closing: March 24, 2022 no later than 4:00 PM (PT) Last Day for Questions: February 24, 2022 at 4:00 PM (PT) Mandatory Pre-Proposal
Video Conference
February 10, 2022, at 2:00 PM (PT)
Project Description: Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
Prevailing Wage: No
Required Contractor &
Subcontractor Registration:
Only bids submitted by bidders (along with all listed subcontractors) that are currently registering and qualified to perform public work pursuant to Labor Code Section 1725.5.
Contact Information: Jonathan Cosh, Buyer; Email: [email protected], Phone: (661) 286-4187
Date Published: January 25, 2022
Specifications for this request for proposals (RFP) may be downloaded from the City’s Purchasing website at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP requirements. The specifications in this notice shall be considered a part of any contract made pursuant thereto. A paper copy of the RFP documents is available upon request in the City Clerk’s office, Suite 120.
RFP Questions must be submitted electronically via the BidNet “Question and Answer” tab.
Addenda, if issued by the City, will be transmitted on BidNet. Addenda must be digitally acknowledged via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda are not signed and submitted with the proposal response, the submission may be deemed non- responsive and rejected.
Submittals must be received no later than 4:00 p.m. PT, Thursday, March 24, 2022, and addressed as follows:
City of Santa Clarita
Suite 120
Attention: Purchasing
23920 Valencia Blvd., Santa Clarita, CA 91355
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PROPOSAL INSTRUCTIONS
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
1. RFP RELEASE.
1.1. This Request for Proposals (RFP) is being issued by the City of Santa Clarita (City). The City is soliciting proposals from entities (Proposer(s)) with demonstrated experience and qualifications in providing Garbage, Recyclable Material and Organic Waste Collection Services (Collection Services) such as those required in this RFP.
1.2. The RFP will be available beginning January 25, 2022, on BidNet, at the following URL:
www.bidnetdirect.com//cityofsantaclarita. All proposal documents related to this solicitation will be posted by the City on BidNet as indicated above. In the event the RFP document is obtained through any means other than the City’s website, the City will not be responsible for the completeness, accuracy or timeliness of the RFP document. It is the Proposer’s responsibility to ensure that the most complete and current version of the RFP document has been downloaded or otherwise obtained, including any addenda.
1.3. Before submitting a response, each Proposer shall make all investigations and examinations necessary to ascertain all conditions and requirements affecting the full performance of the Franchise Agreement and to verify any representations made by the City. If the Proposer receives an award as a result of its proposal submission, failure to have made such investigations and examinations will in no way relieve the firm from its obligation to comply in every detail with all provisions and requirements of Franchise Agreement, nor will ignorance of such conditions and requirements be accepted as a basis or justification for any claim whatsoever by the firm for additional compensation.
1.4. Proposers are also required to review the documents listed below. These additional documents can be found on BidNet at the following URL:
www.bidnetdirect.com//cityofsantaclarita.
The current Franchise Agreement between the City of Santa Clarita and Burrtec for Commercial Solid Waste Management Services.
The current Franchise Agreement between the City of Santa Clarita and Waste Management for Residential Solid Waste Management Services. Draft Franchise Agreement (included as Attachment 1)
Current customer rate sheets.
2. MANDATORY PRE-PROPOSAL VIDEO CONFERENCE.
2.1. A MANDATORY pre-proposal videoconference is scheduled to be held on February 10, 2022, beginning at 2:00 p.m. PT via the video conference application, Zoom, hosted by the City. The Proposer must complete and submit Form A, located in Section F of this RFP, three (3) days prior to the Mandatory Pre-Proposal Video Conference. An invitation code SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 5 of 93 for this MANDATORY pre-proposal video conference will be sent to the Proposer after the Proposer has submitted Form A of this RFP to the City. Attendance by a representative of each Proposer at the MANDATORY pre-proposal video conference is a requirement to be responsive to this RFP. No proposals will be accepted from Proposers that do not attend the MANDATORY pre-proposal video conference.
2.2. In accordance with the Americans with Disabilities Act, persons needing assistance to participate in this proceeding should contact the City Clerk’s Office at (661)259-2489 at least 48 hours prior to any meetings. Proposers should be aware that the City’s intent is for residential and commercial Collection Services to begin on July 1, 2023. Proposers are encouraged to carefully review the instructions for the Rate Proposal Forms in Section F of this RFP document before completing the Rate Proposal Forms (Attachment 2).
3. SUBMITTING PROPOSALS.
3.1. The response must include all forms provided or information requested or required by the scope of work or specifications. Sealed packages clearly marked “Proposal for Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services” must include five (5) double-sided hard copies and one (1) reproducible digital copy of the complete proposal. Sealed hard copy proposals for the provision of Collection Services must be delivered or mailed to the City of Santa Clarita, ATTN: Purchasing, at 23920 Valencia Blvd, Suite 120, Santa Clarita, CA 91355 no later than 4:00 p.m. PT on March 24, 2022.
3.2. The specific service requirements of the City’s requested services are contained within the definitions and body of the Draft Franchise Agreement. Prospective Proposers are encouraged to examine the Draft Franchise Agreement in its entirety to ensure an understanding of the services being requested herein.
3.3. Proposals/corrections received after the closing time will not be accepted. The City will not be responsible for proposals not properly or timely, uploaded. Upon award, all submissions become a matter of public record.
4. QUESTIONS.
4.1. Any questions regarding submissions, process, or proposals must be submitted electronically via the City of Santa Clarita’s chosen e-procurement website at www.bidnetdirect.com//cityofsantaclarita. All questions must be submitted in writing and received no later than 4:00 p.m. PT on February 24, 2022.
5. ADDENDA.
5.1. The City will not accept responsibility for incomplete packages or missing addenda. It is the vendor’s responsibility to monitor BidNet for release of the addenda prior to submission of the quote to make certain the package is complete, and all required addenda are included. This information will be available via BidNet. Vendors are cautioned against relying on verbal information in the preparation of proposal responses. All official information and guidance will be provided as part of this solicitation or written addenda.
Addenda, if issued by the Agency, will be transmitted via BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed version SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 6 of 93 submitted with the proposal. If addenda are not signed and submitted with the proposal response, the proposal may be deemed non-responsive and rejected.
6. AWARDS.
6.1. The City reserves the right to waive any informality in any proposal.
6.2. The City may conduct interviews of top-ranking Contractors to make a final selection. The successful Contractor (or Contractors) will be recommended to the City Council for authorization to enter into a Franchise Agreement for Residential and Commercial Garbage, Recyclable Materials and Organic Waste Collection Services with the City of Santa Clarita. The contract award, if any, will be made to the Contractor (or Contractors) who, in the City’s sole discretion, is best able to perform the required services in a manner most beneficial to the City. The City reserves the right to select one Contractor to conduct Solid Waste Services for the entire City OR two Contractors, one for the Commercial Collections and one for Residential Collections. All references to Contractor in this RFP contemplate the possibility of up to two Contractors being awarded contracts in response to this RFP.
6.3. This RFP does not commit the City to award a contract, or to pay any amount incurred in the preparation of the proposal. The City reserves the right to accept or reject all proposals received as a result of this request, to negotiate with any qualified Contractor, or to cancel this RFP in part or in its entirety. The City may require the selected Contractor to participate in negotiations and to submit such technical, price, or other revisions of the proposal as may result from negotiations. The City reserves the right to extend the time allotted for the proposal, and to request a best and final offer, should it be in its best interest to do so.
6.4. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to award elements of the work, independently, and to do portions “in-house”.
Additionally, the City reserves the right to award subsequent work on this project based on information presented in this proposal, without recourse to a separate or subsequent RFP process, should it be in its best interest to do so.
6.5. The City may make an award based on partial items unless the proposal submitted is marked “all or none”. Where detailed specifications and/or standards are provided the City considers them to be material and may accept or reject deviations. The list of proposals submitted will be posted on BidNet, normally within 24 hours.
7. BONDS.
7.1. Proposers are required to submit a separate proposal bond in the amount of Fifty Thousand Dollars ($50,000) to guarantee the Proposer’s obligation to negotiate in good faith and execute a franchise agreement with the City of Santa Clarita at rates stated and will furnish a performance bond and other required information. The bonding company must be listed on Treasury Circular 570 and licensed to operate in the state of California. If the Proposer fails, refuses, or neglects to furnish the required performance bond and information, the City may retain the deposit or cash the certified check or enforce the proposal bond as compensation for liquidated damages for the Proposer’s breach.
7.2. Likewise, a Performance Bond will be required of the successful Contractor in the amount SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 7 of 93 of Two Million Dollars ($2,000,000) (cash deposit, certified or cashier's check or money order may be substituted in lieu of either bond).
7.3. Original Bond or Cashier’s Check MUST be received AT CITY HALL, 23920 Valencia Blvd., Santa Clarita, CA 91355, ATTENTION SUITE 120 and marked with the words “PROPOSAL BOND FOR” and the proposal number, NO LATER THAN the proposal due date and time, for the vendor to be considered responsive.
7.4. Proposal bonds guaranteeing proposals rejected by the City of Santa Clarita shall become null and void and will not be returned. All other proposal securities will be held in accordance with PCC, Section 20929 “…the security of an unsuccessful bidder shall be returned in a reasonable period of time, but in no event shall that security be held by the agency or district beyond 60 days from the time the award is made.” If the City receives a check as a proposal bond, the City will immediately deposit the check upon opening proposals. After the proposals are opened, checked, and duly considered, the City will issue a reimbursement check if the proposal is not awarded.
8. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
8.1. The use of the name of a manufacturer, or any specific brand or make, in describing any item contained in the solicitation document does not restrict vendors to the manufacturer or specific article, this means it is being used simply to indicate a quality and utility of the article desired; but the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality and utility to those referred to. This exception applies solely to the material items in question and does not supersede any other specifications or requirements cited. Materials differing from stated specifications may be considered, provided such differences are clearly noted and described, and provided further that such articles are considered by a City official to be in all essential respects in compliance with the specifications.
9. PREPARATION.
9.1. All proposals and required forms must be organized in accordance with the proposal content (Section D, Table 6). All proposals will go through an initial “Pass/Fail” review to check for completeness and compliance with the proposal requirements. A Pass/Fail Submission Checklist has been provided at the end of this section. These documents must be submitted to comprise a complete proposal.
10. REJECTION.
10.1. The City’s intent is to provide Collection Services in the most effective and economical manner and therefore it will make the provider selection based on which Proposer best fulfills the requirements and provides the best value to the City and its residents and businesses.
10.2. The City reserves the right to reject any or all proposals and to waive any informality in any proposal. The City may reject the proposal of any vendor who has previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who is not in a position to perform such a contract satisfactorily. The SAMPLE
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may
reject the proposal of any vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa Clarita. Submitted proposal may be withdrawn at any time prior to the submission time specified in this Request for Proposal, provided notification is received in writing before the submittal deadline. Proposals cannot be changed or withdrawn after the submittal deadline. No handwritten notations or correction will be allowed. The responding Contractor is solely responsible for all costs related to the preparation of the proposal.
10.3. Any or all proposals will be rejected if there is reason to believe that collusion existed among the Proposers. Proposals received from participants in such collusion will not be considered for the same work when and if re-advertised.
11. RENEWAL AND PRICING ADJUSTMENT.
11.1. Contracts entered into pursuant to this RFP is for a ten (10) year term and may be renewed for two additional five (5) year term, in accordance with the terms of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract does not change more than the Consumer Price Index - All Urban Consumers (not seasonally adjusted), Los Angeles – Long Beach – Anaheim area. Proposer shall honor proposal prices for One-Hundred and Twenty Days (120 days).
12. SUBCONTRACTORS.
12.1. For all projects, the vendor must list any subcontractors/subconsultants that will be used, TABLE 1 – Procurement Schedule
Activity Date
RFP Released January 27, 2022
Mandatory Pre-Proposal Video Conference February 10, 2022, at 2:00 p.m. PT Last Day to Submit Questions February 24, 2022, by 4:00 p.m. PT Proposals Due March 24, 2022, by 4:00 p.m. PT
Interview Qualified Proposers Week of May 2, 2022
Community Meetings May 2022
Present Evaluations Results to City Council May 31, 2022 (tentative) Finalize New Agreement for City Council
Approval
June 1, 2022 (post negotiations with Top
Proposer)
City Council Award of Agreement July 1, 2022
Hauler Transition July 1, 2022, through June 30, 2023
Start Collection Services July 1, 2023
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work to be performed by them, and total number of hours or percentage of time they will spend on the project.
Each Proposer must submit with their proposal the following:
The full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or legibly printed.
The address of each firm.
The telephone number at the place of business.
Work to be performed by each subcontracting firm.
Total approximate dollar amount of each subcontract.
If sub-contractor is participating as a Disadvantaged Business Enterprise (DBE), the following additional information is required on the "Designation of Subcontractors" form enclosed:
o Status as a DBE, age of the firm and the annual gross receipts. Submit the "Designation of Subcontractors" form enclosed herewith. No Contract shall be considered unless such list is submitted as required.
The City of Santa Clarita’s “Terms and Conditions” is found on a separate attachment in BidNet.
13. PROCUREMENT SCHEDULE.
TABLE 1 – Procurement Schedule
Activity Date
RFP Released January 27, 2022
Mandatory Pre-Proposal Video Conference February 10, 2022, at 2:00 p.m. PT Last Day to Submit Questions February 24, 2022, by 4:00 p.m. PT Proposals Due March 24, 2022, by 4:00 p.m. PT
Interview Qualified Proposers Week of May 2, 2022
Community Meetings May 2022
Present Evaluations Results to City Council May 31, 2022 (tentative) Finalize New Agreement for City Council
Approval
June 1, 2022 (post negotiations with Top
Proposer)
City Council Award of Agreement July 1, 2022
Hauler Transition July 1, 2022, through June 30, 2023
Start Collection Services July 1, 2023
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13.1. The City plans to adhere to the following procurement schedule to the extent possible.
Changes to the procurement schedule shall be at the sole option of the City. Table 1, on the following page, provides the major milestones of this RFP process.
14. PROCUREMENT GOALS / SUMMARY OF INTENT. The goals of this procurement process are to:
14.1. Comply with solid waste legislation including AB 939, AB 341, AB 1826, AB 1594, SB 1016, SB 1669, and SB 1383;
14.2. Comply with other State laws that have been adopted since April 2012, when the prior franchise agreement was last amended and restated;
14.3. Enhance food waste collection in compliance with AB 1826 and SB 1383;
14.4. Anticipate and flexibly accommodate future statutory changes;
14.5. Maintain a high level of customer service for the least possible and reasonable cost;
14.6. Provide an opportunity for stakeholder input regarding new or additional solid waste services desired from the collection provider, including residential and commercial customers (Service Recipients);
14.7. Minimize service disruption through a smooth transition period, if a Franchise Agreement is negotiated with a new provider;
14.8. Use new technologies and/or methodologies to reduce the City’s contribution to greenhouse gas emissions/climate change; and
TABLE 1 – Procurement Schedule
Activity Date
RFP Released January 27, 2022
Mandatory Pre-Proposal Video Conference February 10, 2022, at 2:00 p.m. PT Last Day to Submit Questions February 24, 2022, by 4:00 p.m. PT Proposals Due March 24, 2022, by 4:00 p.m. PT
Interview Qualified Proposers Week of May 2, 2022
Community Meetings May 2022
Present Evaluations Results to City Council May 31, 2022 (tentative) Finalize New Agreement for City Council
Approval
June 1, 2022 (post negotiations with Top
Proposer)
City Council Award of Agreement July 1, 2022
Hauler Transition July 1, 2022, through June 30, 2023
Start Collection Services July 1, 2023
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14.9. Retain all other provisions of the Franchise Agreement.
The City’s intent with the services provided as part of this RFP is to continue to provide the community with the appropriate level of service, at the highest quality, and at the best price. The specifications contained within this RFP are designed to establish an effective, efficient, environmentally clean, uniform, and safe system of collection.
To this end, the City has tried to provide as much information as possible to all prospective Proposers in this RFP to allow them to properly prepare their responses and compute fair and reasonable compensation and rate quotes. However, it is the sole responsibility of the Proposer to calculate the rates quoted in the applicable set of Rate Proposal Forms provided in Attachment 2 of this RFP document.
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PASS/FAIL SUBMISSION CHECKLIST
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
In addition to the items requested for the proposal the following documents are required to be completed and submitted by the Proposer. The following documents must be provided by ALL Proposers in reproducible digital copy via BidNet and hard copies mailed/delivered to the City of Santa Clarita, ATTN: Purchasing, 23920 Valencia Blvd., Suite 120, Santa Clarita, CA 91355 (See Section D):
Response File
o Proposal Cover Letter (signed)
o Proposal Bond (1 original, notarized copy only)
o Performance Bond Commitment Letter
o Addendum(s) (digitally acknowledged on BidNet in addition to signed and included in Response File)
o Table of Contents
o Executive Summary
o Qualifications
o Statement of Financial Qualifications
o Technical Proposal
o Service Exceptions/Alternatives (if applicable)
o Appendix (if applicable)
Forms (See Section F)
o Form A: Communication Protocol
o Form B: Proposer’s Statement of Organization
o Form C: Certification of Non-Gratuities
o Form D: Container Specifications
o Form E: Vehicle Specifications
o Form F: Non-Collusion Affidavit of Proposer
o Form G: Service Recipient Rate Proposal Summary and Signature o Form H: Pass/Fail Requirements
o Form I: Notice to Proposers Regarding Contractual Requirements o Form J: References
Form K: Service Rates Cost File (to be submitted separately from Response File in Microsoft Excel - Proposed Customer Rate Form (Form K) – Attachment 2) The following documents must be provided by the AWARDEE ONLY (With Agreement) and delivered to City Hall, Attn: Purchasing
Collection Service Agreement for Residential and Commercial Garbage, Recyclable Materials and Organic Waste Collection Services
Insurance Required by Contract
W-9 Form
Performance Bond Required by Contract
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SECTION B
Solicitation Information
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BACKGROUND INFORMATION
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
1. INTRODUCTION
The purpose of this section of the RFP documents is to familiarize prospective Proposers with the City and its current and proposed solid waste services.
Any term that is capitalized in this section is specifically defined in the Franchise Agreement, and the meaning of such term is solely as defined therein. Each Proposer is encouraged to fully review the Draft Franchise Agreement upon its release. A copy of the Draft Franchise Agreement can be found in Attachment 1 to this RFP and is posted to BidNet.
2. GEOGRAPHY AND DEMOGRAPHICS
The City of Santa Clarita is located northwestern Los
Angeles County. The City of Santa Clarita is a community of about 228,000 situated within a valley in southern
California. Population growth in the Santa Clarita Valley is expected to average 0.8% per year between 2021 and
2026. Currently there are approximately 49,100
Residential Accounts, and approximately 2,000
Commercial Accounts.
3. COLLECTION SYSTEM DATA
The information regarding the current collection system is being provided to give prospective Proposers a general understanding of the current collection system.
4. CURRENT COLLECTION SERVICES
Waste Management (WM) currently provides residential solid waste management services and Burrtec provides commercial solid waste management services to the City through Franchise Agreements that will expire on June 30, 2023. With the exception of temporary Construction and Demolition Debris Collection Services, no other haulers are licensed to provide any collection services within the City. The following is a summary of current services.
4.1. Residential Cart Collection Service Programs
SFD Service Recipients currently receive a wheeled Cart for Garbage, Recyclable Material and Green Waste, based on volumetric need. The details of current services for SFD Service Recipients are as follows:
Weekly curbside collection of Garbage (96-Gallon Carts standard, 64- and 32- Gallon Carts available, 32-Gallon Cart designated “Super Saver” and provided at a discounted rate); Weekly curbside collection of Recyclable Material;
Weekly curbside collection of Green Waste;
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Street Litter Cart Collection;
Four on-call Bulky Waste Collection per year; up to 3 items per Collection; Textile collection drives twice annually; and
Holiday Tree Collection.
4.2. Multi-Family Collection Service Programs
MFD Service Recipients currently receive weekly collection of bins or carts for Garbage and cart collection for Recyclable Material, both based on volumetric need. Contractor must offer Green Waste Collection Services upon request.
4.3. Commercial Collection Service Programs
Commercial Service Recipients currently receive wheeled Carts or Bins for Garbage, and Recyclable Material, based on volumetric need. Commercial Collection Service is provided to Service Recipients on an at least weekly basis, up to six (6) times per week. Contractor must provide Food and Green Waste Collection upon request.
4.4. Debris Box And Roll-Off Collection Services
Currently, temporary debris box and roll-off services are provided to Service Recipients on an as-needed basis by:
America’s Bin Company
American Reclamation
Athens Services
AV Equipment Rentals, Inc.
Burrtec Waste Industries
Consolidated Disposal Service,
LLC DBA
Republic Services
Rent-A-Bin
Reel Waste and Recycling
Triscenic Production Services,
Inc.
Waste Management
4.5. Additional Services
Street Litter Abatement Program;
Community Cleanup Program;
Manure Collection;
Collection from City designated facilities; and
Collection for City Sponsored Events.
5. SERVICE RATES
Service Recipients are billed by the Contractor quarterly based on container size and the frequency of collection. See additional documents found on BidNet for current service rates.
6. SERVICE DATA
Table 2, on the following pages, include Service Recipient data reported by the Contractors as of 2020.
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City of Santa Clarita | Proposal #ES-21-22-16 Page 16 of 93 Table 3 includes the reported tonnage data from the Contractors in 2019 and 2020. The City does not guarantee the accuracy of the information provided in Table 2 or Table 3, on the following pages. As noted above, the City neither warrants nor accepts responsibility for the accuracy of the information contained herein. It is the responsibility of the Proposer, at its sole cost, to conduct its own investigation and research and to independently verify all material facts and information necessary for it to submit a response to this RFP.
TABLE 2 – Service Recipient Data
Residential Cart Service Recipients
Garbage 32-Gallon 64-Gallon 96-Gallon
Total 3,683 1,305 47,837
Recyclable Materials 32-Gallon 64-Gallon 96-Gallon
Total 1,209 5,454 40,518
Green Waste 32-Gallon 64-Gallon 96-Gallon
Total N/A 2,644 51,854
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Commercial Service Recipients
Garbage 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64-Gal 71
96-Gal 20
1.5 CY 131 12 1
2 CY 40 3 1
3 CY 797 537 459 118 158 116
4 CY 72 83 74 29 46 38
6 CY 3 9 6 5 2
2 CY Compactor 2
3 CY Compactor 3
4 CY Compactor 3 2
Recyclable Materials 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week 64-Gallon 75
96-Gallon 36
1.5 CY 154 8 4
2CY 12 1 1 16
3 CY 658 377 330 39 107 51
4 CY 6 17 31 9 7 11
City Designated Facilities
Garbage 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week
64-Gallon 71
3 CY 15 22 17 2 2 1
4 CY 2
Recyclable Materials 1/Week 2/Week 3/Week 4/Week 5/Week 6/Week 64-Gallon 70
1.5 CY 2
3 CY 7 7
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City of Santa Clarita | Proposal #ES-21-22-16 Page 18 of 93 TABLE 3 – Tonnage Data
2018 2019 2020
Single-Family Dwelling
Total Tonnage 95,260 104,726
Garbage 56,561 65,805
Recycling 13,007 10,913
Organic / Green Waste / Food Waste 25,602 27,931
Residual
Multi-Family Dwelling
Total Tonnage 31,216 32,995
Garbage 29,999 32,020
Recycling 1,162 909
Organic / Green Waste / Food Waste 54 65
Residual
Commercial (Includes City Tonnage)
Total Tonnage 40,541 40,936 34,282
Garbage 19,105 19,039 15,412
Recycling 5,980 6,093 5,446
Organic / Green Waste / Food Waste 335 452 397
Residual 15,120 15,350 13,025
Roll off/Debris Box
Total Tonnage 11,213 10,295 10,940
Garbage 4,689 4,745 3,889
Recycling 5,493 3,973 5,023
Organic / Green Waste / Food Waste 418 630 1,076
Residual 613 946 952
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SECTION C
Proposed Services
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PROPOSED SERVICES
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
Collection Services included in this procurement process are to be provided in the incorporated City limits of Santa Clarita (“City Service Area”). Following City Council approval, Collection Services will start on July 1, 2023, and will terminate on June 30, 2033, providing for a ten (10) year Agreement. The term of the Agreement may be extended by up to two (2) five (5) additional year terms, at the City’s sole option, subject to City Council approval, and subject to the Contractor meeting performance requirements as specified in the Franchise Agreement.
The City is proposing that the following Collection Services be provided within the City Service Area.
Proposers should note that the City is very interested in providing these services with minimum disruption to residents and businesses. Therefore, as part of the Operations Plan requested in Section D,
2.4 of this RFP, proposers will be required to discuss the methodology they will use to minimize the impact of any operational changes that may occur.
Proposers should also note that the City is interested in providing these services in the most sustainable manner possible, such as, but not limited to, providing the following:
State-of-the-art processing facilities that at all times meet or exceed all federal, state, and local permitting requirements;
Incorporating education and outreach programs to further the City’s diversion requirements and goals;
Educating Service Recipients on the benefits of diversion program participation; and Reducing air emissions and wear-and-tear on City streets and Environmental Stewardship including the use of local vendors and innovative “green” approaches to providing services.
Therefore, as part of the Diversion Plan requested in Section D, 2.4 of this RFP, Proposers will be required to discuss the methodology they will use to provide sustainability programs associated with providing requested services.
1. OVERVIEW OF BASE SERVICES
All Service Recipients in the City shall receive Solid Waste Collection Services which include minimum collection services of at least weekly collection of Garbage, Source Separated Recyclable Material and Source Separated Organic Waste. By default, Source Separated Organic Waste Collection Service is required to include Green Waste and Food Waste, or a mix of Green Waste and Food Waste for all Service Recipients. The selected Contractor will be required to collect all source separated Organic Waste and process for diversion from landfill in a manner that guarantees diversion credit under the requirements of AB 939 and AB 1594, and not use source separated Organic Waste as Alternative Daily Cover (ADC) at a landfill.
Source Separated Recyclable Materials accepted as part of the Collection Services includes cans (aluminum and tin), glass bottles, newspaper, mixed paper, cardboard, and plastics. All Service SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 21 of 93 Recipients in the City shall be serviced using the designated sizes of Carts and Bins, as well as 10 to 40 cubic yard Roll-off Containers for permanent Roll-off Service Recipients.
2. SINGLE FAMILY DWELLING (SFD) COLLECTION SERVICES
2.1. SFD Bundled Service - The City wishes to retain a weekly SFD Solid Waste Collection Service system, using one (1) 96-Gallon Garbage Cart (with the option to downsize to a 32- Gallon or 64-Gallon Garbage Cart), one (1) 96-Gallon Recycling Cart, and one (1) 96-Gallon Organic Waste Cart as part of the base SFD Solid Waste Collection Service. On-premise collection must be made available to eligible participants (physically unable to move carts).
2.2. SFD Garbage Collection Service - The City wishes to retain a weekly, automated SFD Garbage Collection Service program consisting of Garbage Carts in 32-, 64-, and 96-Gallon sizes. Proposers are required to provide pricing for the 32-, 64-, and 96-Gallon Garbage Carts requested by SFD Service Recipients.
2.3. SFD Recycling Collection Service - The City wishes to retain a weekly, automated SFD Recycling Collection Service program, using 96-Gallon Recycling Carts. One (1) 96-Gallon Recycling Cart will be provided to each Service Recipient as part of the base service to SFD Service Recipients. SFD Service Recipients may request additional Recycling carts at no additional cost.
2.4. SFD Organic Waste Collection Service - The City wishes to include a weekly, automated SFD Organic Waste Collection Service of Green Waste and Food Waste, using 96-Gallon Carts. One (1) 96-Gallon Organic Waste Cart will be provided to each Service Recipient as part of the base service to SFD Service Recipients. SFD Service Recipients may request additional Organic Waste carts for no additional cost. Holiday Tree Collection is to be included as part of the curbside Organic Waste Collection Services program, starting December 26 through the second Friday in January of each year. The cost for the base SFD Organic Waste Service is to be included in the SFD base Service Rates.
2.5. Manure Collection Service - The City is requesting Carts and Bins provided upon request to SFD and MFD Service Recipients for Manure Collection. This service shall be included as part of the SFD and MFD Bundled Service for SFD and MFD Service Recipients. The cost for additional Manure Collection Service in Carts or Bins is to be included in the SFD and MFD base Service Rates.
2.6. SFD Bulky Waste Collection Service - The City is requesting to continue Bulky Waste Collection Services provided to SFD Service Recipients. This service includes the on-call collection of Bulky Waste (such as furniture, carpets, mattresses, wood or Yard Trimmings, discarded household goods, etc.) of one and a half (1.5) cubic yards per collection or three (3) items, up to four (4) times per year for SFD Service Recipients at no additional charge, at the request of the SFD Service Recipient. Bulky Waste Collection Services are to be provided within five (5) days of the request. The cost for Bulky Waste Collection Service is to be included in the SFD base Service Rates.
3. MULTI-FAMILY DWELLING (MFD) COLLECTION SERVICES
MFD Collection Services will be considered as part of the Residential Collection Service. Should the City decide to select two Contractors, one for Residential collection and one for Commercial SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 22 of 93 Collection, the Contractor awarded the Residential Collection Agreement will also be responsible for all of the MFD Collection Services.
The City wishes to have MFD Collection Service continue to be provided to Service Recipients in Carts, Bins, and in-ground Containers.
3.1. MFD Bundled Service - The City wishes to have a weekly MFD Solid Waste Collection Service system, using Carts and/or Bins as requested by the MFD Service Recipient. The base MFD Solid Waste Collection Service will include at no additional cost the equivalent volume of Garbage and Recycling Collection Service, with a minimum of at least one (1) 96-gallon Recycling Cart per Service Recipient, and one (1) 32-Gallon Organic Waste Cart for every two (2) Cubic Yards of Garbage Collection Service. The actual configuration of Recycling and Organic Waste Cart and/or Bin sizes shall be based on the total equivalent volume and configured in a manner determined by the Service Recipient in consultation with the Contractor.
MFD Service recipients may request additional carts and/or bins or increase their collection frequency for an additional cost.
3.2. MFD Garbage Collection Service - The City wishes to retain the current MFD Garbage Collection Service collection system, using variable size Carts (32-, 64-, and 96-Gallon) and Bins (1-6 cubic yard bins). Proposers must provide pricing for all container sizes listed here and in Form K.
3.3. MFD Recycling Collection Service - The City wishes to expand the current MFD Recycling Collection Service program for all MFD Service Recipients in the Service Area by using variable-size Carts and Bins. The equivalent volume of Garbage and Recycling Collection Service will be provided to MFD Service Recipients as part of the base service to MFD Service Recipients. Additional MFD Recycling Collection Service may be provided for an additional cost in variable size Recycling Carts and/or Recycling Bins, with the volume, collection frequency and container type based on the individual needs of the MFD complex. The Contractor will be required to furnish the necessary number and size of Bins and Carts to accommodate the MFD Recycling Collection Services.
Revenue credit (or cost) for MFD Recycling Collection Service is to be separately accounted for in the MFD Service Rates.
3.4. MFD Organic Waste Collection Service - The Contractor will provide MFD Organic Waste Collection Service to all MFD Service Recipients in the Service Area, consistent with State requirements of AB 1826 and SB 1383. MFD Organic Waste Collection Service is required to include Green Waste and Food Waste in this program. Each MFD Service Recipient will receive the equivalent volume of one (1) 32-Gallon Organic Waste Cart for every 2 Cubic Yards of Garbage Collection Service as part of the base service (Contractor will be responsible for identifying the number of units with the MFD property manager and determining the correct equivalent configuration of Carts and/or Bins). Additional MFD Organic Waste Collection Service may be provided in variable size Carts and/or Bins, with the volume, collection frequency and container type based on the individual needs of the MFD complex. The Contractor will be required to furnish the necessary number and size of Bins and Carts to accommodate the MFD Recycling Collection Services. The cost for MFD Organic Waste Service is to be separately accounted for in the MFD Service Rates. This SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 23 of 93 service is to be arranged by the property manager of the MFD complex.
The City is interested in proposals that can provide solutions for providing MFD Organic Collection Service in mixed-use complexes (MFD and Commercial Service Recipients that have limited space for collection Carts or Bins, and/or Bin enclosures). The use of split Carts and/or split Bins is acceptable.
Holiday Tree Collection is to be included as part of the curbside Organic Waste Collection Services program, starting December 26 through the second Friday in January of each year.
3.5. MFD Bulky Waste Collection Service - The City is requesting that the selected Contractor provide enhancement of Bulky Waste Services to MFD Service Recipients. This service will include the on-call collection of Bulky Waste (such as furniture, carpets, mattresses, wood or Yard Trimmings, discarded household goods) of 0.5 cubic yards per individual unit for MFD complexes, up to four (4) times per year at no additional charge for MFD Service Recipients, to be arranged with the MFD property manager. Bulky Waste Collection Services are to be provided within five (5) days of the request. The cost for Bulky Waste Collection Service will be “bundled” into the MFD Collection Rates proposed on Form K.
4. COMMERCIAL COLLECTION SERVICES
4.1. MXD (Mixed-Use Dwellings) Collection Services - MXD (Mixed-Use Dwellings) Collection Services will be considered as part of the Commercial Collection Service. Should the City decide to select two Contractors, one for Residential Collection and one for Commercial Collection, the City shall have discretion over which franchise the MXD Collection Services are under.
4.2. Commercial Bundled Service - The City wishes to retain a weekly Commercial Solid Waste Collection Service system, using Carts and/or Bins as requested by the Commercial Service Recipient, and including at no additional cost the equivalent volume of Garbage and Recycling Collection Service, with a minimum of at least one (1) 96-gallon Recycling Cart per Service Recipient, and one (1) 32-Gallon Organic Waste Cart per two (2) cubic yards of Garbage as part of the base Commercial Collection Service. The actual configuration of Recycling and Organic Waste Cart and/or Bin sizes shall be based on the total equivalent volume and configured in a manner determined by the Service Recipient in consultation with the Contractor. Proposers are required to provide pricing for collection of the base services and for any additional services that may be requested by the Commercial Service Recipient.
4.3. Commercial Garbage Collection Service - The City wishes to utilizing variable size Garbage Carts (64-and 96-Gallon) and Garbage Bins (1-6 cubic yard bins). Proposers must provide pricing for all container sizes listed here and in Form K.
4.4. Commercial Recycling Collection Service - The City wishes to continue the current single- stream Commercial Recycling Collection Service program, using variable size Recycling Carts and Recycling Bins, to all Commercial Service Recipients in the Service Area, consistent with the State requirements of AB 341 and SB 1383. Each Commercial Service Recipient will receive the equivalent volume of recycling carts and/or bin as Garbage Carts and/or Bins at no additional cost as part of the base service (the actual configuration of Carts and/or Bins may be determined between the Contractor and the Service Recipient; SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 24 of 93 up to two (2) smaller size Carts may be provided if necessary to meet space constraints).
Additional Commercial Recycling Collection Service may be provided in variable-size Carts and/or Bins, with the volume, collection frequency and container type to be based on the individual needs of the Commercial Service Recipient or Commercial complex. The Contractor will be required to furnish the necessary number and size of Recycling Bins and Recycling Carts to accommodate the Commercial Recycling Collection Services.
4.5. Commercial Organic Waste Collection Service - The City wishes to expand the provision of Organic Waste Collection Service to all Commercial Service Recipients in the City Service Area, including Food Waste, consistent with State requirements of AB 1826 and SB 1383.
Commercial Organic Waste Collection Service is required to include both Green Waste and Food Waste. Each Commercial Service Recipient will receive the equivalent volume of one (1) 32-Gallon Organic Waste Cart per two (2) cubic yards of Garbage at no additional cost as part of the base service (the actual configuration of Carts and/or Bins may be determined between the Contractor and the Service Recipient; up to two (2) smaller size Carts may be provided if necessary to meet space constraints). Additional Commercial Organic Waste Collection Service may be provided in variable-size Organic Waste Carts and/or Organic Waste Bins, with the volume, collection frequency and container type to be based on the individual needs of the Commercial Service Recipient or Commercial complex. Large generators of Green Waste may also subscribe to collection of Green Waste only (in addition to the required base service). This service is to be arranged by the Commercial Service Recipient or the property manager of the Commercial complex, as appropriate. The cost for additional Commercial Green Waste Services is to be separately accounted for in the Commercial Service Rates.
4.6. Commercial Manure Collection Service - The City is requesting Carts and Bins provided upon request to Commercial Service Recipients for Manure Collection at a rate specified in Exhibit K.
5. CITY SERVICES
5.1. Collection from City Service Recipients and City-Sponsored Events - The Contractor will provide collection services to all City Facilities, at no cost to the City. These services include the collection of Garbage, Recyclable Material and Organic Waste from City Facilities. This service also includes collection of City-generated Bulky Waste from City facilities. Frequency of service will be determined by location need. A list of current locations and service levels will be provided in the Draft Franchise Agreement. The Contractor will provide Solid Waste Collection Services for City-Supported Events, at no cost to the City, upon request.
5.2. City Clean-Up Services - The Contractor will provide collection services upon request to support City’s Enforcement Clean-up in the Service Area. The Contractor will provide up to sixty (60) collections at no additional cost to the City annually. In addition, upon City request, Contractor shall collect, transport and process abandoned waste/illegally dumped items based on high volume sites throughout the City and specific customer complaints at no additional cost to the City. Currently, approximately four (4) hours per week (as needed) is needed for clean-up of problematic areas and approximately 315 Resident Service Center complaints are received for illegal dumping per year.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 25 of 93
6. ADDITIONAL SERVICES
6.1. Large Item Drop-off Days - The selected Contractor will provide a drop-off location within the City Monday through Friday between the hours of 8:00 am and 5:00 pm, and one Saturday per month between the hours of 8:00 am and 12:00 pm, for SFD and MFD Service Recipients to drop off Bulky Items at no additional charge.
6.2. Neighborhood Clean-Up Events - The selected Contractor must provide SFD and MFD Service Recipients with twelve (12) Clean-Up Day events annually. Residents of the City are allowed to drop off Garbage, including Bulky Items, for disposal. The cost for this service is to be bundled in the SFD and MFD Solid Waste Collection Service rates.
6.3. Mulch or Compost Delivery - At no cost to the City, the selected Contractor must assist the City in arranging for the recovery of mulch, compost, or other Recovered Organic Waste to comply with SB 1383 procurement requirements. The Contractor must deliver mulch or compost materials at a time and location mutually agreeable between the City and the Contractor. Delivered mulch or compost can be in bulk form or bagged.
6.4. Edible Food Recover Support - At no cost to the City, the selected Contractor must provide support to the City’s Edible Food Recovery program as required under SB 1383.
Contractor support may include educating commercial edible food generators, and providing records of site visits, conducting education efforts, and listing food recovery organizations.
6.5. Free Paper Shredding Events - Up to four (4) times per year, at no additional cost to City or its residents, Contractor will conduct a free paper shredding event at a location as determined by the City. At each event, all City residents will be permitted to deliver an unlimited amount of paper for shredding free of charge by Contractor. Contractor must arrange for all shredded paper generated by each event to be processed in such a manner so as to ensure the diversion of this material from landfilling.
7. EDUCATION AND OUTREACH
7.1. Contractor must provide an on-going and effective Education and Outreach Program, provided to all Service Recipients in the City to assist the City in meeting its diversion requirements and goals. The Education and Outreach Program may involve the development of education and outreach materials, staffing at City-Supported Events, a City-specific website that fully explains the Contractor’s services and rates, effectively promotes the diversion options offered to Service Recipients, and allows Service Recipients to submit service changes, inquiries, complaints or queries, as well as other social media platforms, and other strategies. The Proposer must include specific details of the proposed Education and Outreach Program, how the program will be managed, and how effectiveness of the program will be measured on an ongoing basis. These indicators are to be incorporated into the on-going reports provided to the City, and the City reserves its right to re-direct Contractor’s efforts or require additional Contractor efforts if the Education and Outreach Program is not showing measurable and tangible results as proposed.
Education and Outreach Program responsibilities will include, but are not limited to, the following:
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 26 of 93 AB 341, AB 1826, and SB 1383 implementation, including conducting on-site waste audits and providing written summary reports for all Service Recipients at least once per year for the first three (3) years of the term. Thereafter, on-site waste audits will be conducted for a minimum of fifty percent (50%) of Commercial Service Recipients, with the primary focus on those Service Recipients with the lowest program participation or diversion. The results of the waste audits and on-going AB 341, AB 1826, and SB 1383 compliance reports will be provided to the City; Educate City staff and Service Recipients as appropriate, regarding AB 341, AB 1826, AB 1594, SB 1383, and other State legislation;
Develop and distribute public education and outreach material to Service Recipients;
Advise appropriate personnel (management, employees, janitors, etc.) at MFD and Commercial Service Recipients on methods and recommendations to increase recycling and decrease landfilling (i.e., how to maximize diversion and provide educational materials, posters, labels, etc.);
Inform and educate Service Recipients on the full range of all services being offered, including Cart and Bin exchange and cleaning, Clean-Up Day annual events, and Bulky Waste Collection, and availability of Indoor Food Waste Pails/Containers; Advise Service Recipients on the selection of collection services and container sizes to maximize diversion, and the potential cost control if a Service Recipient takes recommended actions to increase diversion;
Educate Service Recipients, especially MFD and Commercial Service Recipients, on how to participate in Recycling and Organic Waste diversion programs, and decrease or eliminate contamination; and
Educate and train staff and custodians on best practices for recycling, waste reduction and availability and use of in-house recycling containers.
Upon award of Franchise Agreement, the Contractor will meet with key City staff on a monthly basis to review, at a minimum, program performance, current and anticipated activities, specific outreach performed to promote high participation in diversion programs, ability for Service Recipients to change service levels, awareness of and participation in Bulky Waste Collection, methods to monitor contamination, Service Recipient service messaging on diversion programs. Starting in July 2024, at the City’s option, the frequency of meetings may be reduced. The Contractor may use subcontractors to perform some or all the duties normally assigned to outreach staff. The City will approve any such subcontractors in advance. The City will approve the specific program activities associated with the Education and Outreach Program, and the selected Contractor’s Education and Outreach Plan will be included as an Exhibit to the final executed Franchise Agreement.
8. COLLECTION CONTAINERS
8.1. Contractor must provide Collection Containers that are compliant with SB 1383.
Contractor must distribute new carts and newly painted bins at the start of the Agreement. Each container must be in a color distinctive to each use and all containers for the same use shall be colored the same. Each container shall be marked with an adhesive SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 27 of 93 label or imprinted with its intended usage in letters and pictures. The label shall specify what materials are allowed to be placed in each container. Labels must represent acceptable versus unacceptable items in written or graphic form. The following colors shall be used for collection container lids: Garbage (black or grey); Recyclable Materials (blue); Organic Waste (green); Contractor-owned Compactor Bins (color appropriate to content as previously designated); Food Waste (brown).
Contractor must provide Carts in the sizes specified in this RFP, upon commencement of service. The Contractor must also provide Bins ranging in size from 1 to 6-cubic yard capacity for collection from MFD Service Recipients, Commercial Service Recipients, and City facilities, except for Organic Waste Bins which shall be provided in sizes ranging from 1 to 3-cubic yard capacity. Carts must be new at the start of the contract. The cost for this service is to be bundled in the Collection Service rates and not charged as a separate cost to the Service Recipient. Use of used Carts and Bins require the prior written approval of the City. Proposer’s Cart and Bin specifications will be included in the final Franchise Agreement. The City may inspect the condition of the Carts and Bins and may require immediate replacement of Carts or Bins if they are determined by the City not to be in good working order or visually acceptable appearance.
The City anticipates that during the term of the proposed Franchise Agreement, Carts will need to be repaired and/or replaced with new Carts. Accordingly, all new Carts will have heavy duty wheels, attached hinged lids, and be designed to be resistant to inadvertent tipping due to high winds. All new or replacement Carts must be compatible with automated collection and similar to the existing Carts. The City will approve the specific colors of the Carts (blue for Recyclable Material, green for Organic Waste, and black or grey for Garbage) and Cart design (square, rectangular, tall, short). The lids and bases on all Carts must have matching colors or as approved by SB 1383. All new or replacement Carts will be manufactured with a minimum twenty percent (20%) recycled material content and come with a ten (10) year warranty against defects. The City strongly encourages new and replacement Carts to be made of materials with a higher recycled content than twenty percent (20%). The City also requires that all new or replacement Carts be hot-stamped, embossed, or labeled/decaled with the “Disposal Company”, a unique identification number, and images of the type of materials to be collected (i.e., Garbage, Organic Waste, Recyclable Material). All Carts shall also contain instructions for proper usage. If any of the above is accomplished via labels or decals, such labels or decals must be maintained and/or replaced as necessary throughout the term to maintain a near new appearance. The Carts shall contain all writing in both English and Spanish languages.
Throughout the term of the Franchise Agreement, at no cost to Service Recipients, Contractor must replace or repair Carts or Bins if replacement or repair is due to wear from normal use, or damage caused by the Contractor. In addition, Service Recipients may request a Cart or Bin exchange for each commodity type twice during the term of the Agreement at no cost to the Service Recipient. However, if the Cart or Bin is damaged by Service Recipient, Contractor may charge for the repair or replacement. Replacement or repair of a Bin or Cart is to be done by the next regularly scheduled collection day after verbal or written notice by the City, a Service Recipient, or as observed by Contractor’s staff. At a minimum, the City will assess liquidated damages for Carts or Bins not in good working order or visually deficient, Contractor not replacing or repairing Carts or Bins as SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 28 of 93 required by the Franchise Agreement, leaky oil collection containers, or for Carts or Bins not properly labeled.
9. COLLECTION VEHICLES
9.1. Upon commencement of the Franchise Agreement and throughout the term of the agreement, the Contractor must provide collection vehicles that comply with federal, state, regional and local clean air and safety standards. Collection vehicles must be new at the start of the Agreement. The specific type of fuel to be used is to be proposed by the Proposers. Proposers also must demonstrate how their collection vehicles will comply with California Air Resource Board standards. The City encourages the use of collection vehicles that exceed the minimum standards, including the use of CNG/LNG/Electric powered vehicles. Additionally, if during the term of the Franchise Agreement, new technologies are available such as hybrid or electric powered collection vehicles, the City or the Contractor may request/negotiate implementation of such new collection vehicles, with a corresponding change on Service Rates to reflect additional cost or savings.
The City is also concerned with additional wear to the City’s streets from collection vehicles. The City is interested in collection methods and collection vehicles that minimize wear on the City’s streets. Proposers must specify the gross operating weight of the collection vehicles, the methods to monitor, report and eliminate overweight collection vehicles from operating within the City. The City will assess liquidated damages for vehicles that exceed local, state or federal maximum loaded vehicle weights, collection vehicles not meeting the required performance standards, or leaking fuel, oil, coolant, or hydraulic fluids on the public or private streets and parking lots located within the City.
Proposers are required to provide a description of how their collection vehicles and collection methods will minimize wear on the City’s streets.
All collection vehicles will be equipped with GPS tracking devices that can be used to record start and stop times, vehicle locations, and maximum speed. All collection vehicles must meet federal, state, and local maximum noise standards, and be repainted at least once every five (5) years, or as reasonably determined by the Agreement Administrator to maintain a positive public image. In addition, vehicles that will be used on a temporary basis (during regular vehicle maintenance or repair) must meet all the Franchise Agreement specifications if they are used more than forty-five (45) days per year.
Additional details on specific vehicle requirements can be found in the Draft Franchise Agreement, to be provided via Addendum.
10. COLLECTION HOURS AND DAYS
10.1. SFD collection hours shall be between 7:00 a.m. and 7:00 p.m., Monday through Friday.
MFD collection hours shall be between 7:00 a.m. and 7:00 p.m., Monday through Friday.
Commercial and City collection hours shall be between 5:00 a.m. and 7:00 p.m. Monday through Saturday. Commercial collection adjacent to SFD/MFD/MXD shall be between 7:00 a.m.-7:00 p.m. Monday through Friday and Saturday 8:00 a.m.-7:00 p.m. The City may also require restricted collection hours in areas impacted by commute traffic, road repair, around schools, in areas where commercial collection is within six hundred (600) SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 29 of 93 feet of residential housing, or where continued noise complaints about collection vehicles have occurred.
11. DISPOSAL AND PROCESSING FACILITIES
11.1. The Proposer agrees, without constraint as a free-market business decision in accepting this Agreement, to use the Disposal Site, Recyclable Materials Processing Site, and Organic Waste Processing Site as approved and directed by the City for the purpose of Disposing of all Solid Waste, and Transfer and Processing of all Recyclable Materials and Organic Waste it collects in the City. Such decision by the Proposer in no way constitutes a restraint of trade notwithstanding any change in Law regarding flow control limitations or any definition thereof. The City designates Chiquita Canyon Landfill as the City’s disposal facility. Approved processing facilities include Rent-a-Bin (Inert Type A Operation); Rent-a- Bin (Chip and Grind Operation); Rent-a-Bin (Small Vol. CDI Operation); and Rent-A-Bin. For additional details on these facilities see Exhibit 9 of the Draft Franchise Agreement.
In the event that a fully permitted organics processing facility is developed at 20745 Santa Clara Street, consistent with the existing agreement between the City of Santa Clarita and RANDFAM INC. (d.b.a. Rent-a-Bin), the City reserves the right to direct the flow of organic material to this location for processing in compliance with the requirements of SB 1383.
12. DIVERSION STANDARDS
12.1. For Agreement Years 2023 and 2024, the minimum annual Franchised Diversion Rate requirement will be forty percent (40%) and CalRecycle Diversion standards will be fifty- five percent (55%). For Agreement Years 2025 and 2026, the minimum annual Franchised Diversion Rate requirement will be fifty-five percent (45%) and CalRecycle Diversion standards will be sixty percent (60%). For Agreement Years 2027 and 2028, the minimum annual Franchised Diversion rate requirement will be fifty percent (50%) and CalRecycle Diversion standards will be sixty five percent (65%). For Agreement Years 2029 and 2030, the minimum annual Franchised Diversion rate requirement will be fifty-five percent (55%) and CalRecycle Diversion standards will be seventy percent (70%). For Agreement Year 2031, and for each Agreement Year thereafter during the term of this Agreement, the minimum annual Franchised Diversion rate requirement will be sixty percent (60%) and CalRecycle Diversion standards will be seventy-five percent (75%).
13. DISPLACED EMPLOYEES
13.1. The City requires that the selected Contractor offers employment to displaced employees of the prior contractors (and, if applicable, subcontractors) for a period of not less than ninety (90) days and to comply with the requirements of sections 1072 and 1075 of the California Labor Code. Proposers shall include a declaration of intent in the cover letter of their proposal, indicating their agreement to retain the employees of the prior contractors/subcontractors for a period of not less than ninety (90) days pursuant to section 1072(a) of the California Labor Code. Any Proposer that fails to include such a declaration in the cover letter of its proposal may be considered non-responsive, and, if so, its proposal will not receive further consideration.
Prior to contract award, the City will require the selected Contractor to affirm its commitment to provide offers of employment to displaced employees, including the SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 30 of 93 provision to employ displaced employees for not less than ninety (90) days. The City will also require the selected Contractor to agree to make information about wage rates, benefits and job classifications of employees available to the City prior to subsequent procurement for solid waste collection and transportation services.
Table 5, on the following page, provides additional information on the employees of the current contractors.
14. BILLING
14.1. The Contractor shall be responsible for the billing and collection of payments for all Collection Services. Contractor must charge Service Recipients the Service Rates approved by the City and such rates may be adjusted under the Agreement.
15. SERVICE RATES
Table 5 – Employees of Burrtec
Job Title Rate of Pay Union
Code
Number of
Employees Sick Leave Holidays Health Vacation
Residential Garbage
Driver
$25.15 to $29.05 n/a 13 32 hours/yr.
Residential Recycle
Driver
$25.15 to $29.05 n/a 11 32 hours/yr.
Residential Green
Waste Driver
$25.15 to $29.05 n/a 8 32 hours/yr.
Roll Off Driver Class B
CDL
$25.15 to $29.05 n/a 1 32 hours/yr.
Commercial Garbage
Driver
$25.15 to $29.05 n/a 15 32 hours/yr.
Commercial Recycle
Driver $25.15 to $29.05 n/a 4 32 hours/yr.
Commercial Green
Waste Driver $25.15 to $29.05 n/a 0.5 32 hours/yr.
40-160
hours
depending
on yrs. Of
service
Route Supervisors $74,500.00 n/a 4 80-200
hours
80-200
hours
Mechanics $24.30 to $33.45 n/a 10 32 hours/yr.
Shop Assistants (works
with mechanics)
$15.95 to 20.55 n/a 3 32 hours/yr.
40-160
hours
depending
on yrs. Of
service
Customer Service
Manager /Supervisor
$62,462.40 n/a 2 80-200
hours
80-200
hours
Customer Service
Representatives
$18.25 to $23.70 n/a 3 32 hours/yr.
6 days
40-160
hours
Recycling/Sustainability
/ Public Education
Coordinator
$66,340.00 n/a 2 80-200
hours 6 days
Medical
PPO,
Dental,
Vision,
Life
80-200
hours
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 31 of 93
15.1. The City wishes to provide incentives for residents and businesses to actively participate in Recycling and Organic Waste programs, while not being required to over-subscribe for services. Service Rates will be based on the Garbage, Organic Waste and Recycling container capacity, and/or the number of containers and frequency of collection.
Maximum Services Rates will be effective July 1, 2023 and will be adjusted beginning January 1, 2025, and each January 1 thereafter during the term of the Agreement by multiplying the prior year’s Maximum Service Rate by 1 plus the percentage change in the “Consumer Price Index” or CPI index (or another mutually agreed-upon index if this one is no longer published) between the most recently published February index and the corresponding index published twelve months earlier, or 3.5% whichever is less, with an adjustment floor of 0.0%. Adjusted Service Rates shall be rounded to the nearest cent.
There will be a Santa Clarita Valley Rate Cap. All maximum rates shall remain below all jurisdictions, including Incorporated Cities and Unincorporated County Areas, with franchised collection services in the Santa Clarita Valley.
16. CONTRACTOR’S PAYMENTS TO THE CITY
16.1. The Contractor will pay to the City the following fees:
17. Reimbursement for the Cost of this Procurement Process
17.1. The Contractor shall reimburse the City for the cost of this procurement up to but no more than Three Hundred Thousand Dollars ($300,000.00). This one-time payment is due within thirty (30) days of the Effective Date of the Franchise Agreement.
18. Quarterly Fees and Payments
18.1. Franchise Fee: The Contractor shall pay Franchise Fee to the City. Franchise Fee will be quarterly payment to City equal to ten percent (10%) of Gross Revenues collected under the terms of this Agreement.
18.2. Marketing and Sales of Recyclable Materials: Contractor shall pay City $5.50 per ton on Recyclable Materials Revenues.
19. Annual Fees and Payments
19.1. Administrative Fee: For the administrative costs of managing the City’s solid waste program, Contractor shall pay City an annual Administrative Fee of Three Hundred Thousand Dollars ($300,000).
19.2. SB 1383 Implementation Fee: Company shall pay to City an SB 1383 Implementation Fee for the implementation, reporting, and enforcement of SB 1383 in the amount of One Hundred and Thirty Thousand Dollars ($130,000) annually.
19.3. Advertising and Outreach Contribution: The Contractor shall pay the City an annual advertising and outreach contribution in the amount of twenty thousand dollars ($20,000).
20. Other Fees
20.1. The City may set other fees, as it deems necessary. Such other fees may include, but shall SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 32 of 93 not be limited to, franchise fees, landfill closure funding, and street sweeping operations.
The amount, time, and method of payment and adjustment process shall be set in a manner similar to that for other fees described in this Section.
21. Adjustment to Fees
21.1. City may adjust the fees described in this Section and Article 4 of the Draft Franchise Agreement (Attachment 1) at any time during the Term of the Franchise Agreement. All changes in the total amount of fees to be collected by Contractor and remitted to the City shall be promptly reflected in an adjustment in Service Rates, such that the Contractor shall be fully compensated in its Service rates for all such fees.
22. BILLING AUDIT, FINANCIAL AUDIT, AND PERFORMANCE REVIEW
22.1. Only if requested by the City, a billing audit, financial audit, and performance review may be conducted up to two times during the initial term, provided that a pre-established methodology is agreed to by both the City and the Contractor. The Contractor is responsible for paying for fifty percent (50%) the Detailed Rate Review.
23. COMPOST REVENUES
23.1. If Proposer receives any revenues from the sale of processed organic waste (i.e., compost), it will be retained by the Contractor. The City believes it is appropriate for the successful Contractor to retain these revenues and directs Proposers to take these monies into account when completing their Service Rates.
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City of Santa Clarita | Proposal #ES-21-22-16 Page 33 of 93
SECTION D
Response Format
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City of Santa Clarita | Proposal #ES-21-22-16 Page 34 of 93
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
1. PREPARATION OF PROPOSALS
Five (5) double-sided hard copies of the proposals, all placed in binders with a cover indicating the proposer name and proposal title and number must be submitted. Proposers shall also provide a reproducible digital copy of the complete proposal, in a single PDF file submitted via BidNet at the following link: www.bidnetdirect.com//cityofsantaclarita, on a USB drive, along with a Microsoft excel file of the service rate proposal (Attachment 2). Additional copies may be requested by the City at its discretion. All blank spaces must be filled in and noted, in blue ink or typed, with amounts extended and totaled as appropriate.
All required original signatures must be in blue ink. All corrections made by the Proposer to any part of the RFP document must be initialed in blue ink. Only one (1) proposal from any individual, firm, partnership, or corporation under the same or different names will be considered.
Proposals by corporations must be executed in the corporate name by two (2) corporate officers. One signature must be from the chairman, president, or vice-president, and the other signature must be from the chief financial officer, assistant treasurer, secretary, or assistant secretary. The corporate address and state of incorporation must be shown below the signature.
Proposals by partnerships must be executed in the partnership name and signed by a partner. His/her title must appear under his/her signature, and the official address of the partnership must be shown below the signature. Proposals by limited liability companies must be executed in the company’s name and signed by a managing member. No Proposer shall take exception to the specifications herein.
Proposals taking exception to the specifications may be rejected as non-responsive.
2. PROPOSAL CONTENT
To expedite the evaluation process, each proposal shall be organized in accordance with this Section as outlined in Table 6. Instructions for preparing each section of the proposal shown in the outline are given in the following subsections. Proposals that do not follow the specified format outlined below, or fail to provide the required documentation, may receive lower scores during the evaluation process. In the event of any conflict between any of the proposal documents, resolution thereof shall be in the City’s sole discretion. The Proposers shall provide the information as requested and as applicable to the proposed services. Headings and section numbering utilized in the proposal shall be the same as those identified in Table 6. Proposals shall include the following information in the format indicated in Table 6, on the following page.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 35 of 93 SECTION TABLE 6: OUTLINE FOR PROPOSAL
COVER LETTER
EXECUTIVE SUMMARY
PROPOSAL BOND
PERFORMANCE BOND COMMITMENT LETTER
SIGNED COPIES OF ADDENDA
1 TABLE OF CONTENTS
2 QUALIFICATIONS
3 STATEMENT OF FINANCIAL QUALIFICATIONS
4 TECHNICAL PROPOSAL
5 FORMS
6 SERVICE EXCEPTIONS/ALTERNATIVES (if applicable)
7 APPENDIX
2.1. Cover Letter, Executive Summary, Proposal Bond, Performance Bond Commitment Letter, Signed Copies of Addenda, Table of Contents
All proposals must be accompanied by a cover letter not exceeding the equivalent of four (4) pages and should provide as follows:
Name, address, telephone number, fax number, and email address of applicant’s key contact person.
Description of the type of organization (e.g., corporation, partnership, limited liability company, including joint venture teams and subcontractors) submitting proposals. Name of the entity that will sign the Franchise Agreement, in the event one is awarded. Written statements warranting, certifying, and guaranteeing the following:
o Proposer has examined, understood, and agreed to the Franchise Agreement. o The requirements of the Draft Franchise Agreement as described in this RFP document, its enclosures, and all addenda, by listing all addenda and dates received, have been thoroughly reviewed and the Proposer has conducted all due diligence necessary to confirm material facts upon which the proposal is based.
o If the City awards the Collection Service to the Proposer, that the Proposer shall reimburse the City three hundred thousand dollars ($300,000) for the cost of this procurement. This one-time payment is due within thirty (30) days after the Effective Date of the Franchise Agreement.
o The Proposer will not receive any additional compensation that is not included in the Proposer’s Rate Proposal Forms (Attachment 2) for providing Collection Services in the City.
o The validity of the proposal contents including proposed Service Rates and pricing for a period of one hundred eighty (180) days.
o The Proposer will enter into the Franchise Agreement with the City if selected as the City’s Collection Service provider.
o The use of Sunshine Canyon Landfill is prohibited under the terms of the Franchise Agreement.
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City of Santa Clarita | Proposal #ES-21-22-16 Page 36 of 93 o Organic Waste Processing capacity for all Organic Waste that pertains to this Franchise Agreement.
o No gratuities have been or will be offered or given by Proposer, or any agent or representative of the Proposer, to any officer or employee of the City or any participant in the selection of a Proposer to furnish the services described herein to secure a favorable treatment regarding the evaluation, scoring, and Franchise Agreement award process.
The following items should be appended to the cover letter:
Executive Summary – Not to exceed six (6) pages. Must highlight the major elements of the Proposer’s qualifications and proposal, including a brief description of the Proposer’s initial transition plan and schedule, and facilities to be used. All information should be provided in a concise manner.
Proposal Bond;
Performance Bond Commitment Letter;
Signed Copies of Addenda acknowledging receipt; and
Table of Contents.
2.2. Qualifications
Key Staff Persons (including Proposer’s Service Supervisor and Collection Service Manager assigned to the City). Proposers must identify each person and provide resumes for key staff proposed for the service identified herein. Demonstrated experience in providing residential and commercial collection services, and knowledge of collection containers and automated collection vehicles is of key importance to the City. Additionally, Proposers must demonstrate experience and ability to work closely with the current hauler and City staff during the transition period, and on an ongoing basis with City staff during the duration of the Franchise Agreement.
Staff Responsibilities. Proposers must provide names and resumes of principal officers, partners, or other officials or managers who will be performing substantive responsibilities required under the Franchise Agreement. Proposers must describe relevant technical experience of key personnel, their background in Garbage, Recyclable Material, and Organic Waste collection/processing.
References. Proposers must provide a minimum of three (3) clients that the City may contact to conduct a reference check. The Proposer must be providing or have provided similar services as requested herein to these references the within the last three (3) years. Complete references must also be included on the Form provided in Section F.
Litigation and Notice of Violation History. For all Litigation and Notice of Violation History, Proposer may limit disclosures to the following California counties: Los Angeles, Ventura, Kern, San Bernardino, Orange, and Riverside. The Proposer must provide a history for the last five (5) years of all claim settlements, arbitrations, litigation proceedings, and civil actions involving One Hundred Thousand Dollars ($100,000) or more, and all criminal actions in which the company, its parent company, subsidiaries, all partners, or principals were involved.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 37 of 93 For each case, the Proposer must provide the following:
The name of the claim, arbitration, litigation or action; The amount at issue or the criminal charges alleged; and The resolution of the case.
The Proposer must also provide details of any current or threatened legal actions in California against the Proposer or its parent company, subsidiaries, all partners, principals, or joint venture company(ies) by a governmental entity contracting with the Proposer or its parent company for services relating to solid waste management, or against such a government entity by the Proposer or its parent company or joint venture company(ies). For each action, the Proposer must provide the following:
The name of the action;
The court in which the action is pending;
The action number; and
The amount at issue.
The Proposer shall provide a list of all Notice of Violations and/or enforcement actions taken against it during the last five (5) years by any regulatory agency such as, but not limited to, the United States Environmental Protection Agency, Air Quality Management District, a Local Enforcement Agency under the California Integrated Waste Management Act, or Cal/OSHA. The list shall include the name of the regulatory agency and the date of the enforcement action and a copy of any Notice of Violation. The Proposer shall inform the City if it has had a permit, franchise, license, entitlements, or business licenses that have been revoked or suspended in the last five (5) years.
The Proposer must list any liquidated damages, administrative fines, charges, or assessments that total Fifty Thousand Dollars ($50,000) or greater in any one (1) calendar year during the last five (5) years that have been paid by the Proposer to a public agency as a result of solid waste management services provided by Proposer. The list shall include the name of the public agency, the date and amount of the liquidated damages, administrative fines, charges, or assessments, and the reason the public agency assessed the liquidated damages, administrative fines, charges, or assessments.
The Proposer must list any claims against a bid, proposal, or performance bond and the results and failure to receive a bid, proposal, or performance bond, or any contractual defaults or termination in the last fifteen (15) years.
2.3. Financial Qualifications
The Proposer must provide a written statement of its financial qualifications to perform the work described in this RFP. The statement must thoroughly describe and provide documentation of the Proposer’s ability to secure financing for all trucks, facilities, other equipment and labor required to perform all services described in this RFP, as must include the total estimated amount of expense and financing that is expected to be incurred and utilized in performing the work.
This statement must be accompanied by a letter from Proposer’s bank/financial institution clearly stating that the Proposer has adequate assets and/or irrevocable line of credit that is sufficient to SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 38 of 93 compensate for all required payments to the City, capital costs, equipment costs, start-up costs, and a minimum of three (3) months’ operating costs.
The Proposer must provide copies of audited financial statements for the entity that is proposed to sign the Franchise Agreement, for the most recent three (3) fiscal years. Audited financial statements should include: balance sheet, income statement, statement of changes, footnotes, and subsidiary schedules.
In the event that a Proposer does not have audited financial statements, three years of business tax returns, with supporting schedules, may be provided. However, tax returns are not an alternative to providing audited financial statements; if the Proposer has audited financial statements, those must be provided.
The City reserves the right to require submission by Proposer, at no cost to the City, an opinion by a Certified Public Accountant with regard to the financial status of such Proposer, including ownership of, or interest in, equipment and facilities prior to award of a Franchise Agreement.
As is set forth in this RFP, the City will make reasonable efforts, but makes no representation, that it will be able to maintain total confidentiality of Proposer’s financial information. A Proposer that submits financial information that it asks to have treated as confidential should submit a statement justifying the request, reference it in the proposal and label it as a separate attachment, clearly identifying it as confidential. At all times, the City will comply with the provisions of the California Public Records Act.
2.4. Technical Proposal
Proposers are required to provide a description of the manner in which the requested services are to be provided. The work plans must address and include those items as specified below.
The City will place significant emphasis on Proposer’s proposed work plans during the evaluation process. At a minimum, Proposers shall include the following work plans:
Transition Plan
Proposers shall provide a detailed Transition Plan that describes the plans and schedule of events for the provision of new services. The Transition Plan will be included as part of the operations plan, which is an exhibit to the final Franchise Agreement, when approved by the City. The Transition Plan must, at a minimum, address the following items:
In concise terms, what the Proposer will accomplish prior to the start of Collection Services; How Service Recipients will select the size and number of Carts or Bins; How the Proposer will retain the current franchisee’s employees; How the Proposer will provide transition services;
The specific types of education and outreach activities that will occur, including specific frequencies and amounts of education and outreach, by type of activities; How the transition will be coordinated with the current services and current hauler (switching of containers, billing system, etc.); and
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 39 of 93 Transition schedule and weekly timing plan to transition from the current collection system to the Proposer’s collection system, for public education and outreach on new services, and for removal and replacement of Carts and Bins.
In developing the Transition Plan, Proposers should consider that the City strongly seeks to reduce disruption to Service Recipients during the transition period.
Operations Plan
Proposers shall provide a detailed Operations Plan that presents the specific collection and processing programs that will be implemented in the City. This must address items as listed above and include:
A. VEHICLES
A listing of the Proposer’s collection equipment and all accessories by type, model, year of manufacture, and anticipated remaining useful life, as of the date of the inventory; As new collection vehicles are to be provided, delivery guarantees by manufacturers shall be included in the proposal for all new equipment to be provided to the City; Vehicle fuel type, size, number of axles, gross vehicle weight, maximum load capacity, turning diameter, number of collection compartments, for all collection vehicles (front loader, side load, rear load, single-body, split-body collection, regular compactor, small compactor, pup trucks, etc.);
How Proposer’s collection vehicles will reduce air emissions, and reduce wear and tear on the City’s streets;
How the Proposer will use technology, such as GPS, to track and monitor collection and identify the proposed technology brand to be used;
The appearance of the vehicles including the color and information to appear on the outside of the vehicle;
Vehicle maintenance program, including response/replacement/repair time for vehicles on route; and
The scheduled maintenance and cleaning of the vehicles.
B. CONTAINERS
Containers to be used;
Past experience of other collection programs with this type of container; The sufficiency of the containers’ capacity based on the requirements of the Collection Services;
The suitability of containers to be used in areas that have may have limited space, or are in Bin enclosures;
Ease of cleaning and the appearance of the containers including their colors and information to be imprinted on the containers; and
Container maintenance program, including response/replacement/repair time for containers.
C. ROUTE OPERATIONS
The number of vehicles required for the collection programs, and the number of routes to be performed by each service line and material type collected; SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 40 of 93 The number of containers collected per hour by service line and material type collected; Total number of route hours (8 or 10 hours/day, and the total hours on-route by service line and material type collected;
The number of vehicle passes per Service Recipient;
Number of crew members required per vehicle and their responsibilities; The advantages and disadvantages of the type of vehicle chosen (particularly with regard to noise, emissions, and the impact on the City’s roads); How drivers and dispatch will communicate while on route to resolve customer service requests/complaints;
Methods used by drivers to monitor contamination and how this will be communicated to Service Recipients;
The material type each vehicle will collect; and
Approach to conducting annual route audits to verify the service levels and Service Recipient billing is 100% correct.
D. FACILITIES
The name and owner of the facilities to be used for transfer, Recyclable Material and Organic Waste processing, corporation/maintenance yard, customer service, etc., their location and distance from the center of City;
Recovery rates for the Recyclable Material and the Organic Waste processing facilities, net of residual.
Operating limitations of the Recyclable Material and Organic Waste Processing Facilities (i.e., contamination/residual, material types accepted, hours, etc.); How Recyclable Materials and Organic Waste will be marketed and sold, contingencies for changes in markets, and the average dollar/ton received for the sale of Recyclable Material; and
The permitted capacity of each facility and the ability to accommodate the City’s operations over the term.
E. SAFETY
Staffing safety requirements, including physical, drug, and alcohol testing requirements; Hazardous Waste, including E-Waste and U-Waste, management protocols; and Health and safety management procedures.
F. REPORTING
Detailed AB 341, AB 939, AB 1594, AB 1826, and SB 1383 monitoring and reporting, including electronic transmission of reports to City;
Method used to track tonnage collected, disposed, processed, and residue disposed; and Process for reporting Service Recipient complaints and dispute resolution to the City.
Customer Service Plan
Proposers shall provide a detailed Customer Service Plan that specifies the customer service operations that will be used in the City. The Customer Service Plan will be included as an exhibit to the final Franchise Agreement, when approved by the City. Customer service hours should be noted.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 41 of 93 The Customer Service Plan must include the following:
Protocol for receiving customer calls, issuing work orders, closing work orders, and call backs to Service Recipients;
Protocol for Service Recipient billing, billing changes, and billing disputes; Whether or not a new phone system and/or new website will be included; Staffing levels to ensure excellent customer service and limited wait times (state the number of customers per Customer Service Representative); and Payment programs and options providing alternatives for Service Recipients to pay.
Diversion Plan
Proposers are required to provide a description of the diversion and sustainability programs associated with providing the requested services. This may include, without limitation, the Proposer’s approach in obtaining the diversion goals specified in this RFP. Proposers must provide diversion estimates, which must not be less than the minimum diversion required in this RFP and must be tied to specific collection methods and public education programs. Failure to provide the estimated diversion tonnages and diversion estimates will be grounds for disqualification. The Diversion Plan will be included as an exhibit to the final Franchise Agreement, when approved by the City.
The Diversion Plan must, at a minimum, include the following:
Proposer’s approach to meeting the City’s diversion requirements and assisting the City with meeting CalRecycle’s seventy-five percent (75%) diversion goal by June 30, 2031. This must be done by specific diversion programs by program type (SFD, MFD, Commercial, Recyclable Material, Organic Waste, Bulky Waste, etc.);
Diversion facilities to be used (including name, location, owner/operator, permit status, and permitted capacity);
A schedule showing specific programs and tasks, milestones, and time frames for meeting the diversion requirements, as specified in this RFP; and A table segregated by SFD, MFD, Commercial, and Additional Services that estimates tonnages for Recyclable Material and Organic Waste delivered and processed, and the estimated residual tonnages for each calendar year of the Franchise Agreement beginning with Agreement Year 2023;
Proposer’s approach to reducing contamination of Recyclable Materials and Organic Waste; Proposer’s approach to reducing air emissions, and wear and tear on the City’s streets; Environmental Stewardship (all environmental management policies and activities related to the proposed activities should be described, including the use of alternative fuel vehicles, use of recycled products throughout operations, internal waste reduction and reuse protocol, water and resource conservation activities within facilities (design, construction and operation), compliance with laws governing E-Waste, HHW, and U-Waste, and use of non-toxic products when possible);
Use of local vendors; and
Innovative “green” approach to providing services.
Education and Outreach Plan
Proposers shall provide a detailed Education and Outreach Plan that specifies the methods and SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 42 of 93 public education materials that will be used for program start-up, and throughout the Franchise Agreement term for the City. Specific attention should be given to methods to achieve high participation and diversion through Recycling and Organic Waste Collection programs, City- Supported Events, and on-going “how to” promotions. The Education and Outreach Plan will be included as an Exhibit to the final Franchise Agreement, when approved by the City. Specifically, Proposers must address all items as discussed in Section C, 5.3 of this RFP, as well as the following:
Implementing aggressive public education programs, especially with MFD and commercial solid waste generators, to meet the City’s diversion requirements; Methods to reduce contamination of Recyclable Material and Organic Waste; Educating Service Recipients on the benefits of participation in Recycling and Organic Waste Collection programs; and
Implementing public education and outreach programs in the City’s schools, business community, City facilities, and special events.
2.5. Forms
Proposers must provide a copy of Form A and Form B of Section F, in the order they are listed in Section F with their proposals. Proposers shall use only the forms and format provided. Any deviation from those provided may be grounds for rejection of the entire proposal.
Proposers must provide their proposed Service Rates. Proposers shall use only the forms and format provided. Any deviation from those provided may be grounds for rejection of the entire proposal.
Proposed rates must include recycling and Organic Waste programs that are fully compliant with SB 1383 regulations, and all requirements under AB 1594, AB 341, AB 1826, and any other existing applicable regulations.
2.6. Proposal Service Alternatives and Agreement Exceptions Proposers may submit alternatives to the services listed in this RFP, or exceptions to the Franchise Agreement language. However, proposers must propose on all required services as included in this RFP or their proposal will be rejected as being non-responsive. If service alternatives or Franchise Agreement exceptions are presented, as provided for in this section of the RFP, they must be included as an attachment to the proposal and must contain the price of the service alternatives using the forms provided in Section 7 of this RFP and must include specific language necessary for inclusion in the Franchise Agreement.
Each Franchise Agreement exception must be presented by stating: The specific exception, the page and line numbers of the exception, the suggested changes to the program related to the exception, the suggested changes in the Franchise Agreement language related to the exception, the manner in which the proposed change would benefit the City, the Service Recipients or both.
Please note that the City has no obligation to accept any proposed service alternative or Franchise Agreement exception. Proposals will be evaluated based on the required services and Agreement language as set forth in this RFP.
2.7. Appendix
Proposers may provide any additional technical information (i.e., only information specifically SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 43 of 93 related to equipment of services to be provided) that they believe to be applicable to this proposal and include such information as an appendix. Proposers are discouraged to include marketing material, education and outreach material or other additional information not related to the equipment or services to be provided.
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City of Santa Clarita | Proposal #ES-21-22-16 Page 44 of 93
SECTION E
Selection Criteria
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 45 of 93
SELECTION CRITERIA
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
1. EVALUATION OF PROPOSALS
Those proposals that have passed the initial “Pass/Fail” review described below will be evaluated and scored by the Evaluation Team, which may consist of City staff members, consultants, and other evaluators at the discretion of the City Manager, based on the following evaluation criteria:
Qualifications
Technical Approach
Sustainability
Service Rates
A consensus scoring model will be used, with City Council having final approval. The results of the evaluation process will be presented to the City Council for direction by City Council on the next steps following the evaluation and negotiation process. In determining and evaluating the best proposal, the prices will not necessarily be controlling, but quality, equality, efficiency, utility, general terms, delivery, suitability of the service offered, and the reputation of the service in general use will also be considered, with any other relevant factors.
The following subsections provide a brief discussion of each of the evaluation criteria listed above.
2. PASS/FAIL REVIEW
A panel of City staff members and such other parties as the City deems necessary, will conduct an initial “Pass/Fail” review of all proposals submitted to check for completeness and compliance with the proposal requirements. Proposals that have been determined to be complete and in compliance with the proposal requirements will undergo further evaluation. Proposals that are not complete or are not in compliance with the submittal requirements may be disqualified from further evaluation and will be returned to the proposer.
3. EVALUATION CRITERIA
3.1. Qualifications
General Qualifications
The experience, past practices and prior performance of each proposer will be evaluated to determine the relative ability of each proposer to implement the program elements described in this RFP and to attain the City objectives for solid waste management. Qualifications, evaluation criteria and areas of experience to be considered will include without limitation:
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 46 of 93 Qualifications and structure of project management team, relationships between management team and corporate management, and internal controls; Previous experience, past practice and prior performance providing services to jurisdictions of similar size;
Successful prior operation of residential and commercial solid waste programs; Implementation and administration of complex solid waste collection systems, including equipment selection and route design;
Successful operation of Recyclable Material and Organic Waste programs that achieve high participation levels and diversion rates;
Cost-effective processing and marketing of Recyclable Material and Organic Waste with demonstrated success in attaining highest and best uses for such materials (if applicable);
Demonstrated expertise in implementing and maintaining customer service programs, including the development and use of performance measures and benchmarking; Previous experience, past practice and prior performance in successfully designing and implementing transition plans, relevant to this RFP;
Experience in designing, implementing, and operating public education and information programs that promote high participation and diversion; Demonstrated expertise in designing and using data management systems to assure accurate data collection, analysis and reporting;
References whom the City may contact regarding past practices and prior performance; and
Litigation history.
Financial Qualifications
Each proposal will be also evaluated to assess the relative financial capacity and strength of the proposer. This will include without limitation:
An evaluation of financial statements;
A financial review of each proposer, including a review of key financial indicators, outstanding debt and debt coverage ratios, ability to finance capital purchases and needed start-up investments in equipment; and
Proposer’s capacity and plans for responding to fluctuations in the value of recyclable material markets.
3.2. Technical Approach
The purpose of the technical review is to evaluate how the Proposer can meet the proposed performance specifications and criteria on a long-term basis, as well as transition. The technical evaluation will include without limitation:
Proposer’s overall collection approach (automated collection, split-body collection vehicles, diversion facilities to be used, types of containers to be used, etc.); SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 47 of 93 Proposer’s approach to transition that minimizes disruption to the community and Proposer’s implementation schedule;
Review of the Proposer’s processing facility(ies) for Recyclable Material and Organic Waste. Proposers will be disqualified for offering a processing facility(ies) that is not fully permitted and/or is not capable of handling the volume and types of materials generated by the City during the term of the Franchise Agreement, taking into consideration any existing obligations on the part of the facility(ies). Processing facilities must have appropriate permits from all applicable regulatory entities (including, but not limited to, CalRecycle and the Local Enforcement Agency) in place at all times; The location of proposed disposal and processing facilities, and effect of material transportation distances on greenhouse gas (GHG) emissions; Proposer’s approach to providing a high quality and customized customer service program;
Proposer’s data management system for tracking customer service data, and providing accurate reports to the City;
Commitment to employee and public safety; and
Proposer’s approach to provide City with annual updates on new innovations to consider.
3.3. Sustainability
Diversion Programs
Each proposal will be evaluated based on their approach to providing innovative, high quality and effective processing and marketing of Recyclable Material (and Organic Waste if appropriate), reducing greenhouse gas emissions, meeting or exceeding diversion requirements, and Proposer’s internal sustainability practices.
Education and Outreach Program
Each proposal will be evaluated based on the Proposer’s approach to provide effective and innovate strategies to delivering Education and Outreach materials to all Service Recipients that will results in higher awareness of and participation in all required services, promote achievement of diversion requirements, and reduce contamination of collected Organic Waste and Recyclable Materials.
3.4. Service Rates
The Service Rate evaluation is intended to provide an equitable basis for comparison between proposals and an evaluation of the effect of programs on Service Rates. Only Service Rate information as submitted by Proposers will be used in this evaluation. The proposals will be reviewed to verify that the proposed Service Rates are consistent with the activities described in the proposal and the Proposer’s work plans, and as part of the evaluation the City may require that Proposers provide detailed assumptions made in developing their Service Rates. Proposed Service Rates, including rates for optional services, will be compared by services. Note, however, that Service Rates for alternatives as provided for in Section 5.5.6 of this RFP will not be included as part of the Service Recipient Rate evaluation.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 48 of 93 Please note the following:
Throughout the term of the Franchise Agreement, the selected Contractor may not charge for any service not explicitly included in the final Service Rates; Throughout the term of the Franchise Agreement, the selected Contractor will not receive any revenue that is not based on approved services as allowable to bill using the schedule of Service Rates; and
Throughout the term of the Franchise Agreement, the only adjustment to Service Rates will be as provided for via annual rate adjustments or detailed rate reviews (methodology provided in the Draft Franchise Agreement).
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 49 of 93
SECTION F
Forms
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 50 of 93
PROPOSAL FORMS
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
Proposers that attended the Mandatory Pre-Proposal Video Conference must submit their original singed Form A as part of their proposal. Additionally, Proposers must complete and submit Forms B - K on the following pages as part of their proposal. Failure to complete and submit the required forms may result in disqualification from this RFP process.
Form A: COMMUNICATION PROTOCOL
Form B: PROPOSER’S STATEMENT OF ORGANIZATION
Form C: CERTIFICATION OF NON-GRATUITIES
Form D: CONTAINER SPECIFICATIONS
Form E: VEHICLE SPECIFICATIONS
Form F: NON-COLLUSION AFFIDAVIT OF PROPOSER
Form G: SERVICE RECIPIENT RATE PROPOSAL SUMMARY AND SIGNATURE Form H: PASS/FAIL REQUIREMENTS
Form I: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS Form J: REFERENCES
Form K: SERVICE RATES
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 51 of 93 Form A
COMMUNICATION PROTOCOL
The City of Santa Clarita commits to a procurement process for Garbage, Recyclable Material and Organic Waste Collection Services to be open, objective, and carefully monitored. The following rules will be adhered to and enforced.
Until the Santa Clarita City Council awards the Franchise Agreement, all contact between participants, participant’s sub-contractors, participant’s subconsultants, participant’s affiliates, participants lobbyists, legal or political advisors, or any individual or entity that may be assisting the participant in preparing a response to this Request for proposals, or providing work to the participant should participant be selected, and the City of Santa Clarita, shall be in writing by email to:
City of Santa Clarita
Jonathan Cosh
Email: [email protected]
All communications between the City of Santa Clarita and a participant, along with the related responses, will be transmitted simultaneously to all participants that have signed into and attended the MANDATORY pre-proposal video conference and will be included as part of the evaluation record.
Any participant who fails to recognize or utilize this process of communication will be notified of its violation and may be subject to disqualification from the selection process at the sole discretion of the City of Santa Clarita.
Any contact or attempt to contact or directly interact with any elected or appointed official for the purpose of obtaining information or influencing the Request for Proposal Process, including the selection process, Form A must be disclosed and will be grounds for determination of non-compliance and disqualification from the selection process.
All participants must acknowledge and sign this statement as part of the RFP process. All participants must provide a signed version of this statement electronically three (3) days prior to the MANDATORY pre-proposal video conference. Participants that do not provide this signed statement will be disqualified from this procurement process.
On behalf of my company/agency, I understand and accept the rules established in this statement.
Company Name: __________________________
(Print or Type)
Representative: ___________________________ Title: ________________________ (Print or Type)
Primary Representative Phone Number: ________________________ Primary Representative Email: ________________________ Signature: _____________________________ Date: _______________ (Sign in Ink)
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 52 of 93 Form B
PROPOSER’S STATEMENT OF ORGANIZATION
1. Full Name of Business Concern (Proposer):
______________________________________
Principal Business Address:
____________________________________
____________________________________
2. Principal Contact Person(s):
Name: _____________________________
Phone Number: _____________________________
3. Form of Business Concern:
Corporation Partnership Joint Venture LLC Other __________________
4. Provide names of partners or offices as appropriate and indicate if the individual has the authority to sign in name of Proposer. Provide proof of the ability of the individuals so named to legally Bind the Proposer. ________________________ ______________________________________ __________________ Name Address Title
5. If a corporation, in what state incorporated: _____________________________ Date Incorporated: ________________ ________ _____________ Month Day Year
6. If a Joint Venture, LLC, or Partnership, date of Agreement: _____________________________ SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 53 of 93 Form B
PROPOSER’S STATEMENT OF ORGANIZATION
7. List all subcontractors participating in this Franchise Agreement:
Name Address
a) ___________________________ _____________________________________________ b) ___________________________ _____________________________________________ c) ___________________________ _____________________________________________ d) ___________________________ _____________________________________________
8. Outline specific areas of responsibility for each firm listed in Question 7. Please include total hours or percentage of time subcontractor will spend on the project. a) ___________________________________________________________________________ b) ___________________________________________________________________________ c) ___________________________________________________________________________ d) ___________________________________________________________________________
9. Identify the provisions of any agreement between parties which assigns legal or financial liabilities or responsibilities:
___________________________________________________________________________
10. If responding firm(s) are a partially or fully-owned subsidiary of another firm, or share common ownership with another firm, please identify the firms and relationships. ___________________________________________________________________________ SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 54 of 93 Form C
CERTIFICATION OF NON-GRATUITIES
TO: THE CITY OF SANTA CLARITA
CERTIFICATION
This is a written certification, signed under penalty of perjury, stating that no persons acting on behalf of _____________________ has paid, or offered or attempted to pay, any elected or appointed official, officer or employee of the City any compensation or consideration, in any form whatsoever, in connection with obtaining or entering into this Franchise Agreement.
___________________________ _________________________ Name Title ___________________________ _________________________ Signature Date SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 55 of 93 Form D.1
CART SPECIFICATIONS
(Complete 1 form for each service offered)
1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and Food Waste)
Food Waste only
3. Manufacturer: ____________________________________
4. Material of Construction: ____________________________________
5. Recycled Content (percentage): ____________________________________
6. Manufacturing Method (rotational molding, injection molding, other): ____________________________________ Container Size 32-gal 64-gal 96-gal 1.5 yd 2 yd 3 yd 4 yd 6 yd
7. Color
8. Durability (in service years)
9. Cost of Each Container
10. Dimensions of Each Container
(Length x Width x Height)
11. Wheel Size
12. Manufacturer’s warranty
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 56 of 93 Form D.2
BIN SPECIFICATIONS
(Complete 1 form for each service offered/ indicate new or used)
1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material Used
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and Food Waste)
Food Waste only
3. Manufacturer: ____________________________________
4. Material of Construction: ____________________________________
5. Recycled Content (percentage): ____________________________________
6. Manufacturing Method (rotational molding, injection molding, other): ____________________________________ Container Size 32-gal 64-gal 96-gal 1.5 yd 2 yd 3 yd 4 yd 6 yd
7. Color
8. Durability (in service years)
9. Cost of Each Container
10. Dimensions of Each Container
(Length x Width x Height)
11. Wheel Size
12. Manufacturer’s warranty
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 57 of 93 Form D.3
ROLL OFF CONTAINER SPECIFICATIONS
(Complete 1 form for each service offered/ indicate new or used)
1. Select services provided: 2. Will the container be new or used? Garbage New
Recyclable Material Used
Organic Waste (Yard Trimmings only)
Organic Waste (Yard Trimmings and Food Waste)
Food Waste only
3. Manufacturer: ____________________________________
4. Material of Construction: ____________________________________
5. Recycled Content (percentage): ____________________________________
6. Manufacturing Method (rotational molding, injection molding, other): ____________________________________ Container Size 10 yd 20 yd 30 yd 40 yd
7. Color
8. Durability (in service years)
9. Cost of Each Container
10. Dimensions of Each Container
(Length x Width x Height)
11. Wheel Size
12. Manufacturer’s warranty
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 58 of 93 Form E
VEHICLE SPECIFICATIONS
(Complete 1 form for each vehicle of service provided/indicate new or used)
1. Select Service:
Garbage Recyclable Material Organic Waste Other: ______________ New or Refurbished
2. Manufacturer and Model
a. Cab and Chassis _____________________________
b. Body _____________________________
c. Engine _____________________________
d. Transmission _____________________________
3. Cab and Chassis:
a. Cab Height _____________________________
b. Number of Axles _____________________________
c. Overall Length with Body Mounted _____________________________
4. Body:
a. Type of Body _____________________________
b. Rated Capacity _____________________________
c. Practical or Net Capacity _____________________________ d. No. of Collection Compartments ____________
e. Net Capacity of Each Compartment ____________ cubic yards f. Overall Body Length ____________ inches
g. Body Height ____________ inches
h. Body Width ____________ inches
i. Loading Height Above Ground ____________ Minimum (inches) ____________ Maximum (inches)
5. Weight ____________ GVW (lbs.) ____________ Tare (lbs.)
6. Will the vehicles be owned, leased, or other?
7. Purchase/lease cost of each vehicle $ _____________
8. Fuel type ____________
9. Fuel usage ____________ mpg
10. Average fuel per fill ____________ gal/fill
11. Average fills per day ____________ fills/day
12. Average fills per week (M-F) ____________ fills/week
13. Emissions rating
a. CO ____________ g/bhp/hr.
b. HC (total hydrocarbons) ____________ g/bhp/hr.
c. NOx ____________ g/bhp/hr.
d. Particulate Matter ____________ g/bhp/hr.
14. Safety Features
15. Color
16. GPS Monitoring and Tracking Features
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 59 of 93 Form F
NON-COLLUSION AFFIDAVIT OF PROPOSER and
DISCLOSURE OF NON-COMPETE AGREEMENTS
State of _________________County of _________________, being duly sworn, deposes and says that:
1. He/She is _________________ of ________________, the Proposer that has submitted the attached proposal;
2. He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal;
3. Such proposal is genuine and is not a collusive or sham proposal;
4. Neither said Proposer nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, connived, or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham proposal in connection with the Franchise Agreement for which the attached proposal has been submitted or to refrain from proposing in connection with such Franchise Agreement, or has in any manner, directly or indirectly, sought by agreement or collision or communication or conference with any other Proposer, firm, or person to fix the price or prices in the attached RFP, or of any other Proposer, or to fix any overhead, profit or cost component of the proposal or the response of any other Proposer, or to secure through any collusion, connivance, or unlawful agreement any advantage against the City of Santa Clarita, CA or any person interested in the proposed Franchise Agreement; and
5. The rate proposal in the attached RFP is fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.
6. Proposer must list the name of any and all other solid waste service providers and/or affiliates that it has a “non- compete” agreement with that prohibits the other solid waste services provider from proposing on services as requested in this RFP. Failure to disclose this information will result in immediate disqualification from this RFP process.
_________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _______________________________________ ______________________________ Signed Title
Subscribed and sworn to before me this day of _____________________, __________. _______________________________________ My Commission Expires: ______________ Notary Public, State of California
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 60 of 93 Form G
SERVICE RECIPIENT RATE PROPOSAL
SUMMARY AND SIGNATURE
In preparing the Rate Proposal Forms Proposers should be aware of the following:
All collection service rates proposed on these forms for City of Santa Clarita shall be fixed through June 31, 2024, and should reflect service requirements as specified in the Franchise Agreement.
The Undersigned hereby certifies as follows:
That _________________ have personally and carefully examined the specifications and instructions for the work to be done as set forth in Sections A - F of this RFP and the Draft Franchise Agreement (Attachment 1).
That _________________ have made examination of the services as applicable to the proposal, and fully understand the character of the work to be done.
That _________________agrees to pay the City the Reimbursement for the Cost of the Procurement Process within 30 days of award of the Franchise Agreement.
That, having made the necessary examination, the undersigned hereby proposes to furnish all materials, vehicles, plant, equipment and facilities, and to perform all labor and services which may be required to do said work with the time fixed and upon the terms and conditions provided in the Franchise Agreement, at the service rates set forth on the Rate Proposal Forms set forth below:
PROPOSER: _________________
President/Partner/Owner/Managing Member _________________ Secretary _________________
Firm Name _________________
Individual: Partnership: Joint Venture: Corporation: , A Corporation (State of Incorporation) LLC:
Signature Instructions:
If business is a CORPORATION, name of the corporation should be listed in full and both President and Secretary must sign the form, OR if one signature is permitted by corporation by-laws, a copy of the by-laws shall be furnished to the City as part of the proposal.
If business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business as) and firm or trade name; any one partner may sign the form.
If the business is a LIMITED LIABILITY COMPANY, the Managing Member must sign the form.
If the business is INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a and name of the company.
If business is a JOINT VENTURE, the full name of each joint venturer should be listed in full and each joint venturer must sign the form, OR if one signature is permitted by the joint venture agreement or by-laws, a copy of the agreement or by-laws shall be furnished to the City as part of the proposal.
Signature: ______________________________________ Date: _________________ SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 61 of 93 Form H
PASS/FAIL REQUIREMENTS
PROPOSER NAME: _________________
(name of the entity that will sign the Franchise Agreement in the event one is awarded) Key Contact Information
Name: _________________
Title: _________________
Address: __________________________________________________ Telephone Number: _________________
Email: ____________________________
The Undersigned hereby certifies as follows (initial next to each statement):
______ The Proposer has attended the MANDATORY pre-proposal video conference held on February 10, 2022 at 2:00 p.m. PT.
______ The Proposer has provided all required items in Section 1 of their Proposal, including Cover Letter, Executive Summary, Proposal Bond, Performance Bond Commitment Letter, and Signed Copies of Addenda. ______ The Proposer certifies that Proposer has agreed to meet the specifications and instructions for the services to be done as set forth in Sections A - F of this RFP.
______ The Proposer certifies that Proposer has agreed to meet the specifications and requirements as set forth in the Draft Franchise Agreement (Attachment 1).
______ The Proposer certifies that Proposer has made an examination of the services as applicable to the proposal, and fully understands the character of the work to be done. ______ The Proposer warrants that the requirements of the Draft Franchise Agreement as described in this RFP, its enclosures, and all addenda have been thoroughly reviewed and the Proposer has conducted all due diligence necessary to confirm material facts upon which the proposal is based. ______ The Proposer certifies that all proposed transfer and processing facilities are fully permitted and capable of handling the City of Santa Clarita’s Solid Waste during the term of the Franchise Agreement. Processing facilities must have appropriate permits from all applicable regulatory entities (including but not limited to CalRecycle and the Local Enforcement Agency) in place at all times.
______ The Proposer certifies the use of the Sunshine Canyon Landfill is not allowed under this Agreement. ______ The Proposer certifies that the Proposer understands that the Service Rates for all accounts serviced under this Agreement must abide by the Santa Clarita Valley Rate Cap as stated in Section C, 13 of this RFP. ______ The Proposer agrees to pay fifty percent (50%) of the cost of each of the two (2) Performance Reviews, during the initial term of the Agreement. This amount will be escalated annually by the percentage increase of percentage change in the “Consumer Price Index” (CPI), (or another mutually agreed-upon index if this one is no longer published) between the most recently published twelve-month average (September 1 – August 31) index and the corresponding index published twelve months earlier, or 3.5% whichever is less, with an adjustment floor set at 0.0%. Adjusted cost shall be rounded to the nearest cent.
_____ The Proposer Agrees to the conditions of the Santa Clarita Valley Rate Cap, capping rates to the City at a level below all jurisdictions, including Incorporated Cities and Unincorporated County Areas, with franchised collection SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 62 of 93 Form H
PASS/FAIL REQUIREMENTS
services in the Santa Clarita Valley.
______ The Proposer agrees to submit a Performance Bond or Letter of Credit in the amount of two million dollars ($2,000,000) effective July 1, 2023.
______ The Proposer agrees to reimburse the City three hundred thousand dollars ($300,000) for the solicitation, evaluation and award of this procurement process. This one-time payment is due and payable to the City within thirty (30) days after the Effective Date of the Franchise Agreement. ______ The Proposer acknowledges the validity of the proposal contents, including proposed Service Rates and pricing for a period of one hundred eighty (180) days from the proposal due date.
Having made the necessary examination, the undersigned hereby proposes to furnish all materials, vehicles, plant, equipment and facilities, and to perform all labor and services which may be required to do said work within the time fixed and upon the terms and conditions provided in the Franchise Agreement (Attachment 1), at the service rates set forth on Form K (Attachment 2):
PROPOSER: _________________
President/Partner/Owner/Managing Member _________________ Secretary _________________
Firm Name _________________
Individual: Partnership: Joint Venture: Corporation: , A Corporation (State of Incorporation) LLC:
Signature: ______________________________________ Date: _________________ Signature Instructions:
If business is a CORPORATION, name of the corporation should be listed in full and both President and Secretary must sign the form, OR if one signature is permitted by corporation by-laws, a copy of the by-laws shall be furnished to the City as part of the proposal.
If business is a PARTNERSHIP, the full name of each partner should be listed followed by d/b/a (doing business as) and firm or trade name; any one partner may sign the form.
If the business is INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a and name of the company.
If the business is a LIMITED LIABILITY COMPANY, the Managing Member must sign the form.
If business is a JOINT VENTURE, the full name of each joint venturer should be listed in full and each joint venturer must sign the form, OR if one signature is permitted by the joint venture agreement or by-laws, a copy of the agreement or by-laws shall be furnished to the City as part of the proposal.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 63 of 93 FORM I: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
1. SUMMARY OF CONTRACT REQUIREMENTS
a. A contract is required for any service performed on behalf of the City. Work cannot begin until the contract has been fully executed by both parties.
2. SUMMARY OF INSURANCE REQUIREMENTS
a. These are the Insurance Requirements for Contractors providing services or supplies to the City. By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirements. When Contract documents are executed, the actual Contract language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Risk Manager. b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represent or imply that such coverage is sufficient to adequately cover the Contractor’s liability under this agreement. The full coverage and limits afforded under Contractor’s policies of Insurance shall be available to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required. The Insurance obligations under this agreement shall be: 1 - all the Insurance coverage and limits carried by or available to the Contractor; or 2 - the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City. c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. City reserves the right to require full-certified copies of all Insurance coverage and endorsements.
3. INSURANCE
a. General Insurance Requirements
i. All insurance shall be primary insurance and shall name City of Santa Clarita as an additional insured. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under the policy if not named as an additional insured, and an additional insured shall not be held liable for any premium or expense of any nature on the policy or any extension thereof solely because they are an additional insured thereon.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 64 of 93 ii. If the operation under this Agreement results in an increased or decreased risk in the opinion of the City’s Risk Manager, then Contractor agrees that the minimum limits hereinabove designated shall be changed accordingly upon written request by the Risk Manager.
iii. Contractor agrees that provisions of this Section as to maintenance of insurance shall not be construed as limiting in any way the extent to which Contractor may be held responsible for the payment of damages to persons or property resulting from Contractor’s activities, the activities of its subcontractor, or the activities of any person or persons for which Contractor is otherwise responsible.
iv. A Certificate of Insurance, and an additional insured endorsement (for general and automobile liability), evidencing the above insurance coverage with a company acceptable to the City’s Risk Manager shall be submitted to City prior to execution of this Agreement on behalf of the City.
v. The terms of the insurance policy or policies issued to provide the above insurance coverage shall provide that said insurance may not be amended or canceled by the carrier, for nonpayment of premiums otherwise, without 30 days prior written notice of amendment or cancellation to City. In the event the said insurance is canceled, Contractor shall, prior to the cancellation date, submit new evidence of insurance in the amounts heretofore established. vi. All required insurance must be in effect prior to awarding this Agreement, and it or a successor policy must be in effect for the duration of this Agreement.
Maintenance of proper insurance coverage is a material requirement of this Agreement, and the failure to maintain and renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
If Contractor, at any time during the term of this Agreement, should fail to secure or maintain any insurance required under this Agreement, City shall be permitted to obtain such insurance in Contractor’s name at Contractor’s sole cost and expense, or may terminate this Agreement for material breach. vii. Without limiting any other Contractor obligation regarding insurance, should Contractor’s insurance required by this Agreement be cancelled at any point prior to expiration of the policy, Contractor must notify City within 24 hours of receipt of notice of cancellation. Furthermore, Contractor must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. Contractor must ensure that there is no lapse in coverage.
b. General Liability and Property Damage Insurance
i. Contractor agrees to procure and maintain general liability and property damage insurance at its sole expense to protect against loss from liability imposed by law for damages on account of bodily injury, including death therefrom, and property damage, suffered or alleged to be suffered by any SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 65 of 93 person or persons whomsoever, resulting directly from any act or activities of Contractor, its subcontractors, or any person acting for Contractor or under its control or direction, and also to protect against loss from liability imposed by law for damages to any property of any person caused directly or indirectly by or from acts or activities of Contractor, or its subcontractors, or any person acting for Contractor, or under its control or direction. Such public liability and property damage insurance shall also provide for and protect City against incurring any legal cost in defending claims for alleged loss. Such general liability and property damage insurance shall be maintained in the following minimum limits: A combined single-limit policy with coverage limits in the amount of $1,000,000 per occurrence will be considered equivalent to the required minimum limits.
c. Automotive Insurance
i. Contractor shall procure and maintain public liability and property damage insurance coverage for automotive equipment with coverage limits of not less than $1,000,000 combined single limit. If Contractor does not use automobiles in performing its work under this Agreement, Contractor shall provide a waiver releasing City from all liability resulting from Contractor’s use of personal vehicles under this Agreement.
d. Worker’s Compensation Insurance
i. Contractor shall procure and maintain Worker’s Compensation Insurance in the amount of $1,000,000 per occurrence or as will fully comply with the laws of the State of California and which shall indemnify, insure, and provide legal defense for both Contractor and City against any loss, claim, or damage arising from any injuries or occupational diseases happening to any worker employed by Contractor in the course of carrying out this Agreement. ii. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against City, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by Contractor for City.
Questions and requests for modification of these terms must be negotiated and approved prior to bid closing and are at the full discretion of the City.
I have read and understand the above requirements and agree to be bound by them for any work performed for the City.
Authorized Signature: ______________________________ Date: ___________________ Printed Name: ____________________________________
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 66 of 93 FORM J: REFERENCES
PROPOSAL # ES-21-22-16
Solid Waste Services
Residential and Commercial Garbage, Recyclable Material and Organic Waste Collection Services
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which Proposer has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern.
Complete this form out accordingly. Fill out this form completely and upload it with your proposal.
1. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed
2. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed
3. __________________________________________________________________________________ Name and Address of Owner / Agency
__________________________________________________________________________________ Name and Telephone Number of Person Familiar with Project __________________________________________________________________________________ Contract Amount Type of Work Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom Proposer intends to procure insurance bonds:
_____________________________________________________________________________________ _____________________________________________________________________________________ SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 67 of 93 Form K
SERVICE RATE PROPOSAL - INSTRUCTIONS
Form K is provided in an Excel workbook. Form K shall be submitted in hard copy format and on a USB drive in Microsoft Excel format. In completing your hard copy of the Customer Rate Forms, use the Excel Workbook, but you may also compete the following hard copy forms.
Designated Tab Instruction
Tab A
SFD 2023 Rates
Please include all proposed Maximum Service Rates for services available to SFD Service Recipients.
For any of the requested SFD cart sizes or services that the Proposer does not offer, please fill in as "N/A".
If the Proposer has additional SFD container size options or services that are not included in the requested services, please add them into the "Other" section with the corresponding rates.
Please include all proposed Maximum Service Rates for service levels and items available to MFD Service Recipients.
For any of the requested MFD collection container sizes or collection frequencies that the Proposer does not offer, please fill in as "N/A".
If the Proposer has additional MFD container size, frequency, or service options that are not included in the requested services, please add them into the "Other" section with the corresponding rates.
NOTE:
All Multi-Family Dwelling Trash Rates include the equivalent of one 96-Gallon recycling cart and one 32-Gallon Organic Waste cart per unit in the MFD complex. Any increased or additional collection service request for Recycling/Organic Waste/Green Waste/Food Waste will be offset by the included bundled cost of Recycling/Organic Waste/Green Waste/Food Waste.
For Example:
a.) The cost for a 96-Gallon Recycling Cart is $60 for once-a-week collection. This cost is already included with the bundled trash rate.
b.) Should the Service Recipient increase the collection frequency to twice a week collection, the cost for recycling collection is NOT $120, it is $60 for the increased collection.
Tab B
MFD 2023 Rates
c.) The unbundled rate may be $120 for twice a week collection, however that rate is being offset by the already included once a week collection rate, which results in a twice a week collection rate at $60.
Tab C
Commercial 2023
Rates
Please include all proposed Maximum Service Rates for service levels and items available to Commercial Service Recipients.
For any of the requested Commercial collection container sizes or collection frequencies that the Proposer does not offer, please fill in as "N/A".
If the Proposer has additional Commercial collection container size, frequency, or service options that are not included in the requested service levels, please add them into the "Other" section with the corresponding rates.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 68 of 93 Form K
SERVICE RATE PROPOSAL - INSTRUCTIONS
NOTE:
All Commercial Trash Rates include the equivalent of one 96-Gallon recycling cart and one 32-Gallon Organic Waste cart per Commercial service unit. Any increased or additional collection service request for Recycling/Organic Waste/Green Waste/Food Waste will be offset by the included bundled cost of Recycling/Organic Waste/Green Waste/Food Waste.
For Example:
a.) The cost for a 96-Gallon Recycling Cart is $60 for once-a-week collection. This cost is already included with the bundled trash rate.
b.) Should the Service Recipient increase the collection frequency to twice a week collection, the cost for recycling collection is NOT $120, it is $60 for the increased collection.
c.) The unbundled rate may be $120 for twice a week collection, however that rate is being offset by the already included once a week collection rate, which results in a twice a week collection rate at $60.
Tab D
Additional 2023
Rates
Please include all proposed Maximum Service Rates for Additional Service Items. (Lock charges, Special Pick-Up Charges, etc.)
For any of the supplied Additional Service Items that the Proposer does not offer, please fill in as "N/A".
If the Proposer has Additional Service
Item options that are not included in the supplied
service levels, please add them into the "Other" section with the corresponding rates.
Tab E
Capital Start Cost
Please provide the basis of your startup capital expenses (What are the anticipated startup capital costs for proposed trucks and containers by line of business?).
Tab F
Estimated Account
Migration
Please provide the Estimated Account Migration for Year 1, Year 5, and Year 10.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 69 of 93 Proposer's Name:
Form K, Tab A: Single-Family Dwelling Maximum Service Rates Rate Schedule Effective 7/1/2023
Service Descriptions Billing
Frequency Proposed Bundled Rate
Standard Single -Family Automated Cart Service
(96-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organic Waste) per month 64-Gallon Single-Family Automated Cart Service
(64-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organic Waste) per month 32-Gallon Single-Family Automated Cart Service
(32-Gallon Trash, 96-Gallon Recycling, 96-Gallon Organic Waste) per month
Additional Trash Cart each cart
Restart of Service (Auto-Resume Fee) per occurrence
Cart Delivery per occurrence
Cart Removal per occurrence
Cart Exchange per occurrence
Residential Cart Replacement Fee per occurrence
(Insert additional service or containers) per month
(Insert additional service or containers) per month
(Insert additional service or containers) per month
(Insert additional service or containers) per month
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 70 of 93 Proposer's Name
Form K, Tab B: Service Rates Multi-Family Dwelling Maximum Service Rates Rate Schedule Effective 7/1/2023
NOTE:
All Multi-Family Dwelling Trash Rates include the equivalent of one 96-Gallon recycling cart and one 32-Gallon Organic Waste cart per unit in the MFD complex as part of the Bundled Trash rates. Any increased or additional collection service request for Recycling/Organic Waste/Green Waste/Food Waste will be offset by the included bundled cost of Recycling/Organic Waste/Green Waste/Food Waste.
For Example:
a) The cost for a 96-Gallon Recycling Cart is $60 for once-a-week collection. This cost is already included with the bundled trash rate.
b) Should the Service Recipient increase the collection frequency to twice a week collection, the cost for recycling collection is not $120, it is $60 for the increased collection. c) The unbundled Rate may be $120 for twice a week collection, however that rate is being offset by the already included once a week collection rate, which results in a twice a week collection rate at $60.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 71 of 93 Proposer's Name
Form K, Tab B: Service Rates Multi-Family Dwelling Maximum Service Rates Rate Schedule Effective 7/1/2023
Collection Frequency
Service
1/week 2/week 3/week 4/week 5/week 6/week
Multi-Family Trash (Note: includes 96-Gallon Recycling and 32-Gallon Organic Waste) 64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
2 CY Compactor
3 CY Compactor
6 CY Compactor
Multi-Family Dwelling Recycling
64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
2 CY Compactor
3 CY Compactor
6 CY Compactor
Multi-Family Organic Waste (Green Waste and Food Waste) 64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 72 of 93 Proposer's Name
Form K, Tab B: Service Rates Multi-Family Dwelling Maximum Service Rates Rate Schedule Effective 7/1/2023
Service
Collection Frequency
1/week 2/week 3/week 4/week 5/week 6/week
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
Multi-Family Dwelling Green Waste Only (if applicable)
64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
Multi-Family Dwelling Food Waste Only (if applicable)
64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
Multi-Family Dwelling Other / Additional Services
(insert additional service or containers w/frequency) Per Occurrence (insert additional service or containers w/frequency) Per Occurrence SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 73 of 93 Proposer's Name
Form K, Tab C: Service Rates Commercial Maximum Service Rates Rate Schedule Effective 7/1/2023
NOTE:
All Commercial Trash Rates include the equivalent of one 96-Gallon recycling cart and one 32-Gallon Organic Waste cart per unit as part of the Bundled Trash rates. Any increased or additional collection service request for Recycling/Organic Waste/Green Waste/Food Waste will be offset by the included bundled cost of Recycling/Organic Waste/Green Waste/Food Waste.
For Example:
a) The cost for a 96-Gallon Recycling Cart is $60 for once-a-week collection. This cost is already included with the bundled trash rate.
b) Should the Service Recipient increase the collection frequency to twice a week collection, the cost for recycling collection is not $120, it is $60 for the increased collection. c) The unbundled Rate may be $120 for twice a week collection, however that rate is being offset by the already included once a week collection rate, which results in a twice a week collection rate at $60.
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 74 of 93 Proposer's Name
Form K, Tab C: Service Rates Commercial Maximum Service Rates Rate Schedule Effective 7/1/2023
Collection Frequency
Service
1/week 2/week 3/week 4/week 5/week 6/week
Commercial Trash (Note: includes 96-Gallon Recycling and 32-Gallon Organic Waste) 64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY B
3 CY Bin
4 CY Bin
6 CY Bin
2 CY Compactor
3 CY Compactor
6 CY Compactor
Commercial Recycling
64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
2 CY Compactor
3 CY Compactor
6 CY Compactor
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 75 of 93 Proposer's Name
Form K, Tab C: Service Rates Commercial Maximum Service Rates Rate Schedule Effective 7/1/2023
Service
Collection Frequency
1/week 2/week 3/week 4/week 5/week 6/week
Commercial Organic Waste (Green Waste and Food Waste)
64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
Commercial Green Waste Only (if applicable)
64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
Commercial Food Waste Only (if applicable)
64-Gallon Cart
96-Gallon Cart
1 / 1.5 CY Bin
2 CY Bin
Commercial Other / Additional Services
(insert additional service or containers w/frequency) Per Occurrence (insert additional service or containers w/frequency) Per Occurrence (insert additional service or containers w/frequency) Per Occurrence SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 76 of 93 Proposer's Name
Form K, Tab D: Additional Services Maximum Service Rates Rate Schedule Effective 7/1/2023
Service Descriptions Billing Frequency Proposed Rate
Other Services
Locking Bin, Lock on Gate, enclosure Monthly Fee per lock per month Trip Charge/Dry Run per occurrence
Restart of Service (auto resume fee) per occurrence
Setup Fee per occurrence
Delivery Charge per occurrence
Delivery Charge Commercial Carts per occurrence
Removal per occurrence
Exchange Fee per occurrence
Stinger / Scout Service fee per bin per service
Recycling Contamination Fee per occurrence
Overage Fee per occurrence
Commercial Manure Collection (64 gallon Cart) Per month Commercial Manure Collection (2 CY Bin) Per month
Emergency Services (Section 20.01) per occurrence
Push Rate
Push Rate - 25 feet
1 pickup per week per month
2 pickup per week per month
3 pickup per week per month
4 pickup per week per month
5 pickup per week per month
6 pickup per week per month
Push Rate - 50 feet
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 77 of 93 Proposer's Name
Form K, Tab D: Additional Services Maximum Service Rates Rate Schedule Effective 7/1/2023
Service Descriptions Billing Frequency Proposed Rate
1 pickup per week per month
2 pickup per week per month
3 pickup per week per month
4 pickup per week per month
5 pickup per week per month
6 pickup per week per month
Push Rate - 75 feet
1 pickup per week per month
2 pickup per week per month
3 pickup per week per month
4 pickup per week per month
5 pickup per week per month
6 pickup per week per month
Push Rate - 100 feet
1 pickup per week per month
2 pickup per week per month
3 pickup per week per month
4 pickup per week per month
5 pickup per week per month
6 pickup per week per month
Roll-Off Pull Rates
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 78 of 93 Proposer's Name
Form K, Tab D: Additional Services Maximum Service Rates Rate Schedule Effective 7/1/2023
Service Descriptions Billing Frequency Proposed Rate
Roll-Off Containers billed on a per pull plus processing or disposal fee 10 Cubic Yard Container per pull per haul
20 Cubic Yard Container per pull per haul
30 Cubic Yard Container per pull per haul
40 Cubic Yard Container per pull per haul
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 79 of 93 Proposer's Name
Form K, Tab E: Start Up Capital Costs
Rate Schedule Effective 7/1/2023
Startup Capital Expenses
Line of Business Residential Commercial Roll Off
Item Number
Each Price/Unit Number
Each Price/Unit Number
Each Price/Unit
Front End Loader
Automated Side
Loader
Roll-off Truck
Scout Truck
Other (Describe):
32-Gallon Cart
64-Gallon Cart
96-Gallon Cart
1 CY Bin
1.5 CY Bin
2 CY Bin
3 CY Bin
4 CY Bin
6 CY Bin
10 CY Roll-Off
20 CY Roll-Off
30 CY Roll-Off
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 80 of 93 Proposer's Name
Form K, Tab E: Start Up Capital Costs
Rate Schedule Effective 7/1/2023
Startup Capital Expenses
Line of Business Residential Commercial Roll Off
Item Number
Each Price/Unit Number
Each Price/Unit Number
Each Price/Unit
40 CY Roll-Off
Other Capital Items
Residential Commercial Roll Off
Other (Describe)
Other (Describe)
Total Anticipated
Startup Capital Costs $ $ $
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 81 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Single-Family Dwelling
Service Level 7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
96-Gallon Automated Cart Service
(includes 96-Gallon Trash, 96-Gallon Recycling,
96-Gallon Organic - Food & Green)
64-Gallon Automated Cart Service
(includes 64-Gallon Trash, 96-Gallon Recycling,
96-Gallon Organic - Food & Green)
32-Gallon Automated Cart Service
(includes 32-Gallon Trash, 96-Gallon Recycling,
96-Gallon Organic - Food & Green)
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 82 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Multi-Family Dwelling Commercial
Service Level and Frequency 7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1 CY Trash
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1.5 CY Trash
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
2 CY Trash
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
3 CY Trash
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 83 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
4 CY Trash
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
6 CY Trash
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
96-Gallon Recycling
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1 CY Recycling
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 84 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1.5 CY Recycling
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
2 CY Recycling
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
3 CY Recycling
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
4 CY Recycling
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 85 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
6 CY Recycling
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
64-Gallon Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
96-Gallon Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1 CY Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 86 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1.5 CY Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
2 CY Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
3 CY Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
4 CY Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 87 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
6 CY Organic Waste
(Green Waste and Food
Waste)
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
64-Gallon Green
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
96-Gallon Green Waste
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1 CY Green Waste
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 88 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1.5 CY Green Waste
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
2 CY Green Waste
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
3 CY Green
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
4 CY Green Waste
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 89 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
6 CY Green Waste
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
64-Gallon Food
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
96-Gallon Food Waste
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1 CY Food Waste
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 90 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
1.5 CY Food Waste
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
2 CY Food Waste
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
2 CY Trash Compactor
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
3 CY Trash Compactor
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 91 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
6 CY Compactor
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
2 CY Recycling Compactor6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
3 CY Recycling Compactor
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
3 CY Recycling Compactor
6 pickups / week
SAMPLE
City of Santa Clarita | Proposal #ES-21-22-16 Page 92 of 93 Proposer's Name
Form K, Tab F: Estimated Account Migration
Service Level and Frequency
Multi-Family Dwelling Commercial
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
7/1/2023
(Year 1)
7/1/2028
(Year 5)
7/1/2033
(Year 10)
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
(Other Services)
6 pickups / week
1 pickup / week
2 pickups / week
3 pickups / week
4 pickups / week
5 pickups / week
(Other Services)
6 pickups / week