Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 28, 2022
SUBJECT: 2020-21 TRANSIT MAINTENANCE FACILITY EQUIPMENT UPGRADES - PHASES I AND III, PROJECT M1033 - APPROVE
PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve plans and specifications for the 2020-21 Transit Maintenance Facility Equipment Upgrades – Phases I and III, Project M1033.
2. Award a construction contract to Pardess Air, Inc., in the amount of $518,000 and authorize a contingency in the amount of $51,800, for a total contract amount not to exceed $569,800.
3. Appropriate one-time funds in the amount of $30,000 from the Transit Fund (Fund 700) to expenditure account M1033700-516101 and increase Transit Miscellaneous Federal Grants revenue account 700.442409 by $30,000.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The 2020-21 Transit Maintenance Facility Equipment Upgrades project will provide for the repair and replacement of various equipment at the Transit Maintenance Facility (TMF). This project supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
Upgrades and replacements for this project include the cooling tower, site-wide exterior lighting, base-mounted HVAC equipment replacement, plumbing repairs, emergency generator repairs,
gas leak detection system upgrades, and additional surveillance cameras. The project locations are shown on the attached location map.
The project was divided into seven phases, three (II, IV, and V) of which have already been completed. Phase I will replace the cooling tower and Phase III will replace the HVAC equipment, including a large heat pump. This equipment has been in use for more than 15 years and is past its useful life. The cooling tower is an essential component of the air conditioning supplied to the administration building.
An Invitation to Bid was prepared and published twice in The Signal newspaper, on April 12 and 19, 2022, and was posted to BidNet on April 13, 2022. A total of four bids were submitted to the City and opened by Purchasing on May 19, 2022. The results of the bids are shown below:
Company Location Total Bid
Pardess Air, Inc. Los Angeles, CA $518,000
AC Pros, Inc. Tarzana, CA $598,280
Johnson Controls, Inc. Cypress CA $673,939
Summer Systems Valencia, CA $689,573
Staff recommends awarding the contract to Pardess Air, Inc., the lowest responsible bidder. The contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsible bidder.
The lowest base bid amount for this project is higher than the engineer's estimate, as a result of significant increases in cost for equipment and labor. The requested budget appropriation of $30,000 will provide the funds needed to address the project budget shortfall. The requested contingency will cover any unforeseen issues or additional needs that may occur during the construction process.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in project expenditure account M1033700-516101(Transit Fund) to support the recommended contract.
ATTACHMENTS
Location Map
Bid Proposal for Pardess Air, Inc. (available in the City Clerk’s Reading File)