Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 12, 2022
SUBJECT: AMENDMENT TO LANDSCAPE MAINTENANCE SERVICES
AGREEMENT WITH AMERICAN HERITAGE LANDSCAPE
DEPARTMENT: Administrative Services
PRESENTER: Kevin Tonoian
RECOMMENDED ACTION
City Council:
1. Approve a four-month extension to the existing contract with American Heritage Landscape for recurring landscape maintenance services in Landscape Maintenance District 27 for $58,510. Inclusive of the existing $49,950 interim contract with American Heritage, the total amount of the amended contract will not exceed $108,450.
2. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
BACKGROUND
On May 9, 2022, the landscaping company responsible for servicing Landscape Maintenance Zone (LMD) 27, BrightView Landscaping, gave notice of their intent to terminate their contract effective May 13, 2022. In the immediate months preceding contract termination, staff memorialized continuing performance issues which BrightView Landscaping’s representatives indicated were due to ongoing labor shortages and rising business costs.
To ensure operational continuity, staff reached agreement on an interim contract with American Heritage Landscape who subsequently assumed maintenance responsibility beginning on May 23, 2022. Based on the combined amount of recurring monthly costs associated with maintaining this LMD zone and one-time expenditures necessary to complete fuel modification clean-up left incomplete by the prior contractor, City Council action to amend and authorize an expenditure authority increase for this interim agreement is necessary.
In consideration of the above, staff recommends amending the current interim landscape maintenance with American Heritage Landscape. Staff is requesting City Council approval of a four-month contract extension encompassing $58,500 in additional expenditure authority. The amendment of this interim agreement will allow staff to complete a competitive procurement process and return to the City Council following the summer recess to consider awarding a long- term landscape services contract.
ALTERNATIVE ACTION
Other action as determined by the City Council
FISCAL IMPACT
There is no impact to the General Fund associated with this action. Adequate operational budget has been previously appropriated by the City Council and is available in the Fiscal Year 2022-23 Annual Budget.
ATTACHMENTS
22-LMD-18 Zone 27 - American Heritage Interim Landscape Maintenance Agreement (available in the City Clerk's Reading File)