Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: July 12, 2022
SUBJECT: CITY HALL RESTROOMS REMODEL, PHASE II, PROJECT M1037 -
PLANS AND SPECIFICATIONS, AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the City Hall Restrooms Remodel, Phase II, Project M1037.
2. Award the construction contract to Cybertech Construction Company, Inc., in the amount of $393,221 and authorize a contingency in the amount of $39,322, for a total contract amount not to exceed $432,543.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City Hall Restrooms Remodel project is broken into two phases and will replace old and deteriorating tile, paint, counters, urinals, bathroom fixtures, lighting, and partitions in the bathrooms at City Hall. The existing tile finishes have been in place since the building was constructed in 1986 and minimal ADA improvements were made approximately seven years ago. Phase I remodeled restrooms on the third floor and is complete. Phase II will address the men's and women's restrooms on the first and second floors. Improvements will include new energy efficient plumbing fixtures, laminate partitions, paint, porcelain floor and wall tile, and grout. New hands-free fixtures will be installed for the faucets, soap dispensers, and flushing devices. Existing equipment for paper towel and toilet tissue dispensers, as well as grab bars, will be replaced with new equipment. All construction will take place after normal business hours.
This project supports the Sustaining Public Infrastructure theme of the City of Santa Clarita’s
(City) five-year strategic plan, Santa Clarita 2025.
An invitation to bid was prepared and published twice, on May 17 and May 24, 2022, and posted on BidNet on May 17, 2022. Four bids were submitted and opened on June 16, 2022. One bid was withdrawn due to a clerical error. The results are shown below:
Company Location Bid Amount*
Cybertech Construction Co., Inc. Van Nuys, CA $393,221 Summer Systems Valencia, CA $542,767
G2K Construction, Inc. Agoura Hills, CA $680,000
ACRO Constructors Burbank, CA withdrawn
(*Phase II Bid Amount includes the grand total of construction costs and Alternate 1, added costs for performing construction work after hours.)
Staff recommends awarding the construction contract to Cybertech Construction Co., Inc., the lowest responsive bidder. The contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. The bid has been reviewed for accuracy and conformance to the contract documents and was found to be complete.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract be awarded to the lowest responsible bidder.
The requested construction contingency will cover the cost of unforeseen site conditions, potential utility conflicts, and any change order requests made by the City.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure account M1037601-516101 (General Fund - Capital) to support the recommended contract.
ATTACHMENTS
Location Map
Bid Proposal for Cybertech Construction Company, Inc. (available in the City Clerk's Reading File)