Santa Clarita City Council
July 12, 2022

Proposal for
Landscape Maintenance At
Veterans Plaza and Newhall Community Center
Proposal # NS-21-22-37

Name: Stay Green Inc. Date: 05-27-2022
Heidi Van Syoc – 661-383-6752
[email protected]

C-27, C-61 License #346620
Fill out this form completely and return with your bid. Pricing must be entered into line item section of If the number entered on this page conflicts with what is entered on , the number entered on shall govern.

Item Project Site Column A
Monthly Maintenance Cost
Column B
Annual Maintenance Cost
$ x12mo. $
$ x12mo. $
Total (add lines in Column B)
Total proposed amount annually, in legibly printed words:
650.00
1200.00
14,400.00
7,800.00
$22,200.00
Twenty Two Thousand Two Hundred
and Zero Cents.

EXHIBIT B1: ADDITIONAL PRICING
Do NOT include this pricing in the cost of your bid response.

Pricing and Billing Schedule Detail
Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for “additional” or “extra” work requested by the City under this contract when applicable.

Extra/Additional work by the CONTRACTOR, shall not exceed the D labor rates as listed below:

Skill Level Hourly Cost After Hour Emergency
(Based on DIR Published Rates)
Irrigation Laborer $____ per hour $____ per hour
Landscape Laborer $____ per hour $____ per hour
QAC/QAL Herbicide and
Pesticide Applicator $____ per hour $____ per hour
Please fill in the hourly cost for services based on the appropriate DIR cost.

Please initial to verify acknowledgement of labor rates (initial) 60 90
50 75
60 90
H.V.

The last six (6) months of tailgate safety meeting sign-in sheets and topics covered must bemade available UPON REQUEST. (Do not send with proposal submission at this time.)In the year of 20, what was the longest stretch of days worked without an accident in thelandscape maintenance division?3) Please provide any sustained complaints made to your company within the past four (4) years toCal-OSHA.4) Please provide any sustained complaints made to your company within the past four (4) years tothe California State Contractor Board in regards to your C-27 license.365 days in 2021N/AN/A Please explain what policies or procedures you and your company will provide to nsure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others? *Attach additional pages as necessary.

Proactive Approach -Stay Green provides itself on its proactive approach in how it manages its landscape. 50 years in business has given the company and its employees a deep understanding ofwhen and how things happen in your landscape. Stay Greens management team regularlyoverseeding planting, etc. well before they need to happen. Our crews are all expertlytrained to use a wide variety of chemicals and pre-emergents. This helps both eliminateand prevent weeds, treat, or prevent plant and tree diseases, and overall enhance the quality and health of your landscape. Our crews and managers work together to constantlyupdate our clients to let them know what is going on in their properties. We become their extra set of eyes to see and report problems before they become serious, and to providesolutions to those problems. All of our crews and irrigation techs are given smartphoneswith the ability to text, send, and receive photos and emails, and make sure the are alwaysone phone call away if needed. This allows us to be as efficient as possible in the field. able to see things on a daily basis that may otherwise slip through the cracks. We provideourselves on teamwork. All of our crews look at each other's jobs and report anything they see to make sure we stay proactive, not reactive.advises our HOA and LMD contracts about seasonal requirements such as fertilizing,Our crews cover a large percentage of the Santa Clarita Valley which means that they are City of Santa Clarita, California Fill out this form completely and upload it with your proposal.SubcontractorDBESTATUS:Age of firm: Certifying Agency:Dollar Value of WorkAnnual Gross Receipts:Location and Place of BusinessBid Schedule Item Nos:Description of WorkLicense No.Exp.Date: / /Phone ( )SubcontractorDBESTATUS:Age of firm: Certifying Agency:Dollar Value of Work Annual Gross Receipts:Location and Place of BusinessBid Schedule Item Nos:Description of WorkLicense No.Exp.Date: / /Phone ( )Subcontractor DBESTATUS:Ageoffirm:Certifying Agency:Dollar Value of Work Annual Gross Receipts:Location and Place of BusinessBid Schedule Item Nos:Description of WorkLicense No.Exp.Date: / /Phone ( )NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

N/AN/AN/A
The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. The references shall demonstrate that the company (proposer) has a minimum of five (5) years’ experience in the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal. 1. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed 2. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed 3. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds:
$25,000.00Landscape Maintenance2014OngoingCity of Santa Clarita - 23920 Valencia Blvd., Suite #120, Santa Clarita, CA 91355Mike Choate - 661-510-1808 - [email protected] of Simi Valley - 2929 Tapo Canyon Rd., Simi Valley, CA 93053Chirstopher Parker - 805-583-6413 - [email protected]$37,000.00 Landscape Maintenance 2018 OngoingCity of Downey - 12324 Bellflower Blvd., Downey CA 90242Gio Amador - 562-417-6902 - [email protected]$34780.00Landscape Maintenance2012OngoingLockton Insurance Brokers - Jennifer Ochs - 213-689-2456 Tony Venegas Account Manager
Heidi Van Syoc Branch Manager
ISA Certified Arborist
Wesley Heck PHC Spray Technician
WE-13274A
QAC-91732
Jose Ruiz Production Manager
Sean McCormick
Jose Hernandez
Irrigation Technician
Sonia Alonso
Branch Administrator
*Attach additional pages as necessary for additional personnel.

Account Manager
1/2 hour
Production Manager
1 hour
Crew Leader
2 hrs
Gardener
2 hrs
2 hrs

Irrigation Technician
1 hr
Gardener

Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost: Commercial grade lawn mowers with mulching blade attachment, sufficient in size to coverlarge turf areasProper equipment required to perform pruning tasks including hand pruners, loppers, saws,pole pruners and chainsawsCommercial Grade Battery Powered Leaf BlowersAll maintenance supplies for proper equipment operationGarden Spading ForksShovelsRakesScoop Shovels (various sizes and shapes)Commercial Grade ChipperSafety equipment such as head, eye and ear protection, work boots. Body protection such aschaps should also be used when operating chainsawsIrrigation controller remotes and transmitters; particularly WeatherTrakAll the required tools and equipment to make minor and major irrigation repairsAll traffic control signs mechanical and stand alone, barricades, cones, vests all equipment andsafety wear shall be Cal-OSHA approvedPlease initial to verify acknowledgement of equipment requirements - (initial) H.V.

Sean McCormick - Certified Arborist - WE 13274A
Wesley Heck - PHC Spray Technician - QAC 91732
Jose Hernandez - Irrigation Technician - Irrigation Certificate - Staff - Staff
- Staff
Stay Greens Contractor License - 346620
Jose Ruiz - Production Manager- Staff
By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Proposal Specifications for the Annual Maintenance Contract for Landscape Maintenance Zone 15 & Zone 16. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract. *Supervisor’s Signature: Date:*Estimator’s Signature: Date:*Owner’s Signature: Date:*All three signatures required 05-27-2022
05-27-2022
05-27-2022

Proposal for
Landscape Maintenance At
Veterans Plaza and Newhall Community Center
Proposal # NS-21-22-37

Name: Stay Green Inc. Date: 05-27-2022
Heidi Van Syoc – 661-383-6752
[email protected]

C-27, C-61 License #346620

RESPONSE FILE

INTRODUCTION & BACKGROUND:

Stay Green Inc. is prepared to maintaining the highest quality standards in the City of Santa Clarita. Sustaining over 50 years of experience in the landscape industry and many similar projects, Stay Green prides themselves on winning numerous achievements and beautification awards through the CLCA and NALP. With a great portion of our crews saturating the Santa Clarita Valley, we are able to survey and spot concerns that may otherwise be missed.

SCOPE OF WORK:

Stay Green is very familiar with the scope of work, already sustaining many LMD contracts for the City of Santa Clarita. Our management team remains proactive in reminding all HOA & LMD clients about seasonal requirements such as fertilizing, overfeeding, planting and brush clearance, while our maintenance crews, crew leaders and irrigation technicians are efficiently trained. The project will be run by a Production Manager scheduling and managing the crews on a daily basis, an Account Manager with whom a city representative will stay in contact with, a Branch Manager to oversee all activity, a Crew Leader to take direction from the management team to guide his crew, an Irrigation Technician to tend to any irrigation issues as quickly and efficiently as possible and a Spray Technician for weed and pest abatement.

SCHEDULE:

Stay Green proposes a one month rotation schedule throughout the properties to ensure all areas are reached. High profile areas in the properties will be maintained weekly. We plan on maintaining above satisfactory landscape with monthly job walks and continued open communication with the monitor. Stay Green also has seasonal procedures in place to ensure our efforts are focused on matters fitting the weather and growth patterns occurring at all times.

PERSONNEL, EQUIPMENT AND FACILITIES:

All equipment necessary to complete routine maintenance such as, but not limited to, mowers, blowers, weed eaters, backpack sprayers and hand tools will be provided by Stay Green. Our crew size and management teams here at Stay Green allow us to remain proactive and give us the opportunity to tend to areas of concern before they are a problem. It will also promote rapid responsiveness to any immediate issues that arise.

Branch Manager – Heidi Van Syoc – 661-383-6752 – [email protected]

NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTSPROPOSAL # NS212237Landscape Maintenance at Veterans Plaza and Newhall Community CenterCity of Santa Clarita, California1. SUMMARY OF CONTRACTUAL REQUIRMENTSa. A contract is required for any service performed on behalf of the City of Santa Clarita (City).b. By submitting a proposal, you have reviewed the sample contract documents contained within thisrequest for proposals and agree to be bound by the requirements set forth.c. Questions and requests for modification of these terms must be negotiated and approved prior toproposal submission and are at the full discretion of the City.2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTSa. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies toCity of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that youcomply with and agree to be bound by these requirements. If any additional Contract documents areexecuted, the actual Indemnity language and Insurance Requirements may include additional provisionsas deemed appropriate byCity’sRisk Manager.b. You should check with your Insurance advisors to verify compliance and determine if additionalcoverage or limits may be needed to adequately insure your obligations under this agreement. Theseare the minimum required and do not in any way represent or imply that such coverage is sufficient toadequately cover theContractor’sliability under this agreement. The full coverage and limits affordedunderContractor’spolicies of Insurance shall be available to Buyer and these Insurance Requirementsshall not in any way act to reduce coverage that is broader or includes higher limits than those required.The Insurance obligations under this agreement shall be:1—allthe Insurance coverage and limitscarried by or available to the Contractor; or2—theminimum Insurance requirements shown in thisagreement,whichever is greater. Any insurance proceeds in excess of the specified minimum limits andcoverage required, which are applicable to a given loss, shall be available to City.c. Contractor shall furnish the City with original Certificates of Insurance including all requiredamendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policylisting all policy endorsements to City before work begins. City reserves the right to require fullcertifiedcopies of all Insurance coverage and endorsements.3. INDEMNIFICATIONa. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonablyacceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,representatives and employees (collectively“Indemnitees”)from and against any and all claims, loss,cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee ofCONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs,attorneys’fees, litigation expenses and fees of expert consultants or expert witnesses incurred inconnection therewith and costs of investigation) that arise from or relate to, directly or indirectly, inwhole or in part, from: (1)CONSULTANT’sperformance of Services under this Agreement, or any partthereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly orindirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of thepatent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual orproprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee,of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of thisAgreement (collectively“Liabilities”).Such obligations to defend, hold harmless and indemnify anyIndemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willfulmisconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject tothe limitations of California Civil Code section 2782.8 as to any design professional services performedby CONSULTANT and in particular the limitation onCONSULTANT’sduty to defend whereby such dutyonly arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT aswell as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportiontoCONSULTANT’sproportionate percentage of fault (except as otherwise provided in section 2782.8).b. The foregoing indemnification provisions will not reduce or affect other rights or obligations whichwould otherwise exist in favor of the CITY and other Indemnitees.c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree toindemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form andsubstance of those contained in this Agreement.4. INSURANCEa. Before commencing performance under this Agreement, and at all other times this Agreement iseffective, CONSULTANT will procure and maintain the following types of insurance with coverage limitscomplying, at a minimum, with the limits set forth below:Type of Insurance LimitsCommercial general liability: $1,000,000Professional liability $1,000,000Business automobile liability $1,000,000Workers compensation Statutory requirementb. Commercial general liability insurance will meet or exceed the requirements of ISOCGL Form No. CG00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit peroccurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobilecoverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (AnyAuto). Liability policies will be endorsed to name CITY, its officials, and employees as“additionalinsureds”under said insurance coverage and to state that such insurance will be deemed“primary”suchthat any other insurance that may be carried by CITY will be excess thereto. Such endorsement must bereflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,”not a“claims made,”basis and will not be cancelable or subject to reduction except uponthirty (30) days prior written notice to CITY.c. Professional liability coverage will be on an“occurrence basis”if such coverage is available, or on a“claims made”basis if not available. When coverage is provided on a“claims madebasis,”CONSULTANTwill continue to renew the insurance for a period of at least three (3) years after this Agreement expiresor is terminated. Such insurance will have the same coverage and limits as the policy that was in effectduring the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out ofany errors or omissions of CONSULTANT, or its officers, employees or agents during the time thisAgreement was in effect.d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenanceof the insurance required under this Agreement, including endorsements, and such other evidence ofinsurance or copies of policies as may be reasonably required by CITY from time to time. Insurance mustbe placed with Californiaadmitted insurers with (other than workers compensation) a current A.M. BestCompany Rating of at least“A:VII.”e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its electedor appointed officers, officials, agents, volunteers and employees for losses paid under the terms of theworkers compensation policy which arise from work performed by CONSULTANT for CITY.f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by thisAgreement, CITY may obtain such coverage atCONSULTANT’sexpense and deduct the cost of suchinsurance from payments due to CONSULTANT under this Agreement or terminate pursuant toTERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurancerequirements under this Agreement, City may terminate this Agreement immediately with no penalty.g. ShouldCONSULTANT’Sinsurance required by this Agreement be cancelled at any point prior toexpiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice ofcancellation. Furthermore, CONSULTANT must obtain replacement coverage that meets all contractualrequirements within 10 days of the priorinsurer’sissuance of notice of cancellation. CONSULTANT mustensure that there is no lapse in coverage.h. The CITY shall be entitled to any coverage in excess of the minimums required herein.I have read and understand the above requirements and agree to be bound by them for any workperformed for the City.Authorized Signature: ______________________________ Date: ___________________Printed Name: ____________________________________ 5/27/2022Heidi Van Syoc
The last six (6) months of tailgate safety meeting sign-in sheets and topics covered must bemade available UPON REQUEST. (Do not send with proposal submission at this time.)In the year of 20, what was the longest stretch of days worked without an accident in thelandscape maintenance division?3) Please provide any sustained complaints made to your company within the past four (4) years toCal-OSHA.4) Please provide any sustained complaints made to your company within the past four (4) years tothe California State Contractor Board in regards to your C-27 license.365 days in 2021N/AN/A Please explain what policies or procedures you and your company will provide to nsure your team will proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company the best for this service area and how does your company stand out from others? *Attach additional pages as necessary.

Proactive Approach -Stay Green provides itself on its proactive approach in how it manages its landscape. 50 years in business has given the company and its employees a deep understanding ofwhen and how things happen in your landscape. Stay Greens management team regularlyoverseeding planting, etc. well before they need to happen. Our crews are all expertlytrained to use a wide variety of chemicals and pre-emergents. This helps both eliminateand prevent weeds, treat, or prevent plant and tree diseases, and overall enhance the quality and health of your landscape. Our crews and managers work together to constantlyupdate our clients to let them know what is going on in their properties. We become their extra set of eyes to see and report problems before they become serious, and to providesolutions to those problems. All of our crews and irrigation techs are given smartphoneswith the ability to text, send, and receive photos and emails, and make sure the are alwaysone phone call away if needed. This allows us to be as efficient as possible in the field. able to see things on a daily basis that may otherwise slip through the cracks. We provideourselves on teamwork. All of our crews look at each other's jobs and report anything they see to make sure we stay proactive, not reactive.advises our HOA and LMD contracts about seasonal requirements such as fertilizing,Our crews cover a large percentage of the Santa Clarita Valley which means that they are City of Santa Clarita, California Fill out this form completely and upload it with your proposal.SubcontractorDBESTATUS:Age of firm: Certifying Agency:Dollar Value of WorkAnnual Gross Receipts:Location and Place of BusinessBid Schedule Item Nos:Description of WorkLicense No.Exp.Date: / /Phone ( )SubcontractorDBESTATUS:Age of firm: Certifying Agency:Dollar Value of Work Annual Gross Receipts:Location and Place of BusinessBid Schedule Item Nos:Description of WorkLicense No.Exp.Date: / /Phone ( )Subcontractor DBESTATUS:Ageoffirm:Certifying Agency:Dollar Value of Work Annual Gross Receipts:Location and Place of BusinessBid Schedule Item Nos:Description of WorkLicense No.Exp.Date: / /Phone ( )NOTE: A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

N/AN/AN/A
The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. The references shall demonstrate that the company (proposer) has a minimum of five (5) years’ experience in the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal. 1. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed 2. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed 3. Name and Address of Owner / Agency Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds:
$25,000.00Landscape Maintenance2014OngoingCity of Santa Clarita - 23920 Valencia Blvd., Suite #120, Santa Clarita, CA 91355Mike Choate - 661-510-1808 - [email protected] of Simi Valley - 2929 Tapo Canyon Rd., Simi Valley, CA 93053Chirstopher Parker - 805-583-6413 - [email protected]$37,000.00 Landscape Maintenance 2018 OngoingCity of Downey - 12324 Bellflower Blvd., Downey CA 90242Gio Amador - 562-417-6902 - [email protected]$34780.00Landscape Maintenance2012OngoingLockton Insurance Brokers - Jennifer Ochs - 213-689-2456 Tony Venegas Account Manager
Heidi Van Syoc Branch Manager
ISA Certified Arborist
Wesley Heck PHC Spray Technician
WE-13274A
QAC-91732
Jose Ruiz Production Manager
Sean McCormick
Jose Hernandez
Irrigation Technician
Sonia Alonso
Branch Administrator

*Attach additional pages as necessary for additional personnel.

Account Manager
1/2 hour
Production Manager
1 hour
Crew Leader
2 hrs
Gardener
2 hrs
2 hrs

Irrigation Technician
1 hr
Gardener
Additional equipment requirements for work within proposed Landscape Maintenance District or the ability of Contractor to rent/lease at no additional cost: Commercial grade lawn mowers with mulching blade attachment, sufficient in size to coverlarge turf areasProper equipment required to perform pruning tasks including hand pruners, loppers, saws,pole pruners and chainsawsCommercial Grade Battery Powered Leaf BlowersAll maintenance supplies for proper equipment operationGarden Spading ForksShovelsRakesScoop Shovels (various sizes and shapes)Commercial Grade ChipperSafety equipment such as head, eye and ear protection, work boots. Body protection such aschaps should also be used when operating chainsawsIrrigation controller remotes and transmitters; particularly WeatherTrakAll the required tools and equipment to make minor and major irrigation repairsAll traffic control signs mechanical and stand alone, barricades, cones, vests all equipment andsafety wear shall be Cal-OSHA approvedPlease initial to verify acknowledgement of equipment requirements - (initial) H.V.

Sean McCormick - Certified Arborist - WE 13274A
Wesley Heck - PHC Spray Technician - QAC 91732
Jose Hernandez - Irrigation Technician - Irrigation Certificate - Staff - Staff
- Staff
Stay Greens Contractor License - 346620
Jose Ruiz - Production Manager- Staff
Stay Green Inc. 26415 Summit Circle, Santa Clarita, CA 91350 (800) 858-5508 (661) 291-2800 Fax: (661) 705-2089 www.StayGreen.com C-27, C-61 License #346620

By providing the three (3) required signatures below, the Contractor acknowledges full understanding, complete agreement to, and accepts in its entirety, all Proposal Specifications for the Annual Maintenance Contract for Landscape Maintenance Zone 15 & Zone 16. The Contractor will be expected to perform maintenance practices and uphold the standards herein to the established specifications throughout the length of the contract. *Supervisor’s Signature: Date:*Estimator’s Signature: Date:*Owner’s Signature: Date:*All three signatures required 05-27-2022
05-27-2022
05-27-2022

Stay Green Maintenance Rotation Winter Season – December - March Cutting back of plant material for winter. Tree pruning (Pines) Pre-emergent application to planter beds to help prevent spring weeds Inspect and clean drainage systems Winterizing of irrigation system Spring Season – March – May Natural pruning of plant material to manage summer growth Mulching planter beds Weed control Inspection and repair of irrigation system for Summer Fertilization of planter beds Summer Season – June – August Increased irrigation maintenance to keep up with summer heat Weed control Pruning of plants post Spring blooming (dead-heading) Leaf and debris clean-up Fall Season September – December Leaf and debris clean-up Cleaning of planter beds for winter Decreasing of irrigation for cooler temps Fertilizing of planter beds

NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTSPROPOSAL # NS212237Landscape Maintenance at Veterans Plaza and Newhall Community CenterCity of Santa Clarita, California1. SUMMARY OF CONTRACTUAL REQUIRMENTSa. A contract is required for any service performed on behalf of the City of Santa Clarita (City).b. By submitting a proposal, you have reviewed the sample contract documents contained within thisrequest for proposals and agree to be bound by the requirements set forth.c. Questions and requests for modification of these terms must be negotiated and approved prior toproposal submission and are at the full discretion of the City.2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTSa. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies toCity of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that youcomply with and agree to be bound by these requirements. If any additional Contract documents areexecuted, the actual Indemnity language and Insurance Requirements may include additional provisionsas deemed appropriate byCity’sRisk Manager.b. You should check with your Insurance advisors to verify compliance and determine if additionalcoverage or limits may be needed to adequately insure your obligations under this agreement. Theseare the minimum required and do not in any way represent or imply that such coverage is sufficient toadequately cover theContractor’sliability under this agreement. The full coverage and limits affordedunderContractor’spolicies of Insurance shall be available to Buyer and these Insurance Requirementsshall not in any way act to reduce coverage that is broader or includes higher limits than those required.The Insurance obligations under this agreement shall be:1—allthe Insurance coverage and limitscarried by or available to the Contractor; or2—theminimum Insurance requirements shown in thisagreement,whichever is greater. Any insurance proceeds in excess of the specified minimum limits andcoverage required, which are applicable to a given loss, shall be available to City.c. Contractor shall furnish the City with original Certificates of Insurance including all requiredamendatory endorsements and a copy of the Declarations and Endorsement Page of the CGL policylisting all policy endorsements to City before work begins. City reserves the right to require fullcertifiedcopies of all Insurance coverage and endorsements.3. INDEMNIFICATIONa. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonablyacceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,representatives and employees (collectively“Indemnitees”)from and against any and all claims, loss,cost, damage, injury (including, without limitation, economic harm, injury to or death of an employee ofCONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, incidental and consequential damages, court costs,attorneys’fees, litigation expenses and fees of expert consultants or expert witnesses incurred inconnection therewith and costs of investigation) that arise from or relate to, directly or indirectly, inwhole or in part, from: (1)CONSULTANT’sperformance of Services under this Agreement, or any partthereof; (2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly orindirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of thepatent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual orproprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee,of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of thisAgreement (collectively“Liabilities”).Such obligations to defend, hold harmless and indemnify anyIndemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willfulmisconduct of such Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject tothe limitations of California Civil Code section 2782.8 as to any design professional services performedby CONSULTANT and in particular the limitation onCONSULTANT’sduty to defend whereby such dutyonly arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT aswell as the limitation on the cost to defend whereby CONSULTANT will only bear such cost in proportiontoCONSULTANT’sproportionate percentage of fault (except as otherwise provided in section 2782.8).b. The foregoing indemnification provisions will not reduce or affect other rights or obligations whichwould otherwise exist in favor of the CITY and other Indemnitees.c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree toindemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form andsubstance of those contained in this Agreement.4. INSURANCEa. Before commencing performance under this Agreement, and at all other times this Agreement iseffective, CONSULTANT will procure and maintain the following types of insurance with coverage limitscomplying, at a minimum, with the limits set forth below:Type of Insurance LimitsCommercial general liability: $1,000,000Professional liability $1,000,000Business automobile liability $1,000,000Workers compensation Statutory requirementb. Commercial general liability insurance will meet or exceed the requirements of ISOCGL Form No. CG00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit peroccurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobilecoverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (AnyAuto). Liability policies will be endorsed to name CITY, its officials, and employees as“additionalinsureds”under said insurance coverage and to state that such insurance will be deemed“primary”suchthat any other insurance that may be carried by CITY will be excess thereto. Such endorsement must bereflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,”not a“claims made,”basis and will not be cancelable or subject to reduction except uponthirty (30) days prior written notice to CITY.c. Professional liability coverage will be on an“occurrence basis”if such coverage is available, or on a“claims made”basis if not available. When coverage is provided on a“claims madebasis,”CONSULTANTwill continue to renew the insurance for a period of at least three (3) years after this Agreement expiresor is terminated. Such insurance will have the same coverage and limits as the policy that was in effectduring the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out ofany errors or omissions of CONSULTANT, or its officers, employees or agents during the time thisAgreement was in effect.d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenanceof the insurance required under this Agreement, including endorsements, and such other evidence ofinsurance or copies of policies as may be reasonably required by CITY from time to time. Insurance mustbe placed with Californiaadmitted insurers with (other than workers compensation) a current A.M. BestCompany Rating of at least“A:VII.”e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its electedor appointed officers, officials, agents, volunteers and employees for losses paid under the terms of theworkers compensation policy which arise from work performed by CONSULTANT for CITY.f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by thisAgreement, CITY may obtain such coverage atCONSULTANT’sexpense and deduct the cost of suchinsurance from payments due to CONSULTANT under this Agreement or terminate pursuant toTERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurancerequirements under this Agreement, City may terminate this Agreement immediately with no penalty.g. ShouldCONSULTANT’Sinsurance required by this Agreement be cancelled at any point prior toexpiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice ofcancellation. Furthermore, CONSULTANT must obtain replacement coverage that meets all contractualrequirements within 10 days of the priorinsurer’sissuance of notice of cancellation. CONSULTANT mustensure that there is no lapse in coverage.h. The CITY shall be entitled to any coverage in excess of the minimums required herein.I have read and understand the above requirements and agree to be bound by them for any workperformed for the City.Authorized Signature: ______________________________ Date: ___________________Printed Name: ____________________________________ 5/27/2022Heidi Van Syoc

Proposal for
Landscape Maintenance At
Veterans Plaza and Newhall Community Center
Proposal # NS-21-22-37

Name: Stay Green Inc. Date: 05-27-2022
Heidi Van Syoc – 661-383-6752
[email protected]

C-27, C-61 License #346620

INTRODUCTION & BACKGROUND:

Stay Green Inc. is prepared to maintaining the highest quality standards in the City of Santa Clarita. Sustaining over 50 years of experience in the landscape industry and many similar projects, Stay Green prides themselves on winning numerous achievements and beautification awards through the CLCA and NALP. With a great portion of our crews saturating the Santa Clarita Valley, we are able to survey and spot concerns that may otherwise be missed.

SCOPE OF WORK:

Stay Green is very familiar with the scope of work, already sustaining many LMD contracts for the City of Santa Clarita. Our management team remains proactive in reminding all HOA & LMD clients about seasonal requirements such as fertilizing, overfeeding, planting and brush clearance, while our maintenance crews, crew leaders and irrigation technicians are efficiently trained. The project will be run by a Production Manager scheduling and managing the crews on a daily basis, an Account Manager with whom a city representative will stay in contact with, a Branch Manager to oversee all activity, a Crew Leader to take direction from the management team to guide his crew, an Irrigation Technician to tend to any irrigation issues as quickly and efficiently as possible and a Spray Technician for weed and pest abatement.

SCHEDULE:

Stay Green proposes a one month rotation schedule throughout the properties to ensure all areas are reached. High profile areas in the properties will be maintained weekly. We plan on maintaining above satisfactory landscape with monthly job walks and continued open communication with the monitor. Stay Green also has seasonal procedures in place to ensure our efforts are focused on matters fitting the weather and growth patterns occurring at all times.

PERSONNEL, EQUIPMENT AND FACILITIES:

All equipment necessary to complete routine maintenance such as, but not limited to, mowers, blowers, weed eaters, backpack sprayers and hand tools will be provided by Stay Green. Our crew size and management teams here at Stay Green allow us to remain proactive and give us the opportunity to tend to areas of concern before they are a problem. It will also promote rapid responsiveness to any immediate issues that arise.

Branch Manager – Heidi Van Syoc – 661-383-6752 – [email protected]

Stay Green Maintenance Rotation Winter Season – December - March Cutting back of plant material for winter. Tree pruning (Pines) Pre-emergent application to planter beds to help prevent spring weeds Inspect and clean drainage systems Winterizing of irrigation system Spring Season – March – May Natural pruning of plant material to manage summer growth Mulching planter beds Weed control Inspection and repair of irrigation system for Summer Fertilization of planter beds Summer Season – June – August Increased irrigation maintenance to keep up with summer heat Weed control Pruning of plants post Spring blooming (dead-heading) Leaf and debris clean-up Fall Season September – December Leaf and debris clean-up Cleaning of planter beds for winter Decreasing of irrigation for cooler temps Fertilizing of planter beds