Stay Green Zone 32 Proposal (available in City Clerk's reading file) — Santa Clarita City Council, July 12, 2022

Proposal For Landscape
Maintenance
Zone 32
Proposal #LMD-21-22-41
Name: Dave Colburn Date: June 7, 2022

Sign: ____________

Response File
PROPOSAL LMD-21-22-41
Landscape Maintenance of Zone 32
Introduction: Staygreen INC. formally submits this proposal for landscape maintenance services for LMD Zone 32.

Background: Staygreen INC has been in business for over 50 years, and is a leading company in the landscape industry. We are proud of our long standing history of work with the City Of Santa Clarita. Our vast resources and experience with LMD work allow us to most effectively service the needs of the City.

Scope Of Work: Per completion of construction of the zone, Staygreen INC proposes two visits to Zone 32 per week, with 4 crew per visit. The crew will mow weekly in the summer, bi-weekly in the winter as per the specs of the contract. Crew will blow all sidewalk areas weekly, and focus on weed control, and pruning on each visit. Fertilizer will be applied per signed city proposals. Crew and irrigation tech will report any issues with the landscaping directly to the production manager and account manager so the city will be aware of them. Both an Account Manager and Production Manager will be in charge of the crew in this LMD Zone to assure that all requirements are met for landscape services.

Schedule: As stated above, 4 men, two visits per week for 4 hours each visit. We will mow bi-weekly in the winter and fall, which is the season for winter pruning. Manpower used for mowing will be used for mulching and seasonal maintenance.

Personnel, Equipment, and Facilities: All of our employees are trained in the safe and efficient use of power equipment, and all required landscape maintenance tools to be used in this Zone. Our irrigation techs are all irrigation tech certified and go through extensive training annually. All are Weathertrak Certified as well and proficient in use of the Pro 3 timer. We will provide all equipment necessary for maintenance of this LMD Zone as spelled out in the RFP.

EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-21-22-41
Landscape Maintenance of Zone 32
City of Santa Clarita, California

Fill out this form completely and return with your bid. Pricing must be entered into line item section of BidNet. If the number entered on this page conflicts with what is entered on BidNet, the number entered on BidNet shall govern.

Phase Monthly Maintenance Cost Annual Maintenance Cost

1 LMD Zone 32 – Ph I $ x12 mo $

2 LMD Zone 32 – Ph IA $ x12 mo $

3 LMD Zone 32 – Ph II $ x12 mo $

4 LMD Zone 32 – Ph II East $ x12 mo $

5 LMD Zone 32 – Vista Canyon Boulevard $ x12 mo $

6 LMD Zone 32 – Vista Canyon Bridge $ x12 mo $

7 LMD Zone 32 – Cloyd Slope $ x12 mo $

8 LMD Zone 32 – Rose Garden $ x12 mo $
Total (add lines in Column B) $
Total proposed amount annually, in legibly printed words:

1,000
500
500
600
750
750
500
500
12,000
6,000
6,000
6,000
6,000
9,000
9,000
7,200
61,200.00
Sixty one thousand, two hundred
dollars and zero cents.

EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD 2 2
Do NOT include this pricing in the cost of your bid response.

Pricing and Billing Schedule Detail
Hourly labor rates to be used in performing the work required in the specifications for annual landscape maintenance. These rates will not be used in evaluating the bid, but shall be used in evaluating cost estimates for additional or extra work requested by the City under this contract when applicable.

Extra/Additional work by the CONTRACTOR, shall not exceed the D labor rates as listed below:

Skill Level Hourly Cost After Hour Emergency
(Based on DIR Published Rates)
Irrigation Laborer $____ per hour $____ per hour
Landscape Laborer $____ per hour $____ per hour
QAC/QAL Herbicide and
Pesticide Applicator $____ per hour $____ per hour
Please fill in the hourly cost for services based on the appropriate DIR cost.

Please initial to verify acknowledgement of labor rates (initial) 60 45
60 90

67.50 90
DC
EXHIBIT B2: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-21-22-41
Landscape Maintenance of Zone 32
City of Santa Clarita, California

Do NOT include this pricing in the cost on the of your RFP response.

Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract.

LINE DESCRIPTION UNIT OF

MEASURE UNIT PRICE QUANTITY

EXTENDED PRICE
(unit price x
quantity)
1 Price for maintenance of
landscape with turf. 1 square foot

500 sq. ft.

2 Price for maintenance of
landscape with trees, shrubs,
and ground cover.
1 square foot

1000 sq. ft.

3 Price for maintenance of
landscaped, irrigated slope.
1 square foot

500 sq. ft.

Please list the unit price for all-inclusive labor and material costs (per section 18.01.e), for the following tasks. These rates may be used in evaluating cost estimates for additional work requested by the City under this contract.

LINE

DESCRIPTION UNIT OF

MEASURE

UNIT PRICE

QUANTITY

EXTENDED PRICE
(unit price x
quantity)
4 Price for Installation of one
(1) gallon shrub. 1 each

(5) Five

5 Price for Installation of five
(5) gallon shrub.
1 each

(5) Five

6 Price for Installation of
fifteen (15) gallon shrub.
1each

(5) Five

7 Price for Installation of
fifteen (15) gallon tree.
1 each

(5) Five

8 Price for installation of
twenty-four inch (24-inch)
box tree.
1 each

(2) Two

.07
.0190
.0190
35 19

9.50 15
48 128
215
475
75 240
640
1,075
950
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-21-22-41
Landscape Maintenance of Zone 32
City of Santa Clarita, California

1) The last six (6) months of tailgate safety meeting sign-in sheets and topics covered must be made available UPON REQUEST. (Do not send with proposal submission at this time.)

2) In the year of 2020, what was the longest stretch of days worked without an accident in the landscape maintenance division?
3) Please provide any sustained complaints made to your company within the past four (4) years to Cal-OSHA.
4) Please provide any sustained complaints made to your company within the past four (4) years to the California State Contractor Board in regards to your C-27 license. 365 days
N/A
N/A
Proactive Approach – Zone 32
Stay Green INC is without a doubt the best choice for the landscape maintenance of Santa Clarita LMD Zone 32. In business for over 50 years in the Santa Clarita Valley, Stay Green INC has extensive experience in maintaining LMD zones. Especially new ones. Our vast knowledgebase is unsurpassed, and invaluable to both the LMD, and the city of Santa Clarita and its residents. This background knowledge and experience cannot be understated, as this zone is high visibility. In addition to the knowledge base of our field staff, or managerial staff has decades of combined knowledge of managing LMD zones and their many intricacies. Knowing the high profile of this zone, and the eyes that are on them at all times means that presentation must always be at the forefront of everything we do. Stay Green INC prides itself in providing the highest quality standards, at with the most skilled employees in the industry. We constantly train all our employees in OSHA and ANSI safety standards by holding weekly safety tailgate meetings and a yearly equipment training. These meetings for the crew that maintain this zone are specifically tailored for their unique working environment. Our vehicles are outfitted with the correct markings, lighting and safety precautions that meet or exceed the City's public works/traffic requirements. All of our employees are trained annually on chemical application, and are certified spray technicians. All crew leaders and irrigation techs are supplied with the most current smartphones with the ability to call/text information at any time. In addition, they all have the Weathertrak app installed for use at any time. Our irrigation techs go through annual training on all aspects of irrigation design, installation, and repair. They are also well versed in all irrigation controller types, and management, and are certified Weathertrak operators with more than 20 years of experience between them. Our strong management staff includes an Account Manager and a production manager, that constantly see this area and keep eyes on potential problems before they become one. Our constant presence in the SCV at any given time, and our well trained staff gives us the ability to react fast to any situation. We are well versed and experienced in managing the many events like city marathons and other random events that often times require lighting fast reaction to close backflows, and or adjust timers to accommodate them.

We believe that these qualities best suit Stay Green to provide the City with the best possible service and continued impeccable maintenance for Zone 32 for years to come.

EXHIBIT E: DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS PROPOSAL # LMD-21-22-41
Landscape Maintenance of Zone 32
City of Santa Clarita, California
The City of Santa Clarita has adopted a Disadvantaged Business Enterprise (DBE) Program to support federally funded procurements. The City strongly encourages the participation of small and Disadvantaged Business Enterprises in its federally funded projects and this site is intended to provide assistance to such businesses. Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid: DBE status, age of firm and annual gross receipts are required if sub-contractor is participating as a DBE. If no Subcontractors will be used fill out the form with NA. Please add additional sheets if needed.

Subcontractor DIR Registration No. Dollar Value of Work Age of firm: DBE: Yes No
Certifying Agency:

Annual Gross Receipts:

Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
Subcontractor DIR Registration No. Dollar Value of Work Age of firm: DBE: Yes No
Certifying Agency:

Annual Gross Receipts:

Location and Place of Business
Bid Schedule Item No’s: Description of Work
License No. Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the contract is awarded.

N/A
N/A
N/A
EXHIBIT F: REFERENCES
PROPOSAL # LMD-21-22-41
Landscape Maintenance of Zone 32
City of Santa Clarita, California

The following are the names, addresses, and telephone numbers of three public agencies for which the proposed company has performed work of a similar scope and size within the past five (5) years. The references shall demonstrate that the company (proposer) has a minimum of five (5) years’ experience in the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the ability to complete work of the type and scope being proposed under the terms of this contract. If necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the instructions on this form conflict with the references requested in the scope of work, the scope of work shall govern. Complete this form out accordingly. Fill out this form completely and upload it with your proposal.

1. _________________________________________________________________________________ Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed

2. ________________________________________________________________________________ Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed

3. ________________________________________________________________________________ Name and Address of Owner / Agency
Name and Telephone Number of Person Familiar with Project Contract Amount Type of Work Date Started Date Completed

The following are the names, addresses, and telephone numbers of all brokers and sureties from whom BIDDER intends to procure insurance bonds:

County of Los Angeles
Juataun Mark (213)410-7575
$52,692.00
Landscape Maintenance
Ongoing
City of Simi Valley
Christopher Parker (805)583-6413
$449,581.00
Landscape Maintenance
Ongoing
City of Burbank
Daniel Zacariaz (818)238-3800
$478,333.00
Landscape Maintenance
Ongoing
Lockton Insurance Companies Inc.

Type text here
EXHIBIT G1
PROPOSAL # LMD-21-22-41
Landscape Maintenance of Zone 32
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman, certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation specialist, etc.

1. Name______________________________________ Job Title_________________________________ License/Certificates___________________________________________________________________

2. Name______________________________________ Job Title_________________________________ License/Certificates___________________________________________________________________

3. Name______________________________________ Job Title_________________________________ License/Certificates___________________________________________________________________

4. Name______________________________________ Job Title_________________________________ License/Certificates___________________________________________________________________

5. Name______________________________________ Job Title_________________________________ License/Certificates___________________________________________________________________

6. Name______________________________________ Job Title_________________________________ License/Certificates___________________________________________________________________

7. Name______________________________________ Job Title_________________________________ License/Certificates___________________________________________________________________ Dave Colburn
Account Manager
QAL, Irrigation Technician Certification, OSHA Certified, Weathertrak Certified QAL, Irrigation Technician Certification, OSHA Certified, Weathertrak Certified Eleazar Gallardo
Production Manager
Sean McCormick
Arborist
Crew Leader
Irrigation Technician Certification, Spray Tech Certified, Weathertrak Certified Gardener
Irrigation Technician Certification, Spray Tech Certified, Weathertrak Certified Gardener
Raul
Gardener
Irrigation Technician Certification and Weathertrak Certified Irrigation Technician Certification, Spray Tech Certified, Weathertrak Certified Certified Arborist #WE-13274A
Dario Guzman
Jose Sanchez
Carlos Lopez
EXHIBIT G1 (continued)
PROPOSAL # LMD-21-22-41
Landscape Maintenance of Zone 32
City of Santa Clarita, California

8. Name______________________________________ Job Title_________________________________