Agenda packet — Santa Clarita City Council, August 23, 2022

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, August 23, 2022
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
______________________________________________________________________________

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.

View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________

Page 2 ends

INVOCATION
Weste

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

APPROVAL OF AGENDA

AWARDS AND RECOGNITIONS
Legends FC SCV Girls 2007 Team Wins NATIONAL CHAMPIONSHIP Recognition of LEED Silver Certification for Sheriff's Station and Canyon Country Community Center

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

NEW BUSINESS

1. DESIGNATION OF A VOTING DELEGATE AND UP TO TWO ALTERNATIVE VOTING DELEGATES FOR THE 2022 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE - The League of California Cities Annual Conference is scheduled for September 7-9, 2022, in Long Beach. In order to vote at the General Assembly Meeting, the City Council is asked to designate a voting delegate. The City Council may also appoint up to two alternate voting delegates.

Page 3 ends

RECOMMENDED ACTION:

City Council appoint Councilwoman Marsha McLean as the City of Santa Clarita’s voting delegate and appoint up to two alternate voting delegates to the 2022 League of California Cities Annual Conference.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the July 12, 2022 Special Meeting.

3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the July 12, 2022 Regular Meeting.

4. CHECK REGISTER NOS. 14 AND 15 - Check Register No. 14 for the Period 06/03/22 through 06/16/22 and 06/23/22. Electronic Funds Transfers for the Period 06/06/22 through 06/17/22. Check Register No. 15 for the Period 06/17/22 through 06/30/22 and 07/07/22. Electronic Funds Transfers for the Period 06/20/22 through 07/01//22.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 14 and Check Register No. 15.

5. 2020-21 CIRCULATION IMPROVEMENT PROGRAM, PHASE II, PROJECT C0064 - PLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT - This item awards the construction contract for the 2020-21 Circulation Improvement Program, Phase II, Project C0064, which will improve traffic flow at the intersection of Wiley Canyon Road and Orchard Village Road, and along Bouquet Canyon Road, between Bouquet Canyon Plaza and Newhall Ranch Road.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the 2020-21 Circulation Improvement Program, Phase II, Project C0064.

Page 4 ends

2. Award a construction contract to R.C. Becker and Son, Inc., in the amount of $688,647, and authorize a 15 percent contingency in the amount of $103,297, for a total contract amount not to exceed $791,944.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

6. NEWHALL GATEWAY BEAUTIFICATION, PROJECT B2018 - AWARD DESIGN CONTRACT - This item will fund the design of the Newhall Gateway Beautification project, which will provide landscape, hardscape, and irrigation at the State Route 14 freeway on and off-ramp interchange at Newhall Avenue.

RECOMMENDED ACTION:

City Council:

1. Award a design contract for Newhall Gateway Beautification, Project B2018, to Pacific Coast Land Design, Inc., in the amount of $405,876 and authorize a contingency in the amount of $60,882, for a total contract amount not to exceed $466,758.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

7. VISTA CANYON MULTI-MODAL CENTER (TRAIN STATION), PROJECT T3020 - APPROVE CONSTRUCTION CONTRACT MODIFICATIONS - This item will approve construction contract increases for the Vista Canyon Multi-Modal Center, Project T3020. This project is a joint effort between the City of Santa Clarita, Southern California Regional Rail Authority, Vista Canyon LLC, and Metro. The requested Council action is to increase expenditure authority only and will be offset by savings on other contracts.

RECOMMENDED ACTION:

City Council:

1. Extend the current contract and authorize an increased expenditure authority for material testing and inspection services for the Vista Canyon Multi-Modal Center, Project T3020 with Twining, Inc., in the amount of $158,150 and authorize a contingency in the amount of $15,815, for a total additional contract amount not to exceed $173,965.

2. Extend the current contract and authorize an increased expenditure authority for construction management services with RailPros, Inc., in the amount of $200,110 and authorize a contingency in the amount of $20,011, for a total additional contract amount not to exceed $220,121.

3. Extend the current contract with Southern California Regional Rail Authority, authorize an increased expenditure authority in the amount of $403,551, and authorize a contingency in the amount of $40,355, for a total additional contract

Page 5 ends

amount not to exceed $443,906.

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

8. VOYAGER FLEET CARD PAYMENT TO U.S. BANK CORPORATE PAYMENT SYSTEMS - City Council approval to ratify invoice payments amounting to $100,994.

RECOMMENDED ACTION:

City Council:

1. Ratify payments in the amount of $100,994 to U.S. Bank Corporate Payment Systems for the billing period of May 1, 2022 through June 30, 2022.

2. Authorize the City Manager or designee to make future payments to U.S. Bank Corporate Payment Systems for City vehicles and equipment fuel within the spending authority of the adopted annual operating budget.

3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval.

9. AMENDMENT TO EXISTING CONTRACT WITH WOODS MAINTENANCE SERVICES, INC., FOR ENCAMPMENT CLEAN-UP SERVICES - Approve an amendment to the existing contract for encampment clean-up services with Wood Maintenance Services, Inc., increasing contract authority and authorizing an ongoing increase to the Litter & Debris Expenditure Account.

RECOMMENDED ACTION:

City Council:

1. Authorize increased expenditure authority for encampment clean-up services with Woods Maintenance Services, Inc., in the amount of $50,000, for a total contract amount not to exceed $200,000 annually for the current one-year contract and the two additional one-year renewal options.

2. Authorize ongoing appropriations of $83,000 from the General Fund to Expenditure Account 1003200-516131, increasing the annual base budget from $117,000 to $200,000 in order to cover the new contract amount.

3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

Page 6 ends

10. PROPOSED TESORO DEL VALLE ANNEXATION - SUPPLEMENTAL JOINT

RESOLUTION AND ASSOCIATED TRANSFER AGREEMENTS BETWEEN

THE CITY OF SANTA CLARITA AND THE COUNTY OF LOS ANGELES - A Supplemental Joint Resolution between the City of Santa Clarita and County of Los Angeles for the proposed Tesoro Del Valle Annexation Area and other necessary actions relating to the Historic Tesoro Adobe Park.

RECOMMENDED ACTION:

City Council:

1. Adopt the attached Supplemental Joint Resolution which shall:
a. Transfer jurisdiction of Landscaping and Lighting Act (LLA) District No. 4, Zone 76 (Zone) from the County of Los Angeles to the City of Santa Clarita and approve and accept the negotiated exchange of benefit assessment revenues for the Zone;
b. Withdraw the territory proposed for annexation from County Lighting Maintenance District 1687 (CLMD 1687);
c. Exclude the territory proposed for annexation from County Lighting District LLA-1, Unincorporated Zone; and
d. Clarify the City of Santa Clarita's responsibilities regarding Drainage Benefit Assessment Area No. 35.

2. Authorize the City Manager or designee to take all actions to effectuate the Joint Resolution and Supplemental Joint Resolution.

3. Find the proposed transfer of Tesoro Adobe Historic Park is categorically exempt from the California Environmental Quality Act for the reasons stated herein and the reasons reflected in the record of the project.

4. Find that pursuant to Government Code section 25550.5, Tesoro Adobe Historic Park is local in character and approve the transfer of Tesoro Adobe Historic Park to the City of Santa Clarita.

5. Approve a Park Transfer Agreement between the County of Los Angeles and the City of Santa Clarita.

6. Execute the quitclaim deed consistent with Transfer Agreement and applicable conditions.

7. Execute a transfer agreement with the County of Los Angeles for the purpose of transferring the County's grant responsibilities to the City of Santa Clarita.

8. Execute an amended Reciprocal Easement and Joint Use Agreement with Montalvo Properties, LLC, Tesoro del Valle Master Homeowners Association, and the City of Santa Clarita, for the purpose of replacing the County of Los Angeles with the City of Santa Clarita.

Page 7 ends

9. Authorize the City Manager or designee to execute all agreements and associated documents, subject to City Attorney approval.

11. ARCHITECTURAL DESIGN REVIEW SERVICES FOR PROPOSED

PROJECTS WITHIN THE CITY OF SANTA CLARITA'S ENTITLEMENT REVIEW PROCESS CONTRACT - A contract for $90,000 per year for five years with PlaceWorks, Inc., to provide architectural design review services for proposed projects within the City of Santa Clarita's entitlement review process.

RECOMMENDED ACTION:

City Council:

1. Award a contract to PlaceWorks, Inc., to provide architectural design services, for an annual base amount not to exceed $90,000, for a total five-year amount not to exceed $450,000.

2. Appropriate funding from the General Fund (Fund 100) to the Planning Services Expenditure Account 1003100-516101 in the amount of $80,000 annually, beginning in Fiscal Year 2022-23 through Fiscal Year 2027-28.

3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

12. CONTRACT AMENDMENT WITH TACENERGY, LLC, FOR THE PURCHASE AND DELIVERY OF RENEWABLE DIESEL FUEL - Amend the contract with TACenergy, LLC, to increase expenditure authority for the purchase and delivery of renewable diesel, in an amount not to exceed $140,000.

RECOMMENDED ACTION:

City Council:

1. Increase the expenditure authority for the purchase and delivery of renewable diesel fuel with TACenergy, LLC (formerly Truman Arnold Companies), by an amount of $140,000, for a total contract amount not to exceed $465,000.

2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval.

13. PREPARATION OF A MUSEUM AND CULTURAL CENTER FEASIBILITY STUDY CONTRACT - Award a contract to undertake and prepare a feasibility study for a museum and cultural center in Santa Clarita.

RECOMMENDED ACTION:

City Council:

1. Award a Professional Services Agreement in an amount not to exceed $89,744 to M. Goodwin Museum Planning, Inc., for the development of a feasibility study addressing a museum and cultural center in the City of Santa Clarita.

Page 8 ends

2. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney.

14. GRAPHIC DESIGN SERVICES CONTRACTS - Award professional service contracts to McGregor Shott, Inc., Lundmark Advertising, and L. Burrows Graphic Design in the amount of up to $75,000 for each design firm, with the option of four annual renewals.

RECOMMENDED ACTION:

City Council:

1. Award one-year Professional Service contracts for graphic design services to McGregor Shott, Inc., Lundmark Advertising, and L. Burrows Design for an amount not to exceed $75,000 per firm.

2. Authorize the City Manager or designee to execute up to four, one year-renewal options for each firm, for an annual amount not to exceed $75,000.

3. Authorize the City Manager, or designee, to execute all contracts and associated documents, subject to City Attorney approval.

15. FOURTH AMENDMENT TO THE CENTRAL PARK LEASE AGREEMENT WITH SANTA CLARITA VALLEY WATER AGENCY - This item will extend the Central Park lease agreement with Santa Clarita Valley Water Agency through January 1, 2028, and increase the lease boundary for the expansion of the disc golf course and the Parks maintenance yard.

RECOMMENDED ACTION:

City Council:

1. Authorize the City Manager or designee to execute the Fourth Amendment to the Ground Lease Agreement with Santa Clarita Valley Water Agency for the Central Park Sports Facility, extending the lease through January 1, 2038, in an amount of $33.33 per year, not to exceed $500.

2. Authorize the City Manager or designee to execute the License Agreement for Exercise and Access Stairs.

16. EASEMENTS AND ENTRY AGREEMENT GRANTED TO SANTA CLARITA

VALLEY SANITATION DISTRICT OF LOS ANGELES COUNTY ON
ASSESSOR’S PARCEL NUMBERS 2836-002-907 AND 2836-002-922 WITH BILL

OF SALE OF SEWER LINE AND QUITCLAIMS OF ASSOCIATED
EASEMENTS - Approval of entry agreement, easements, and bill of sale to Los Angeles County Sanitation District.

Page 9 ends

RECOMMENDED ACTION:

City Council:

1. Approve and authorize the City Manager or designee to execute an entry agreement for use as a temporary construction area on property owned by the City of Santa Clarita, Assessor’s Parcel Numbers 2836-002-907 and 2836-002-922.

2. Approve and authorize the City Manager or designee to execute a 15-foot wide perpetual easement on property owned by the City of Santa Clarita, Assessor’s Parcel Number 2836-002-922.

3. Approve and authorize the City Manager or designee to execute a bill of sale to transfer ownership of approximately 650 feet of an existing City-owned sewer located on Assessor’s Parcel Numbers 2836-002-922, 2836-002-046, 2836-001-034 and 2836-001-035 to the Santa Clarita Valley Sanitation District.

4. Approve and authorize the City Manager or designee to execute a 10-foot wide perpetual easement located on property owned by the City of Santa Clarita, Assessor’s Parcel Number 2836-002-922.

5. Approve and authorize the City Manager or designee to execute quitclaims of the City’s 10-foot wide easement located on property owned by the City of Santa Clarita, Assessor’s Parcel Numbers 2836-001-034, 2836-001-035, and 2836-002-046.

6. Increase Developer Fee revenue account 306-457501 in the amount of $9,000.

17. DEDICATION OF EASEMENT TO SOUTHERN CALIFORNIA EDISON - Dedication of an easement to Southern California Edison on Assessor's Parcel Number 2481-015-902, located in the Sand Canyon area.

RECOMMENDED ACTION:

City Council approve and authorize the City Manager or designee execute the attached Grant of Easement to Southern California Edison, subject to final laguage approval by the City Attorney.

18. ASSIGNMENT, ASSUMPTION, AND CONSENT OF EASEMENT AGREEMENT TO SHADOW WOLF ENERGY, LLC. - Berry Petroleum Company, LLC, is requesting to transfer an easement agreement to Shadow Wolf Energy, LLC.

RECOMMENDED ACTION:

City Council:

1. Approve the Assignment, Assumption and Consent of Easement Agreement to Shadow Wolf Energy, LLC. from Berry Petroleum Company, LLC.

2. Authorize the City Manager, or designee, to execute all documents subject to City Attorney approval.

Page 10 ends

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT
In memory of Gloria "Glo" Donnelly, Jerry Gladbach, and Jack Hannah

FUTURE MEETINGS
The next regular meeting of the City Council will be held September 13, 2022, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On August 18, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

Page 1 ends

Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: DESIGNATION OF A VOTING DELEGATE AND UP TO TWO ALTERNATIVE VOTING DELEGATES FOR THE 2022 LEAGUE OF

CALIFORNIA CITIES ANNUAL CONFERENCE
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION

BACKGROUND

The League of California Cities (League) is an association of California city officials who work together to enhance their knowledge, exchange information, and combine resources. The League’s objective is to protect and expand local authority for cities through education and advocacy to enhance the quality of life for all Californians.

The League Annual Conference is scheduled for September 7-9, 2022, in Long Beach. An important part of the League Annual Conference is the General Assembly Meeting scheduled on Friday, September 9, 2022. At this meeting, the League membership will consider and potentially act on resolutions that establish League policy.

In order to vote at the General Assembly Meeting, the City Council is asked to designate a voting delegate. The City Council may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Only City Council designated delegates and alternates may vote at the General Assembly Meeting.

As part of the annual consideration of City Council Committee Appointments earlier this year, the City Council selected Councilwoman Marsha McLean and Councilmember Cameron Smyth to serve as the delegate and alternate, respectively, to the League of California Cities’ Los Angeles County Division. Councilwoman McLean also serves as a Regional Director of the 1 Packet Pg. 11

Page 2 ends

League of California Cities’ Los Angeles County Division for the San Fernando Valley Council of Governments.

ALTERNATIVE ACTION

Other direction as determined by the City Council.

FISCAL IMPACT

The resources required to implement the recommended action are contained within the City's Fiscal Year 2022-23 adopted budget.
1 Packet Pg. 12

CITY OF SANTA CLARITA
City Council
Special Meeting

~Minutes~

Tuesday, July 12, 2022 4:30 PM City Council Chambers

CALL TO ORDER
Mayor Pro Tem Gibbs called to order the Special Meeting at 4:33 p.m.

ROLL CALL
All Councilmembers were present with the exception of Mayor Weste, who arrived after the real property negotiation item at 5:05 p.m., and Councilmember Smyth.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council were Kody Amour regarding Dockweiler Drive Extension and pending City litigation, Douglas Fraser regarding anticipated litigation, and Steve Petzold regarding real property negotiators.

CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of the matters below and that Mayor Weste will not be participating in the first item because it involves her property:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property: Assessor’s Parcel Nos. 2833-004-087 and 097, 2833-005-0011, 0012, 0013 and 0014 and Lyons Avenue within the boundaries of those listed APNs Negotiating Parties: Laurene Weste and County of Los Angeles City’s Authorized Negotiator: Kevin G. Ennis, Special Counsel, and Ken Striplin, City Manager
Under Negotiation: Price and Terms for Acquisition and Disposal of Property for Dockweiler Drive Extension Project

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1) - two matters
Name of case: Michael Cruz et al. v. City of Santa Clarita LASC Case No. 21STCV47451

Case Name: Sand Canyon Management, L.P. et al. v. City of Santa Clarita et al.

United States District Court Case No. 2:21-cv-08388-DSF-RAO

2 Packet Pg. 13
Minutes Acceptance: Minutes of Jul 12, 2022 4:30 PM (Consent Calendar)

Page 2 ends

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4) - one matter

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Pro Tem Gibbs recessed the meeting to Closed Session at 4:38 p.m.

RECONVENE TO OPEN SESSION
Mayor Weste reconvened the meeting to Open Session at 6:09 p.m.

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.

OPEN SESSION

ITEM 1

REVISED TESORO DEL VALLE PROPERTY TAX TRANSFER RESOLUTION A joint resolution revising the exchange of property tax revenue for the proposed Tesoro Del Valle Annexation Area.

RECOMMENDED ACTION:

City Council adopt a joint resolution revising the exchange of property tax revenue for the proposed Tesoro Del Valle Annexation Area.

Senior Planner Patrick Leclair provided the staff report.

Adopted Resolution No. 22-50
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Mayor Pro Tem
SECONDER: Bill Miranda, Councilmember
AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth

ADJOURN
Mayor Weste adjourned the Special Meeting at 6:11 p.m.

______________________________________

MAYOR
ATTEST:

______________________________________

CITY CLERK
2 Packet Pg. 14
Minutes Acceptance: Minutes of Jul 12, 2022 4:30 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting

Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~

Tuesday, July 12, 2022 6:00 PM City Council Chambers

INVOCATION
Mayor Pro Tem Gibbs provided the invocation.

CALL TO ORDER
Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:18 p.m.

ROLL CALL
All Councilmember were present with the exception of Councilmember Smyth.

FLAG SALUTE
Mayor Pro Tem Gibbs led the flag salute.

APPROVAL OF AGENDA
Motion by Gibbs, second by McLean, to approve the agenda, pulling Committee Reports/Councilmember Comments, pulling items 6, 9, 10, 11 and 14 for public comments.

Hearing no objections, it was so ordered.

RESULT: APPROVED AGENDA

3 Packet Pg. 15
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 2 ends

AWARDS AND RECOGNITIONS
Mayor Weste discussed two public works projects that received statewide awards for enhancing traffic and pedestrian safety for the City's residents and invited members of the Public Works Department to accept the recognitions and take a photo.

PUBLIC PARTICIPATION
Addressing the City Council were Quynn Lubs regarding racism and the fiscal year budget; Jeff Malick regarding white supremacy and Confederate flag use; Kody Amour regarding the City budget and homelessness; Don Harbeson regarding City land; Gloria Locke regarding the Human Relations Roundtable and the Golden Valley Track Team; Alan Ferdman regarding the Human Relations Roundtable and Libraries; Diane Zimmerman regarding a Development Committee Meeting; Tony Maldonado regarding Independence Day and race relations in the City; Elaine Ballace regarding the Human Relations Roundtable; and Nancy (no last name given) regarding the Human Relations Roundtable.

STAFF COMMENTS
Mayor Weste asked the City Manager to address the subject of homelessness in the City. Mr.

Striplin stated that the City has financially supported the Bridge to Home shelter for the last two decades; that the City is part of a tax measure providing over $8 million per year to the County of Los Angeles to administer homeless assistance programs; and that Los Angeles County is the responsible agency for homeless assistance.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Addressing the Council were Diane Zimmerman regarding the Human Relations Roundtable and Independence Day and Missy (no last name given) regarding a summary of litigation.

Councilmember McLean stated that everyone has a right to their opinion and to speak their mind before the City Council; spoke about the 4th of July Parade; spoke about Camp Scott Probation Oversight Commission Meeting on July 14; commented on attending the Lord Chamberlain induction ceremony in Newhall; discussed the return of the Los Angeles county mask mandate; and discussed the Affordable Connectivity Program (ACP) which is a federal program created as part of the Infrastructure Investment and Jobs Act, which helps qualified households pay for connectivity services such as internet and wireless, requesting the City offer information on the program to those in need of it.

Councilmember Miranda stated that the community is working hard for diversity and inclusion.

Mayor Weste spoke about the Fourth of July Parade and thanked everyone who worked on the event; mentioned attending the State of the State event; and discussed that the recall of District Attorney Gascon has reached over 750,000 signatures, while crime is at an all-time high due to his policies.

3 Packet Pg. 16
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 3 ends

PUBLIC HEARINGS

ITEM 1

PROPOSED EXPANSION OF ETERNAL VALLEY MEMORIAL PARK
Ridgeline Alteration Permit, Hillside Development Review, Architectural Design Review, Development Review, and Initial Study for the proposed expansion of Eternal Valley Memorial Park.

RECOMMENDED ACTION:

City Council:

1. Conduct the public hearing.

2. Adopt a resolution for a Mitigated Negative Declaration and approving Master Case 20-231, consisting of Ridgeline Alteration Permit 20-001, Hillside Development Review (4)20-005, Development Review 21-015, Architectural Design Review 21-022, Oak Tree Permit (2)21- 011, and Initial Study 20-007, to allow for the expansion of the Eternal Valley Memorial Park, located at 23287 Sierra Highway (Assessor Parcel Numbers: 2827-008-057 and 2827- 008-059) within the City of Santa Clarita, subject to the attached Conditions of Approval (Exhibit A).

Mayor Weste opened the Public Hearing.

City Clerk Mary Cusick stated that all notices required by law have been provided.

Associate Planner Andy Olson provided the staff report.

The applicant, represented by Hunt Braly of Poole Shaffery and Mike Green of Clark & Green Associates, presented additional information regarding the project.

There were no public comments.

Mayor Weste closed the public comments.

Councilmember McLean commented that she preferred the tubular metal fence rather than the block wall and preferred to go forward with the revised proposal.

Mayor Weste inquired if tubular steel or aluminum would last longer, and Mr. Green responded that steel is stronger but aluminum would not rust.

Mayor Pro Tem Gibbs made a motion to agree to the Applicant's revision to adopt the resolution with the amendment of an aluminum tubular fence rather than the split face block wall.

Councilmember McLean seconded the motion, with the request that along with the proposed revision, that mature plants be installed.

Mr. Olson responded that the plan would be modified to reflect this request. Mr. Green added that there are already minimum sizes for the trees that will be planted; and that the need for mature plants is vital to provide green buffering.
3 Packet Pg. 17
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 4 ends

Adopted Resolution No. 22-51
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Jason Gibbs, Mayor Pro Tem
SECONDER: Marsha McLean, Councilmember
AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth

NEW BUSINESS

ITEM 2

LOUIS BRATHWAITE STREET NAME RECOGNITION
Direct staff to finalize an agreement with Greystar (GS Sand Canyon For Rent LLC) to name a future street after Louis Brathwaite.

RECOMMENDED ACTION:

City Council direct staff to negotiate and finalize an agreement with Greystar (GS Sand Canyon For Rent LLC), to name a public street within the Sand Canyon Plaza Mixed Used development after Louis Brathwaite.

Addressing the Council were Valerie Bradford, Gloria Locke, Tony Maldonado, Steve Petzold, and Neshia Brathwaite.

The Council discussed the legacy of Mr. Brathwaite and what he meant to the City. All agreed that he was deserving of the street name dedication in his honor.

Councilmember McLean stated that Mr. Brathwaite was a gentleman; a polite, caring, wonderful person, and thanked his family for attending the meeting; and made a motion to approve the recommended action with the amendment that Mr. Brathwaite's middle initial "E" is added to his name on the street sign.

RESULT: APPROVED AS AMENDED [UNANIMOUS]
MOVER: Marsha McLean, Councilmember
SECONDER: Jason Gibbs, Mayor Pro Tem
AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth

3 Packet Pg. 18
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 5 ends

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Jason Gibbs, Mayor Pro Tem
AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Bill Miranda ABSENT: Cameron Smyth

ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the June 28, 2022, Special Meeting.

ITEM 4
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the June 28, 2022, Regular Meeting.

ITEM 5
CHECK REGISTER NO. 13
Check Register No. 13 for the Period 05/20/22 through 06/02/22 and 06/09/22. Electronic Funds Transfers for the Period 05/23/22 through 06/03/22.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 13.

ITEM 6

MITEL PHONE SYSTEM MAINTENANCE AND SUPPORT CONTRACT
The City of Santa Clarita utilizes the Mitel Voice over Internet Protocol (VoIP) phone system as the primary means of communication between residents and staff. This item makes a recommendation to award a three-year contract for the maintenance and support required to keep the phone system functioning properly and efficiently.

RECOMMENDED ACTION:

City Council:

1. Award a three-year contract to IntelesysOne, Inc., in the amount of $72,206 plus a 10 percent contingency in the amount of $7,221, for a total amount not to exceed $79,427 for maintenance and support of the City’s Mitel Voice over Internet Protocol (VoIP) phone system.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

Addressing the Council were Diane Zimmerman, Alan Ferdman, and Elaine Ballace.

3 Packet Pg. 19
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 6 ends

ITEM 7
LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONE 18 (TOWN CENTER) Award landscape contract to American Heritage Landscape, to provide maintenance services for Landscape Maintenance District Zone 18 (Town Center) for an amount not to exceed $563,966.

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to American Heritage Landscape, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 18, Valencia Town Center, for an annual base amount of $187,200, and approve up to an additional $94,783 annually in contract expenditure authority to allow the contractor to perform as-needed repairs and/or replacements for a total contract amount not to exceed $563,966.

2. Authorize ongoing appropriations in the amount of $49,908 from Landscape Maintenance District Fund 357 to Account 3572439-516110, to support recurring landscape maintenance services expenditures associated with the recommended contract award.

3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

ITEM 8

AMENDMENT TO LANDSCAPE MAINTENANCE SERVICES AGREEMENT WITH

AMERICAN HERITAGE LANDSCAPE
Approve four-month amendment to contract with American Heritage Landscape to provide landscape services for Landscape Maintenance District 27 (Circle J Ranch).

RECOMMENDED ACTION:

City Council:

1. Approve a four-month extension to the existing contract with American Heritage Landscape for recurring landscape maintenance services in Landscape Maintenance District 27 for $58,510. Inclusive of the existing $49,950 interim contract with American Heritage, the total amount of the amended contract will not exceed $108,450.

2. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

3 Packet Pg. 20
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 7 ends

ITEM 9
LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 32 (VISTA CANYON RANCH)
Award landscape contract to Stay Green, Inc., to provide maintenance services for Landscape Maintenance District Zone 32 (Vista Canyon Ranch).

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 32, Vista Canyon Ranch, Phase I, for an annual base amount of $12,000, and approve up to an additional $5,000 in additional expenditure authority to support as-needed repairs and/or replacements for a total not to exceed contract amount of $34,000.

2. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $45,264, as identified in Attachment A, to support establishment of a base budget for Landscape Maintenance District Zone 32 inclusive of recurring landscape maintenance services expenditures associated with the recommended contract award.

Addressing the Council was Tony Maldonado.

ITEM 10
SECOND READING OF MASTER CASE 22-027: PROPOSED AMENDMENTS TO THE

UNIFIED DEVELOPMENT CODE
Second reading of an ordinance to update the City’s Unified Development Code. Proposed amendments relate to design standards, land use types, procedures, and consistency with other documents and are designed to provide enhanced clarity and accessibility to the code.

RECOMMENDED ACTION:

City Council waive reading of the text; consent to read by title only, as listed on the agenda; and adopt an ordinance entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 22-027, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 22-001 AMENDING THE UNIFIED DEVELOPMENT CODE, AS SHOWN IN EXHIBIT A.”

3 Packet Pg. 21
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 8 ends

Addressing the Council was Alan Ferdman.

Adopted Ordinance No. 22-9

ITEM 11
CITY HALL RESTROOMS REMODEL, PHASE II, PROJECT M1037 - PLANS AND

SPECIFICATIONS, AND CONSTRUCTION CONTRACT
Phase II of the restrooms remodel at City Hall, which includes the removal and replacement of all ceramic tile, plumbing fixtures, countertops, partition doors, and lighting.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for the City Hall Restrooms Remodel, Phase II, Project M1037.

2. Award the construction contract to Cybertech Construction Company, Inc., in the amount of $393,221 and authorize a contingency in the amount of $39,322, for a total contract amount not to exceed $432,543.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council was Tony Maldonado.

ITEM 12

LANDSCAPE CONTRACT FOR VETERANS HISTORICAL PLAZA AND NEWHALL

COMMUNITY CENTER
Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Veterans Historical Plaza and the Newhall Community Center for an amount not to exceed $53,280.

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to the Veterans Historical Plaza and the Newhall Community Center for an annual base amount of $22,200, plus an additional $4,440 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $53,280.

2. Authorize ongoing appropriations from Areawide Fund 367 to expenditure account 3677303- 516110 for $4,640 to support recurring landscape maintenance services.

3. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, for an annual amount not to exceed $26,640 plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, contingent upon the appropriation of funds by the City Council 3 Packet Pg. 22
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 9 ends

during the annual budget for such fiscal year.

ITEM 13
2020-21 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0064 PHASE IV -

DESIGN CONTRACT
This action will fund the design of 2020-21 Circulation Improvement Program Phase IV, which will increase and improve traffic flow at the Valencia Boulevard/ McBean Parkway and Valencia Boulevard/Mall Entrance intersections.

RECOMMENDED ACTION:

City Council:

1. Award a design contract to Dokken Engineering for 2020-21 Circulation Improvement Program Phase IV, Project C0064 in the amount of $349,775 and authorize a contingency in the amount of $34,978, for a total contract amount not to exceed $384,753.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

ITEM 14
WEST CREEK PARK INCLUSIVE PLAY AREA, PROJECT P4023 - CONTRACT

AUTHORITY INCREASE
This project will install the City's second inclusive play area at West Creek Park. This action will increase the expenditure authority to add amenities to the design and construction contract awarded by the City Council on July 13, 2021.

RECOMMENDED ACTION:

City Council:

1. Approve a contract authority increase with Landscape Structures, Inc., in the amount of $670,274 for a total contract amount not to exceed $1,670,274, for enhancements to the design and construction of an inclusive play area at West Creek Park.

2. Appropriate one-time funds in the amount of $200,000 from the Community Development Block Grant Fund (Fund 203) to expenditure account P4023203-516101.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council was Missy (no last name given) and Steve Petzold.

Mayor Pro Tem Gibbs inquired about inclusive ziplines and Project Manager Elena Galvez responded.

3 Packet Pg. 23
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 10 ends

ITEM 15

RENEWAL OF DARK FIBER MASTER LICENSE AGREEMENT
This agreement will authorize the City of Santa Clarita to continue leasing two dark fiber strands from Crown Castle Fiber LLC, to connect Santa Clarita to Downtown Los Angeles. This connection presently provides the City's primary Internet connection as well as lit transport service to CalArts in addition to ISP's using this connection to serve the business community.

Additionally, this connection is paramount to the success of future ISP's that choose to expand Internet service to Santa Clarita businesses.

RECOMMENDED ACTION:

City Council:

1. Award a five-year contract to Crown Castle Fiber LLC, in the amount of $300,000, for the City to lease two dark fiber strands from the City of Santa Clarita to Downtown Los Angeles.

2. Authorize the City Manager or designee to execute all contracts and associated documents, including up to three additional one-year renewal options beginning in year six, not to exceed $70,000 per annum, for continued lease of dark fiber strands, subject to City Attorney approval.

PUBLIC PARTICIPATION II
Addressing the Council were Corey Downs regarding the housing element; Lauryn Valley regarding the Human Relations Roundtable; Steve Petzold regarding Human Relations Roundtable and districting; Missy (no last name given) regarding committees; Cindy Josten regarding the Human Relations Roundtable; and Santa Rivera regarding the Human Relations Roundtable.

ADJOURNMENT
Mayor Weste adjourned the Regular Meeting in memory of Jami Kennedy at 8:41 p.m.

______________________________________

MAYOR
ATTEST:

______________________________________

CITY CLERK
3 Packet Pg. 24
Minutes Acceptance: Minutes of Jul 12, 2022 6:00 PM (Consent Calendar)

Page 1 ends

Agenda Item: 4

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: CHECK REGISTER NOS. 14 AND 15
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 14 and Check Register No. 15.

BACKGROUND

Check Register No. 14 for the Period 06/03/22 through 06/16/22 and 06/23/22 in the aggregate amount of $11,141,004.53 inclusive of Electronic Funds Transfers for the Period 06/06/22 through 06/17/22 in the aggregate amount of $3,628,955.33.

Check Register No. 15 for the Period 06/17/22 through 06/30/22 and 07/07/22 in the aggregate amount of $8,188,358.81 inclusive of Electronic Funds Transfers for the Period 06/20/22 through 07/01/22 in the aggregate amount of $1,085,015.68.

FISCAL IMPACT

No Fiscal Impact.

ATTACHMENTS
Memo - Check Register No. 14
Memo - Check Register No. 15
Check Register No. 14 (available in the City Clerk's Reading File) Check Register No. 15 (available in the City Clerk's Reading File) 4 Packet Pg. 25

4.a
Packet Pg. 26
Attachment: Memo - Check Register No. 14 (Check Register No. 14 and 15)

4.a
Packet Pg. 27
Attachment: Memo - Check Register No. 14 (Check Register No. 14 and 15)

4.a
Packet Pg. 28
Attachment: Memo - Check Register No. 14 (Check Register No. 14 and 15)

4.b
Packet Pg. 29
Attachment: Memo - Check Register No. 15 (Check Register No. 14 and 15)

4.b
Packet Pg. 30
Attachment: Memo - Check Register No. 15 (Check Register No. 14 and 15)

4.b
Packet Pg. 31
Attachment: Memo - Check Register No. 15 (Check Register No. 14 and 15)

Page 1 ends

Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: 2020-21 CIRCULATION IMPROVEMENT PROGRAM, PHASE II, PROJECT C0064 - PLANS AND SPECIFICATIONS AND

CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

1. Approve the plans and specifications for the 2020-21 Circulation Improvement Program, Phase II, Project C0064.

3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

Phase II of the 2020-21 Circulation Improvement Program will modify medians, striping, and pavement to enhance circulation at the intersection of Wiley Canyon Road and Orchard Village Road, and along Bouquet Canyon Road from Bouquet Canyon Plaza to Newhall Ranch Road as shown on the attached location maps. This action provides for the construction of these improvements.

In anticipation of ongoing and future development in and around the City of Santa Clarita (City), and overall traffic increases, circulation projects such as these are needed to maintain traffic flow in the City. The proposed improvements include modifications to raised center medians to accommodate an exclusive eastbound right-turn lane on Wiley Canyon Road at Orchard Village Road, and an extension of the existing southbound left-turn lanes along Bouquet Canyon Road to 5 Packet Pg. 32

Page 2 ends

provide advance access and increase vehicular storage approaching Newhall Ranch Road. The modifications are based on staff’s analyses of traffic volumes and observations of traffic patterns at the selected intersections. This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.

An invitation to bid was prepared and published twice in the Signal newspaper, on June 7 and June 14, 2022, and was posted to BidNet on June 7, 2022. One bid was submitted to the City and opened by Purchasing on July 10, 2022. The results of the bid are shown below:

Company Location Bid Amount
R.C. Becker and Son, Inc. Santa Clarita, CA $688,647

Due to the volatile bidding environment and high construction activity throughout Southern California, the City continues to receive fewer bids on smaller projects.

Staff recommends awarding the contract to R.C. Becker and Son, Inc., the sole responsive bidder. The contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal is consistent with the engineer's estimate for this project.

The requested 15 percent construction contingency will cover the cost of unforeseen site conditions, any change orders submitted by the contractor for unforeseen required work, and unanticipated costs associated with the potential nighttime and weekend work to help minimize impacts on motorists.

ALTERNATIVE ACTION

Other actions as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in project expenditure account C0064233-516101 (TDA Article 8 – Street & Road) to support the recommended contract.

ATTACHMENTS
Location Maps
Bid Proposal for R.C. Becker and Son, Inc. (available in the City Clerk's Reading File) 5 Packet Pg. 33

5.a
Packet Pg. 34
Attachment: Location Maps (2020-21 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0064 PHASE

5.a
Packet Pg. 35
Attachment: Location Maps (2020-21 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0064 PHASE

Page 1 ends

Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: NEWHALL GATEWAY BEAUTIFICATION, PROJECT B2018 -

AWARD DESIGN CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The Newhall Gateway Beautification project is located at the State Route 14 on-ramp and off- ramp interchange at Newhall Avenue, as shown on the attached Location Map. The design will provide for plans to beautify this location using landscaping, such as trees, shrubs, groundcover, and hardscape to complement the landscape. Efficient irrigation, low water use plant material, and the balance of hardscape and landscape are elements to be included in the drought-conscious design.

The existing project location includes approximately 200,000 square feet of blighted, unimproved land with no existing irrigation. The beautification of the area surrounding the interchange will improve existing conditions, highlight the mountainous terrain of the area, enhance previously-constructed Caltrans freeway infrastructure, and enhance a primary entry point for the Newhall community. This project supports the Community Beautification and Sustainability theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.

6 Packet Pg. 36

Page 2 ends

The state’s Model Water Efficient Landscape Ordinance Assembly Bill 1881 will be followed where applicable. Drainage will be designed to alleviate stormwater runoff into the street.

Infiltration systems and green streets components will also be considered in the design of this project. The project area is on Caltrans’ property; therefore, plans will be designed to meet Caltrans’ requirements in order to qualify for right-of-way encroachment permits, where needed, for construction. The planned improvements are similar to gateway beautification projects previously completed by the City along State Route 14 at the Sand Canyon interchange and along Interstate 5 at the Lyons Avenue interchange.

A Request for Proposal (RFP) for the design of the project was prepared and posted on BidNet on June 2, 2022. The RFP asked firms to identify their relevant experience with similar projects and demonstrate their design approach for this project. On July 6, 2022, four firms submitted proposals. Staff reviewed the proposals and, based on their evaluations, scored the firms on a 100-point scale as follows:

Rank Company Location Score

1. Pacific Coast Land Design, Inc. Ventura, CA 90

2. NUVIS Landscape Architecture Newport Beach, CA 82

3. David Evans and Associates Santa Clarita, CA 82

4. Gruen Associates Los Angeles, CA 76

The scoring system was based on the following criteria: an understanding of the scope and approach to the required work and key development tasks, the consultant’s previous experience with similar projects, qualifications of the project team and their resources, and the organization of the proposal.

Pacific Coast Land Design, Inc., demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project location and identified key design factors that will need to be addressed in the design. Based on their design experience with similar projects and the completeness of their proposal for this project, staff recommends awarding the design contract to Pacific Coast Land Design, Inc.

The requested contingency of 15 percent will cover the costs of unforeseen design constraints and account for potential modifications requested by Caltrans and other permitting agencies during the design of the project. This may include additional reports, subsurface investigations, and modifications to the design drawings required by Caltrans.

While the City maintains a Support of Local Business policy that can be utilized by the City Council when warranted, the policy only extends to purchases of supplies, equipment, and services other than Public Works projects and professional services, such as architectural and engineering services.

California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on costs. Staff opened the cost proposal for Pacific Coast Land Design, Inc., and negotiated a final contract at a fair and reasonable price for 6 Packet Pg. 37

Page 3 ends

the services requested in the RFP.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in expenditure account B2018367-516101 (Areawide Fund) to support the recommended contract and project administrative costs.

ATTACHMENTS
Location Map
Proposal for Pacific Coast Land Design, Inc. (available in the City Clerk’s Reading File) 6 Packet Pg. 38

6.a
Packet Pg. 39
Attachment: Location Map (NEWHALL GATEWAY BEAUTIFICATION AWARD DESIGN CONTRACT)

Page 1 ends

Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: VISTA CANYON MULTI-MODAL CENTER (TRAIN STATION), PROJECT T3020 - APPROVE CONSTRUCTION CONTRACT

MODIFICATIONS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The Vista Canyon Multi-Modal Center (Train Station) is located within the transit-oriented Vista Canyon development on the east side of the Santa Clarita Valley as shown on the attached location map. Together with the Vista Canyon Regional Transit Center (Bus Transfer Station), the Train Station will serve the surrounding communities as a central core for commuter rail, 7 Packet Pg. 40

Page 2 ends

local and commuter buses, bicycles, and pedestrians. The Train Station will serve the Southern California Regional Rail Authority (SCRRA) Metrolink Antelope Valley line, which runs between Los Angeles Union Station and Lancaster. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.

In July 2020, the City Council awarded contracts for the construction of the Train Station, which included a grade-separated pedestrian crossing to a center track platform, approximately one mile of new railroad track parallel to the existing track, a new railroad bridge, and sound walls. It will also provide amenities such as canopies, lighting, benches, a security system, and landscaping. The new facility will be designed to meet the minimum Leadership in Energy and Environmental Design (LEED) Silver Standard rating or equivalent.

This project is very complex and has required coordination between the City and SCRRA contractor’s work, as well as keeping the trains in operation throughout the duration of the project. As this project has progressed, staff has continuously assessed the overall scope of the various consultants and has reassigned several key tasks in a more efficient manner. This will provide the highest quality project possible and ensure that the project meets the operational needs of the City and SCRRA. The requested Council action is to increase expenditure authority only and will be offset by savings on other contracts.

In October 2019 and July 2020, the City Council approved contracts with Twining, Inc., RailPros, Inc., and SCRRA to provide services for various components of the project. The knowledge and expertise of each firm continues to be valuable to the project and is needed to ensure compliance with the design specifications, environmental documents, and operational needs of the project.

Staff has negotiated a fair and reasonable fee with these firms for the work required to complete the construction of the Vista Canyon Multi-Modal Center, and all proposals are referenced in the attachments section below and are available in the City Clerk’s Reading File. The recommended action to extend the current contracts for each firm will provide for uninterrupted flow of construction through the successful completion of the project.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds in the amount of $837,992 are available in project expenditure account T3020270-516101 (Measure R Highway Operation Improvements Fund) to support the increased expenditure authority of the construction support contracts. As a result of new critical construction project needs, staff was able to identify and reassign several key tasks outlined in the original project scope in order to reduce expenditures to cover these construction support contract increases. The requested increased expenditure authority is offset by reduced expenses and does not increase the overall budget for the project.

7 Packet Pg. 41

Page 3 ends

ATTACHMENTS
Location Map
Proposal for Southern California Regional Rail Authority (available in the City Clerk's Reading File)
Proposal for Twining, Inc. (available in the City Clerk's Reading File) Proposal for RailPros, Inc. (available in the City Clerk's Reading File) 7 Packet Pg. 42
Æb
Æb
Æb
Æb

METROLINK
SANTA

CLARITA

VIA PRINCESSA METROLINK

STATION

JAN HEIDT

METROLINK

STATION
Vista Canyon Multi-Modal Center
Proposed Station
¯
Map reproduced with permission granted
by Thomas Bros. Maps (Copyright 2014).

The City of Santa Clarita does not warrant
the accuracy of the data and assumes no
liability for any errors or omissions.

Map prepared by: City of Santa Clarita
GIS Division
0 21
Miles
Railroads
Æb Existing Rail Stations
Æb Proposed Rail Station
Vista Canyon Project Area
Q:\PROJECTS\CD\160321m1\Mxd\Vista_Canyon_Project_Location.mxd Vista Canyon Project Area

7.a
Packet Pg. 43
Attachment: Location Map (VISTA CANYON METROLINK STATION APPROVE CONSTRUCTION

Page 1 ends

Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: VOYAGER FLEET CARD PAYMENT TO U.S. BANK CORPORATE

PAYMENT SYSTEMS
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera

RECOMMENDED ACTION

City Council:

1. Ratify payments in the amount of $100,994 to U.S. Bank Corporate Payment Systems for the billing period of May 1, 2022 through June 30, 2022.

BACKGROUND
Over the past 21 years, the City of Santa Clarita (City) has used the Voyager Fleet Card to fuel the City’s fleet of more than 300 vehicles and pieces of equipment. The Voyager Fleet Card is a universal fuel card with extensive fleet management features and is accepted at most service stations, such as Chevron, Shell, Mobile, and other fuel providers within the City.

The Voyager Fleet Card program provides monthly fuel management reports that allow staff to track and control routine operation and maintenance costs and parameters, as well as monitor fuel purchases. This is a comprehensive and cost-effective method of meeting the City's fleet fueling needs.

8 Packet Pg. 44

Page 2 ends

On July 13, 2021, the City Council approved the use of the Voyager Fleet Card program through Sourcewell cooperative purchasing contract #080620-USB with U.S. Bank Corporate Payment Systems in an amount not to exceed $464,200 annually. However, unprecedented gasoline and diesel fuel price increases have occurred over the past year. In Los Angeles County, a cost escalation of 50 percent occurred from June 2021 to June 2022. As a result of these increases, the contract expenditure authority approved by the City Council has been exceeded by $100,994.

The recommended action will allow for ratification of the payment.

Due to the volatile nature of fuel pricing and difficulty in predicting costs for future years, staff is recommending the City Manager, or designee, make future payments to U.S. Bank Corporate Payment Systems for City vehicle and equipment fuel in an amount subject to the approval of the adopted annual operating budget.

ALTERNATIVE ACTION
Other actions as determined by the City Council.

FISCAL IMPACT

There is no fiscal impact associated with this action.
8 Packet Pg. 45

Page 1 ends

Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: AMENDMENT TO EXISTING CONTRACT WITH WOODS
MAINTENANCE SERVICES, INC., FOR ENCAMPMENT CLEAN-

UP SERVICES
DEPARTMENT: Community Development
PRESENTER: Michael Villegas

RECOMMENDED ACTION

City Council:

BACKGROUND
The City of Santa Clarita (City) contracts on an as-needed basis for homeless encampment clean- up and abatement services to address sites Citywide. Clean-ups typically occur on a bi-monthly basis, although the frequency is subject to change depending upon activity levels, resident complaints, and health and safety concerns. The City’s Community Preservation division serves as the contract administrator and works directly with the contractor for needed services.

Encampments are posted by City staff with a 24-hour or 72-hour “Notice to Vacate Illegal Campsite” prior to any scheduled clean-up, as appropriate. The contractor is then accompanied during the clean-up by City staff and law enforcement personnel, as-needed. 9 Packet Pg. 46

Page 2 ends

A Request for Proposals (RFP) was completed in September 2021, with two firms submitting proposals for the City’s consideration. After careful review and evaluation, a contract was awarded to Woods Maintenance Services, Inc. (WMS) at the December 14, 2021, City Council meeting for a one-year contract not to exceed $150,000, which was executed and took effect on January 1, 2022. Since the beginning of the year, staff has worked with WMS to complete three large-scale clean-ups Citywide, which took four-days on average to complete and cost a total of $137,587. In effect, the contract limit has almost been reached with approximately five months left in the calendar year, which is insufficient to meet the needs of the community.

In projecting a year-round encampment schedule, in addition to as needed clean-up days, consistent with current needs and trends within the community, staff estimates the cost for encampment clean-up services to be at least $200,000 moving forward. Therefore, staff is requesting authority to increase the existing contract with WMS from a not to exceed amount of $150,000 to $200,000 for the remainder of this contract period and for the two eligible one-year renewals. In addition, staff is requesting an ongoing base budget increase of $83,000 to align with the new contract amount. The current budget for encampment clean-up services is $117,000 and has not increased since Fiscal Year 2018-19, despite a continued rise in homelessness cases.

During Fiscal Year 2021-22, staff in the City’s Community Preservation division addressed 408 cases related to homelessness, a 37 percent increase when compared to the previous fiscal year, while also seeing a 30 percent increase in encampment clean-up costs during the same timeframe.

With the increased contract authority and funding, staff will work with WMS to identify a schedule and clean-up days that address community needs, while staying within the allotted budget. WMS has proven to be a good partner during the contract period, providing appropriate staff and equipment, completing thorough clean-ups, and sharing timely reports, all of which meet the City’s high standards.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT

The existing budget for encampment clean-up services is approximately $117,000. Upon approval of the additional, ongoing $83,000 in General Fund dollars, sufficient funds will be available in Expenditure Account 1003200-516131 (Litter & Debris Removal) to facilitate the recommended action.
9 Packet Pg. 47

Page 1 ends

Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: PROPOSED TESORO DEL VALLE ANNEXATION -

SUPPLEMENTAL JOINT RESOLUTION AND ASSOCIATED

TRANSFER AGREEMENTS BETWEEN THE CITY OF SANTA

CLARITA AND THE COUNTY OF LOS ANGELES
DEPARTMENT: Community Development
PRESENTER: Patrick Leclair

RECOMMENDED ACTION

City Council:

1. Adopt the attached Supplemental Joint Resolution which shall:
a. Transfer jurisdiction of Landscaping and Lighting Act (LLA) District No. 4, Zone 76 (Zone) from the County of Los Angeles to the City of Santa Clarita and approve and accept the negotiated exchange of benefit assessment revenues for the Zone; b. Withdraw the territory proposed for annexation from County Lighting Maintenance District 1687 (CLMD 1687);
c. Exclude the territory proposed for annexation from County Lighting District LLA-1, Unincorporated Zone; and
d. Clarify the City of Santa Clarita's responsibilities regarding Drainage Benefit Assessment Area No. 35.

2. Authorize the City Manager or designee to take all actions to effectuate the Joint Resolution and Supplemental Joint Resolution.

4. Find that pursuant to Government Code section 25550.5, Tesoro Adobe Historic Park is local in character and approve the transfer of Tesoro Adobe Historic Park to the City of Santa Clarita.

10 Packet Pg. 48

Page 2 ends

5. Approve a Park Transfer Agreement between the County of Los Angeles and the City of Santa Clarita.

6. Execute the quitclaim deed consistent with Transfer Agreement and applicable conditions.

7. Execute a transfer agreement with the County of Los Angeles for the purpose of transferring the County's grant responsibilities to the City of Santa Clarita.

9. Authorize the City Manager or designee to execute all agreements and associated documents, subject to City Attorney approval.

BACKGROUND

On November 12, 2019, the City Council adopted Resolution No. 19-57 to initiate annexation proceedings for the Tesoro del Valle Annexation Area with the Local Agency Formation Commission (LAFCO). The proposed annexation boundary includes approximately 1,786 acres of the Tesoro del Valle community, which includes the Tesoro Historic Park (Park Property).

The application was submitted to LAFCO on January 28, 2020.

On July 12, 2022, the City Council approved a revised Joint Property Tax Transfer Resolution (TTR) between the City of Santa Clarita (City), Los Angeles County (County), Greater Los Angeles County Vector Control District, Santa Clarita Valley Water District, Antelope Valley Resource Conservation District, and Los Angeles County Sanitation District. The County Board of Supervisors approved the TTR at their August 9, 2022, meeting.

Supplemental Joint Resolution

In addition to adopting the TTR at their August 9, 2022 meeting, the County Board of Supervisors (BOS) approved a Supplemental Joint Resolution (Resolution) to:
• Transfer Landscaping and Lighting Act (LLA) District No. 4, Zone 76 from the County to the City;
• Withdraw the territory proposed for annexation from the County Lighting and Maintenance District 1678 (CLMD 1687);
• Exclude the territory proposed for annexation from County Lighting District LLA-1, Unincorporated Zone; and
• Transfer Drainage Benefit Assessment Area (DBAA) No. 35 to the City.

To facilitate the annexation, the County has adopted the Resolution with the understanding that the City Council will consider the Resolution at the August 23, 2022, City Council meeting.

Approval by both governing bodies is necessary in order to complete the annexation in November 2022.

10 Packet Pg. 49

Page 3 ends

DBAA No. 35
The annexation territory includes a proposed assessment area known as Drainage Benefit Assessment Area (DBAA) No. 35 and proposed drainage improvements associated with the proposed assessment area. The City Council’s approval of the Supplemental Joint Resolution will transfer responsibility for DBAA No. 35 and the associated improvements to the City from and after the effective date of the annexation and upon completion of the improvements.

Additional Annexation Details

Tesoro Historic Adobe Park
The County is requesting the City Council adopt a Park Transfer Agreement that would establish the terms for the transfer of the Park Property to the City through a Quitclaim Deed. If approved at the August 23, 2022, City Council meeting, the County will present the Park Transfer Agreement for consideration by the BOS at their September 6, 2022, meeting. Upon the final LAFCO approval in November 2022 and acceptance of the Quitclaim Deed, the City will become responsible for the maintenance and operation of Tesoro Adobe Historic Park.

The County acquired the Park Property in 2005 from Montalvo Properties, LLC. The Park Property is approximately 2.26 acres and located at 29350 Avenida Rancho Tesoro, Valencia, California, 91354, and consists of historical structures and a wood frame barn. The Park Property is subject to a Reciprocal Easement and Joint Use Agreement with Montalvo Properties, LLC., and Tesoro del Valle Master Homeowners Association (Tesoro Master Association). Since the Park Property is located within the proposed annexation territory, the City Council’s approval of the transfer of title and interest to the City is required so the City becomes responsible for the operation and maintenance of the park’s facilities.

The Transfer Agreement provides that the Quitclaim Deed conveying the Park Property to the City will contain the following restrictions: 1) the Park Property is to be used for open space, public recreation, and park purposes only; 2) the Park Property shall be equally open and available to residents of incorporated and unincorporated territory, and there shall be no discrimination against or preference, gratuity, bonus, or other benefits given to residents of an incorporated area not equally accorded residents of unincorporated territory.

As part of this action, the City also acknowledges that it is acquiring property that may be within, or is located within, the vicinity of a historical and archeological resource and agrees to accept any obligations associated therewith. Further, the City shall assume all claims, liabilities, obligations, and duties under the provisions of the Proposition A Grant Agreement for Project P-29-16-2596.

Solid Waste
Pursuant to California Public Resources Code Section 49520, Burrtec has a right to continue providing residential service to the Tesoro del Valle community for the term of their Exclusive Residential Franchise Agreement with Los Angeles County (County) or five years from the annexation date, whichever is less. Burrtec has indicated that they intend to assert their continuation rights and service the Tesoro del Valle community under the terms of their current agreement with the County. To formalize this arrangement, staff intends to bring a Continuation 10 Packet Pg. 50

Page 4 ends

Rights Agreement to the Council for their consideration at a future Council meeting that would transfer Burrtec’s current Amended Agreement with the County to the City of Santa Clarita.

Trails
The County and City have discussed the transfer of the trails within the annexation area to the City. After multiple discussions, the County is unwilling to transfer the trails to the City. Upon annexation, the County will continue to own and maintain the trails within the annexation area.

Regional Housing Needs Assessment (RHNA)
Upon annexation, the City would be responsible for the RHNA obligation for the 820 units approved by the County in the Tesoro Highlands project area. The 820 units would be transferred to the City in the Above Moderate Income category.

Next Steps

Subsequent steps for the Tesoro del Valle Annexation call for up to two LAFCO hearings prior to completion of this annexation. The first is a general public hearing anticipated for September 2022, followed by a “protest hearing” in November 2022 should it be necessary. This annexation is anticipated to be complete by the end of November 2022.

ALTERNATIVE ACTION

Other actions as determined by the City Council.

FISCAL IMPACT

The service expenditures related to this annexation are offset by the revenue to be collected from within the annexation area. This annexation is fiscally neutral and will not have a negative impact on the City of Santa Clarita.

ATTACHMENTS
Supplemental Joint Resolution
Park Transfer Agreement
Park Transfer Agreement Exhibits (available in the City Clerk's Reading File) 10 Packet Pg. 51
HOA.103771794.2 1

SUPPLEMENTAL JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF

THE COUNTY OF LOS ANGELES AND THE CITY COUNCIL OF THE CITY OF

SANTA CLARITA, CALIFORNIA APPROVING AND ACCEPTING THE TRANSFER

OF JURISDICTION AND THE NEGOTIATED EXCHANGE OF BENEFIT

ASSESSMENT PROCEEDS FOR LANDSCAPE AND LIGHTING ACT (LLA) DISTRICT NO. 4, ZONE 76 TESORO ADOBE PARK THAT IS SITUATED WITHIN

THE TERRITORIAL BOUNDARIES OF THE ANNEXATION KNOWN AS
REORGANIZATION 2020-01 FROM THE COUNTY OF LOS ANGELES TO THE CITY

OF SANTA CLARITA, WITHDRAWAL FROM COUNTY LIGHTING MAINTENANCE DISTRICT 1687, EXCLUSION FROM COUNTY LIGHTING DISTRICT LANDSCAPING AND LIGHTING ACT-1, UNINCORPORATED ZONE, AND CLARIFYING

RESPONSIBILITIES REGARDING DRAINAGE BENEFIT ASSESSMENT AREA NO. 35
WHEREAS, the City of Santa Clarita (City) initiated proceedings with the Local Agency Formation Commission for the Los Angeles County (LAFCO) for the annexation of territory identified as Reorganization 2020-01 (Reorganization 2020-01) to the City; and
WHEREAS, Section 22612 of the Streets and Highways Code of the State of California provides that if all of the territory of a district is included within one city as a result of an annexation or incorporation, the legislative body may transfer jurisdiction over the district to the city council of the city by a joint resolution setting forth the mutually agreed upon terms and conditions under which the transfer is to take place; and
WHEREAS, the territory proposed for annexation to the City in Reorganization 2020-01 consists of Parcel 1 & 2 with approximately 1,786± acres of inhabited territory, and the territory proposed for annexation to the Greater Los Angeles County Vector Control District consists of Parcel 1 with approximately 1609± acres. The affected territory is generally located north of the intersection of Copper Hill Drive and Avenida Rancho Tesoro; and
WHEREAS, Landscape and Lighting Act (LLA) District No. 4, Zone 76 Tesoro Adobe Park (Zone No. 76), currently within the jurisdiction of Los Angeles County (hereinafter referred to as the County), is located within the boundaries of the territory proposed for annexation by Reorganization 2020-01 from the County to the City; and WHEREAS, the County affirms that Zone No. 76 receives funding through a special benefit assessment levy established by the Board of Supervisors of the County of Los Angeles, and collected by the County Tax Collector, and that this benefit assessment benefits only Zone No. 76 (Special Assessment); and WHEREAS, the funds levied pursuant to that special assessment (Assessment Proceeds) are currently deposited into a specific account held by the County to be used only for Zone No. 76: Fund P31 (Account); and

10.a
Packet Pg. 52
Attachment: Supplemental Joint Resolution (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL HOA.103771794.2 2

WHEREAS, the Account includes unspent Assessment Proceeds from prior fiscal years, unspent Assessment Proceeds from current fiscal year, and in future may also include additional Assessment Proceeds from prior, current, or future fiscal years; and
WHEREAS, the Assessment Proceeds and funds within the Account can only be used within Zone No. 76; and
WHEREAS, the County and City consent to the transfer of jurisdiction over Zone No. 76 located within the territorial boundaries of the annexation known as Reorganization 2020-01 from the County to the City; and WHEREAS, pursuant to Section 99 of the Revenue and Taxation Code of the State of California, prior to the effective date of any jurisdictional change, the governing bodies of all agencies whose service areas or service responsibilities would be altered by such change must determine the amount of Assessment Proceeds and property tax revenue to be exchanged between the affected agencies and approve and accept the negotiated exchange of Assessment Proceeds and property tax revenue by resolution, but if the affected agency is a special district, the Board of Supervisors must negotiate on behalf of the district; and
WHEREAS, the area is located within the boundaries of County Lighting Maintenance District 1687; and
WHEREAS, the City hereby agrees to the withdrawal of the proposed annexation territory from County Lighting Maintenance District 1687 and annexed to Santa Clarita Streetlight Maintenance District No. 1; and
WHEREAS, upon annexation of the proposed area to the City, the territory shall be withdrawn from County Lighting Maintenance District 1687 and annexed to Santa Clarita Streetlight District No. 1; and
WHEREAS, the annexation area is also located within County Lighting District Landscaping and Lighting Act-1 (County Lighting District LLA-1), Unincorporated Zone; and
WHEREAS, pursuant to Section 22613 of the California Streets and Highways Code, whenever any territory of a landscaping or lighting district is included within a city by annexation or incorporation, that territory is thereby excluded from the assessment district; and
WHEREAS, upon annexation of the proposed area to the City, the territory will be automatically excluded from County Lighting District LLA-1; and WHEREAS, the area proposed for annexation includes a proposed benefit assessment area to be formed pursuant to the Benefit Assessment Act of 1982 (California Government Code Sections 54703 et seq.), to be known as Drainage Benefit Assessment Area (DBAA) No. 35; and

10.a
Packet Pg. 53
Attachment: Supplemental Joint Resolution (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL HOA.103771794.2 3

WHEREAS, DBAA No. 35 is proposed to be established for the purpose of collecting annual assessments from parcels located in DBAA No. 35 to pay for the operation and maintenance of drainage improvements consisting of biofiltration basins and associated access roads, vegetated swales, proprietary Modular Wetland Systems, and associated low flow conveyance piping, as more particularly described in the "DRAINAGE BENEFIT ASSESSMENT AREA (DBAA) NO. 35 ENGINEER’S REPORT, TESORO DEL VALLE MASTER PLAN PROJECT TRACT NO. 51644-1" (Drainage Improvements), serving the parcels in DBAA No. 35; and
WHEREAS, construction of the Drainage Improvements has not been completed as of the date of this supplemental resolution, but their completion is required pursuant to a subdivision improvement agreement and secured by performance bonds; and WHEREAS, this resolution is intended to supplement a resolution previously approved by the City, entitled "Joint Resolution Of The Board Of Supervisors, As The Governing Body Of The County Of Los Angeles, The Consolidated Fire Protection District Of Los Angeles County, And The Los Angeles County Flood Control District, And The City Council Of The City Of Santa Clarita, The Board Of Directors Of The Greater Los Angeles County Vector Control District, The Santa Clarita Valley Sanitation District Of Los Angeles County, The Antelope Valley Resource Conservation District, And The Santa Clarita Valley Water Agency, Approving And Accepting The Negotiated Exchange Of Property Tax Revenue Resulting From The Annexation Of Territory Known As Reorganization 2020-01 (Tesoro Del Valle) To The City Of Santa Clarita, Detachment From County Road District No. 5, And Withdrawal From The Los Angeles County Library, And Transfer Between The City And The County Of Certain Improvements, Facilities, Assessments, And Other Related Items" (Joint Resolution); and
WHEREAS, the Board of Supervisors of the County of Los Angeles, as governing body of LLA District No. 4, Zone 76, the County Lighting Maintenance District 1687, and County Lighting District LLA-1, Unincorporated Zone, and the City Council of the City of Santa Clarita, have determined the amount of property tax revenue and assessment proceeds to be exchanged between their respective agencies as a result of the annexation of the unincorporated territory identified as Reorganization 2020-01, the transfer of LLA District No. 4, Zone 76 to the City, withdrawal from County Lighting Maintenance District 1687, annexation to Santa Clarita Streetlight Maintenance District No. 1, and exclusion from County Lighting District LLA-1, Unincorporated Zone, is as set forth below:

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

SECTION 1. Upon the effective date of Reorganization 2020-01 (Effective Date), the County and the City agree to transfer jurisdiction over Zone No. 76 from the County to the City.

SECTION 2. During each Fiscal Year up to and including the Effective Date, the County shall continue to levy the Special Assessment and receive all Assessment

10.a
Packet Pg. 54
Attachment: Supplemental Joint Resolution (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL HOA.103771794.2 4

Proceeds related to Zone No. 76. For the fiscal year commencing on the July 1 immediately after the Effective Date, and each fiscal year thereafter, the City shall levy the Special Assessment and receive all Assessment Proceeds relating to Zone 76.

SECTION 3. From and after the Effective Date, the City shall be responsible for the administration of Santa Clarita LLA Zone No. 76, or whatever designation that the City assigns to this Zone, including the collection of the annual assessments as described in Section 2 above. To the extent that Assessment Proceeds are remitted to the County after the Effective Date, the County shall deposit them in the Account and transfer such funds to the City in accordance with the schedule set forth in Section 4 of this supplemental resolution.

SECTION 4. Upon the Effective Date, the County shall provide to the City all funds currently in the Account and all funds that may be forwarded to the Account in the future pursuant to the following schedule:
a. On or about one hundred twenty (120) days after the Effective Date, the County shall transfer to the City sixty (60) percent of the amount in the Account at that time. This transfer shall constitute the first installment of the funds in the Account.
b. On or about one hundred eighty (180) days after the payment of the first installment of the funds in the Account to the City, the County shall transfer to the City eighty (80) percent of the remaining funds in the Account. This transfer shall constitute the second installment of the funds in the Account. c. On or about one hundred eighty (180) days after the second installment of the funds in the Account to the City, the County shall transfer to the City all outstanding funds in the Account. This transfer shall constitute the final installment of the funds in the Account. This amount will include all prior unspent funds, including any Assessment Proceeds for Fiscal Year 2021-22, Fiscal Year 2022-23, and all subsequent fiscal years (if any), which have been received to date, less any invoices to be paid by the County from these funds and less Zone 76's pro-rata share of administrative expenses, if any.

Copies of any invoices paid by the County from these funds shall be provided to the City upon request. The County and City may amend the amount of payment and/or the date of payment pursuant to written agreement. d. If for any reason after the final installment of the balance of the funds in the Account there are Assessment Proceeds or other funds in the Account, the County shall forward those Assessment Proceeds or funds in the Account to the City within 60 days of County's knowledge of those Assessment Proceeds or funds.

SECTION 5. The County represents that to the best of its knowledge, there are no pending or threatened claims, or administrative or court proceedings against Zone No. 76 to be transferred herein. The City as governing body and administrator of Zone

10.a
Packet Pg. 55
Attachment: Supplemental Joint Resolution (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL HOA.103771794.2 5

No. 76 shall provide landscape maintenance services and agrees to indemnify, defend and hold harmless the County and its agents, officers, and employees from any damages of any nature whatsoever, including but not limited to, bodily injury, death, personal injury, or property damage, worker compensation suits, liability or expense, damage to Zone No. 76, or damage to applicable homeowner association and the City property and equipment, arising from landscape services performed on behalf of the City for Zone No. 76.

SECTION 6. The City agrees that it will bear the full responsibility for the street lighting and lighting maintenance services in the proposed annexation area upon the withdrawal of the annexation territory from County Lighting Maintenance District 1687 and exclusion of the territory from County Lighting District LLA-1, Unincorporated Zone.

SECTION 7. For the fiscal year commencing in the year after the filing of the statement of boundary change for Reorganization 2020-01 with the Board of Equalization pursuant to Government Code sections 54902 and 57204, and every fiscal year thereafter, the tax-sharing ratio received by County Lighting Maintenance District 1687 attributable to Reorganization 2020-01 in the annexation area shall be reduced to zero.

SECTION 8. If DBAA No. 35 is established prior to the effective date of Reorganization 2020-01, the City agrees that upon completion of the Drainage Improvements, as evidenced by written notice from the County, the City will take ownership of and responsibility for the operation and maintenance of the Drainage Improvements. The provisions of this paragraph supersede any inconsistent provisions in regard to DBAA No. 35 in the Joint Resolution.

SECTION 9. If DBAA No. 35 is established prior to the effective date of Reorganization 2020-01, for the first fiscal year commencing after the completion of the Drainage Improvements, as evidenced by written notice from the County, and every fiscal year thereafter, the City shall be responsible for the administration of DBAA No. 35, including the collection of the annual assessments. The provisions of this paragraph supersede any inconsistent provisions in regard to DBAA No. 35 in the Joint Resolution.

SECTION 10. If DBAA No. 35 is not established prior to the effective date of Reorganization 2020-01, the City will be responsible for the establishment and administration of DBAA No. 35. The provisions of this paragraph supersede any inconsistent provisions in regard to DBAA No. 35 in the Joint Resolution.

SECTION 11. As set forth in this supplemental resolution, the negotiated exchange of property tax revenue and assessment proceeds between the County and the City, resulting from Reorganization 2020-01 is approved and accepted.

SECTION 12. The County and City each agree to take such further actions as necessary to effectuate and implement the terms of this supplemental resolution in good faith.

10.a
Packet Pg. 56
Attachment: Supplemental Joint Resolution (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL HOA.103771794.2 6

The foregoing resolution was on the _______day of __________________________, 2022 , adopted by the Board of Supervisors of the County of Los Angeles and ex officio the governing body of all other special assessment and taxing districts, agencies and authorities for which said Board so acts.

CELIA ZAVALA, Executive Officer
Clerk of the Board of Supervisors
of the County of Los Angeles

By _________________________
Deputy

APPROVED AS TO FORM:

DAWYN R. HARRISON
Acting County Counsel

By_____________________________
Deputy
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
(Signed in Counterpart)

10.a
Packet Pg. 57
Attachment: Supplemental Joint Resolution (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL HOA.103771794.2 7

PASSED, APPROVED AND ADOPTED this _______ day of _____________________, 2022 by the following vote:

AYES: ABSENT:

NOES: ABSTAIN:

________________________________
Mayor
City of Santa Clarita, California

ATTEST:

_________________________________
City Clerk
City of Santa Clarita

/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
(Signed in Counterpart)

10.a
Packet Pg. 58
Attachment: Supplemental Joint Resolution (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL HOA.103766663.1

TESORO ADOBE HISTORIC PARK TRANSFER AGREEMENT
T
his Transfer Agreement ("Agreement") is made and entered into this _____ day of __________________ 2022, by and between the City of Santa Clarita, a municipal corporation ("City"), and the County of Los Angeles ("County") a body politic and corporate (collectively "Parties") , pursuant to Government Code Section 25550.5, regarding the conveyance of real property. This Agreement is made with reference to the following facts:

A. C
ounty is the owner of the park property known as Tesoro Adobe Historic Park (the "Park Property"), as described in Exhibit A (the "Quitclaim Deed").

B. C
ity agrees to accept the Park Property for the purpose of incorporating them into the City's park system.

N
OW, THEREFORE, in consideration of the promises, conditions, and mutual covenants set forth herein, the parties hereto do agree as follows:

1. T ransfer of Park Propert y. County agrees to effectuate the transfer of the Park Property by executing the Quitclaim Deed. City hereby warrants to County that said Quitclaim Deed are sufficient to release County's interest in the Park Property.

2. Us e. The City agrees at its cost to develop, operate and maintain the Park Property solely for public park and recreational purposes.

3. C onsideration. Both City and County mutually agree that the consideration provided for the conveyance of the Park Property shall be the City's agreement to operate, and maintain the Park Propert y for public park and recreational purposes for the benefit of the residents of incorporated and unincorporated Los Angeles County and the City.

4. C ondition of Title to Park Propert y. Except as otherwise expressly provided in this Agreement, the City is acquiring the Park Property "AS I S'' and "WITH ALL FAULTS" in their present state and conditions as of the Closing. Except for the express representations and warranties set forth herein, each party agrees that the other has not made, does not make, and specifically negates and disclaims any representations or warranties of any kind or character whatsoever, whether expressed o r implied, oral or written, past, present or future, of, as to, concerning or with respect to the property being conveyed by it hereunder (including, without limitation, any warranty of merchantability, habitability, or fitness for a particular purpose).

5. W arranties of County. County warrants that:

A. C
ounty has no actual present knowledge of any pending litigati on involving the Park Property.

10.b
Packet Pg. 59
Attachment: Park Transfer Agreement (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL VALLE HOA.103766663.1
B. County has no actual present knowledge of any violation of, or notices concerning defects or noncompliance with, any applicable building code or other code, statute, regulation, ordinance, judicial order, or judicial holding pertaining to the Park Property.

6. C losing Date and Recordation. The closing date ("Closing Date") shall occur in conjunction with the City completing its official annexation of the Park Property into the City's borders.

T
he parties agree that the County will arrange for recording of the documents necessary to complete the conveyance contemplated hereby. The City agrees to timely provide the County its certificate(s) or resolution(s) of acceptance, pursuant to Government Code Section 27281, prior to the recording of the documents in a form substantially similar to that shown in Exhibit B, attached hereto and incorporated herein by this reference.

7. C oordination.
a. T
he Parties agree to amend the existing Reciprocal Easement And Joint Use Agreement with Montalvo Properties LLC and Tesoro del Valle Master Homeowners Association for the purpose of replacing the County with the City. (See Exhibit C.)
b. T
he Parties agree to complete an Assumption and Assignment of Grant Agreement for Los Angeles Regional Parks Open Space District Project P- 129-16-2596. (See Exhibit D.)
c. T
he City of Santa Clarita will publicly advertise and promote all programming, special events and hours of operations on the website and social media platforms. Hours of Operations must not be less than current park operating hours and be posted for high visibility by the public. d. D
PR and the City of Santa Clarita shall coordinate on the transfer to provide DPR reasonable time to reallocate positions and funding associated with the operations and maintenance of Tesoro Historic Adobe Park to address gaps in services rendered by DPR in the North County and Regional Agency.

8. I ndemnification. The City waives any and all claims, and agrees to indemnify, defend, save, and hold harmless County and its Special Districts, elected and appointed officers, employees, and agents (collectively, "County Indemnified Parties"), from and against any and all liability, expense (including without limitation defense costs and legal fees), and claims for damages of any nature whatsoever, related to site conditions of the Park Property that accrue, or incidents that occur, after the Closing Date.

10.b
Packet Pg. 60
Attachment: Park Transfer Agreement (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL VALLE HOA.103766663.1

9. D efault Reg arding Use of County Lobbyists. City and each County Lobbyist or County Lobbying firm, as defined in Los Angeles County Code Section 2.160.010, retained by City shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code 2.160. Failure on the part of State or any County Lobbyist or County Lobbying firm retained by State to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement upon which County may immediately terminate or suspend this Agreement.

10. N otices. Any written notices required by this Agreement shall be made by personal delivery, registered or certified mail, postage prepaid, to the address indicated below:

Cit
y: Deputy City Manager
City of Santa Clarita
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
C
ounty: Chief Executive Office
Real Estate Division
320 West Temple Street,
7th Floor Hall of Records
Los Angeles, CA 90012
w
ith a copy to: County Department of Parks and Recreation 1000 S. Fremont Ave, A-9 West Bldg.,
3rd Floor, Unit # 40
Alhambra, CA 91803
Attn: Sean Woods, Chief of Planning

11. C ounterpart. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but of which, together, shall constitute one and the same instrument.

12. A uthorization, Approvals, Binding Nature. This Agreement has no force and effect and is not binding on the City until and unless it is authorized by the City Council, and is not binding on the County until and unless authorized by the Board of Supervisors at a duly noticed public meeting.

13. T ime is of the Essence. Time is of the essence for each and every term, condition, covenant, obligation, and provision of this Agreement.

14. S everability. In the event any portion of this Agreement shall be declared by any court of competent jurisdiction to be invalid, illegal, or unenforceable, such portion shall be severed from the Agreement, and the remaining parts hereof shall remain in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never

10.b
Packet Pg. 61
Attachment: Park Transfer Agreement (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL VALLE HOA.103766663.1
been part of the Agreement, provided the remaining Agreement can be reasonably and equitably enforced.

15. B inding on Successors . Subject to the limitations set forth herein, the Agreement shall be binding upon and inure to the benefit of the successors and assigns of the respective parties hereto.

16. C alifornia Law. This Agreement shall be construed in accordance with the internal laws of the State of California.

17. W aivers. No waiver by either party of any provision hereof shall be deemed a waiver of any other provision hereof or of any subsequent breach by either party of the same or any other provision.

18. C aptions. The captions and the section and subsection numbers appearing in this Agreement are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such sections of this Agreement nor in any way affect this Agreement.

19. N o Presumption Re: Drafter . The par ties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties and their attorneys, and this Agreement reflects their mutual agreement regarding the same. Because of the nature of such negotiations and discussions, it would be inappropriate to deem any party to be the drafter of this Agreement, and therefore, no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this Agreement.

20. A ssistance of Counsel . Each party hereto either had the assistance of counselor had counsel available to it, in the negotiation for, and the execution of, this Agreement, and all related documents.

21. R equired Actions of the Parties. County and City agree to execute all such instruments and documents and to take all action as may be required in order to consummate the purchase and sale herein contemplated.

22. S urvival of Covenants . The covenants, agr eements, representations and warranties made herein are intended to survive the consummation of the transfer of the Park Property and recordation of the Quitclaim Deed.

23. I nterpretation. Unless the context of this Agreement clearly requires otherwise: (i) the plural and singular numbers shall be deemed to include the other; (ii) the masculine, feminine and neuter genders shall be deemed to include the others; (iii) "or" is not exclusive; and (iv) "includes" and "including" are not limiting.

24. F inal Agreement. This Agreement and the exhibits attached hereto, contains the entire agreement of the parties with respect to the transaction contemplated hereby

10.b
Packet Pg. 62
Attachment: Park Transfer Agreement (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL VALLE HOA.103766663.1
and supersedes any prior agreement, oral or written, between City and County, about the subject mat ter hereof. No contemporaneous or subsequent agreement, amendment, representation or promise made by either party hereto, or by or to any employee, officer, agent, or representative of either party, shall be of any effect unless it is in writing and executed by the parties hereto.
(

SIGNATURE PAGE FOLLOWS)

10.b
Packet Pg. 63
Attachment: Park Transfer Agreement (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL VALLE HOA.103775743.1
IN W
ITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized officials, as of the day and year first above written.

County of Los Angeles,
a body corporate and politic
By:__________
____________________
Supervisor Holly Mitchell
Chair, Board of Supervisors

APPROVED AS T
O FORM:

DAWYN R. HARRISON
Acting, County Counsel:

By:_____
__________________________
Deputy
ATTEST
:

DEAN C. LOGAN
Registrar-Recorder/County Clerk
By:_______________________________
Deputy
City of Santa Clarita
By:_____
_________________________
Titl
e:_____________________________

APPROVED AS T
O FORM:

City Attorney
By:_____
_________________________
Titl
e:_____________________________

10.b
Packet Pg. 64
Attachment: Park Transfer Agreement (SUPPLEMENTAL JOINT RESOLUTION AND TRANSFER AGREEMENTS FOR THE TESORO DEL VALLE

Page 1 ends

Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: ARCHITECTURAL DESIGN REVIEW SERVICES FOR PROPOSED

PROJECTS WITHIN THE CITY OF SANTA CLARITA'S

ENTITLEMENT REVIEW PROCESS CONTRACT
DEPARTMENT: Community Development
PRESENTER: David Peterson

RECOMMENDED ACTION
City Council:

1. Award a contract to PlaceWorks, Inc., to provide architectural design services, for an annual base amount not to exceed $90,000, for a total five-year amount not to exceed $450,000.

3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

BACKGROUND
In 2009, the City Council of the City of Santa Clarita (City) adopted the Community Character and Design Guidelines (CCDG). This document provides architectural guidance for development projects within the City, ensures continuity of architectural styles, and preserves the varied and unique architectural character found within each community of the City. Guidelines are included for all types of development including residential, commercial, mixed-use, business park, and industrial projects.

To supplement architectural review by City staff, the City retains the services of a professional architecture firm. Beginning in June of 2021, staff conducted two requests for proposal (RFP) processes for architectural design services to replace the prior consultant. Ultimately, proposals from two consultants were considered: PlaceWorks, Inc., and John Kaliski Architects, Inc. 11 Packet Pg. 65

Page 2 ends

The proposals were rated on the following criteria:
• Qualifications
• Scope of work and program management
• Experience with similar projects
• Thoroughness of proposal
• References

A panel of three City staff members evaluated and scored both proposals, based on the criteria above. The proposals scored as follows:

COMPANY LOCATION SCORE
PlaceWorks, Inc. Los Angeles, CA 96
John Kaliski Architects, Inc. Los Angeles, CA 74

In addition to being evaluated and scored by staff, PlaceWorks, Inc., presented an overview of its firm and the proposed services to the City Council Development Committee on July 6, 2022.

If awarded the contract, PlaceWorks, Inc., would provide architectural design review services for all new development projects subject to a conditional use permit. The architectural review will ensure a project’s consistency with the existing CCDG. Staff anticipates as many as ten projects per year, at an average cost of $9,000 per project.

The current base budget for architectural review is $10,000 annually. The recommended action would increase this base budget by $80,000 annually, for a total budgeted amount of $90,000.

ALTERNATIVE ACTION
Other actions as identified by the City Council.

FISCAL IMPACT

Upon approval of the recommended actions, $80,000 would be appropriated annually from the General Fund to Expenditure Account 1003100-516101 for the duration of the contract.

ATTACHMENTS
PlaceWorks Request for Proposal Response (available in the City Clerk's Reading File) 11 Packet Pg. 66

Page 1 ends

Agenda Item: 12

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: CONTRACT AMENDMENT WITH TACENERGY, LLC, FOR THE

PURCHASE AND DELIVERY OF RENEWABLE DIESEL FUEL
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar

RECOMMENDED ACTION
City Council:

BACKGROUND
On August 28, 2018, the City Council awarded a contract to IPC (USA), Inc., for the purchase and delivery of diesel fuel for Santa Clarita Transit's (SCT) fleet of diesel buses. The City Council's award of this contract was approved following a 2018 competitive procurement process facilitated by the City of Santa Ana. This is known as cooperative procurement, or "piggybacking," and allows SCT to place orders against a competitively awarded, existing public agency contract. On June 22, 2021, the City Council renewed its "piggyback" authorization and awarded a contract to Truman Arnold Company (TAC), who acquired IPC (USA), Inc, for a term expiring December 31, 2022.

Santa Clarita Transit is in the process of converting its commuter bus fleet to compressed natural gas (CNG). As the remaining diesel-powered buses reach the end of their useful life, they are being replaced with CNG powered buses. Currently, the City of Santa Clarita (City) has eight (8) diesel buses remaining in the fleet and the full conversion is expected to be completed by 2027.

As the remaining diesel-powered vehicles are retired, the use of diesel fuel will decline but will 12 Packet Pg. 67

Page 2 ends

not be completely eliminated. The emergency generator installed at the Transit Maintenance Facility is diesel powered and allows the City to continue critical operations during emergencies.

The contract awarded in June 2021 was set at a not-to-exceed amount of $325,000, which staff felt was sufficient based on pricing trends at the time. Shortly after, there was a global spike in fuel prices that caused the City to reach the not-to-exceed amount approved by the City Council four months earlier than projected. For reference, from July 2021 to July 2022, the cost of renewable diesel increased from $2.57 to $4.56 per gallon, a 77 percent increase. Despite this increase, staff has found that the rates charged by the existing contractor continue to be competitive compared to other purchasing options available.

If approved by the City Council, this request would increase the not-to-exceed amount of the contract with TACenergy, LCC (formerly TAC) by $140,000, with a revised not-to-exceed amount of $465,000.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

This request will not impact the General Fund. Adequate funding is currently available in Transit Division's operating budget to cover the amended contract amount.

ATTACHMENTS
Renewable Diesel Fact Sheet
Truman Arnold Companies - First Amendment (available in the City Clerk's Reading File) 12 Packet Pg. 68
Lower emissions with
Neste MY Renewable Diesel™
Neste MY Renewable Diesel
TM
is a fully renewable diesel fuel Neste has developed to reduce the climate impact of transportation.

Renewable diesel fuel has several advantages over fossil diesel. Compared to fossil diesel, renewable diesel can reduce greenhouse gas emissions by up to 75% gas emissions (CO2 equivalent) over its life cycle.

Neste MY Renewable Diesel is a drop-in fuel. This enables easy and quick switching without conversion costs to either vehicles or fueling and storage infrastructure. It can also be used neat (100%) or blended with fossil diesel. Just fuel and drive!
What is renewable diesel?
It’s not fossil diesel. It’s not biodiesel. Neste MY Renewable Diesel is a high quality diesel made from renewable materials that do not release new carbon into the atmosphere. Neste’s proprietary NEXBTL technology allows a wide range of fats, oils and waste products to be used as feedstocks, such as used cooking oils and waste fats from the food industry and restaurants.

The result is a product that is significantly better for the environment than fossil diesel, while - thanks to its chemical composition - delivering at least the same performance, if not better, and can be used without modifications to the fleet or infrastructure. Just fuel and drive! Where can I buy Neste MY Renewable Diesel?
Neste has several distributors who offer flexible solutions for your company. You can find an overview of distributors and their fueling stations selling Neste MY at www.nestemy.com.

Advantages of Neste MY Renewable Diesel compared to fossil diesel Renewable and
sustainable
Neste MY Renewable
Diesel uses a wide
range of fats, oils and
waste products.

Smaller carbon
footprint
In addition to a reduction
in tailpipe emissions,
green
house gas emis
-
s
ions are also reduced
by up to 75%.

Easy to use
Fully compatible
with existing fuel infra-
structure, no further
investment required.

TOP TIER
™
fuel
The first TOP TIER
TM

certified renewable
diesel for its high
quality and powerful
performance.

12.a
Packet Pg. 69
Attachment: Renewable Diesel Fact Sheet (Amend Contract for the Purchase of Renewable Diesel) Excellent cold weather
performance
Suitable for cold weather conditions,
down to -4°F (-20°C) for Winter grade
and 10°F (-12°C) for the summer grade.

Efficient combustion
With a high cetane number (70+),
Neste MY ensures efficient and clean
combustion.

Excellent storage properties
The fuel is stable and can be stored
for a long time without losing quality
or absorbing water.

Odorless
The fuel does not contain sulfur,
oxygen or aromatics.

Lower maintenance costs
compared to other renewable
alternatives
Neste MY Renewable Diesel is a high
quality fuel, which could mean fewer
maintenance visits compared to other
renewable alternatives.

Pure hydrocarbon
The chemical composition of Neste MY
Renewable Diesel is similar to ordinary
fossil diesel.

No blending limit
The fuel can be used neat (100%
Neste MY Renewable Diesel) or in any
ratio blended with fossil diesel.

The solution to improve
local air quality
Scientific studies and road tests have shown
that if you fill up with 100% Neste MY Renewable
Diesel, in addition to a CO
2e reduction of up to
75%, the following emissions* are reduced up to:
• 33% lower levels of fine particles
• 9% lower nitrogen oxides (NOx)
• 30% less hydrocarbons (HC)
• 24% lower carbon monoxide (CO), and
• reduced levels of polyaromatic hydrocarbons (PAH).

In order to achieve today’s goals of eliminating fossil fuel, Neste MY Renewable Diesel offers a drop-in
solution that all diesel vehicles can use immediately.

Approved by leading
manufacturers
Neste MY Renewable Diesel meets the ASTM D975
paraffinic fuel standard. Most heavy vehicle manu
-
factur
ers, such as Cummins, Detroit Diesel, Caterpillar,
Volvo Trucks, Paccar, Mack, John Deere, plus many
other international brands have approved the use of
neat renewable diesel in their engines.
*) The emissions of the vehicles have been compared to conventional diesel. The results have been published in 40 scientific publications. Approved by leading manufacturers.

12.a
Packet Pg. 70
Attachment: Renewable Diesel Fact Sheet (Amend Contract for the Purchase of Renewable Diesel)

Page 1 ends

Agenda Item: 13

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: PREPARATION OF A MUSEUM AND CULTURAL CENTER

FEASIBILITY STUDY CONTRACT
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis

RECOMMENDED ACTION
City Council:

2. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney.

BACKGROUND
In March 2016, the City Council adopted an Arts Master Plan (Plan) which has served as a long- term roadmap for cultural development throughout the community. One of the recommendations in the Plan, under the Old Town Newhall Arts and Entertainment District section, is as follows:
• Recommendation 2.2 - Explore planning for a museum in Old Town Newhall.

This recommendation was identified as a priority in the 2019 Arts Commission Work Plan, and incorporated as an action item in Santa Clarita 2025.

The City of Santa Clarita (City) conducted a Request for Proposals (RFP) to solicit proposals from qualified consulting firms to develop a feasibility study. The RFP was distributed to 806 vendors on May 24, 2022. There were 52 vendors who downloaded the RFP package, with 1 submitting a proposal. The proposal was reviewed by City staff based upon the following criteria:
13 Packet Pg. 71

Page 2 ends

• Contractor qualifications, Plan of Study/Scope of Work, Program Management • Experience on similar projects
• Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards
• Cost of materials and services provided, as well as discounts offered A panel of four City staff members evaluated and scored the responsive proposal based on the above criteria. The results are shown below:

COMPANY LOCATION SCORE
M. Goodwin Museum Planning, Inc. Los Angeles, CA 93.5

Based on the results of the RFP evaluation, it is recommended that M. Goodwin Museum Planning, Inc., be selected to develop the feasibility study. The study will take approximately eight months to complete. The City Council will be provided with an update once the feasibility study is completed.

ALTERNATIVE ACTION

Other actions as identified by the City Council.

FISCAL IMPACT

Funding for this project was approved through the budget process and made available in Expenditure Account F0006228-516101.

ATTACHMENTS
Museum and Cultural Ctr RFP (available in the City Clerk's Reading File) MGMP Response File (available in the City Clerk's Reading File) MGMP Cost File (available in the City Clerk's Reading File) 13 Packet Pg. 72

Page 1 ends

Agenda Item: 14

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: GRAPHIC DESIGN SERVICES CONTRACTS
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis

RECOMMENDED ACTION
City Council:

1. Award one-year Professional Service contracts for graphic design services to McGregor Shott, Inc., Lundmark Advertising, and L. Burrows Design for an amount not to exceed $75,000 per firm.

2. Authorize the City Manager or designee to execute up to four, one year-renewal options for each firm, for an annual amount not to exceed $75,000.

3. Authorize the City Manager, or designee, to execute all contracts and associated documents, subject to City Attorney approval.

BACKGROUND
For the past several years, the City of Santa Clarita (City) has used a combination of in-house staff and contracted graphic designers to manage the graphic design needs of the various departments and divisions of the City. The City’s graphic needs vary from simple door hangers and flyers, to magazine layouts, vehicle wraps, signage, website, and social media design.

The City produces approximately 900 graphic projects annually, and having on-call contracts with different artists has ensured that the graphic design needs of the City are being met professionally and in a timely manner. The multiple-vendor award aspect of this solicitation reflects the intention of the City to ensure the physical capability to handle workload peaks, and to provide staff with access to an adequate breadth of skill levels and design perspectives. 14 Packet Pg. 73

Page 2 ends

To select the contracted graphic designers, a Request for Proposals (RFP) was released on May 27, 2022, and closed on June 28, 2022. The RFP resulted in eight proposals being submitted.

The RFP responses were rated by a committee comprised of four staff members from the Communications, Economic Development, and Arts and Events divisions. Responses were evaluated on the following criteria:
• Quality and creativity of the samples of work
• Level of experience and training of personnel assigned to the contract • Relevant experience
• Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards
• Cost of materials and services provided
• Responses of references supplied
Each proposals was scored independently on the above criteria and the scores were then tabulated. The results are shown below:

RANK DESIGN FIRM LOCATION SCORE
1 McGregor Shott, Inc. Santa Clarita, CA 94.75
2 Lundmark Advertising Kansas City, MO 93.00
3 L. Burrows Design Santa Clarita, CA 90.50
4 Uptown Studios, Inc. Sacramento, CA 82.75
5 SC Publishing, Inc. Santa Clarita, CA 67.00
6 Bess Design Walnut Creek, CA 64.00
7 VSB Associates, Inc. Kensington, MD 49.25
8 Royal Digital Agency Glendale, CA 17.50
Based on the quality of the proposals, including their work samples and experience, the three top scoring design firms are being recommended to enter into Professional Service contracts to provide graphic design services for the City.

ALTERNATIVE ACTION
Other actions as identified by the City Council.

FISCAL IMPACT
Adequate funds are available within the various divisions that will use the recommended design firms in the adopted Fiscal Year 2022-23 budget.

ATTACHMENTS
Graphic Design Services RFP #REC-21-22-43 (available in the City Clerk's Reading File) 14 Packet Pg. 74

Page 1 ends

Agenda Item: 15

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: FOURTH AMENDMENT TO THE CENTRAL PARK LEASE

AGREEMENT WITH SANTA CLARITA VALLEY WATER
AGENCY
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson

RECOMMENDED ACTION
City Council:

2. Authorize the City Manager or designee to execute the License Agreement for Exercise and Access Stairs.

BACKGROUND
The Central Park Sports Facility (Central Park) is a regional park and recreational facility in the City of Santa Clarita (City). This 108-acre regional park site features a number of amenities, including softball fields, multipurpose fields, basketball courts, a playground, fitness areas, a disc golf course, a dog park, a community garden, and a cross country running track. Central Park is the location for numerous community events, including Concerts in the Park, Relay for Life, Earth Arbor Day, Touch-a-Truck, Eggstravaganza, and numerous sports tournaments.

Since 1997, the City has leased the Central Park property from the Santa Clarita Valley Water Agency (SCVWA), formerly the Castaic Lake Water Agency (CLWA). On December 11, 1995, the City and CLWA entered into a Memorandum of Understanding (MOU) for purpose of a park and sports facility. This MOU provided the basis for the ground lease. The ground lease, allowing City use of CLWA property, originated on January 2, 1997, when construction of Central Park commenced on 34.22 acres.
15 Packet Pg. 75

Page 2 ends

The ground lease has been amended three times. The first amendment on February 4, 1997, made minor changes to some language in the lease. The second amendment on December 16, 2002, adjusted the boundary of the lease from the original 34.22 acres to the 108 acres currently used.

The second amendment also extended the term of the lease from 2012 until 2017. On December 21, 2017, the lease was extended until January 1, 2023, and included language that addressed a number of issues, including the requirement for an annual meeting of the City and SCVWA; allowed use of areas for disc golf, supply storage, and the dog park; provided City access to the site 24 hours per day; prohibited on-site vehicle fueling and the storage of non-operable vehicles; required the City to submit any development plans to SCVWA three months prior to the start of construction; and addressed other issues that more clearly defined both parties’ responsibilities to the site.

On October 1, 2010, a license agreement was executed between the City and CLWA. This allowed the City to use CLWA-owned land adjacent to Central Park for the construction, operation, and maintenance of a cross country trail.

This fourth amendment to the lease agreement revises the following key terms:
• Recital D - Identifies SCVWA as the successor in interest to CLWA. • Section 1.01 - Expansion of the Lease Area (to approximately 111.9 acres) for the Disc Golf Course (approximately 2.5 acres) and the City Maintenance Yard (approximately

1.5 acres).
• Section 1.03 - Specifies that the annual meeting as set forth per Amendment No. 3 between the City and SCVWA is now specific to Amendment No. 4. • Section 2.01 - Extends term to January 1, 2038.
• Section 4.03(M)(2) - Addresses interaction and approvals related to future commercial activities of concessions, specifying commercial concessions must be ancillary to community activity.
• Section 4.03(O) - Adds language that the City will complete appropriate CEQA review for future ground disturbing improvements.
• Section 4.03 - Permits the installation of an exercise staircase, outside of the lease boundary, by an independent License Agreement.
• Section 6.02 - City to notify SCVWA of maintenance to existing improvements. • Section 11.03 - City to gain approval from SCVWA prior to erecting additional memorials or commemorative signage.

Approval of the recommended action would ensure Central Park is available to the community for the next 15 years.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT
Upon approval of the recommended action, adequate funds will be availabe for the term of this agreement.
15 Packet Pg. 76

Page 3 ends

ATTACHMENTS
Central Park Fourth Amendment Lease Boundary Map
Fourth Amendment to the Central Park Ground Lease with SCVWA (available in the City Clerk's Reading File)
15 Packet Pg. 77

15.a
Packet Pg. 78
Attachment: Central Park Fourth Amendment Lease Boundary Map (Fourth Amendment to the Central Park Lease Agreement)

Page 1 ends

Agenda Item: 16

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: EASEMENTS AND ENTRY AGREEMENT GRANTED TO SANTA

CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES
COUNTY ON ASSESSOR’S PARCEL NUMBERS 2836-002-907 AND
2836-002-922 WITH BILL OF SALE OF SEWER LINE AND

QUITCLAIMS OF ASSOCIATED EASEMENTS
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson

RECOMMENDED ACTION
City Council:

2. Approve and authorize the City Manager or designee to execute a 15-foot wide perpetual easement on property owned by the City of Santa Clarita, Assessor’s Parcel Number 2836- 002-922.

4. Approve and authorize the City Manager or designee to execute a 10-foot wide perpetual easement located on property owned by the City of Santa Clarita, Assessor’s Parcel Number 2836-002-922.

5. Approve and authorize the City Manager or designee to execute quitclaims of the City’s 10- foot wide easement located on property owned by the City of Santa Clarita, Assessor’s Parcel Numbers 2836-001-034, 2836-001-035, and 2836-002-046.
16 Packet Pg. 79

Page 2 ends

6. Increase Developer Fee revenue account 306-457501 in the amount of $9,000.

BACKGROUND
The Santa Clarita Valley Sanitation District of Los Angeles County (District) is proposing to construct the Soledad Canyon Trunk Sewer Section 4 Project (Project). The purpose of the proposed Project is to construct approximately 2,200 feet of sewer below ground to accommodate current flows and future growth in the City of Santa Clarita (City).

Construction of the Project would terminate on Hidaway Avenue at the intersection of Soledad Canyon Road, as shown on the attached map. The sewer alignment would connect to existing City sewers. To comply with the California Environmental Quality Act, a Mitigated Negative Declaration was previously approved for the Project by the District’s Board on September 20, 2021.

As part of the Project, a new sewer is to be constructed on City-owned property, Assessor’s Parcel Number (APN) 2836-002-907 and APN 2836-002-922. An entry agreement is required, allowing the District to access to City property during construction. Also, an easement is necessary to ensure the District has perpetual rights to access, operate, and maintain the segment of new sewer on City property. The easement on APN 2836-002-922 would include the construction of two maintenance holes, allowing the District access to the future sewer.

In conjunction with Project, the District requests taking over ownership, operation, and maintenance of approximately 650 feet of existing sewer owned by the City, located on APNs 2836-002-922, 2836-002-046, 2836-001-034, and 2836-001-035. A bill of sale will transfer ownership of the existing 650-foot segment from the City to the District. A 10-foot wide easement is also needed for the District to access, operate, and maintain the segment of existing sewer that is located on City property. This is an easement area of approximately 1,816 square feet.

Additionally, the District requests the City quitclaim its existing sewer easements pertaining to the 650-foot segment of sewer. The quitclaims are needed for the District to access, operate, and maintain the portion of existing sewer it will be taking ownership of through the bill of sale.

One quitclaim would transfer the City’s existing 10-foot wide sewer easement located on APN 2836-001-034 and APN 2836-001-035. A second quitclaim would transfer the City’s existing 10-foot wide sewer easement located on APN 2836-002-046.

After construction of the new sewer is complete, sewage will be routed into the newly constructed sewer, and the existing sewer will be converted to an airline. Construction is anticipated to begin in September 2022, and should take approximately five months.

ALTERNATIVE ACTION

Other action as determined by the City Council.
x

16 Packet Pg. 80

Page 3 ends

FISCAL IMPACT

There is no fiscal impact to the General Fund as a result of this action. If approved, the City will receive $9,000 from the Sanitation District to be placed in Developer Fee revenue account number 306-457501.

ATTACHMENTS
Project Location Map 1
Project Location Map 2
#3702 Legal Description (available in the City Clerk's Readng File) #3713 Legal Description (available in the City Clerk's Reading File) #3687 - Entry Agreement Map (available in the City Clerk's Reading File) Quitclaim Deed #378 - Exhibit A & B (available in the City Clerk's Reading File) Quitclaim Deed #379 - Exhibit A & B (available in the City Clerk's Reading File) Bill of Sale #60 (available in the City Clerk's Reading File) 16 Packet Pg. 81

SOLEDAD CANYON RD

WHITES CANYON RD

SIERRA HWY

SIERRA HWY VIA PRINCESSA

VIA PRINCESSA
Southern Pacific RRSouthern Pacific RR
Southern Pacific RRSouthern Pacific RR
ANTELO PE VALLEY FRW YANTELO PE VALLEY FRW YST A TE RO UTE 14ST A TE RO UTE 14

CITY OFCITY OF

SANTA CLARITASANTA CLARITA
D iscovery
Park
Sierra Vista M s
M iddle School
Canyon Springs
Elem entary
School
Santa
Clarita
Christian
La M esa
M iddle
School Friendly
V alley G olf
Course
Friendly
V alley G olf
Course

SANTA CLARA RIVER

PROJECT ROUTE

SOLEDAD CANYON RELIEF TRUNK SEWER
SECTION 4
DOC 6492088

16.a
Packet Pg. 82
Attachment: Project Location Map 1 (Authorization of easements, entry agreement, and bill of sale) AIN # - 2803030904 \ LA COUNTY FLOOD CONTROL DISTRICT
AIN # - 2803030907

SANTA CLARITA CITY
AIN # - 2836001034

CORDOVA ASSOCIATES LTD
AIN # - 2836001035

CORDOVA ASSOCIATES LTD
AIN # - 2836002046

CURRAN,JOHN S AND ELIZABETH TRS J AND E CURRAN TRUST AND AIN # - 2836002907

SANTA CLARITA CITY
AIN # - 2836002922

SANTA CLARITA CITY
AIN # - 2836009049

WEYERHAEUSER NR COMPANY
AIN # - 2836009900 / LACMTA
6 AIN # - 2864003012

WEYERHAEUSER NR COMPANY
AIN # - 2864003901 / LACMTA
6 AIN # - 2864003920
SANTA CLARITA CITY 6
AIN # - 2864003921

L A COUNTY
AIN # - 2864003922

SANTA CLARITA CITY
AIN # - 2864003923

SANTA CLARITA CITY
6 AIN # - 2864003924

L A COUNTY

PRIVATE

PROPERTY

PRIVATE

PROPERTY
AIN# - 2836002914 / LACMTA
W
HITES
CANYON
RD

VIA PRINCESSA
SIERRA
HWY

SOLEDAD CANYON RD

VIA PRINCESSA

HIDAWAY AVE
SOLEDAD CANYON TRUNK, SECTION 5
SOLEDAD CANYON TRUNK, SECTS 1,2,3,&4
New Alignment
!( CSD Manholes
CSD Sewers
Local Manholes
Local Sewers
Railroad tracks
SOLEDAD CANYON RELIEF TRUNK SEWER SECTION 4

NEW ALIGNMENT
Map prepared for LACSD, Sewer Design Section - NAD_1983_StatePlane_California_V_FIPS_0405_Feet - Printed : 8/2/2021.

Document Path: H:\Figures_Exhibits\Soledad Canyon Rel TS Sect 4\Soledad Canyon New Alignment AUGUST 2021 11x17.mxd 0 200 400100
Feet
Ñ

16.b
Packet Pg. 83
Attachment: Project Location Map 2 (Authorization of easements, entry agreement, and bill of sale)

Page 1 ends

Agenda Item: 17

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: DEDICATION OF EASEMENT TO SOUTHERN CALIFORNIA
EDISON
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson

RECOMMENDED ACTION

City Council approve and authorize the City Manager or designee execute the attached Grant of Easement to Southern California Edison, subject to final laguage approval by the City Attorney.

BACKGROUND

Southern California Edison (SCE) is requesting an easement to install new equipment in the Sand Canyon area of the City of Santa Clarita (City). The proposed project requiring this easement is part of a larger effort to minimize the number of customers impacted during a Public Safety Power Shut-off, and to reduce the risk of ignitions and power outages. The proposed project would underground power lines that are currently above ground, located on property owned by the City, Assessor’s Parcel Number 2481-015-902.

The 1,966-foot easement would support work needed to install and maintain underground power lines for new equipment. SCE is planning to underground utilities throughout Sand Canyon and surrounding areas and will conduct a community outreach program in advance of construction.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There is no impact to the General Fund as a result of this action. The City will receive a one-time payment of $1,000 from Southern California Edison if the easement is granted.

17 Packet Pg. 84

Page 2 ends

ATTACHMENTS
Vicinity Map
Site Map
Grant of Easement
17 Packet Pg. 85
I ~
\ rv)\ \ !I Ii
\ I -
/ < I\\
'-
(\ 5~ ~J
-~· .. . /~
lf -\
~ ~ -
--; ~ ,.;
~
"' ~
~
"'
_//
l~sst
I
I :l I
~
"' z \
z ;5
~~
Dl!l.E. .:;,,-
/ l
%
r z w
~
~
---·
0 ~
"'
~'f
i RADCllAY~ ),,
c.-- '---
- ~-F.Al.TEf<.RO ..J 1
'. ~
~
I
'
,~
\:
~
""'
~<I'
~</>'"
~
~
g;"'
I,
-
- -.§7

17.a
Packet Pg. 86
Attachment: Vicinity Map (Dedication of Easement to Southern California Edison) LOT 8 IN THESW 1/4 OF SEC. 26,T 4 N, R 15 W, S.B.M.LOS ANGELES CO.

17.b
Packet Pg. 87
Attachment: Site Map (Dedication of Easement to Southern California Edison)

RECO RD ING REQ UES TED B Y

WHEN R ECO RD ED M AI L TO

SOUTHERN CALIFORNIA EDISON COMPANY
2 INNOVAT IO N WAY, 2nd FLOOR
POMONA, CA 91768
Attn: Title and Real Estate Services
SPACE ABOVE THIS LINE FOR RECORDER’S USE
SCE Doc. No.

GRANT OF

EASEMENT
DOCUMENTARY TRANSFER TAX $___________________
____COMPUTED ON FULL VALUE OF PROPERTY CONVEYED
____OR COMPUTED ON FULL VALUE LESS LIENS AND

ENCUMBRANCES REMAINING AT TIME OF SALE

DISTRICT
Valencia

SERVICE ORDER
TD1826129
SERIAL NO.

MAP SIZE
_____________________ SCE Company
SIG. OF DECLARANT OR AGENT DETERMINING TAX FIRM NAME GVM LU-6807-F
APN 2841-015-902
APPROVED:

VEGETATION &
LAND

MANAGEMENT
BY
SLS/BT
DATE
02/05/2022
THE CITY OF SANTA CLARITA, a municipal corporation, (hereinafter referred to as “Grantor”), hereby grants to SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, its successors and assigns (hereinafter referred to as “Grantee”), an easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time underground electrical supply systems and communication systems (hereinafter referred to as “systems”), consisting of wires, underground conduits, cables, vaults, manholes, handholes, and including above-ground enclosures, markers and concrete pads and other appurtenant fixtures and equipment necessary or useful for distributing electrical energy and for transmitting intelligence, data and/or communications (eg. through fiber optic cable), in, on, over, under, across and along that certain real property in the County of Los Angeles, State of California, described as follows:

THE EASTERLY 6.00 FEET OF LOT 8 IN THE SOUTHWEST QUARTER OF SECTION 26, TOWNSHIP 4 NORTH, RANGE 15 WEST, SAN BERNARINO MERIDIAN.

THE AREA OF THE ABOVE-DESCRIBED STRIP OF LAND IS APPROXIMATELY 1966 SQUARE FEET.

It is understood and agreed that the above description is approximate only, it being the intention of the Grantor(s) to grant an easement for said systems as constructed. The centerline of the easement shall be coincidental with the centerline of said systems as constructed in, on, over, under, across, and along the Grantor(s) property.

This legal description was prepared by Spectrum Land Services pursuant to Sec. 8730(c) of the Business & Professions Code.

Grantor further grants, bargains, sells and conveys unto the Grantee the right of assignment, in whole or in part, to others, without limitation, and the right to apportion or divide in whatever manner Grantee deems desirable, any one or more, or all, of the easements and rights, including but not limited to all rights of access and ingress and egress granted to the Grantee by this Grant of Easement.

Grantor agrees for himself, his heirs and assigns, not to erect, place or maintain, nor to permit the erection, placement or maintenance of any building, planter boxes, earth fill or other structures except walls and fences on the above described real property. The Grantee, and its contractors, agents and employees, shall have the right to trim or cut tree roots as may endanger or interfere with said systems and shall have free access to said systems and every part thereof, at all times, for the purpose of exercising the rights herein granted; provided, however, that in making any excavation on said property of the Grantor, the Grantee shall make the same in such a manner as will cause the least injury to the surface of the ground around such excavation, and shall replace the earth so removed by it and restore the surface of the ground to as near the same condition as it was prior to such excavation as is practicable.

17.c
Packet Pg. 88
Attachment: Grant of Easement (Dedication of Easement to Southern California Edison)

2 DGR802126513
TD1826129

EXECUTED this _____ day of _______________________, 20____.

GRANTOR

THE CITY OF SANTA CLARITA, a municipal
corporation

____________________________________
Signature

____________________________________
Print name

____________________________________
Title

A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )

County of )

On _______________________ before me, , a Notary Public, personally appeared , who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _______________________________ (Seal)

17.c
Packet Pg. 89
Attachment: Grant of Easement (Dedication of Easement to Southern California Edison)

3 DGR802126513
TD1826129

EXECUTED this _____ day of _______________________, 20__.

GRANTEE

SOUTHERN CALIFORNIA EDISON COMPANY,
a corporation

____________________________________
Signature

____________________________________
Print Name

____________________________________
Title

State of California )

County of )

On _______________________ before me, , a Notary Public, personally appeared

, who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature _______________________________ (Seal)

17.c
Packet Pg. 90
Attachment: Grant of Easement (Dedication of Easement to Southern California Edison)

Page 1 ends

Agenda Item: 18

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: August 23, 2022
SUBJECT: ASSIGNMENT, ASSUMPTION, AND CONSENT OF EASEMENT AGREEMENT TO SHADOW WOLF ENERGY, LLC.

DEPARTMENT: Recreation and Community Services
PRESENTER: Janine Prado

RECOMMENDED ACTION

City Council:

1. Approve the Assignment, Assumption and Consent of Easement Agreement to Shadow Wolf Energy, LLC. from Berry Petroleum Company, LLC.

2. Authorize the City Manager, or designee, to execute all documents subject to City Attorney approval.

BACKGROUND

Berry Petroleum, LLC (Berry Petroleum) was granted a 2-acre easement through an agreement with then property owner, Stacy D. Castro, as Successor Trustee of the Ida L. Pryor Trust, in 1988 on Assessor Parcel Number (APN) 2833-023-900, which is located at the Placerita Canyon Open Space. The City of Santa Clarita (City) acquired APN 2833-023-900 in 2012, inheriting the previously existing easement agreement held by Berry Petroleum.

The terms of the existing easement agreement directly assigned ownership to Berry Petroleum and does not include transfer language should ownership of their business change. Berry Petroleum is in the process of selling their business to Shadow Wolf Energy, LLC (Shadow Wolf). As part of their acquisition, Berry Petroleum is required to help transfer the easement to Shadow Wolf. If the transfer of ownership does not go through, the existing easement agreement will cease to exist.

The easement allowed the installation, maintenance, and construction of pipelines for material transport. The importance of the easement assignment would maintain responsibility and maintenance on the installed pipeline to the assignee.
18 Packet Pg. 91

Page 2 ends

The existing easement agreement includes an annual payment of $22,694.59 to the City until it expires in 2028.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

The City will continue to receive an annual payment of $22,694.59 to General Fund Revenue account 100-462101.

ATTACHMENTS
Exhibit "A" - Berry Petroleum Easement Location Map
Easement Legal Description
18 Packet Pg. 92

Exhibit A

18.a
Packet Pg. 93
Attachment: Exhibit "A" - Berry Petroleum Easement Location Map (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF

18.b
Packet Pg. 94
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 95
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 96
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 97
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 98
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 99
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 100
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 101
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

18.b
Packet Pg. 102
Attachment: Easement Legal Description (APPROVAL FOR ASSIGNMENT OF EASEMENT TO SHADOW WOLF ENERGY, LLC)

Santa Clarita City CouncilAugust 23, 2022

Santa Clarita City Council
August 23, 2022