Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: August 23, 2022
SUBJECT: VISTA CANYON MULTI-MODAL CENTER (TRAIN STATION), PROJECT T3020 - APPROVE CONSTRUCTION CONTRACT
MODIFICATIONS
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Extend the current contract and authorize an increased expenditure authority for material testing and inspection services for the Vista Canyon Multi-Modal Center, Project T3020 with Twining, Inc., in the amount of $158,150 and authorize a contingency in the amount of $15,815, for a total additional contract amount not to exceed $173,965.
2. Extend the current contract and authorize an increased expenditure authority for construction management services with RailPros, Inc., in the amount of $200,110 and authorize a contingency in the amount of $20,011, for a total additional contract amount not to exceed $220,121.
3. Extend the current contract with Southern California Regional Rail Authority, authorize an increased expenditure authority in the amount of $403,551, and authorize a contingency in the amount of $40,355, for a total additional contract amount not to exceed $443,906.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Vista Canyon Multi-Modal Center (Train Station) is located within the transit-oriented Vista Canyon development on the east side of the Santa Clarita Valley as shown on the attached location map. Together with the Vista Canyon Regional Transit Center (Bus Transfer Station), the Train Station will serve the surrounding communities as a central core for commuter rail,
local and commuter buses, bicycles, and pedestrians. The Train Station will serve the Southern California Regional Rail Authority (SCRRA) Metrolink Antelope Valley line, which runs between Los Angeles Union Station and Lancaster. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
In July 2020, the City Council awarded contracts for the construction of the Train Station, which included a grade-separated pedestrian crossing to a center track platform, approximately one mile of new railroad track parallel to the existing track, a new railroad bridge, and sound walls. It will also provide amenities such as canopies, lighting, benches, a security system, and landscaping. The new facility will be designed to meet the minimum Leadership in Energy and Environmental Design (LEED) Silver Standard rating or equivalent.
This project is very complex and has required coordination between the City and SCRRA contractor’s work, as well as keeping the trains in operation throughout the duration of the project. As this project has progressed, staff has continuously assessed the overall scope of the various consultants and has reassigned several key tasks in a more efficient manner. This will provide the highest quality project possible and ensure that the project meets the operational needs of the City and SCRRA. The requested Council action is to increase expenditure authority only and will be offset by savings on other contracts.
In October 2019 and July 2020, the City Council approved contracts with Twining, Inc., RailPros, Inc., and SCRRA to provide services for various components of the project. The knowledge and expertise of each firm continues to be valuable to the project and is needed to ensure compliance with the design specifications, environmental documents, and operational needs of the project.
Staff has negotiated a fair and reasonable fee with these firms for the work required to complete the construction of the Vista Canyon Multi-Modal Center, and all proposals are referenced in the attachments section below and are available in the City Clerk’s Reading File. The recommended action to extend the current contracts for each firm will provide for uninterrupted flow of construction through the successful completion of the project.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds in the amount of $837,992 are available in project expenditure account T3020270-516101 (Measure R Highway Operation Improvements Fund) to support the increased expenditure authority of the construction support contracts. As a result of new critical construction project needs, staff was able to identify and reassign several key tasks outlined in the original project scope in order to reduce expenditures to cover these construction support contract increases. The requested increased expenditure authority is offset by reduced expenses and does not increase the overall budget for the project.
ATTACHMENTS
Location Map
Proposal for Southern California Regional Rail Authority (available in the City Clerk's Reading File)
Proposal for Twining, Inc. (available in the City Clerk's Reading File) Proposal for RailPros, Inc. (available in the City Clerk's Reading File)