CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, September 13, 2022
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Miranda
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Childhood Cancer Awareness Month Proclamation
Suicide Prevention Month Proclamation
Constitution Week
National Voter Registration Day
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
NEW BUSINESS
1. SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE
INFRASTRUCTURE - SCVHistory.com is a local history digital archive, owned and operated by SCVTV, that is in need of repair due to outdated web design technology.
RECOMMENDED ACTION:
City Council discuss efforts to upgrade and sustain SCVHistory.com, a digital local
history archive, and provide direction to staff.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the August 23, 2022 Special Meeting.
3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the August 23, 2022 Regular Meeting.
4. CHECK REGISTER NOS. 16 AND 17 - Check Register No. 16 for the Period 07/01/22 through 07/14/22 and 07/21/22. Electronic Funds Transfers for the Period 07/04/22 through 07/15/22. Check Register No. 17 for the Period 07/15/22 through 07/28/22 and 08/04/22. Electronic Funds Transfers for the Period 07/18/22 through 07/29/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 16 and 17.
5. CONTRACT FOR SANTA CLARITA PUBLIC LIBRARY LAPTOP KIOSK REPLACEMENT AND MAINTENANCE - Award a contract to Java Connections, LLC, for the purchase of laptop kiosks for the Santa Clarita Public Library, inclusive of five years of support and maintenance.
RECOMMENDED ACTION:
City Council:
1. Award a five-year maintenance contract to Java Connections, LLC, in the total amount not to exceed $68,010.45, for public library laptop kiosks, inclusive of delivery, installation, and five years of support and maintenance.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
6. FUNDING FOR DBAA 3 RESERVE PROJECT - Authorize a one-time appropriation of $40,000 from Drainage Benefit Assessment Areas reserves for professional services for drainage repairs in DBAA 3.
RECOMMENDED ACTION:
City Council appropriate one-time funds in the amount of $40,000 from Drainage Benefit Assessment Areas Fund 351 to expenditure account 3517209-516113 for needed repairs in DBAA 3.
7. LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY
INCREASE/BASE BUDGET APPROPRIATION - Authorize expenditure authority increases to various landscape service contracts in order to complete as-needed repairs or one-time enhancement work in an efficient and timely manner; and approve the appropriation of ongoing funds to support operations at the Vista Canyon Transit Center.
RECOMMENDED ACTION:
City Council:
1. Approve ongoing expenditure authority increases in the annual cumulative amount of $368,678 for expanded landscape services, as-needed maintenance and repairs, unanticipated work, and one-time enhancement projects within multiple City Landscape Maintenance zones for the contracts listed in Attachment A.
2. Authorize ongoing appropriations from Transit Fund (Fund 700) totaling $15,000, as identified in Attachment B, to support operations at the Vista Canyon Transit Center.
3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
8. CENTRAL PARK BUILDOUT, PROJECT P4019 - TRIPARTITE TENDER AGREEMENT - This item will authorize entering into a tripartite tender agreement to complete the expansion of the southwestern portion of Central Park. The project will construct four full-sized multipurpose fields by adding two new fields and converting an open turf area into two more full-sized multipurpose fields. It will also include the installation of sport field lighting, landscaping and irrigation, various site furnishings, a restroom building, upgrades to the adjacent dog park, exercise stairs, and additional parking.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to finalize and execute all necessary documents, including a tripartite tender agreement, subject to City Attorney approval, which includes a completion offer (contract) to Urban Habitat in an approximate amount of $10,002,385, and authorize a contingency in the amount of $1,000,238, for a total contract amount not to exceed $11,002,623, as well as authorize the City Manager to approve the finalized reimbursement amount to the City for additional costs incurred to ensure the City is not financially disadvantaged by the prior contractor’s default.
2. Appropriate funds in the amount of $2,100,000 from Facilities Fund (Fund 723) to expenditure account P4019723-516101, increase Facilities Fund revenue account 723-462101 by $2,100,000, and increase General Fund Miscellaneous revenue account 100-462101 by approximately $400,000.
3. Extend the current contract and authorize an increased expenditure authority for civil engineering services, surveying services, and construction support with Psomas in the amount of $14,480 and authorize a contingency in the amount of $1,448, for a total additional contract amount not to exceed $15,928.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held September 27, 2022, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On September 8, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California