CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, September 13, 2022
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Miranda
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Childhood Cancer Awareness Month Proclamation
Suicide Prevention Month Proclamation
Constitution Week
National Voter Registration Day
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
NEW BUSINESS
1. SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE
INFRASTRUCTURE - SCVHistory.com is a local history digital archive, owned and operated by SCVTV, that is in need of repair due to outdated web design technology.
RECOMMENDED ACTION:
City Council discuss efforts to upgrade and sustain SCVHistory.com, a digital local
history archive, and provide direction to staff.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the August 23, 2022 Special Meeting.
3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the August 23, 2022 Regular Meeting.
4. CHECK REGISTER NOS. 16 AND 17 - Check Register No. 16 for the Period 07/01/22 through 07/14/22 and 07/21/22. Electronic Funds Transfers for the Period 07/04/22 through 07/15/22. Check Register No. 17 for the Period 07/15/22 through 07/28/22 and 08/04/22. Electronic Funds Transfers for the Period 07/18/22 through 07/29/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 16 and 17.
5. CONTRACT FOR SANTA CLARITA PUBLIC LIBRARY LAPTOP KIOSK REPLACEMENT AND MAINTENANCE - Award a contract to Java Connections, LLC, for the purchase of laptop kiosks for the Santa Clarita Public Library, inclusive of five years of support and maintenance.
RECOMMENDED ACTION:
City Council:
1. Award a five-year maintenance contract to Java Connections, LLC, in the total amount not to exceed $68,010.45, for public library laptop kiosks, inclusive of delivery, installation, and five years of support and maintenance.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
6. FUNDING FOR DBAA 3 RESERVE PROJECT - Authorize a one-time appropriation of $40,000 from Drainage Benefit Assessment Areas reserves for professional services for drainage repairs in DBAA 3.
RECOMMENDED ACTION:
City Council appropriate one-time funds in the amount of $40,000 from Drainage Benefit Assessment Areas Fund 351 to expenditure account 3517209-516113 for needed repairs in DBAA 3.
7. LANDSCAPE MAINTENANCE DISTRICT CONTRACT AUTHORITY
INCREASE/BASE BUDGET APPROPRIATION - Authorize expenditure authority increases to various landscape service contracts in order to complete as-needed repairs or one-time enhancement work in an efficient and timely manner; and approve the appropriation of ongoing funds to support operations at the Vista Canyon Transit Center.
RECOMMENDED ACTION:
City Council:
1. Approve ongoing expenditure authority increases in the annual cumulative amount of $368,678 for expanded landscape services, as-needed maintenance and repairs, unanticipated work, and one-time enhancement projects within multiple City Landscape Maintenance zones for the contracts listed in Attachment A.
2. Authorize ongoing appropriations from Transit Fund (Fund 700) totaling $15,000, as identified in Attachment B, to support operations at the Vista Canyon Transit Center.
3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
8. CENTRAL PARK BUILDOUT, PROJECT P4019 - TRIPARTITE TENDER AGREEMENT - This item will authorize entering into a tripartite tender agreement to complete the expansion of the southwestern portion of Central Park. The project will construct four full-sized multipurpose fields by adding two new fields and converting an open turf area into two more full-sized multipurpose fields. It will also include the installation of sport field lighting, landscaping and irrigation, various site furnishings, a restroom building, upgrades to the adjacent dog park, exercise stairs, and additional parking.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to finalize and execute all necessary documents, including a tripartite tender agreement, subject to City Attorney approval, which includes a completion offer (contract) to Urban Habitat in an approximate amount of $10,002,385, and authorize a contingency in the amount of $1,000,238, for a total contract amount not to exceed $11,002,623, as well as authorize the City Manager to approve the finalized reimbursement amount to the City for additional costs incurred to ensure the City is not financially disadvantaged by the prior contractor’s default.
2. Appropriate funds in the amount of $2,100,000 from Facilities Fund (Fund 723) to expenditure account P4019723-516101, increase Facilities Fund revenue account 723-462101 by $2,100,000, and increase General Fund Miscellaneous revenue account 100-462101 by approximately $400,000.
3. Extend the current contract and authorize an increased expenditure authority for civil engineering services, surveying services, and construction support with Psomas in the amount of $14,480 and authorize a contingency in the amount of $1,448, for a total additional contract amount not to exceed $15,928.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held September 27, 2022, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On September 8, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California
PROCLAMATION
Childhood Cancer Awareness Month
September 2022
WHEREAS, each year approximately 300,000 children and youth under the age of 19 are diagnosed with cancer worldwide; and
WHEREAS, childhood cancer is the number one disease-related cause of death for children in the United States and many other countries; and
WHEREAS, two-thirds of those who survive childhood cancer endure chronic health conditions from the toxic effects of cancer treatment, including secondary cancers and other life-threatening illnesses; and
WHEREAS, the causes of childhood cancer are largely unknown and more study is needed to understand which treatments work best for children; and
WHEREAS, cancer treatment for children often must differ from traditional adult treatments to take into account children’s developmental needs and other factors.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim September 2022 as Childhood Cancer Awareness Month and encourage residents to learn more about how they can help children who are diagnosed with cancer and their families.
Signed this 13th day of September, 2022.
Laurene Weste, Mayor
Santa Clarita, California
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Attachment: Childhood Cancer Awareness Month 2022 (Childhood Cancer Awareness Month Proclamation)
PROCLAMATION
Suicide Prevention Awareness Month
September 2022
WHEREAS, September is known throughout the United States as National Suicide Prevention Awareness Month and is intended to help promote awareness surrounding each of the suicide prevention resources available to us and our community; and
WHEREAS, our goal is to learn how to help those around us and how to talk about suicide without increasing the risk of harm; and
WHEREAS, suicidal thoughts can affect anyone regardless of age, gender, race, orientation, income level, religion, or background; and
WHEREAS, suicide is the 12th leading cause of death among adults in the US, and the 2nd leading cause of death among people aged 10 to 34; and
WHEREAS, the City of Santa Clarita is no different than any other community in the country, but chooses to publicly state and place its full support behind local educators, mental health professionals, police officers, and parents as partners in supporting our community in simply being available to one another; and
WHEREAS, national organizations like the American Foundation for Suicide Prevention are on the front line of the battle that many still refuse to discuss in public, as suicide and mental illness remain too much a forbidden topic about which to speak openly; and WHEREAS, every member of our community should understand that throughout life’s struggles, we all need the occasional reminder that we are all silently fighting our own battles.
NOW, THEREFORE, the City of Santa Clarita does herby proclaim September 2022 as Suicide Prevention Awareness Week and encourages residents to ensure that individuals, friends, and families have access to the resources they need to discuss suicide prevention.
Signed this 13th day of September, 2022.
Laurene Weste, Mayor
Santa Clarita, California
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Attachment: Proclamation - Suicide Prevention Month_2022_V1 (Suicide Prevention Month Proclamation)
PROCLAMATION
Constitution Week
September 17-23, 2022
WHEREAS, September 17, 2022, marks the two hundred and thirty-fifth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and
WHEREAS, it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and
WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as Constitution Week; and WHEREAS, the United States Constitution stands as a testament to the tenacity of Americans throughout history to maintain their liberties, freedoms and inalienable rights; and WHEREAS, this celebration of the Constitution was started by the Daughters of the American Revolution.
In 1955, DAR petitioned Congress to set aside September 17 through 23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the U.S. Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower; and WHEREAS, the goals of the Constitution Week celebration are to: emphasize citizens' responsibilities for protecting and defending the Constitution; informing people that the Constitution is the basis for America's great heritage and the foundation for our way of life; and encouraging the study of the historical events which led to the framing of the Constitution in September 1787; and
WHEREAS, Constitution Week is a great time to learn more about this important document and celebrate the freedoms it gave us. We encourage residents to learn more about the Constitution by visiting the City of Santa Clarita Public Libraries.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim September 17 through 23, 2022 as Constitution Week and encourages residents to reaffirm the ideals the Framers of the Constitution had in 1787 and to celebrate the freedoms it gives us.
Signed this 13th day of September, 2022.
Laurene Weste, Mayor
Santa Clarita, California
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Attachment: Constitution Week Sept 17-23, 2022 (Constitution Week)
PROCLAMATION
National Voter Registration Day
September 20, 2022
WHEREAS, democracy is at its best when everyone participates in the process; and WHEREAS, registering to vote empowers and encourages eligible citizens to mobilize and exercise their right to vote and have their voices heard on Election Day; and WHEREAS, the City of Santa Clarita recognizes that many Americans are not able to vote because they miss a registration deadline, do not update their registration information, or are unfamiliar with how to register; and
WHEREAS, the City of Santa Clarita is celebrating National Voter Registration Day in person for the first time in three years; and
WHEREAS, the City of Santa Clarita will be hosting voter registration booths at two of our local Farmers Markets. Residents can register to vote on Wednesday, September 14, 2022 at the Canyon Country Farmers Market from 4:00 p.m. to 8:00 p.m., and on Saturday September 17, 2022 at the Old Town Newhall Farmers Market from 8:30 a.m. to 1:00 p.m.; and
WHEREAS, the City of Santa Clarita is committed to encouraging broad voter registration, access, and citizen participation in the democratic process.
NOW THEREFORE, the City of Santa Clarita does hereby proclaim September 20, 2022, as National Voter Registration Day and encourages all citizens to ensure they are registered to vote.
Signed this 13th day of September,2022.
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Laurene Weste, Mayor
Santa Clarita, California
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Attachment: National Voter Registration Day 2022 (National Voter Registration Day)
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
NEW BUSINESS
CITY MANAGER APPROVAL:
DATE: September 13, 2022
SUBJECT: SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE
INFRASTRUCTURE
DEPARTMENT: City Manager's Office
PRESENTER: Laurene Weste
RECOMMENDED ACTION
City Council discuss efforts to upgrade and sustain SCVHistory.com, a digital local history archive, and provide direction to staff.
BACKGROUND
At the Regular City Council Meeting on August 23, 2022, Mayor Laurene Weste raised the issue of SCVHistory.com and the need for technology upgrades in order to preserve the archival items saved on the site. The City Council agreed to explore the issue, and directed staff to bring back an agenda item. In addition, SCVTV, the 501(c)(3) operator of the City of Santa Clarita's (City) public television channel, submitted a letter to the City Council, further explaining the issue and requesting support from the City, including a $300,000 grant. The letter is attached to the agenda item for reference.
SCVHistory.com is a comprehensive digital history archive and repository for the Santa Clarita Valley, owned and operated by SCVTV. The site began in 1996 with a few dozen historic photographs and has grown in the last 26 years to house close to 100,000 archival items in various digital formats. It serves as a repository for historic artifacts, books, film, photography, documents, and oral histories of significance to the Santa Clarita Valley, documenting events such as the St. Francis Dam Disaster, the earliest gold discovery and oil production in California, and the beginning of the film industry. Groups that frequently visit the website range from the general public to academic researchers, filmmakers, educators, and public agencies. According to SCVTV, the site logged over 1.7 million views from January 2021 to October 2021.
SCVHistory.com is currently using an outdated programming language that existed in the early years of the Internet, but is no longer supported today. This is problematic for the future of the site, as the hand-coded HTML architecture is difficult to edit, read, and update. The outdated 1 Packet Pg. 10
code language poses a significant challenge for the long-term maintenance of the site and the experience for current and future visitors. SCVHistory.com is not compliant with Web Content Accessibility Guidelines, and the design is not user-friendly. Site performance and stability is also negatively impacted as a result of the outdated technology.
SCVTV is seeking to upgrade its entire web platform, with SCVHistory.com as the first phase of the project. SCVTV conducted a discovery process, which entailed researching, soliciting bids, and interviewing several website development companies. They identified a firm that meets the project needs and have been working with them to develop a blueprint for SCVHistory.com. The chosen vendor quoted $300,000 for the SCVHistory.com portion of the project. Subsequent phases of the project entail upgrading SCVTV.com and SCVNews.com, which are linked to SCVHistory.com for historical video and other multimedia content.
As stated in the attached letter, SCVTV is seeking a financial contribution from the City in the amount of $300,000 in order to help fund the project and leverage additional grant funds.
SCVTV is currently applying for an Infrastructure and Capacity Building Challenge Grant through the National Endowment of the Humanities, which is due September 27, 2022, and requires matching funds. SCVTV has additionally shared with the City its desired to transfer ownership of SCVHistory.com to the Santa Clarita Public Library (SCPL) once the upgrades are complete.
ALTERNATIVE ACTION
Other direction as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact at this time.
ATTACHMENTS
SCVTV Request Letter
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Post Office Box 802993 Santa Clarita CA 91380 Phone 661-251-TV20
August 31, 2022
Dear Mayor Weste and Members of the City Council:
SCVTV respectfully requests a grant of $300,000 from the City of Santa Clarita to fund the migration of the SCVHistory.com website to a content management system that will enable City staff to take ownership of the site and manage it.
SCVHistory.com is the only comprehensive, publicly accessible compendium of Santa Clarita Valley history. Always free to the public, SCVHistory.com started in 1996 and has grown into a body of tens of thousand s of local history photographs and documents spanning 5,000 years of human habitation of our valley. It provides source material used by educators and students from third- grade teachers to college and university classes, local history book authors, documen tary filmmakers, local media, writers of environmental impact reports, and the lay public. It has facilitated the preservation and sharing of historic materials that would otherwise have been lost. It has spurred our local historical and other nonprofit institutions to work closely together to preserve their own history. It voluminously documents everything from the victims of the St.
Francis Dam Disaster to the genealogy of our local Native American ancestors and has even reunited long-lost siblings who hadn’t seen each other in 50 years.
SCVHistory.com was one of the first online archives of local history and remains one of the largest such archives in California. Today, SCVHistory.com is owned and operated by SCVTV, the 501(c)(3) operator of the City of Santa Clarita’s public television channel.
It is customary for the digital history of a community to be hosted by cities, counties, universities, and libraries. For example, the online history archives of the cities of Los Angeles , San Francisco and San Diego are maintained by their respective Public Lib rary systems. (One difference between the others and SCVHistory.com is that the others typically display images without the research and narratives that SCVHistory.com includes for the comprehension and education of the visiting public.) SCVHistory.com needs to be owned by the public and institutionalized like its online cohorts. The City of Santa Clarita is the logical owner-operator and is well suited to take custody of our digital history.
In recent years, the City has demonstrated its commitment to preserving our history. The City has worked collaboratively with the operators of SCVHistory.com and has championed local history in the planning of Old Town Newhall; taken charge of the restoration of the Pioneer Oil Refinery; established a
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Attachment: SCVTV Request Letter (SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE INFRASTRUCTURE) vested interest in Heritage Junction; incorporated historic features into planned public facilities at Vista Canyon Ranch; and is preparing to receive other local historical properties along with their associated collections of artifacts.
Importantly, the City created and filled the position of Local History Librarian within the Santa Clarita Public Library and has established systems that make our City Library system a ready and capable steward of local history collections.
But SCVHistory.com is not currently in a format that the City or anyone else would be able to manage.
In 1996, it could not have been anticipated that SCVHistory.com would become the one-and -only place on the Internet where the SCV Historical Society and other organizations including the City of Santa Clarita would make their historic archival material readily available. In essence, in 1996, the choices for creating a website were making it a subset of America Online (AOL) or knowing how to code in HTML. SCVHistory.com chose the latter path. Dreamweaver came out in 1997 and made it a little easier to create web pages (SCVHistory.com didn’t use it), but the big change came in 2003 with the advent of the content management systems WordPress and SquareSpace. No longer did website creators need to know HTML to create a website or add pages to it. SCVHistory.com never made the switch – but not for lack of trying.
In 1996, SCVHistory.com was hosted by a local Santa Clarita company. In the early 2000s, the company switched gears with an eye toward getting out of the web hosting business and focusing on coding. At its suggestion, SCVHistory.com changed web hosts at that time – and returned to the original host several years later when the firm’s focus again shifted. Soon thereafter, SCVHistory.com worked with the host’s coders to transition SCVHistory.com to WordPress , the content management system used by the City of Santa Clarita. Much time (five years) and donated money were spent on this process, only to fail in the end.
SCVHistory.com was too large, with thousands of web pages, and its problems too complex for a n easy migration. Meanwhile, SCVHistory.com continued to grow exponentially as thousands upon thousands of new materials were added to the site.
The problems grew exponentially, too. The oldest coding is antiquated; various Internet tools return error messages. The Internet keeps changing. Left in stasis, the old pages will no longer be readable. We’ve seen it happen with certain 14- and 15-year-old applications on the SCVTV.com website. As layer upon layer of coding is added to SCVHistory.com, only one person has the know-how to manage it. When that individual is gone, SCVHistory.com dies – unless steps are taken now to fix it.
The other problem with statis is that new historical information comes to light every week, often altering the factual details about a given topic. Corrections
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Attachment: SCVTV Request Letter (SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE INFRASTRUCTURE) need to be, and are, made regularly to the information presented on SCVHistory.com. It’s not like a printed book. It’s the source material for books.
It’s a real-time compendium, relied upon by everyone to be as up-to-date and factual as possible. If the site is no longer maintained, it atrophies. If the site is no longer maintained, corrections can’t be made when new and better information is discovered.
In 2018, SCVTV initiated discussions with the City of Santa Clarita to work toward the migration of SCVHistory.com and the eventual transfer of ownership to the City. It is SCVTV’s understanding that at the time, the scope and complexity of the project was infeasible.
In 2019, SCVTV initiated a concerted effort to fast-track the migration of SCVHistory.com. Many web firms and IT professionals were consulted, and it was determined that only a major global web development firm would be able to handle a conversion as large and complex as SCVHistory.com. After a relatively brief Covid-related delay, SCVTV publis hed a request for proposals in 2021 and elicited about a dozen responses. Many firms wouldn’t tackle the project with out a minimum $1 million buy-in. Ultimately, SCVTV selected one of the top global IT firms with a resume that included building architecture for Pa ntheon, Rolling Stone, and WordPress itself. Not only was the firm – XWP – one of the lowest bidders, but it also expressed a genuine affinity for helping a nonprofit community organization like SCVTV. It’s a sentiment that proved true in early 2022 when SCVTV made a $30,000 investment with the company (including a $5,000 Community Services grant from the City of Santa Clarita) to analyze the problems with SCVTV’s antiquated websites – SCVHistory.com, SCVTV.com and SCVNews.com – and develop blueprints for solutions. XWP’s proposal for the migration of SCVHistory.com bears a $300,000 price tag, well within the anticipated range when SCVTV contracted with the company.
There are certain things nonprofit agencies such as SCVTV can do much more cost-effectively today than a local government agency could do later, and this is one of them. XWP’s process for the migration of SCVHistory.com will require a substantial commitment of time and hands-on collaboration with the current operators of SCVHistory.com, which will be provided by volunteers at no cost. It is SCVTV’s opinion that the migration of SCVHistory.com should be performed prior to transferring the site to the City of Santa Clarita, which SCVTV is willing to agree contractually to do.
Over the past decade, SCVTV has identified a variety of funding sources to support SCVHistory.com. It has received ma ny private donations and charitable foundation grants to that end. Earlier this year, SCVTV began the process of applying for a large federal grant for digital infrastructure that can fund personnel and hardware needed down the line and provide for the future growth and
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Attachment: SCVTV Request Letter (SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE INFRASTRUCTURE) sustainability of SCVHistory.com. The federal agency has responded positively about our prospects, especially if the City i s supportive with funding at this stage.
The grant requires a local match, which would be partially covered by the City ’s $300,000 investment. SCVTV is also working with professional grant writers who are working on several other government and private foundation grant opportunities.
Regardless of whether SCVTV is successful in its pursuit of supplemental grant funding, time is of the essence. The migration of SCVHistory.com must be performed as soon as possible. As a community, we cannot allow the preservation and accessibility of our history to continue to be intertwined with the life expectancy of one individual.
At $300,000, the migration of SCVHistory.com to a manageable and sustainable Internet architecture will never cost less than it costs today – not to mention the years and the untold millions of dollars it would cost the City to compile a comparable compendium of local history “from scratch.” It would be quite a challenge. Santa Clarita’s history is remarkably rich. At times we’ve called the SCV the “Birthplace of California History” with the state’s first documented gold discovery, the first successful oil operations on the West Coast, the rail linkage that joined Los Angeles with the rest of the country, and a film hist ory that spans more than century. SCVHistory.com is well known by museums and academicians across California.
Closer to home, SCVHistory.com ch ronicles our tragedies and triumphs, from earthquakes and wildfires to the birth and growth of a City. It has provided a home for the history of our local African American community that was so important during a sad time of seg regation in Los Angeles; it helped put names and faces to the victims of a monumental dam disaster who were previously known only in numbers; and it has brought forward our indigenous history by connecting it to tribal citizens who walk among us. (Genealogical information on SCVHistory.com has even provided resources some individuals have needed for tribal enrollment.)
For 26 years, the community response to SCVHistory.com has been overwhelmingly positive. The variety of users and the brea dth of the applications of materials found on SCVHistory.com has been staggering – guiding local elementary school students, parents and teachers in their explorations of our valley’s historic locations; providing raw materials for PBS documentaries; decorating the walls of local restaurants with historic images; and everything imaginable in between.
Above all, SCVH istory.com has created a sense of place – that almost intangible quality that is the hallmark of a healthy community. SCVHistory.com
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Attachment: SCVTV Request Letter (SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE INFRASTRUCTURE) plays an important role in fostering civic pride by making the public aware that Santa Clarita is a special place, worthy of their engagement and participation.
It is our hope that SCVHistory.com will outlive us all.
Sincerely,
Leon Worden
President, SCVTV
Email: [email protected]
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Attachment: SCVTV Request Letter (SANTA CLARITA VALLEY DIGITAL HISTORY ARCHIVE INFRASTRUCTURE)
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, August 23, 2022 5:30 PM City Council Chambers
CALL TO ORDER
Mayor Weste called to order the Special Meeting at 5:33 p.m.
ROLL CALL
All Councilmembers were present.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
Addressing the Council was Kody Amour.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1) - one matter
Name of case: Michael Cruz et al. v. City of Santa Clarita LASC Case No. 21STCV47451
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Weste recessed the meeting to Closed Session at 5:35p.m.
RECONVENE TO OPEN SESSION
Mayor Weste reconvened the meeting to Open Session at 6:27.p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.
ADJOURN
Mayor Weste adjourned the Special Meeting at 6:27 p.m.
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Minutes Acceptance: Minutes of Aug 23, 2022 5:30 PM (Consent Calendar)
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Aug 23, 2022 5:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, August 23, 2022 6:00 PM City Council Chambers
INVOCATION
Mayor Weste delivered the invocation.
CALL TO ORDER
Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:30 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Pro Tem Gibbs led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Mayor Pro Tem Gibbs, second by Miranda, to approve the agenda, pulling items 6, 7, 9, 10, 11, 13, 14, 15, 16, 17, and 18 for public comments.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
AWARDS AND RECOGNITIONS
Mayor Weste announced that the Legends FC Santa Clarita Valley Girls 2007 soccer team is the first club soccer team from Santa Clarita to win the 2022 U.S. Club Soccer National Championship tournament and invited the team and coaches to the dais to receive their certificates of recognition and take a photo.
Mayor Weste spoke of the work performed by the City's Public Works department on the new Santa Clarita Valley Sheriff's Station and Canyon Country Community Center, recognized that both buildings achieved LEED Silver Certification, and invited members of the department to the dais to accept the recognition and take a photo.
PUBLIC PARTICIPATION
Addressing the City Council was Sandra Cattell, representing the Sierra Club, regarding water pollution; Kody Amour regarding LAHSA and homelessness; Alan Ferdman regarding invitation to CCAC and the Human Relations Roundtable; Jeffrey Malick regarding the Confederate flag; Tim Hart regarding Olive Branch Theatricals; Cindy Josten regarding racism in the City; Nancy (no last name given) regarding public safety; Diane Zimmerman regarding white supremacy; Elaine Ballace regarding online bullying and CDC health guidelines; and Jessica Coleman regarding road construction.
Councilmember McLean discussed putting up signs discouraging the dumping of trash into storm drains and inquired when planned improvements intended to help traffic congestion near Silver Springs Community School on Lost Canyon would be performed.
Mayor Weste suggested a meeting with the school and developer to resolve safety issues and suggested that City staff reach out to the Los Angeles County Sanitation District to find out what wording would be appropriate to use regarding drain signage.
Councilmember Smyth stated that the City will not be enforcing orders from the Los Angeles County Health Department, as their orders are theirs to enforce.
STAFF COMMENTS
There were no staff comments.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Miranda spoke about a press conference held by drug addiction treatment center, Action Drug & Rehab, regarding a surge in deaths among City youths caused by drug fentanyl, and suggested others visit the website actiondrugrehab.com for information on the dangers of the nation's fentanyl crisis.
Mayor Pro Tem Gibbs adjourned in honor of former Signal editor Lila Littlejohn and co-founder of the "Sons of the San Joaquin" Western band Jack Hannah; and spoke about the meaning of groundbreaking for the inclusive playground at West Creek Park. 3 Packet Pg. 20
Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
Councilmember McLean spoke about Ms. Littlejohn, saying she was always objective and fair and was a delightful, sweet person; spoke of Mr. Hannah and described him as a humble man, as was the group; commented that although the recall of Gascon failed, the publicity has caused him to backtrack on some mandates, commented that people began to realize defunding police does not work, and public safety should be the priority as it is for the City; commented that the proposed program for violent felons to be admitted into Camp Scott will take too long to implement and that alternative locations are being considered; discussed the dangers of fentanyl and urged parents to come to the Parent Resource Symposium on Friday, September 23, at City Hall.
Mayor Weste adjourned in honor of realtor Gloria Donnelly and SCV Water Board member Jerry Gladbach, who she described as always gracious and always smiling; spoke about the dangers of fentanyl; and spoke about the Santa Clarita historical archive website that needs upgrades to remain operational, and she requested and received concurrence from Council to bring the matter back at a future meeting.
NEW BUSINESS
ITEM 1
DESIGNATION OF A VOTING DELEGATE AND UP TO TWO ALTERNATIVE VOTING DELEGATES FOR THE 2022 LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE
The League of California Cities Annual Conference is scheduled for September 7-9, 2022, in Long Beach. In order to vote at the General Assembly Meeting, the City Council is asked to designate a voting delegate. The City Council may also appoint up to two alternate voting delegates.
RECOMMENDED ACTION:
City Council appoint Councilwoman Marsha McLean as the City of Santa Clarita’s voting delegate and appoint up to two alternate voting delegates to the 2022 League of California Cities Annual Conference.
Intergovernmental Relations Officer Masis Hagobian provided the staff report.
Smyth made a motion to appoint Councilwoman Marsha McLean as the City of Santa Clarita’s voting delegate and Councilmember Miranda and Councilmember Gibbs as alternate voting delegates to the 2022 League of California Cities Annual Conference.
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Councilmember
SECONDER: Jason Gibbs, Mayor Pro Tem
AYES: Weste, Gibbs, McLean, Miranda, Smyth
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Weste, Gibbs, McLean, Miranda, Smyth
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the July 12, 2022, Special Meeting
ITEM 3
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the July 12, 2022, Regular Meeting
ITEM 4
CHECK REGISTER NOS. 14 AND 15
Check Register No. 14 for the Period 06/03/22 through 06/16/22 and 06/23/22. Electronic Funds Transfers for the Period 06/06/22 through 06/17/22. Check Register No. 15 for the Period 06/17/22 through 06/30/22 and 07/07/22. Electronic Funds Transfers for the Period 06/20/22 through 07/01//22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 14 and Check Register No. 15.
ITEM 5
2020-21 CIRCULATION IMPROVEMENT PROGRAM, PHASE II, PROJECT C0064 -
PLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT
This item awards the construction contract for the 2020-21 Circulation Improvement Program, Phase II, Project C0064, which will improve traffic flow at the intersection of Wiley Canyon Road and Orchard Village Road, and along Bouquet Canyon Road, between Bouquet Canyon Plaza and Newhall Ranch Road.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2020-21 Circulation Improvement Program, Phase II, Project C0064.
2. Award a construction contract to R.C. Becker and Son, Inc., in the amount of $688,647, and authorize a 15 percent contingency in the amount of $103,297, for a total contract amount not to exceed $791,944.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
ITEM 6
NEWHALL GATEWAY BEAUTIFICATION, PROJECT B2018 - AWARD DESIGN
CONTRACT
This item will fund the design of the Newhall Gateway Beautification project, which will provide landscape, hardscape, and irrigation at the State Route 14 freeway on and off-ramp interchange at Newhall Avenue.
RECOMMENDED ACTION:
City Council:
1. Award a design contract for Newhall Gateway Beautification, Project B2018, to Pacific Coast Land Design, Inc., in the amount of $405,876 and authorize a contingency in the amount of $60,882, for a total contract amount not to exceed $466,758.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
Addressing the Council was Missy (no last name given).
ITEM 7
VISTA CANYON MULTI-MODAL CENTER (TRAIN STATION), PROJECT T3020 -
APPROVE CONSTRUCTION CONTRACT MODIFICATIONS
This item will approve construction contract increases for the Vista Canyon Multi-Modal Center, Project T3020. This project is a joint effort between the City of Santa Clarita, Southern California Regional Rail Authority, Vista Canyon LLC, and Metro. The requested Council action is to increase expenditure authority only and will be offset by savings on other contracts.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for material testing and inspection services for the Vista Canyon Multi-Modal Center, Project T3020 with Twining, Inc., in the amount of $158,150 and authorize a contingency in the amount of $15,815, for a total additional contract amount not to exceed $173,965.
2. Extend the current contract and authorize an increased expenditure authority for construction management services with RailPros, Inc., in the amount of $200,110 and authorize a contingency in the amount of $20,011, for a total additional contract amount not to exceed $220,121.
3. Extend the current contract with Southern California Regional Rail Authority, authorize an increased expenditure authority in the amount of $403,551, and authorize a contingency in the amount of $40,355, for a total additional contract amount not to exceed $443,906.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
Addressing the Council was Donald Harlen.
ITEM 8
VOYAGER FLEET CARD PAYMENT TO U.S. BANK CORPORATE PAYMENT SYSTEMS City Council approval to ratify invoice payments amounting to $100,994.
RECOMMENDED ACTION:
City Council:
1. Ratify payments in the amount of $100,994 to U.S. Bank Corporate Payment Systems for the billing period of May 1, 2022 through June 30, 2022.
2. Authorize the City Manager or designee to make future payments to U.S. Bank Corporate Payment Systems for City vehicles and equipment fuel within the spending authority of the adopted annual operating budget.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval.
ITEM 9
AMENDMENT TO EXISTING CONTRACT WITH WOODS MAINTENANCE SERVICES, INC., FOR ENCAMPMENT CLEAN-UP SERVICES
Approve an amendment to the existing contract for encampment clean-up services with Wood Maintenance Services, Inc., increasing contract authority and authorizing an ongoing increase to the Litter & Debris Expenditure Account.
RECOMMENDED ACTION:
City Council:
1. Authorize increased expenditure authority for encampment clean-up services with Woods Maintenance Services, Inc., in the amount of $50,000, for a total contract amount not to exceed $200,000 annually for the current one-year contract and the two additional one-year renewal options.
2. Authorize ongoing appropriations of $83,000 from the General Fund to Expenditure Account 1003200-516131, increasing the annual base budget from $117,000 to $200,000 in order to cover the new contract amount.
3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
Addressing the Council were Missy (no last name given), Corey Downs, and Kody Amour. 3 Packet Pg. 24
Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
ITEM 10
PROPOSED TESORO DEL VALLE ANNEXATION - SUPPLEMENTAL JOINT
RESOLUTION AND ASSOCIATED TRANSFER AGREEMENTS BETWEEN THE CITY OF
SANTA CLARITA AND THE COUNTY OF LOS ANGELES
A Supplemental Joint Resolution between the City of Santa Clarita and County of Los Angeles for the proposed Tesoro Del Valle Annexation Area and other necessary actions relating to the Historic Tesoro Adobe Park.
RECOMMENDED ACTION:
City Council:
1. Adopt the attached Supplemental Joint Resolution which shall:
a. Transfer jurisdiction of Landscaping and Lighting Act (LLA) District No. 4, Zone 76 (Zone) from the County of Los Angeles to the City of Santa Clarita and approve and accept the negotiated exchange of benefit assessment revenues for the Zone; b. Withdraw the territory proposed for annexation from County Lighting Maintenance District 1687 (CLMD 1687);
c. Exclude the territory proposed for annexation from County Lighting District LLA-1, Unincorporated Zone; and
d. Clarify the City of Santa Clarita's responsibilities regarding Drainage Benefit Assessment Area No. 35.
2. Authorize the City Manager or designee to take all actions to effectuate the Joint Resolution and Supplemental Joint Resolution.
3. Find the proposed transfer of Tesoro Adobe Historic Park is categorically exempt from the California Environmental Quality Act for the reasons stated herein and the reasons reflected in the record of the project.
4. Find that pursuant to Government Code section 25550.5, Tesoro Adobe Historic Park is local in character and approve the transfer of Tesoro Adobe Historic Park to the City of Santa Clarita.
5. Approve a Park Transfer Agreement between the County of Los Angeles and the City of Santa Clarita.
6. Execute the quitclaim deed consistent with Transfer Agreement and applicable conditions.
7. Execute a transfer agreement with the County of Los Angeles for the purpose of transferring the County's grant responsibilities to the City of Santa Clarita.
8. Execute an amended Reciprocal Easement and Joint Use Agreement with Montalvo Properties, LLC, Tesoro del Valle Master Homeowners Association, and the City of Santa Clarita, for the purpose of replacing the County of Los Angeles with the City of Santa Clarita.
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
9. Authorize the City Manager or designee to execute all agreements and associated documents, subject to City Attorney approval.
Addressing the Council were Missy (no last name given), Donald Harlen, and Kody Amour.
Adopted Resolution No. 22-52
ITEM 11
ARCHITECTURAL DESIGN REVIEW SERVICES FOR PROPOSED PROJECTS WITHIN
THE CITY OF SANTA CLARITA'S ENTITLEMENT REVIEW PROCESS CONTRACT A contract for $90,000 per year for five years with PlaceWorks, Inc., to provide architectural design review services for proposed projects within the City of Santa Clarita's entitlement review process.
RECOMMENDED ACTION:
City Council:
1. Award a contract to PlaceWorks, Inc., to provide architectural design services, for an annual base amount not to exceed $90,000, for a total five-year amount not to exceed $450,000.
2. Appropriate funding from the General Fund (Fund 100) to the Planning Services Expenditure Account 1003100-516101 in the amount of $80,000 annually, beginning in Fiscal Year 2022- 23 through Fiscal Year 2027-28.
3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
Addressing the Council were Missy (no last name given), Diane Zimmerman, and Corey Downs.
ITEM 12
CONTRACT AMENDMENT WITH TACENERGY, LLC, FOR THE PURCHASE AND
DELIVERY OF RENEWABLE DIESEL FUEL
Amend the contract with TACenergy, LLC, to increase expenditure authority for the purchase and delivery of renewable diesel, in an amount not to exceed $140,000.
RECOMMENDED ACTION:
City Council:
1. Increase the expenditure authority for the purchase and delivery of renewable diesel fuel with TACenergy, LLC (formerly Truman Arnold Companies), by an amount of $140,000, for a total contract amount not to exceed $465,000.
2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
Addressing the Council was Steve Petzold.
ITEM 13
PREPARATION OF A MUSEUM AND CULTURAL CENTER FEASIBILITY STUDY
CONTRACT
Award a contract to undertake and prepare a feasibility study for a museum and cultural center in Santa Clarita.
RECOMMENDED ACTION:
City Council:
1. Award a Professional Services Agreement in an amount not to exceed $89,744 to M. Goodwin Museum Planning, Inc., for the development of a feasibility study addressing a museum and cultural center in the City of Santa Clarita.
2. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney.
Addressing the Council was Missy (no last name given).
ITEM 14
GRAPHIC DESIGN SERVICES CONTRACTS
Award professional service contracts to McGregor Shott, Inc., Lundmark Advertising, and L.
Burrows Graphic Design in the amount of up to $75,000 for each design firm, with the option of four annual renewals.
RECOMMENDED ACTION:
City Council:
1. Award one-year Professional Service contracts for graphic design services to McGregor Shott, Inc., Lundmark Advertising, and L. Burrows Design for an amount not to exceed $75,000 per firm.
2. Authorize the City Manager or designee to execute up to four, one year-renewal options for each firm, for an annual amount not to exceed $75,000.
3. Authorize the City Manager, or designee, to execute all contracts and associated documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
ITEM 15
FOURTH AMENDMENT TO THE CENTRAL PARK LEASE AGREEMENT WITH SANTA
CLARITA VALLEY WATER AGENCY
This item will extend the Central Park lease agreement with Santa Clarita Valley Water Agency through January 1, 2028, and increase the lease boundary for the expansion of the disc golf course and the Parks maintenance yard.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute the Fourth Amendment to the Ground Lease Agreement with Santa Clarita Valley Water Agency for the Central Park Sports Facility, extending the lease through January 1, 2038, in an amount of $33.33 per year, not to exceed $500.
2. Authorize the City Manager or designee to execute the License Agreement for Exercise and Access Stairs.
Addressing the Council were Corey Downs and Steve Petzold.
ITEM 16
EASEMENTS AND ENTRY AGREEMENT GRANTED TO SANTA CLARITA VALLEY SANITATION DISTRICT OF LOS ANGELES COUNTY ON ASSESSOR’S PARCEL NUMBERS 2836-002-907 AND 2836-002-922 WITH BILL OF SALE OF SEWER LINE AND
QUITCLAIMS OF ASSOCIATED EASEMENTS
Approval of entry agreement, easements, and bill of sale to Los Angeles County Sanitation District.
RECOMMENDED ACTION:
City Council:
1. Approve and authorize the City Manager or designee to execute an entry agreement for use as a temporary construction area on property owned by the City of Santa Clarita, Assessor’s Parcel Numbers 2836-002-907 and 2836-002-922.
2. Approve and authorize the City Manager or designee to execute a 15-foot wide perpetual easement on property owned by the City of Santa Clarita, Assessor’s Parcel Number 2836- 002-922.
3. Approve and authorize the City Manager or designee to execute a bill of sale to transfer ownership of approximately 650 feet of an existing City-owned sewer located on Assessor’s Parcel Numbers 2836-002-922, 2836-002-046, 2836-001-034 and 2836-001-035 to the Santa Clarita Valley Sanitation District.
4. Approve and authorize the City Manager or designee to execute a 10-foot wide perpetual easement located on property owned by the City of Santa Clarita, Assessor’s Parcel Number 2836-002-922.
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
5. Approve and authorize the City Manager or designee to execute quitclaims of the City’s 10- foot wide easement located on property owned by the City of Santa Clarita, Assessor’s Parcel Numbers 2836-001-034, 2836-001-035, and 2836-002-046.
6. Increase Developer Fee revenue account 306-457501 in the amount of $9,000.
Addressing the Council was Donald Harlen.
ITEM 17
DEDICATION OF EASEMENT TO SOUTHERN CALIFORNIA EDISON
Dedication of an easement to Southern California Edison on Assessor's Parcel Number 2481- 015-902, located in the Sand Canyon area.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee execute the attached Grant of Easement to Southern California Edison, subject to final laguage approval by the City Attorney.
Addressing the Council was Donald Harlen.
ITEM 18
ASSIGNMENT, ASSUMPTION, AND CONSENT OF EASEMENT AGREEMENT TO SHADOW WOLF ENERGY, LLC.
Berry Petroleum Company, LLC, is requesting to transfer an easement agreement to Shadow Wolf Energy, LLC.
RECOMMENDED ACTION:
City Council:
1. Approve the Assignment, Assumption and Consent of Easement Agreement to Shadow Wolf Energy, LLC. from Berry Petroleum Company, LLC.
2. Authorize the City Manager, or designee, to execute all documents subject to City Attorney approval.
Addressing the Council was Donald Harlen.
PUBLIC PARTICIPATION II
Addressing the Council were Kathryn Franti regarding racism and term limits; Corey Downs regarding third party oversight; Amber Koopman regarding homelessness; Steve Petzold regarding fentanyl, flourescent light bulbs, German American heritage month, and Lila Littlejohn; Qyunn Lubbs regarding white supremacy; Santa Rivera regarding water, the liberty parade, and children's safety; and Len Unkeless regarding fentanyl and racism.
STAFF COMMENTS
There were no staff comments.
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
ADJOURNMENT
Mayor Weste adjourned the Regular Meeting in memory of Gloria "Glo" Donnelly, Jerry Gladbach, and Jack Hannah at 9:06 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
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Minutes Acceptance: Minutes of Aug 23, 2022 6:00 PM (Consent Calendar)
Agenda Item: 4
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 13, 2022
SUBJECT: CHECK REGISTER NOS. 16 AND 17
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register Nos. 16 and 17.
BACKGROUND
Check Register No. 16 for the Period 07/01/22 through 07/14/22 and 07/21/22 in the aggregate amount of $17,216,304.27 inclusive of Electronic Funds Transfers for the Period 07/04/22 through 07/15/22 in the aggregate amount of $1,774,865.18
Check Register No. 17 for the Period 07/15/22 through 07/28/22 and 08/04/22 in the aggregate amount of $8,644,053.92 inclusive of Electronic Funds Transfers for the Period 07/18/22 through 07/29/22 in the aggregate amount of $4,164,684.23.
FISCAL IMPACT
No Fiscal Impact.
ATTACHMENTS
Memo - Check Register No. 16
Check Register No. 16 (Available in the City Clerk's Reading File) Memo - Check Register No. 17.
Check Register No. 17 (Available in the City Clerk's Reading File) 4 Packet Pg. 31
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Attachment: Memo - Check Register No. 16 (Check Register Nos. 16 and 17)
4.a
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Attachment: Memo - Check Register No. 16 (Check Register Nos. 16 and 17)
4.a
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Attachment: Memo - Check Register No. 16 (Check Register Nos. 16 and 17)
4.c
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Attachment: Memo - Check Register No. 17. (Check Register Nos. 16 and 17)
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Attachment: Memo - Check Register No. 17. (Check Register Nos. 16 and 17)
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Attachment: Memo - Check Register No. 17. (Check Register Nos. 16 and 17)
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 13, 2022
SUBJECT: CONTRACT FOR SANTA CLARITA PUBLIC LIBRARY LAPTOP
KIOSK REPLACEMENT AND MAINTENANCE
DEPARTMENT: Administrative Services
PRESENTER: Robert Arreguin
RECOMMENDED ACTION
City Council:
1. Award a five-year maintenance contract to Java Connections, LLC, in the total amount not to exceed $68,010.45, for public library laptop kiosks, inclusive of delivery, installation, and five years of support and maintenance.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita Public Library (SCPL) utilizes laptop kiosks at all three branches to dispense laptops for use by City patrons. The laptop kiosks allow patrons to check out laptops for use inside the libraries to complete homework, conduct research, apply for jobs, and other activities.
The existing kiosks are over eight years old and have reached the end of their useful life.
Support, maintenance, and security updates for the kiosks are no longer available. As they fail, repairs are difficult or impossible due to the kiosks’ age and lack of support from the manufacturer. Additionally, the laptops supported by the existing kiosks are no longer manufactured. Replacement of the kiosks is integral to maintaining SCPL’s high level of customer service and high-availability of computing resources for use by City residents.
In accordance with the City’s Purchasing Policy specific to technology procurement, staff reviewed competing solutions in the laptop kiosk marketplace to determine what solution(s) could support SCPL’s needs most effectively. City staff found the kiosks from Java Connections, 5 Packet Pg. 38
LLC, to be the most mature and available system for dispensing laptops and compatible with the City’s integrated library system (ILS). Other solutions could not offer the same level of compatibility sufficient for the City’s ILS. Factors researched included cost, features, compatibility with existing infrastructure, and support.
The new laptop kiosks from Java Connections, LLC, will integrate with the current ILS, support a more modern laptop, and add functionality allowing staff to centrally manage and dispense laptops from their desks. In addition to the purchase component of the contract, new software and five years of support and maintenance are included.
ALTERNATIVE ACTION
1. Do not approve contract with Java Connections, LLC.
2. Other action as determined by the City Council.
FISCAL IMPACT
Sufficient funds have been appropriated to Library Fund expenditure account 3098200-516101 to fund the recommended action.
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Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 13, 2022
SUBJECT: FUNDING FOR DBAA 3 RESERVE PROJECT
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council appropriate one-time funds in the amount of $40,000 from Drainage Benefit Assessment Areas Fund 351 to expenditure account 3517209-516113 for needed repairs in DBAA 3.
BACKGROUND
The City of Santa Clarita (City) administers 15 Drainage Benefit Assessment Areas (DBAA) in Santa Clarita. Each DBAA prevents groundwater from rising to maintain slope stability or provides flooding control within a specific area. The DBAA are funded via assessments generated by property owners within each DBAA, and funds are used for the operation and maintenance of equipment and fixtures that remove groundwater to maintain slope stability.
Drainage Benefit Assessment Area 3 is located off of Whites Canyon Road and Nadal Street.
City stormwater staff conducted a routine inspection and flushing of hydraugers at DBAA 3, which revealed that several hydraugers are not functioning properly and need to be repaired to ensure the groundwater is properly removed.
The City conducted a Request for Proposal (RFP) process to solicit proposals from companies who provide environmental consulting to evaluate each of the hydraugers in DBAA 3, review grading documents, and develop recommendations for the repair or replacement of nonperforming hydraugers. An invitation to bid was published on April 14, 2022. The RFP was sent to 373 vendors and downloaded by 4 vendors. No proposals were received by the closing date of May 5, 2022.
In compliance with the City’s Purchasing Policy, staff subsequently reached out to potential vendors to obtain scopes of work. After this outreach, Applied Earth Sciences submitted a scope of work to the City on May 26, 2022. The scope of work was reviewed and evaluated based on 6 Packet Pg. 40
the company’s ability to meet the specific needs of the City.
Staff is requesting a one-time appropriation of $40,000 in DBAA reserves to support a contract with Applied Earth Sciences. Upon receiving the recommendations from Applied Earth Sciences, the City will publish an RFP to identify a qualified contractor to repair or replace the nonperforming hydraugers.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund. There are sufficient reserves in Drainage Benefit Assessment Areas Fund 351 to support the recommended action. 6 Packet Pg. 41
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 13, 2022
SUBJECT: LANDSCAPE MAINTENANCE DISTRICT CONTRACT
AUTHORITY INCREASE/BASE BUDGET APPROPRIATION
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller
RECOMMENDED ACTION
City Council:
1. Approve ongoing expenditure authority increases in the annual cumulative amount of $368,678 for expanded landscape services, as-needed maintenance and repairs, unanticipated work, and one-time enhancement projects within multiple City Landscape Maintenance zones for the contracts listed in Attachment A.
2. Authorize ongoing appropriations from Transit Fund (Fund 700) totaling $15,000, as identified in Attachment B, to support operations at the Vista Canyon Transit Center.
3. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) manages 61 financially independent zones within the Landscape Maintenance District (LMD), supporting landscape maintenance operations through contracts with private companies.
The Special Districts Division administers 24 individual landscape contracts, encompassing a cumulative annual value of $5,776,945. Landscape services are secured via competitive bidding, awarded for a contract period of two-years, and include up to three additional, one-year renewal options. The value of each individual landscape service contract comprises the cost for recurring monthly services, plus additional expenditure authority to address unforeseen maintenance issues which equals twenty percent (20%) of the total contract value.
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The authorization of additional contract expenditure authority enables staff to utilize the incumbent contract assigned to each individual LMD zone to complete as-needed repair or one- time enhancement work. While this approach maximizes operational efficiencies and ensures such work is completed in a timely manner, in some instances the volume and/or costs of unforeseen maintenance necessitates increasing the expenditure authority of existing landscape service contracts.
At this time, staff recommends approving the expenditure authority associated with the landscape contracts identified in Attachment A in the cumulative annual amount of $368,678.
The requested increase in contract authority is necessary to address unforeseen maintenance work including responding to emergencies, repair or replacement of irrigation systems which are damaged or have reached the end of their useful service life, replacement of dead plant material, vandalism, theft, traffic collision damages, and impacts due to drought conditions.
It is important to note the expenditure authority increase granted by the City Council does not represent any guarantee of additional compensation under the terms of these existing contracts.
Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects will continue to require staff review and advanced authorization by the City’s Special Districts Division.
Finally, staff is also recommending appropriation of an additional $15,000 in ongoing base budget to support recurring maintenance operational expenditures including landscape and monitoring services, as identified in Attachment B.
ALTERNATIVE ACTION
1. Do not approve recommended contract expenditure authority increases.
2. Other action as determined by the Council.
FISCAL IMPACT
Funds to support the landscape maintenance contract identified in Attachment A were previously appropriated by the City Council as part of the Fiscal Year 2022-23 Annual Budget adoption.
The recommended action also requires an ongoing appropriation of $15,000 from the Transit Fund to the expenditure accounts identified in Attachment B to support the operations at Vista Canyon Transit Center.
ATTACHMENTS
Contract Expenditure Authority Increase
Transit Facilities - Ongoing Base Budget Appropriation
7 Packet Pg. 43
Attachment A
Vendor Zone(s) Contract Number
Current Annual
Contract
Authorization
Amount of
Increase
Requested
Annual
Authorization
American Heritage
Landscape
ZONE 29
ZONE 30
ZONE 31
21-LMD-14B $ 224,562 81,116$ 305,678$ Stay Green Inc
ZONE T46
ZONE T47
ZONE 7
ZONE 19
21-LMD-27 $ 800,064 142,562$ 942,626$ Oakridge Landscape
Services
ZONE T1 AD
VALOREM 19-LMD-30C $ 19,950 10,000$ 29,950$ Oakridge Landscape
Services
TRANSIT &
METRO
ZONES
18-LMD-17C $ 70,085 15,000$ 85,085$ Venco Western
ZONE T2
ZONE T3
ZONE T4
ZONE T5
ZONE T6
ZONE T7
17-LMD-54D $ 523,792 120,000$ 643,792$ 1,638,453$ 368,678$ 2,007,131$
LMD Contractual Agreements - Expenditure Authority Increase Fiscal Year 2022-23
City of Santa Clarita
7.a
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Attachment: Contract Expenditure Authority Increase (LMD CONTRACT AUTHORITY INCREASE/BASE Attachment B
Key Org Key Org Number Account Amount of Ongoing
Increase
Transit
Facilities 7007407 516110 $5,750.00
Transit
Facilities 7007407 513106 $6,250.00
Transit
Facilities 7007407 514101 $2,000.00
Transit
Facilities 7007407 516114 $1,000.00
$15,000.00
Fiscal Year 2022-23
Transit Facilities - Ongoing Base Budget Appropriation
City of Santa Clarita
7.b
Packet Pg. 45
Attachment: Transit Facilities - Ongoing Base Budget Appropriation (LMD CONTRACT AUTHORITY INCREASE/BASE BUDGET
Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: September 13, 2022
SUBJECT: CENTRAL PARK BUILDOUT, PROJECT P4019 - TRIPARTITE
TENDER AGREEMENT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Authorize the City Manager or designee to finalize and execute all necessary documents, including a tripartite tender agreement, subject to City Attorney approval, which includes a completion offer (contract) to Urban Habitat in an approximate amount of $10,002,385, and authorize a contingency in the amount of $1,000,238, for a total contract amount not to exceed $11,002,623, as well as authorize the City Manager to approve the finalized reimbursement amount to the City for additional costs incurred to ensure the City is not financially disadvantaged by the prior contractor’s default.
2. Appropriate funds in the amount of $2,100,000 from Facilities Fund (Fund 723) to expenditure account P4019723-516101, increase Facilities Fund revenue account 723- 462101 by $2,100,000, and increase General Fund Miscellaneous revenue account 100- 462101 by approximately $400,000.
3. Extend the current contract and authorize an increased expenditure authority for civil engineering services, surveying services, and construction support with Psomas in the amount of $14,480 and authorize a contingency in the amount of $1,448, for a total additional contract amount not to exceed $15,928.
BACKGROUND
The Central Park Buildout project is being constructed at the southwest corner of Central Park near the intersection of Bouquet Canyon Road and Alamogordo Road, as indicated on the attached vicinity map. The scope of work includes the addition of four full-sized multipurpose fields, the installation of sport field lighting, landscaping and irrigation, various site furnishings, 8 Packet Pg. 46
a restroom building, upgrades to the adjacent dog park, including a lighted accessible walkway from the new parking lot to the dog park, 268 additional parking spaces, exercise stairs, and the construction of an emergency access road from the existing parking lot to an adjacent street. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
On September 28, 2021, the City Council awarded a construction contract to Spectrum Construction Group, Inc. (Spectrum), the lowest responsible bidder, to construct the Central Park Buildout project. Their bid was reviewed for accuracy and conformance to the contract documents and found to be complete. Construction began on January 10, 2022, and proceeded until April 29, 2022, when City staff terminated Spectrum’s right to proceed for default. Staff coordinated with the City Attorney’s office to work with Spectrum’s surety company, Great American Insurance Company (GAIC), to find an acceptable contractor to complete the project.
On May 23, 2022, GAIC administered a Solicitation for Offers (SFO) requesting offers from two construction companies, AMG & Associates and Urban Habitat, to complete this project. AMG & Associates previously submitted a bid as a general contractor and Urban Habitat previously submitted bids as a subcontractor. Urban Habitat was the offeror GAIC selected to present to the City for completion of the project.
Urban Habitat possesses a valid Class A state contractor’s license and is in good standing with the Contractors State License Board. City staff reviewed the contractor’s bid for accuracy and conformance to the contract documents and found it to be complete.
A tripartite tender agreement between GAIC, Urban Habitat, and the City has been prepared and details all responsibilities of each party with respect to the construction of this project. The City Attorney’s office has reviewed this agreement to ensure it includes the entire scope necessary to complete the project and obligates GAIC to cover all costs and losses the City may encounter above the remaining budget amount, as well as any losses resulting from Spectrum’s work on the project. Staff recommends entering into the tripartite tender agreement with GAIC and Urban Habitat.
The original contract amount with Spectrum was $9,770,716.42. Due to one additive change order in the amount of $34,081.64 dated March 7, 2022, and two deductive change orders in the amounts of $632,500 and $673,618.86 dated August 3, 2022 and August 31, 2022, respectively, the total contract amount was $8,498,679.20. Three payments were made to Spectrum totaling $785,236.93. In addition, the City tendered $360,788.64 to the Los Angeles County Superior Court as part of an interpleader action, which was authorized by the City Council on June 14, 2022, to compensate subcontractors and other claimants not paid by Spectrum. Therefore, the remaining contract balance is $7,352,653.63.
Urban Habitat has offered to complete the contract for approximately $10,002,385.49. GAIC is responsible for the difference of approximately $2,649,731.86 to cover the costs to complete the project. The final negotiations for the contract amount are pending the completion and acceptance of one change order. The overall contract amount is expected to decrease as a result of this change order.
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In addition, the City expended money resulting from Spectrum’s default, including but not limited to, increased staff and consultant time, which was required to work through the contractor replacement process with the City Attorney and the attorneys for GAIC, attorney fees, surveying required to locate lighting and ensure the sewer installation was performed properly, and preparing new plans for best management practices related to the Stormwater Pollution Prevention Program. The increased expenditure authority for civil engineering services, surveying services, and construction support is necessary due to these additional expenses resulting from Spectrum’s default and GAIC is responsible for these direct costs.
The park amenities being constructed will not be available as early as originally expected because of delays associated with Spectrum’s default. This will result in projected revenue losses for rentals of the facilities and corresponding impacts to associated travel and tourism revenue.
GAIC is responsible for these indirect costs associated with Spectrum’s default.
The tripartite tender agreement obligates GAIC to pay the City approximately $2,500,000 to compensate the City for all costs to complete and warrant the project, together with all direct and indirect costs associated with Spectrum’s default. This also includes compensation to exonerate GAIC’s bonds.
The contract amount to complete the project covers the base bid and additive alternate items, which include the addition of pavers, trees, and irrigation in the parking lot area. The contingency will cover unanticipated project costs due to unforeseen conditions and changes in the scope of work, requested by the City. The remaining project budget will provide for public art components, construction support costs for labor compliance services, staff oversight, construction engineering, inspection, and project management.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, and receipt of compensation from GAIC, adequate funds from Facilities Fund expenditure account P4019723-516101 and American Rescue Plan Act Fund expenditure account P4019228-516101 will be available to support the recommended construction and construction support contracts, as well as all anticipated project costs.
ATTACHMENTS
Vicinity Map
Urban Habitat Offer to Complete Construction (available in the City Clerk's Reading File) Psomas Construction Support Proposal (available in the City Clerk's Reading File) 8 Packet Pg. 48
This map is a user-generated static output from City of Santa Clarita GIS Online mapping website and is for
reference only. Data layers that appear on this map
may or may not be accurate, current, or otherwise
reliable. The City of Santa Clarita does not warrant the accuracy of the data and assumes no liability for any
errors oromissions.
Project Site
8.a
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Attachment: Vicinity Map (CENTRAL PARK BUILDOUT AUTHORIZE TRIPARTITE TENDER AGREEMENT)