“Via E-Mail”
[email protected]
August 18, 2022
Mr. Terry Brice
CITY OF SANTA CLARITA
23920 Valencia Boulevard
Santa Clarita, CA 91355
Subject: Proposal for Additional Services
Central Park Build Out
Santa Clarita, CA
Psomas Proposal No. 22-0727R1/1SAN271400
Dear Mr. Brice:
Psomas is submitting the attached proposal for professional services for the subject project. Based on our knowledge and the information provided to us, we have developed the attached Scope of Services and associated fee to meet the project requirements, as we understand them, as described in Exhibit “A” and Schedule “A” respectively (attached).
We look forward to working with you on this important project.
Sincerely,
Jeremy Johnson, PE,
Project Manager
JJ:bh
Enclosures (4)
− Exhibit “A”: Scope of Services
− Schedule “A”: Fee Schedule
− Hourly Rates
− Billing Procedures
EXHIBIT “A”
SCOPE OF SERVICES
Proposal for Additional Services
Central Park Build Out
Santa Clarita, CA
Psomas Proposal No. 22-0727R1/1SAN271400
August 18, 2022
PROJECT DESCRIPTION
The City of Santa Clarita (client) has informed Psomas that the construction phase of the project is being extended due to the general contractor being replaced. The extended construction schedule will result in additional construction support, as well as changes to the SWPPP and NOI. In addition, the city asked the Psomas Survey team to perform additional surveying which was a result of the general contractor leaving the project. The additional surveying included staking the center of the fields so that Musco lighting installation could continue, and surveying the as-built sewer line for conformance with the project plans.
SCOPE OF WORK
Psomas agrees to furnish and perform the various professional services pertinent to the project specifically outlined as follows:
ENGINEERING SERVICES
Additional Construction Support
• Psomas to provide additional construction support based on the lengthened construction period.
Additional construction support to include changes to the SWPPP and NOI as the lengthened construction period will change the risk level from one (1) to two (2). • Nuvis estimates a total of twenty (20) hours for continued construction support due to the lengthened construction period. This includes, but not limited to, in-person meetings, Zoom meetings, phone/email discussions and RFI reviews.
SURVEYING SERVICES
Sewer Line Surveying
Survey Control – Horizontal and Vertical
• Survey control will be recovered and established based upon approved civil plan set. • Survey control will be extended and established for this construction. • Any discrepan cies in the horizontal or vertica l component of the provided survey control will be directed to the authorized project representative for clarification and r esolution, and the pipeline staking in these areas will be deferred until a resolution is provided.
Sanitary Sewer As-Builts
• Provide as-built of exposed top of sewer line previously staked by others. • Per P.C. 20-06 Page 3 and markup provided.
• Provide elevations on top of exposed sanitary sewer line to engineers to confirm rate of slope on installed pipe.
• Engineers to provide redlined design plans comparing design elevations to as built elevations.
EXHIBIT “A”
SCOPE OF SERVICES
Proposal for Additional Services
Central Park Build Out
Santa Clarita, CA
Psomas Proposal No. 22-0727R1/1SAN271400
August 18, 2022
Office Support, Calculations, and Field Supervision
• Provide survey technician, project surveyor, and senior project manager time for calculations, field support, review of field data and cut sheets, review, and distribution of project RFI’s, clarifications, communications, and miscellaneous project associated tasks.
Center of Field Staking
Survey Control – Horizontal and Vertical
• Survey control will be recovered and established based upon approved civil plan set. • Survey control will be extended and established for this construction. • Any discrepancies in the horizontal or vertical component of the provided survey control will be directed to the authoriz ed project representative for cla rification and resolution, and the pipeline staking in these areas will be deferred until a resolution is provided.
Center of Four Fields
• Provide one (1) stake for the center of each of the four (4) fields. • Provide stake elevation and cut of fill to fi nish surface elevation at the center of each of the four (4) fields.
Office Support, Calculations, and field supervision
• Provide survey technician, project surveyor, and senior project manager time for calculations, field support, review of field data and cut sheets, review, and distribution of project RFI’s, clarifications, communications, and miscellaneous project associated tasks.
SCHEDULE “A”
FEE SCHEDULE
Proposal for Additional Services
Central Park Build Out
Santa Clarita, CA
Psomas Proposal No. 22-0727R1/1SAN271400
August 18, 2022
Client agrees to pay Consultant as compensation for the professional services described in Exhibit “A” in accordance with the below schedule.
Description Budget
ENGINEERING SERVICES
Additional Construction Support (fixed fee) $ 7,500
Engineering Services Subtotal $ 7,500
SURVEYING SERVICES
Sewer Line Surveying (fixed fee) $ 3,500
Center Field Staking (fixed fee) $ 3,480
Surveying Services Subtotal $ 6,980
TOTAL FEE $14,480
• Services will be performed in accordance with the provisions of our current agreement of which Exhibit “A” and Schedule “A” will become part.
• The attached Hourly Rate Schedule is valid through December 31, 2022.
• This proposal is valid for period of 90 days, after which, consultant’s proposed fees will be revaluated.
Effective through December 31, 2022
Land Use Entitlements, Engineering and Surveying
Los Angeles & Valencia Offices
Hourly Rates
Office Services
$ 85 - $110 - Administrative and Project Assistants
$105 - $145 - Drafters and Design Drafters
$105 - $170 - Surveyors, Project Surveyors, GIS Specialists, Photogrammetrist $105 - $145 - Civil Engineering Designers and Engineers $105 - $170 - Planners, Assistant Planners, Expeditors, and Senior Planners $150 - $200 - Project Engineers, Sr. Project Engineers, Sr. Drafter, Sr. Project Surveyors, Sr. GIS Specialists $180 - $255 - Project Management
$225 - $325 - Principals, Directors
Field Services Rates are effective from October 1, 2021 – September 30, 2022
$420 - Three-Person Survey Party
$330 - Two-Person Survey Party
$225 - One-Person Survey Party
$170 - Field Supervisor
Hourly rates for field survey parties include normal usage of field equipment and are fully equipped rates.
Per Diem is calculated at current State Department of Transportation rates (or other appropriate Agency rate).
Special Equipment and Other Costs
$250 per day - 3D Laser Scanning (Static)
$5,000 per day - 3D Laser Scanner (Mobile Mapping System)
Standard computer and technology costs are incorporate into the hourly rates shown above.
Reimbursables
Mileage at current IRS allowable rate and parking expenses incurred by office employees are charged at cost.
Prints, plots, messenger service, subsistence, air travel, and other direct expenses will be charged at cost plus ten percent. The services of outside consultants will be charged at cost plus fifteen percent.
The above schedule is for straight time. Overtime will be charged at 135 percent of the standard hourly rates.
Sundays and holidays will be charged at 170 percent of the standard hourly rates.
Billing Policies and Procedures
The relationship with ou r client wor ks best when there is a mutual u nderstanding about fees and payment terms. You are encou raged to discuss with us any que stions you may ha ve concerning these policies.
Billing
The value of our services is determined primarily by the time spent on each client matter. Our time records are kept on a weekly basis and invoices are prepared every four or five weeks, depending on our accounting calendar.
Payments
As there is a time lag between rendering professional services and mailing our bills, all invoices are due upon presentation. Any bills that are not paid within thirty days are classified as “delinquent,” and a late charge of 1-1/2 % per month will be added.
Work Stoppage
Work will be stopped on any job that has invoices outstanding for more than 60 days. Due to the costs and inefficiencies that results from stopping and restarting a job, an additional “start-up charge” will be assessed.
Retainers
It is our policy to obtain an advance retainer from all new clients and from exiting clients under certain circumstances. Also, it occasionally may be appropriate to require an advance retainer after the commencement of a project or to require an increase in a prior retainer. This depends in part on our client’s payment history and the scope of the work involved.
Reimbursable Expenses
Costs, other than time charges, are based on usage. Therefore, the cost of blueprinting, messenger service, transportation, and other specific job related costs are charges as “reimbursable expenses.” Generally, these are a very small portion of the total cost of a project. If requested, we will provide a computer printout which details these costs. We do not provide any additional backup for these generally nominal expenses.
PSOMAS
Nick Tarditti, CFA Chief
Financial Officer