CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, September 27, 2022
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
Public Financing Authority
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
National Figure Skating Recognition
Hispanic Heritage Month Proclamation
German-American Heritage Month Proclamation
2022 Achievement of Excellence in Procurement Award
PRESENTATIONS
Southern California Edison Update on Wildfire Mitigation - Expedited Grid Hardening Plans
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
PUBLIC HEARINGS
1. IMPLEMENTATION AND FINANCING OF THE CITY’S ENERGY
INFRASTRUCTURE MODERNIZATION PROGRAM AND THE SANTA
CLARITA PFA LEASE REVENUE BONDS - ENERGY EFFICIENCY
PROGRAM SERIES 2022A (GREEN BONDS) AND SERIES 2022B (GREEN BONDS) - City Council enter into agreements to Climatec, LLC to design and implement comprehensive energy efficient infrastructure modernizations throughout City facilities and parks and approve the proposed issuance of Public Financing Authority Lease Revenue Bonds (Energy Efficiency Program) Series 2022A and Series 2022B and approval of documents, and the taking of certain actions in connection therewith.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing.
2. Adopt a resolution to make certain findings and approve the implementation and financing of the City’s Energy Infrastructure Modernization Program in accordance with Government Code Sections 4217.10 through 4217.18.
3. Award the City’s Energy Infrastructure Modernization Program Installation Agreement to Climatec LLC in an amount not to exceed $35,129,467.
4. Appropriate $35,129,467 from the Facilities Fund (723) to Energy Efficiency Expenditure Account R0033723-516101.
5. Award the City’s Energy Infrastructure Modernization Measurement and Verification Agreement to Climatec LLC upon completion and acceptance of the project in an annual amount not to exceed $28,000.
6. Appropriate funding from the General Fund (100) to Neighborhood Services Expenditure Account 1007000-516102 for guaranteed savings measurement and verification in the amount of $28,000 annually in Fiscal Year 2024-25 through Fiscal Year 2026-27; contingent upon the appropriation of funds in the annual budget for such fiscal years.
7. Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Bonds (Energy Efficiency Program), Series 2022A (Green Bonds) and Lease Revenue Bonds (Energy Efficiency Program), Series 2022B (Green Bonds), in the aggregate principal amount not to exceed $25,000,000, approving the execution and delivery of an amendment to two lease agreements, a Continuing Disclosure Certificate, two Bond Purchase Agreements, a Preliminary Official Statement, a Final Official Statement and Sale Documents; approving the retention of certain professional firms; and authorizing the taking of certain actions in connection therewith.
8. Adopt a resolution declaring the intent to reimburse certain expenditures from the proceeds of tax-exempt obligations expected to be issued to finance energy efficiency improvements buildings, and facilities as required by United States Department of Treasury Regulations Section 1.150-2.
9. Adopt a resolution authorizing the application for an Energy Efficiency Loan from the California Energy Commission to implement energy efficiency measures in the amount not to exceed $3,000,000 and authorizing the execution and delivery of a loan agreement, Promissory Note and Tax Certificate; and authorizing the taking of certain actions in connection therewith.
10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
Public Financing Authority:
1. Adopt a resolution approving the issuance of the Santa Clarita Public Financing Authority Lease Revenue Bonds (Energy Efficiency Program), Series 2022A (Green Bonds) and Lease Revenue Bonds (Energy Efficiency Program), Series 2022B (Green Bonds), in the aggregate principal amount not to exceed $25,000,000, approving the execution and delivery of two supplemental indentures, amendments to two lease agreements, two Bond Purchase Agreements, a Preliminary Official Statement, a Final Official Statement; and authorizing the taking of certain actions in connection therewith.
NEW BUSINESS
2. SPONSORSHIP AGREEMENT WITH KAISER PERMANENTE FOR THE SANTA CLARITA AQUATIC CENTER - Consideration of a Sponsorship Agreement with Kaiser Permanente for the Presenting Level Sponsorship of the Santa Clarita Aquatic Center.
RECOMMENDED ACTION:
City Council:
1. Approve and authorize the City Manager or designee to execute a Sponsorship Agreement with Kaiser Permanente for the Presenting Level Sponsorship of the Santa Clarita Aquatic Center subject to City Attorney approval.
2. Increase revenue account 100-456611 by $50,000.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
3. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 13, 2022 Special Meeting.
4. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the September 13, 2022 Regular Meeting.
5. CHECK REGISTER NOS. 18 AND 19 - Check Register No. 18 for the Period 07/29/22 through 08/11/22 and 08/18/22. Electronic Funds Transfers for the Period 08/01/22 through 08/12/22.
Check Register No. 19 for the Period 08/12/22 through 08/25/22 and 09/01/22. Electronic Funds Transfers for the Period 08/15/22 through 08/26/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 18 and 19.
6. DATACENTER BACKUP AND RECOVERY SYSTEM - Cybersecurity and disaster recovery are top priorities for the City of Santa Clarita. The cornerstone of an effective disaster recovery plan is a reliable and effective backup and recovery system. This item makes a recommendation to award a three-year contract for a backup and recovery solution to ensure the City’s information systems infrastructure is well protected.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to Savant Solutions, Inc., in the amount of $73,318, plus a 10 percent contingency in the amount of $7,332, for a total amount not to exceed $80,650 for the Cohesity Backup and Recovery system, inclusive of three years of maintenance and support.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
7. RESOLUTION ESTABLISHING A POLICY WHICH DELEGATES TORT
LIABILITY CLAIMS HANDLING RESPONSIBILITIES TO THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY - Authorize the City of Santa Clarita to delegate tort liability claims handling responsibilities to the California Joint Powers Insurance Authority by adopting a resolution.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution authorizing the City of Santa Clarita to delegate tort liability claims handling responsibilities to the California Joint Powers Insurance Authority.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
8. UPDATES TO THE CITY'S PURCHASING POLICY - The City of Santa Clarita’s Purchasing Policy, last updated in 2020, serves to direct the City’s procurement processes and ensure fiscally responsible purchasing activities. The proposed updates primarily include contractual signing authority processes, procurement approaches, and a few clarifying items.
RECOMMENDED ACTION:
City Council approve updates to the City of Santa Clarita's Purchasing Policy to enhance and strengthen the City’s procurement practices.
9. INCREASE CONTRACT EXPENDITURE AUTHORITY FOR ON-CALL CEQA PLANNING SERVICES CONTRACTS - Increase expenditure authority for contracts with previously selected, qualified vendors to provide as-needed California Environmental Quality Act services to the City of Santa Clarita.
RECOMMENDED ACTION:
City Council:
1. Authorize an expenditure authority increase to the City’s current on-call California Environmental Quality Act consulting firms: Dudek, Michael Baker International, Inc., ICF Jones & Stokes, Inc., Envicom Corporation, and SWCA Environmental Consultants, for a not to exceed amount of $500,000 annually for each of the three remaining contract years, resulting in a total on-call expenditure authority amount of $2,500,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
10. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA
CLARITA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION
LOCAL 721 - SEIU Local 721, CTW, CLC is the exclusive bargaining agent for approximately 90 positions in the field and maintenance classifications. The term of the proposed MOU is for three years and runs from July 1, 2022, through June 30, 2025.
RECOMMENDED ACTION:
City Council:
1. Approve the draft Memorandum of Understanding that has been negotiated between the City of Santa Clarita and the Service Employees International Union, Local 721.
2. Adopt a resolution providing for compensation of Service Employees International Union represented employees of the City of Santa Clarita.
3. Authorize the City Manager to finalize, sign, and accept the Memorandum of Understanding on behalf of the City of Santa Clarita.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held October 11, 2022, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On September 22, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California