CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, June 8, 2021
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
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INVOCATION
Miranda
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
LGBTQ Pride Month
Batten Disease Awareness Month
PRESENTATIONS
Metro: I-5 North County Enhancements Project
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 25, 2021 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 25, 2021 Regular Meeting.
3. CHECK REGISTER NO. 11 - Check Register No. 11 for the Period 04/23/21 through 05/06/21 and 05/13/21. Electronic Funds Transfers for the Period 04/26/21 through 05/07/21.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 11.
4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading.
5. AGENDA MANAGEMENT SYSTEM RENEWAL - The City of Santa Clarita utilizes MinuteTraq Agendas & Minutes for management of City Council and other public meetings' agenda reports, attachments, documents, media, content hosting, and streaming.
This item makes a recommendation to award a three-year contract to continue using MinuteTraq Agendas & Minutes and Civic Streaming hosting and support.
RECOMMENDED ACTION:
City Council:
1. Award a three-year contract to Carahsoft Technology Corp. for a total amount not to exceed $88,020, for the renewal of the City’s existing agenda management platform known as MinuteTraq Agendas & Minutes, which includes live video streaming, hosting, and support.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
6. INCREASE CONTRACT EXPENDITURE AUTHORITY FOR ON-CALL CEQA PLANNING SERVICES CONTRACTS - Increase expenditure authority for contracts with previously selected, qualified vendors to provide as-needed California Environmental Quality Act services to the City of Santa Clarita.
RECOMMENDED ACTION:
City Council:
1. Authorize an expenditure authority increase in the amount of $500,000, for a total amount not to exceed $1,000,000, for on-call California Environmental Quality Act services with the following consulting firms: Dudek, Michael Baker International, Inc., ICF Jones & Stokes, Inc., Envicom Corporation, and SWCA Environmental Consultants.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
7. FISCAL YEAR 2021-22 ANNUAL LEVY FOR OPEN SPACE PRESERVATION DISTRICT - Consideration and adoption of resolutions associated with the annual process of ordering, approving, and setting the public hearing on the annual levy of the Open Space Preservation District as required by the Landscaping and Lighting Act of 1972.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution initiating proceedings for the levy and collection of assessments within the Open Space Preservation District for Fiscal Year 2021-22.
2. Adopt a resolution declaring the City's intention to levy assessments, preliminarily approve an Engineer's Report in connection with the Open Space Preservation District for Fiscal Year 2021-22, and set a public hearing for June 22, 2021.
8. FISCAL YEAR 2021-22 ANNUAL LEVY OF ASSESSMENTS FOR SPECIAL DISTRICTS - This procedural matter is required by state law and orders, approves, and sets the public hearing for the annual levy of the Landscape and Lighting District, Drainage Benefit Assessment Areas, Golden Valley Ranch Open Space Maintenance District, and the Tourism Marketing District.
RECOMMENDED ACTION:
City Council:
1. Adopt resolutions declaring the City's intention to levy assessments, preliminarily approve Engineer's Reports for the Special Districts, and set a public hearing for June 22, 2021.
2. Adopt the annual report for the Tourism Marketing District, adopt a resolution of intent to continue a business improvement area in the City of Santa Clarita, designated as the Tourism Marketing District, and set a public hearing for June 22, 2021.
9. TEMPORARY BIN AND ROLL-OFF BOX NON-EXCLUSIVE FRANCHISE AGREEMENT - ADDITIONAL PROPOSALS - The Temporary Bin and Roll-off Box Non-Exclusive Franchise Agreement will expire on June 30, 2021. If awarded, one additional hauler will join the nine current haulers and enter into a non-exclusive franchise with the City of Santa Clarita to provide Temporary Bin and Roll-Off Box Services.
RECOMMENDED ACTION:
City Council:
1. Award the Temporary Bin and Roll-Off Box Non-Exclusive Franchise Agreement to AV Equipment Rentals, Inc.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
10. AWARD CONTRACT TO PREPARE A NEEDS ASSESSMENT FOR ARTS, CULTURE, AND VETERANS IN SANTA CLARITA - Award a contract to undertake and prepare a needs assessment for arts, culture, and veterans in Santa Clarita.
RECOMMENDED ACTION:
City Council:
1. Award a Professional Services Agreement in the amount of $50,150 to The Cultural Planning Group for the development of a needs assessment in the areas of arts, culture, and veterans in the City of Santa Clarita.
2. Increase expenditure account 17000-5161.001 by $50,150; increase General Fund revenue account 100-4621.001 by $25,000; and decrease Council Contingency expenditure account 19300-5401.001 by $25,150.
3. Authorize the City Manager, or designee, to execute all necessary documents, subject to the approval of the City Attorney.
11. NORTH OAKS PARK ROOF REPLACEMENT FOR POOL AND EQUIPMENT BUILDINGS-PHASE II, PROJECT P3025 B - AWARD CONSTRUCTION CONTRACT - This project includes roof repairs for the North Oaks Park pool and equipment buildings, which consist of addressing degraded asphalt roof shingles on the pool locker room building, damaged block walls and chain link fencing, and installation of roof access hatches on the equipment building.
RECOMMENDED ACTION:
City Council:
1. Award a construction contract to Rite-Way Roof Corporation for the North Oaks Park Roof Replacement for Pool and Equipment Buildings-Phase II, Project P3025 B through Sourcewell Contract CA08-SCI-R01-080719-RWR in the amount of $289,863 and authorize a contingency of $20,000, for a total contract amount not to exceed $309,863.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
12. RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD
MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL
IMPROVEMENT PROGRAM - Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds requires the City to identify project(s) using these funds through the adoption of a resolution at a regular public meeting.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2021-22 into the Capital Improvement Program.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
13. 2020-21 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0137 -
APPROVE PLANS AND SPECIFICATIONS AND AWARD CONSTRUCTION CONTRACTS - The annual overlay and slurry seal projects are an integral part of the City’s pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Approve plans and specifications for the 2020-21 Overlay Area A project, Project M0137.
2. Approve plans and specifications for the 2020-21 Overlay Area B project, Project M0137.
3. Approve plans and specifications for the 2020-21 Slurry Seal project, Project M0137.
4. Award the 2020-21 Overlay Area A construction contract to PALP, Inc., DBA Excel Paving Company, in the amount of $7,944,000 for base bid and alternate construction and authorize a contingency in the amount of $1,588,800, for a total contract amount not to exceed $9,532,800.
5. Award the 2020-21 Overlay Area B construction contract to PALP, Inc., DBA Excel Paving Company, in the amount of $4,260,490 for base bid and alternate construction and authorize a contingency in the amount of $852,099, for a total contract amount not to exceed $5,112,589.
6. Award the 2020-21 Slurry Seal construction contract to All American Asphalt in the amount of $866,301 for base bid construction and authorize a contingency in the amount of $173,261, for a total contract amount not to exceed $1,039,562.
7. Award a professional services contract to Twining, Inc., to provide project inspection, materials testing, and construction management support services for the Overlay Area A Overlay Area B, and Slurry Seal projects in the amount of $1,361,977 for base bid and alternate services and authorize a contingency in the amount of $136,198, for a total amount not to exceed $1,498,175.
8. Appropriate one-time funds in the amount of $5,000,000 from the TDA Article 8 Street & Road Fund (Fund 233) to expenditure account M0137233-5161.001.
9. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
14. SANTA CLARITA VALLEY SHERIFF'S STATION - PHASE III B, PROJECT F3023 - APPROVE ONSITE CONSTRUCTION CONTRACT MODIFICATIONS - This item will approve onsite construction contract increases for the new Santa Clarita Valley Sheriff's Station - Phase III B. This project is a joint effort between the City of Santa Clarita and Los Angeles County to design and construct the new Sheriff’s Station on Golden Valley Road.
RECOMMENDED ACTION:
City Council:
1. Extend the current contract and authorize an increased expenditure authority for the addition of a code compliant smoke control system to Icon West, Inc., for a total amount not to exceed $1,200,000.
2. Extend the current contract and authorize an increased expenditure authority for deputy inspection and material testing services to Atlas Technical Consultants, LLC, for a total amount not to exceed $55,000.
3. Extend the current contract and authorize an increased expenditure authority for project management services and warranty cost to MNS Engineers, Inc., for a total amount not to exceed $268,000.
4. Extend the current contract and authorize an increased expenditure authority for architectural and design services to WLC Architects for a total amount not to exceed $129,590.
5. Appropriate to the Santa Clarita Valley Sheriff’s Station project accounts as follows:
F3023723-5161.001 for $957,924 from the Facilities Fund Balance and F3023306- 5161.001 for $584,876 from the Law Enforcement Facility Fees.
6. Authorize the City Manager or designee to execute a Utility Reimbursement Agreement with Santa Clarita Valley Water Agency to reimburse the City for the design and construction of a 16-inch water main line on Golden Valley Road, subject to City Attorney approval.
7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
PUBLIC HEARINGS
15. FISCAL YEAR 2021-2022 ANNUAL OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM - The proposed Fiscal Year 2021-2022 budget was distributed to the City Council along with the Planning Commission; the Parks, Recreation, and Community Services Commission; and the Arts Commission on May 24, 2021. In addition, on June 1, 2021, the Planning Commission made a finding by minute action that the Draft Fiscal Year 2021-2022 Capital Improvement Program is consistent with the City of Santa Clarita's (City) General Plan.
RECOMMENDED ACTION:
City Council and City Council acting as Successor Agency to the former Redevelopment Agency of the City of Santa Clarita open a public hearing on the proposed Fiscal Year 2021-2022 Annual Operating Budget and Capital Improvement Program and schedule the budget for adoption at the June 22, 2021, City Council Meeting.
16. ANNUAL ADJUSTMENT TO FEES AND AMENDMENTS TO THE FEE SCHEDULE - For Fiscal Year 2021-22, staff recommends development-related fees and charges be increased by the December year-end Consumer Price Index (CPI) for the urban consumers of the Los Angeles, Riverside, and Orange County area. The percentage increase, as reported by the United States Department of Labor, is 1.5 percent.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing on the proposed fee adjustments.
2. Adopt a resolution establishing a schedule of fees and charges for City services.
17. FIRST READING OF AMENDMENT TO SECTION 17.64.150.F OF THE
UNIFIED DEVELOPMENT CODE FOR THE HISTORIC PRESERVATION
ORDINANCE – MASTER CASE 21-066 - A proposed amendment to the Historic Preservation Ordinance to allow property owners of state- and federally-designated historic structures to access the City of Santa Clarita Historic Structure Grant Program.
RECOMMENDED ACTION:
City Council:
1. Conduct the public hearing.
2. Introduce and pass to second reading an ordinance entitled “AN ORDINANCE OF
THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 21-066, CONSISTING OF UNIFIED DEVELOPMENT CODE AMENDMENT 21- 001, AMENDING SECTION 17.64.150.F OF THE UNIFIED DEVELOPMENT CODE.”
18. INTRODUCTION AND FIRST READING OF AN ORDINANCE DETERMINING
THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2021-22 - Determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2021-22.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing on the Stormwater Pollution Prevention Fee for Fiscal Year 2021-22.
2. Introduce and pass to second reading an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA,
DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION
FEE FOR FISCAL YEAR 2021-22."
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Michelle Dorsey
FUTURE MEETINGS
The next regular meeting of the City Council will be held June 22, 2021, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On June 3, 2021, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: June 8, 2021
SUBJECT: INCREASE CONTRACT EXPENDITURE AUTHORITY FOR ON-
CALL CEQA PLANNING SERVICES CONTRACTS
DEPARTMENT: Community Development
PRESENTER: Andy Olson
RECOMMENDED ACTION
City Council:
1. Authorize an expenditure authority increase in the amount of $500,000, for a total amount not to exceed $1,000,000, for on-call California Environmental Quality Act services with the following consulting firms: Dudek, Michael Baker International, Inc., ICF Jones & Stokes, Inc., Envicom Corporation, and SWCA Environmental Consultants.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) Planning Division regularly receives submittals of development projects that require preparation of California Environmental Quality Act (CEQA) documents to be prepared by a qualified vendor, with applicants paying for the preparation of the documents and the City overseeing the contracts. Due to the volume of expected CEQA documents, staff determined that this process would be better managed and streamlined by securing pre-qualified, on-call CEQA planning consultants. These firms would provide the City with as-needed CEQA services and support the Planning Division in compliance with, and implementation of, CEQA requirements.
On May 26, 2020, the City Council awarded contracts to Dudek, Michael Baker International, Inc., ICF Jones & Stokes, Inc., Envicom Corporation, and SWCA Environmental Consultants to provide on-call CEQA services to the City. These five consulting firms were selected from a competitive Request for Proposals (RFP) process, earning the top scores of the 19 proposals submitted.
6 Packet Pg. 32
The City Council authorized $500,000 in expenditure authority, to be distributed at the City’s discretion to the five contracted consultants, for a period of three years with the option for two one-year extensions. The actual amount awarded to each firm is determined by the number and scope of contracted projects. All CEQA work performed under this contract for developer- submitted projects is paid for by the applicants as part of the standard development process. The selected firms may also be contracted to provide CEQA services for certain Capital Improvement Projects.
The scope of services performed under the on-call CEQA contracts includes:
x Preparation and peer review of technical reports and studies; x Preparation and peer review of environmental documents; x Mitigation monitoring and reporting services; and
x Expert consultation and agency coordination.
Contract Usage To Date
The existing as-needed CEQA services contract has been successful, and in its first year, the majority of the allocated $500,000 has already been contracted. Staff has used these contracts to streamline multiple development projects. In addition, two significant City projects have been expedited through the use of this contract: the West Creek Park Playground and the Central Park Buildout. Table 1 identifies these projects.
Table 1 – Projects Utilizing As-Needed CEQA Services Contract Completed Projects
(CEQA completed)
MetroWalk Specific Plan – Sustainable Communities
Environmental Assessment (SCEA)
Golden Triangle multi-family development – Initial
Study/Mitigated Negative Declaration (IS/MND)
In-Progress Projects
(formal CEQA review
underway)
Needham Ranch – Mitigation Monitoring and Reporting
(MMRP)
Family Promise – Notice of Exemption (NOE)
Proposed gas station at 18717 Soledad Canyon Road – IS
Proposed gas station at Vista Canyon Road and Soledad
Canyon Road – IS
4-lot subdivision in Sand Canyon – IS
Canyon Country Energy Storage Project – NOE
City Capital Improvements
Projects
(formal CEQA review
underway)
West Creek Park Playground – National Environmental
Policy Act Categorical Exclusion
Central Park Buildout Project – IS/MND
6 Packet Pg. 33
Projects requiring Environmental Impact Reports (EIRs) are not reviewed under this contract.
Any project requiring an EIR continues to go through a project-specific RFP process, and the EIR contract is awarded by the City Council.
Over the next year, staff anticipates that a substantial number of additional development projects, including those shown in Table 2, will likely require CEQA services under this contract.
Table 2 – Future Projects Potentially Utilizing As-Needed CEQA Services Contract Submitted Projects
(CEQA anticipated but not
initiated)
Sand Canyon Villas multi-family project
Bouquet Canyon Plaza mixed-use project
Santa Clarita Commerce Center industrial project
11th Street mixed-use project
14th Street mixed-use project
Potential Future Projects
(not formally submitted)
Needham Ranch Phase 2 MMRP & Addendum
The Master’s University Addendum
Request For Increased Spending Authority
As described above, the original as-needed CEQA services contracts totaled $500,000, to be distributed at the City’s discretion to the five contracted consultants. Due to the high volume of development and City projects requiring CEQA services in the last year, these funds have largely been expended. In order to continue to streamline the contracting process and provide the high level of service expected of the City, staff is requesting an additional $500,000 of spending authority be granted for these contracts. This increase would be distributed at the City’s discretion to the five contracted consultants, for a total of up to $1,000,000 of spending authority for all projects and consultants.
The contracted consultants were selected via a rigorous and competitive RFP process. However, to further ensure fair pricing and evaluation of projects, staff requests bids from at least two of the pre-qualified consultants for any projects anticipated to cost more than $50,000. Upon expenditure of this increased spending authority, staff would return to the City Council for consideration of future CEQA services, in accordance with the City’s Purchasing Policy in place at the time, including the potential for a new RFP.
This increase in expenditure authority does not alter the contract period. The original contract was awarded on May 26, 2020, and will expire on May 25, 2023.
ALTERNATIVE ACTION
Other action as determined by the City Council.
x
6 Packet Pg. 34
FISCAL IMPACT
All costs associated with on-call environmental services, including but not limited to the preparation of environmental documents, will be the responsibility of the applicant for each development project requiring CEQA review. Any Capital Improvement Project project requiring CEQA review is separately budgeted by the City Council.
ATTACHMENTS
May 26, 2020 City Council Agenda Item for RFP PL-19-20-14 (available in City Clerk's Reading File)
Request for Proposals for On-Call CEQA Services (available in City Clerk's Reading File) Dudek Proposal (available in City Clerk's Reading File) Envicom Proposal (available in the City Clerk's reading file) ICF Proposal (available in the City Clerk's reading file) MBI Proposal (available in the City Clerk's reading file) SWCA Proposal (available in the City Clerk's reading file) 6 Packet Pg. 35