*
Live Remote Access
City Council Meeting
CORONAVIRUS
(COVID-19)
ADVISORY NOTICE
Consistent with Execu-
tive Orders No. N-29-20,
and No. N-35-20 from
the Executive Depart-
ment of the State of
California and the
County of Los Angeles
Department of Public
Health Safer At Home
Order, the Santa Clarita
City Council meeting
will be conducted re-
motely.
Any member of the public who needs accommodations should email or call the City Clerk at [email protected] or (661) 259-CITY. Best efforts will be made to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety. Given the challenges of remote meetings, all participants are encouraged to email their comments using the electronic form.
To maximize public safety while still maintaining transparency and public access, members of the public can observe and participate in the meeting in a number of ways. Members of the community may observe the meeting via livestream at www.santa-clarita.com/agendas or watch on Channel 20.
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You will not be visible to any of the meeting participants during the meeting, and your phone will not be unmuted until your name has been announced when it is your time to speak. You will have three minutes to speak, with double the time allotted for non-English speakers using a translator, unless that time is adjusted by the Mayor.
CITY OF SANTA CLARITA
CITY COUNCIL
SPECIAL MEETING
Tuesday, May 26, 2020
4:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
______________________________________________________________________________
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. These writings or documents will also be available at the meeting.
______________________________________________________________________________
INVOCATION
Kellar
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 12, 2020 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the May 12, 2020 Regular Meeting.
3. CHECK REGISTER NO. 11 - Check Register No. 11 for the Period 04/24/20 through 05/07/20 and 05/14/20. Electronic Funds Transfers for the Period 04/27/20 through 05/08/20.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 11.
4. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
RECOMMENDED ACTION:
City Council determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading.
5. FRANCHISED WASTE HAULER ANNUAL RATE ADJUSTMENT - The City of Santa Clarita's residential solid waste services are provided by USA Waste of California, Inc. (Waste Management). Per the approved Franchise Agreement, the waste hauler may submit a request for a rate adjustment on an annual basis.
RECOMMENDED ACTION:
City Council adopt a resolution approving the Ninth Amendment to the Amended and Restated Agreement between the City of Santa Clarita and USA Waste of California, Inc. (Waste Management) for residential solid waste management services, allowing the adjustments: (1) Single-family residential standard service rates based on Sections 6.5.1.
Annual Rate Cap and 6.5.2, Santa Clarita Valley Rate Cap, as outlined in the Residential Franchise Agreement; and (2) Multi-family residential rates and special services by 4.23 percent, based on both the formula outlined in the Residential Franchise Agreement and extraordinary adjustments, subject to City Attorney approval.
6. EXTENSION OF TEMPORARY BIN AND ROLL-OFF BOX FRANCHISE AGREEMENTS - The Temporary Bin and Roll-off Box Franchise Agreements will expire on June 30, 2020. If approved, the recommended action will extend the Temporary Bin and Roll-off Box Franchise Agreements to June 30, 2021.
RECOMMENDED ACTION:
City Council adopt a resolution approving fifth amendments with A-V Equipment
Rentals, Inc.; USA Waste of California, Inc. (Blue Barrel/Waste Management); Burrtec Waste Industries, Inc.; Consolidated Disposal Service, LLC dba Republic Services; and Randfam Inc. (Rent-A-Bin); and a sixth amendment with Araco Enterprises, LLC (Athens Environmental Services), to extend the Temporary Bin and Roll-Off Box Franchise Agreements to June 30, 2021.
7. SANTA CLARITA VALLEY WATER AGENCY AND SOUTHERN
CALIFORNIA EDISON EASEMENT DEDICATION - Easement dedication to Santa Clarita Valley Water Agency within previously dedicated Needham Ranch property RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to execute the attached Grant of Easement (EAS19-00028) to Santa Clarita Valley Water Agency.
8. APPROVE PURCHASE OF A JOHN DEERE 7700A PRECISIONCUT FAIRWAY MOWER - Approve the purchase of a John Deere 7700A PrecisionCut Fairway Mower using a "piggyback" contract.
RECOMMENDED ACTION:
City Council:
1. Approve the “piggyback” purchase of a John Deere 7700A PrecisionCut Fairway Mower using Sourcewell contract #062117-DAC in an amount not to exceed $68,674.
2. Appropriate one-time funds in the amount of $11,000 from the Vehicle Replacement Fund (Fund 722) to expenditure account 12103.5201.002.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
9. AWARD CONTRACTS FOR ON-CALL CEQA PLANNING CONSULTANTS SERVICES - Award contracts to qualified vendors to provide as-needed California Environmental Quality Act services to the City of Santa Clarita.
RECOMMENDED ACTION:
City Council:
1. Award contracts to Dudek; Michael Baker International, Inc; ICF Jones & Stokes, Inc.; Envicom Corporation; and SWCA Environmental Consultants, to provide on- call California Environmental Quality Act (CEQA) services to the City of Santa Clarita (City) for a combined total of up to $500,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
3. Authorize the City Manager or designee to execute two additional one-year extension options per contract at the aforementioned contract amounts.
UNFINISHED BUSINESS
10. CONSIDERATION OF AN URGENCY ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING
ORDINANCE NO. 20-3 TO ALLOW THE COUNTY OF LOS ANGELES
TEMPORARY PROHIBITION ON EVICTIONS OF RESIDENTIAL AND
COMMERCIAL TENANTS ARISING FROM FINANCIAL IMPACTS OF THE COVID-19 PANDEMIC AND RENT PAYBACK PROVISIONS TO SUPERSEDE THE CITY’S ORDINANCE - On March 31, 2020 the City Council adopted an urgency ordinance providing certain eviction protection for residential and commercial tenants as a result of financial impacts resulting from the COVID-19 pandemic. Previously the County of Los Angeles had issued an order providing similar protection for tenants in the unincorporated portions of the County. Since that time, the County has twice amended their order, increasing the rent payback period from 6 to 12 months, extending the eviction moratorium period to June 30, clarifying that the commercial tenant protection applies to small businesses, and extending the applicability of the order to those cities in the County that do not have their own eviction moratorium. This ordinance would rescind the City’s prior ordinance, thereby making landlords and tenants in the City subject to the same rules and protections as those in the rest of the County, including any amendments to the order that the County may adopt in the future.
RECOMMENDED ACTION:
City Council introduce, waive further reading and adopt an urgency ordinance via a 4/5 vote of the City Council entitled, “AN URGENCY ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING ORDINANCE NO. 20-3 TO ALLOW THE COUNTY OF LOS ANGELES
TEMPORARY PROHIBITION ON EVICTIONS OF RESIDENTIAL AND
COMMERCIAL TENANTS ARISING FROM FINANCIAL IMPACTS OF THE COVID
-19 PANDEMIC AND RENT PAYBACK PROVISIONS TO SUPERSEDE
THE CITY’S ORDINANCE” and find that the recommended action is exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines per Section 15061(b)(3), the General Rule that CEQA only applies to projects that may have an effect on the environment.
11. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SANTA CLARITA REVISING THE SCHEDULE OF PUBLIC
HEARINGS SET FORTH IN THE RESOLUTION OF INTENTION TO SWITCH TO ELECTION BY DISTRICTS BASED UPON THE MAY 13 EXTENSION OF THE COUNTY SAFER AT HOME ORDER - On March 19, 2020, the City Council adopted Resolution No. 20-7 declaring its intention to switch to election by districts and setting forth a hearing schedule based upon the requirements of Elections Code section 10010. On April 28, the City Council amended the hearing schedule based upon the County of Los Angeles' extension of the Safer at Home Order to May 15. The County has now extended the Safer at Home order indefinitely, indicating the new order is meant to implement Stage 2 of the County's Roadmap to Recovery Program. Presumably the County will next revise the order to accommodate Stage 3, but the timing of future amendments is uncertain. The current order does not allow for physical, in person gatherings of large numbers of members of the public at City Council meetings. The attached resolution will amend the hearing schedule again, with a first hearing on June 1, 2020. If the County has not revised its order to allow for attendance by large numbers of the public at Council meetings by May 29, the City Manager is directed to cancel the first two hearings, and the Alternate Schedule, which begins June 5, will be operative. If the County has not revised its order by noon on June 4, the City Manager is directed to cancel the first two hearings on the Alternate Schedule and agendize consideration of further schedule changes for the Council's June 9, 2020, regular meeting.
RECOMMENDED ACTION:
Council consider adoption of a resolution of the City Council of the City of Santa Clarita revising the schedule of public hearings set forth in the resolution of intention to switch to election by districts based upon the May 13 extension of the Los Angeles County Safer at Home Order. The resolution would adopt an expedited schedule to be completed before June 30, starting on June 1. The resolution would also direct the City Manager to postpone the hearings to the attached Alternate Schedule (which would commence June 5) in the event that the County Health Officer indicates in-person attendance of large numbers of the public at City Council meetings is not permitted prior to close of business on Friday, May 29. The resolution would also direct the City Manager to cancel the first two public hearings on the Alternate Schedule if the County Health Officer had not revised the Order to allow for in-person attendance of large numbers of the public at City Council meetings prior to noon on June 4, 2020. In that instance staff would agendize further consideration of the schedule of hearings by the Council at the Council’s June 9, 2020 regular meeting.
12. DISCUSSION OF RECENT LETTER TO LOS ANGELES COUNTY AND MEETING WITH SUPERVISOR BARGER RELATED TO THE COVID-19
CRISIS AND REQUEST FOR A VARIANCE OR EXEMPTION - At the May 12, 2020, City Council Meeting, the City Council requested a letter from the Mayor be distributed to the Los Angeles County Board of Supervisors, followed by a meeting among a committee of the Council and City Manager with Supervisor Barger, to request a variance for communities located in the North County region. This agenda item is for the City Council to review and discuss the letter and written response from Supervisor Barger and the details of the meeting, and provide any necessary direction to staff.
RECOMMENDED ACTION:
City Council:
1. Review and discuss the written responses from Supervisor Barger received on Friday, May 15, and the details of the meeting with Supervisor Barger on Thursday, May 21, related to the City’s request for a variance within the Los Angeles County order to be more in alignment with the State’s order or potentially request an exemption from the State.
2. Discuss ongoing impacts to both short and long-term planning for City programming and events.
3. Provide any necessary direction to staff.
PUBLIC HEARINGS
13. ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE - Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.0474 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan.
RECOMMENDED ACTION:
City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.2357 per square foot to $1.2831 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held June 16, 2020, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
NOTICE OF SPECIAL MEETING
CITY OF SANTA CLARITA
CITY COUNCIL
A SPECIAL MEETING OF THE CITY COUNCIL OF SANTA CLARITA WILL BE HELD ON THE 26TH DAY OF MAY AT 4:00 PM IN THE COUNCIL CHAMBER LOCATED ON THE FIRST FLOOR OF THE CITY HALL AT 23920 VALENCIA BLVD., SANTA
CLARITA, CALIFORNIA, FOR THE PURPOSE OF CONSIDERING THOSE ITEM(S) LISTED ON THE ATTACHED AGENDA.
______________________________
Cameron Smyth, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
C I T Y O F S A N T A C L A R I T A )
I, Mary Cusick, City Clerk, do hereby certify that a copy of the Notice of Special Meeting of the City Council of the City of Santa Clarita, CA, to be held on the 26th day of May 2020, at the hour of 4:00 PM was delivered and posted pursuant to Government Code 54956.
______________________________
Mary Cusick
City Clerk
Dated: May 21, 2020
Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: May 26, 2020
SUBJECT: AWARD CONTRACTS FOR ON-CALL CEQA PLANNING
CONSULTANTS SERVICES
DEPARTMENT: Community Development
PRESENTER: Andy Olson
RECOMMENDED ACTION
City Council:
1. Award contracts to Dudek; Michael Baker International, Inc; ICF Jones & Stokes, Inc.; Envicom Corporation; and SWCA Environmental Consultants, to provide on-call California Environmental Quality Act (CEQA) services to the City of Santa Clarita (City) for a combined total of up to $500,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
3. Authorize the City Manager or designee to execute two additional one-year extension options per contract at the aforementioned contract amounts.
BACKGROUND
The City of Santa Clarita (City) Planning Division anticipates submittal of several development projects over the next few years which will require preparation of California Environmental Quality Act (CEQA) documents. CEQA documents are prepared by a qualified vendor, with applicants paying for the preparation of the documents, and the City overseeing the contracts.
Currently, the Planning Division establishes individual contracts for environmental reviews on a project-by-project basis. Due to the volume of expected CEQA documents, the City conducted a Request for Proposal (RFP) process to solicit proposals from qualified consulting firms. These firms will provide the City with as-needed CEQA services and support the Planning Division in compliance with, and implementation of, CEQA requirements. Having pre-qualified firms selected through this competitive process streamlines the contracting process.
9 Packet Pg. 72
Individual task orders will be issued on a project-by-project basis under an as-needed or “on- call” contract. The scope of services will include:
x Preparation and peer review of technical reports and studies x Preparation and peer review of environmental documents x Mitigation monitoring and reporting services
x Expert consultation and agency coordination
The value of the proposed as-needed contracts is up to $500,000 collectively over a period of three years, with the option of two one-year extensions. The actual amount will be determined by the number and scope of projects. All CEQA work performed under a contract for developer- submitted projects would be paid by applicants during the development process.
The RFP was published via PlanetBids on January 16, 2020. The RFP was downloaded by 76 companies, and 19 proposals were received for the City’s consideration.
The proposals were reviewed and evaluated based on each company’s ability to meet the specific needs of the City. Each proposal was scored according to four categories:
x Contractor qualifications to provide services described in the Scope of Work x Experience on similar projects
x Thoroughness of proposal, approach to providing sound services, including Program Management and Quality Assurance/Quality Control, and ability to provide services to meet objectives and standards
x Project manager and team’s ability to complete scope of services, including adequate technical expertise and workload capacity
The selected firms may also be contracted to provide CEQA services for City Capital Improvement Program (CIP) projects. Any future City CIP project would provide separate funding for environmental review. Use of these contracts would allow staff to expedite priority City projects through the use of pre-qualified consultants.
A panel of City staff members evaluated and scored the 19 responsive proposals based on the criteria above. Scores were given on a scale of 1 to 5, with 5 being the best possible score. The results are below:
Rank Firm Score Location
1 Dudek 4.735 Pasadena, CA
2 Michael Baker International, Inc. 4.7 Long Beach, CA
3 ICF Jones & Stokes, Inc. 4.375 Los Angeles, CA
4 Envicom Corporation 4.175 Westlake Village, CA
5 SWCA Environmental Consultants 4.175 Pasadena, CA
6 Chambers Group 3.875 Glendale, CA
7 Psomas 3.8 Pasadena, CA
8 Aspen Environmental Group 3.625 Agoura Hills, CA
9 CSG Consultants, Inc. 3.575 Orange, CA
10 EcoTierra Consulting, Inc. 3.5 Los Angeles, CA
9 Packet Pg. 73
Rank Firm Score Location
11 EPD Solutions, Inc. 3.35 Irvine, CA
12 T&B Planning, Inc. 3.35 Irvine, CA
13 UltraSystems Environmental, Inc. 3.35 Irvine, CA
14 CAJA Environmental Services, LLC 3.25 Van Nuys, CA
15 MIG, Inc 3 Riverside, CA
16 VCS Environmental 2.925 San Juan Capistrano, CA
17 HANA Resources, Inc. 2.825 Lake Forest, CA
18 Wildscape Restoration, Inc. 2 Ventura, CA
19 Jennings Environmental, LLC 1.775 Yucaipa, CA
Based on the quality of the comprehensive proposals, prior CEQA experience, technical expertise, experience with similar projects, and references, staff recommends the following firms as the most qualified to provide on-call CEQA consulting services:
x Dudek
x Michael Baker International, Inc.
x ICF Jones & Stokes, Inc.
x Envicom Corporation
x SWCA Environmental Consultants
The RFP and the proposals submitted by the recommended firms are available in the City Clerk’s Reading File.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact to the General Fund associated with this action. All costs associated with as-needed environmental services will be the responsibility of the applicant for each project requiring CEQA review.
ATTACHMENTS
Request for Proposals (available in City Clerk's Reading File) Dudek Proposal (available in City Clerk's Reading File) Michael Baker International, Inc. Proposal (available in City Clerk's Reading File) ICF Jones & Stokes, Inc. Proposal (available in City Clerk's Reading File) Envicom Corporation Proposal (available in the City Clerk's Reading File) SWCA Environmental Consultants Proposal (available in the City Clerk's Reading File) 9 Packet Pg. 74