Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: October 25, 2022
SUBJECT: PACIFIC CREST PARK PLAYGROUND SHADE PROJECT P4025 DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the Pacific Crest Park Playground Shade Project P4025.
2. Approve the use of a “piggyback” contract to purchase and install shade structures from USA Shade – Play Power Inc. through the Sourcewell Cooperative Purchasing Contract #010521- LTS, in the amount of $242,012, plus a contingency amount of $24,201, for a total amount not to exceed $266,213.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Pacific Crest Park Playground Shade Project (Project) is intended to improve the playground area at Pacific Crest Park located at 29051 Garnet Canyon Drive. This park and play area have little to no existing shade. Improvements that have been identified for this park include the installation of two shade structures over the current play structures and the swing area. By providing shade at this site, the play area can be used for more time during the day, especially during summer months. This project exemplifies the City of Santa Clarita's (City) commitment to improving the quality of life of its residents and supports the Building and Creating Community theme of the Santa Clarita 2025 plan.
A Notice of Exemption was prepared for the Project in accordance with the California Environmental Quality Act (CEQA). The Project is exempt from the CEQA under Article 19, Section 15303, a Class 3 exemption. A Class 3 exemption consists of construction and location
of limited numbers of new, small facilities or structures.
On July 11, 1995, the City Council approved the use of "piggyback" purchasing. This process allows the City to place orders against a competitively awarded public agency contract. The City's contract with Sourcewell, contract #010521-LTS, was competitively solicited through their nationwide bid process, was awarded on February 17, 2021, and is valid through February 17, 2025, allowing the City to take advantage of an existing process.
The requested contingency will cover any unforeseen issues or additional needs that may occur during the design and construction of the Project. The remaining funds previously appropriated for the Project will pay for staff oversight related to construction and project management, materials testing, permit fees, legal fees, labor compliance, and administrative costs.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account P4025601-516101 to support the recommended action.
ATTACHMENTS
Pacific Crest Park Site Plan
USA Shade Proposal - Pacific Crest Park (available in the City Clerk's Reading File) Sourcewell PlayPower Contract 010521-LTS (available in the City Clerk's Reading File)