Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: October 25, 2022
SUBJECT: PURCHASE OF TWO FORD F-350 SUPER DUTY TRUCKS WITH
UTILITY BED
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the purchase of two 2022 Ford F-350 super duty trucks from Auto Nation Ford Valencia for a total amount not to exceed $123,593.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) Parks division maintains 36 parks and over 80 miles of trails. In early summer of 2023, it is anticipated that the Central Park Buildout Project will be complete, adding approximately 15 ½ acres of developed grounds within Central Park. This project will include adding four full-sized hybrid Bermuda grass multipurpose sports fields, sports field lighting, a restroom building, 268 additional parking spaces, and an emergency access road from the existing parking lot to an adjacent street. With additional grounds and facilities being added, the acquisition of two trucks with utility beds is necessary to perform the maintenance required at Central Park, and at other park sites.
During the Fiscal Year 2022-23 budget process, City Council authorized the procurement of two utility trucks to support the Central Park Buildout and the need to transport equipment to other parks. An invitation to bid was prepared and published on August 26, 2022, and was posted on the City's website. With no bids submitted to the City, staff reached out to Auto Nation Ford Valencia with vehicle specifications, in conformance with the City’s purchasing procedures.
Auto Nation Ford was able to provide a cost estimate for two 2022 Ford F-350 super-duty trucks for a total amount of $123,593.
Staff performed a cost analysis and reviewed commercial list pricing for comparable vehicles from other sources. It has been determined that Auto Nation Ford Valencia offers the best value to the City through competitive pricing and quality service.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in Parks Admin automotive equipment expenditure account 3677300-520103 to support the recommended action.
ATTACHMENTS
Auto Nation Ford Valencia Quote (available in the City Clerk's Reading File)