CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, November 22, 2022
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Native American Heritage Month Proclamation
Small Business Saturday 2022 Proclamation
Finance Division Recognition for Achievement Awards
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
1. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 25, 2022 Special Meeting.
2. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 25, 2022 Regular Meeting.
3. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the October 27, 2022 Special Meeting.
4. CHECK REGISTER NOS. 22 AND 23 - Check Register No. 22 for the Period 09/23/22 through 10/06/22 and 10/13/22. Electronic Funds Transfers for the Period 09/26/22 through 10/07/22. Check Register No. 23 for the Period 10/07/22 through 10/20/22 and 10/27/22. Electronic Funds Transfers for the Period 10/10/22 through 10/21/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 22 and 23.
5. LOCAL APPOINTMENTS LIST/DECLARING VACANCIES - Terms of various Local Appointments will expire on December 31, 2022, and January 8, 2023. This item will initiate the process to fill these vacancies.
RECOMMENDED ACTION:
City Council:
1. Approve the Local Appointments List.
2. Declare vacancies on the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; Open Space Preservation District Financial Accountability and Audit Panel; and Greater Los Angeles County Vector Control Board.
3. Approve a four-year term for the City’s appointment to the Greater Los Angeles County Vector Control Board; and
4. Approve the recruitment process for the vacancies.
6. AUTHORITY TO EXECUTE AN AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR THE CITY OF SANTA CLARITA'S FISCAL YEAR 2022-23 MEASURE H ALLOCATION - City Council to consider approval of a contract with Los Angeles County to receive Measure H funding for the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Coordinator to implement the 2022 Community Plan to Address Homelessness.
RECOMMENDED ACTION:
City Council:
1. Approve a one-year contract with Los Angeles County to receive Measure H funding in the amount of $193,443 to assist with the construction of Family Promise of Santa Clarita Valley’s interim housing facility and for a Homeless Services Coordinator to implement the 2022 Community Plan to Address Homelessness.
2. Increase revenue account 272-462101 by $193,443, and appropriate $18,314 to expenditure account 2723205-500201 and $175,129 to expenditure account 2723205- 516101.
3. Authorize the City Manager to execute an agreement with Family Promise of Santa Clarita Valley in an amount not to exceed $175,129 to provide funding towards the construction of an interim housing facility in the Newhall community.
4. Authorize the City Manager or designee to execute all contracts and associated documents, and make non-material amendments that may arise, subject to City Attorney approval.
7. APPROVAL OF A RESIDENTIAL CONTINUATION RIGHTS SOLID WASTE
SERVICE AGREEMENT FOR THE PROPOSED ANNEXATION AREA OF
TESORO DEL VALLE - Continuation rights residential solid waste agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for the proposed annexation area of Tesoro Del Valle.
RECOMMENDED ACTION:
City Council adopt a resolution approving an agreement for the continuation rights for residential solid waste collection for the Tesoro Del Valle annexed area of Santa Clarita; and approve and authorize the City Manager or designee to execute a continuation rights residential solid waste agreement with Burrtec Waste Industries, Inc., for the proposed annexation area of Tesoro Del Valle, subject to City Attorney approval.
8. AMEND CONTRACT FOR INVASIVE PLANT REMOVAL - Contract with Wildscape Restoration, Inc., for the removal of invasive plants.
RECOMMENDED ACTION:
City Council:
1. Amend the existing contract with Wildscape Restoration, Inc., to increase the scope of work for invasive plant removal and authorize an expenditure authority increase in the amount of $50,000, for a total contract amount not to exceed $99,760.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
9. SANTA CLARITA SPORTS COMPLEX BUILDOUT, PROJECT F3024 - AWARD DESIGN CONTRACT - This item will fund the design for the expansion of the southeastern portion of the Santa Clarita Sports Complex. This expansion will feature the addition of three full-sized multipurpose fields and one multipurpose field for twelve and under youth sports. This project will also incorporate a 400-meter running track, a destination inclusive playground, bike park, dog park, open space trails, sand volleyball courts, picnic shelters, a restroom building, and additional parking.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Kimley-Horn and Associates, Inc., for the Santa Clarita Sports Complex Buildout, Project F3024, in the amount of $3,049,816 and authorize a contingency in the amount of $304,982, for a total contract amount not to exceed $3,354,798.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
10. SUMMARY VACATION OF EASEMENTS FOR SLOPE AND STREET
PURPOSES LOCATED ON THE WEST SIDE OF SIERRA HIGHWAY, SOUTH OF NEWHALL AVENUE (SIERRA WEST ASSISTED LIVING ) - Pursuant to Section 8331 of the Streets and Highways Code of the State of California, summarily vacate easements for slope and street purposes at the site of the approved Sierra West Assisted Living on the west side of Sierra Highway, south of Newhall Avenue.
RECOMMENDED ACTION:
City Council:
1. Adopt a resolution for the summary vacation of an easement for slope purposes as described and shown on Exhibit “A” Legal Description and Exhibit “B” Exhibit Map of the attached resolution, and an easement for street purposes as described and shown on Exhibit “C” Legal Description and Exhibit “D” Exhibit Map of the attached resolution.
2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar-Recorder’s office.
11. PROCUREMENT OF ICE COVERINGS FOR EVENTS HOSTED AT THE CUBE – ICE AND ENTERTAINMENT CENTER - Consideration of the purchase of professional grade ice coverings for The Cube - Ice and Entertainment Center, to allow for the hosting of non-ice events.
RECOMMENDED ACTION:
City Council:
1. Approve the “piggyback” purchase and installation of portable ice coverings using Sourcewell contract #120320-ATH-1 with Becker Arena Products, Inc., in the amount of $207,314, and authorize a contingency of $20,732, for a total contract amount not to exceed $228,046.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
12. SEASONS BROCHURE PRINTING AND DISTRIBUTION CONTRACT - Award a contract for the printing and mail preparation of the City of Santa Clarita SEASONS magazine, which provides listings of sports, programs, contract classes, and recreation offerings, as well as information about what is happening in the City of Santa Clarita.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to QWP Direct Mail Services, Inc., with up to three additional one-year renewal options beginning in year two, for the printing and mail preparation of the SEASONS magazine in an amount not to exceed $278,669; and authorize a contingency of $27,867 for a total annual amount not to exceed $306,536, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.
2. Increase Brochure expenditure budget 1005102-510104 by $120,214 in fiscal year 2022-23 and $140,571 ongoing budget in fiscal year 2023-24, plus the cost of any Consumer Price Index increase.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.
4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
13. CENTRAL PARK - CIVIC ART PROJECT - A contract for the Civic Art Project included with the Central Park Buildout Project.
RECOMMENDED ACTION:
City Council:
1. Award a contract to Sujin Lim in the amount of $85,000 for the public art piece, “When Cloud Met a Cloud,” to be located at Central Park.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
14. PUBLIC ART PLANNING AND SELECTION PROCESS UPDATE - Revisions to the Public Art Planning and Selection Process to create additional efficiencies and expedite the review process.
RECOMMENDED ACTION:
City Council approve updates to the Public Art Planning and Selection Process.
15. FIRST READING OF AN ORDINANCE TO ADOPT THE 2022 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS - This ordinance adopts the 2022 California Building Standards Code with an effective date of January 1, 2023, as required by State law and also adopts local amendments to the State codes establishing higher standards for structural and fire protection in new buildings based on local climatic, geologic, and topographical conditions, floodplain management regulations, as well as administrative provisions for enforcement of the codes at the local level.
RECOMMENDED ACTION:
City Council introduce an ordinance entitled “AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22, TITLE 24, AND CHAPTER 25.01 OF TITLE 25; AND ADOPTING BY REFERENCE THE 2022 CALIFORNIA
ADMINISTRATIVE, BUILDING, RESIDENTIAL, ELECTRICAL, MECHANICAL,
PLUMBING, ENERGY, EXISTING BUILDING, HISTORICAL BUILDING, FIRE,
GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS;” waive reading of text and consent to read by title only as listed on the agenda; pass to second reading; and set the public hearing for December 13, 2022.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Don Edwards
FUTURE MEETINGS
The next regular meeting of the City Council will be held December 13, 2022, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On November 17, 2022, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California