Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 22, 2022
SUBJECT: PROCUREMENT OF ICE COVERINGS FOR EVENTS HOSTED AT THE CUBE – ICE AND ENTERTAINMENT CENTER
DEPARTMENT: Economic Development
PRESENTER: Evan Thomason
RECOMMENDED ACTION
City Council:
1. Approve the “piggyback” purchase and installation of portable ice coverings using Sourcewell contract #120320-ATH-1 with Becker Arena Products, Inc., in the amount of $207,314, and authorize a contingency of $20,732, for a total contract amount not to exceed $228,046.
2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
BACKGROUND
On August 25, 2020, the Santa Clarita City Council approved the purchase of the Valencia Ice Station, which was later re-branded as The Cube – Ice and Entertainment Center (The Cube).
When contemplating the purchase of the facility, the City of Santa Clarita (City) looked at potential property uses and re-visited studies conducted in 2010 and 2013 regarding the potential market demand for a local conference center. The results of these studies concluded that there is a need for large business and event spaces in the community.
Currently, the largest square-footage venue for meeting/event space in the Santa Clarita Valley is at the Hyatt Regency Valencia, with approximately 6,000 square feet. The National Hockey League-sized arena at The Cube is 17,000 square-feet, with adjacent bleachers that can accommodate well-over 200 spectators.
Identified as a goal within Santa Clarita 2025, procurement of the recommended ice coverings will enhance the City’s efforts to promote economic vitality and provide additional facility space
for local and regional events. Ice coverings will enable a variety of programming, events, and community-related uses that maximize the facility’s potential. Examples include, but are not limited to, business meetings, conferences, trade shows, and non-ice sporting events. This would enhance the City’s tourism goals and contribute multiple benefits to the local economy, including significant generation of hotel room nights and increased activity to local businesses.
City staff researched a variety of options prior to recommending IceCap Pro Ice Covers by Becker Arena Products Inc. The professional IceCap Pro product is widely used throughout the industry, including at Nationwide Arena (Columbia Blue Jackets), XCEL Energy Center (Minnesota Wild), and the Honda Center (Anaheim Ducks). The product provides a professional grade “R” rating, which relates to how the insulation reduces cold and is sufficient for uses anticipated by staff. The thickness and durability of the product provides for longevity and the ability to support staging and equipment (forklifts/scissor lifts) suitable for a variety of events.
After performing a cost analysis and reviewing commercial list pricing for comparable products from other sources, it has been determined that the Sourcewell cooperative purchasing contract with Becker Arena Products, Inc., provides competitive pricing, quality service, and the best value to the City. Additionally, there are no local vendors that provide this equipment on a cooperative purchasing contract. This contract was competitively solicited through a nationwide bid process and is valid through 2025.
ALTERNATIVE ACTION
Other action as determined by City Council.
FISCAL IMPACT
This request will not impact the General Fund. Adequate funding was appropriated as part of the Fiscal Year 2022-23 Annual Budget process from the Tourism Marketing District Fund 360 to Expenditure Account 1205120-520106 to provide funding for the procurement of ice coverings.
ATTACHMENTS
Santa Clarita CA Ice Deck Quotation
IceCap Pro Material Specifications
Photo Examples of Event Potential