Agenda Item: 14
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 22, 2022
SUBJECT: PUBLIC ART PLANNING AND SELECTION PROCESS UPDATE DEPARTMENT: Economic Development
PRESENTER: Phil Lantis
RECOMMENDED ACTION
City Council approve updates to the Public Art Planning and Selection Process.
BACKGROUND
In 2016, the City Council approved the Arts Master Plan (Plan), which has become the Arts Commission's guiding document to provide arts, entertainment, and cultural development throughout the community. Since adoption, the Arts Commission has been working to address the original 41 recommendations in the Plan and the additional 20 recommendations that were added when the Plan was updated in 2021.
As recommended in the Plan, the City Council approved the Public Art Planning and Selection Process (Process), described in Recommendation 1.1, in 2016. The Process has offered a systematic approach for thoughtful planning to ensure meaningful community engagement.
The Arts Commission offered revisions, which were then approved by the City Council on September 22, 2020.
Since the last update in 2020, the Arts Commission has identified additional efficiencies and clarifications that are being proposed in order to enhance the Process. The proposed revisions are attached, with changes indicated in yellow highlight, and summarized below:
• Renaming “Call for Artists” to “Request for Qualifications (RFQ)” or “Request for Proposals (RFP)” to better align with the City of Santa Clarita’s purchasing norms • Creating a draft RFQ/RFP before the formation of the Artist Selection Committee with potential locations, parameters, mediums, or other key recommendations • Incorporating additional opportunity for the Public Art Consultant to review and provide input before rating commences
• Reducing City Council review times from 30 days to 15 days to provide for faster project delivery
• Establishing a screening process that allows the Public Art Consultant and member of the Arts Commission to eliminate ineligible applications, prior to rating • Implementing a survey to be taken by the members of the Artist Selection Committee at the end of each project, as a means to solicit feedback on ways to improve the Process.
The proposed updates maintain that, at various stages of the Artist Selection Committee level, the Arts Commission level, or the City Council level, any artist/project proposal can be rejected and the process can begin again. With the approval of the attached Public Art Planning and Selection Process, new projects will be able to go through a clearer and consistent process.
At their Study Session held on May 26, 2022, the Arts Commission reviewed the revised language and recommended that the City Council approve the updated Process.
ALTERNATIVE ACTION
Alternative action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact associated with this item.
ATTACHMENTS
Public Art Planning and Selection Process 2022 - Changes Highlighted