Santa Clarita City Council
December 13, 2022

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Packet Pg. 131
Attachment: Resolution Approving Classification Salary Schedules and Benefit Allowance Change

CITY OF SANTA CLARITA
City Council
Special Meeting

~Minutes~

Tuesday, November 22, 2022 4:15 PM City Council Chambers

CALL TO ORDER
Mayor Weste called to order the Special Meeting at 4:16 p.m.

ROLL CALL
All Councilmembers were present with the exception of Councilmember McLean, who arrived at 4:20 p.m.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
There were none.

CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section 54956.8
Property Location: Approximately 149 +/- acres in Unincorporated Los Angeles County Assessor’s Parcel Nos. 2826-020-020, -021, -022, -023, and -024; 2826-020-030, -031, -032, and -033; and 2826-097-003 (Portions)
Negotiating Parties: Lennar Homes of California, LLC
City’s Authorized Negotiator: City Manager
Under Negotiation: Price and Terms of Payment

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: Michael Cruz et al. v. City of Santa Clarita LASC Case No. 21STCV47451

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Position Title: City Manager

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Weste recessed the meeting to Closed Session at 4:17 p.m.

RECONVENE TO OPEN SESSION
Mayor Weste reconvened the meeting to Open Session at 6:09 p.m. 3 Packet Pg. 132
Minutes Acceptance: Minutes of Nov 22, 2022 4:15 PM (Consent Calendar)

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.

ADJOURN
Mayor Weste adjourned the Special Meeting at 6:10 p.m.

______________________________________

MAYOR
ATTEST:

______________________________________

CITY CLERK
3 Packet Pg. 133
Minutes Acceptance: Minutes of Nov 22, 2022 4:15 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting

Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~

Tuesday, November 22, 2022 6:00 PM City Council Chambers

INVOCATION
Mayor Weste delivered the invocation.

CALL TO ORDER
Mayor Weste called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:12 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Mayor Weste led the flag salute.

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

APPROVAL OF AGENDA
Motion by Gibbs, second by Miranda, to approve the agenda, pulling items 6 and 9 for Councilmember questions and items 3, 5, 7, 9, 11, 12, and 13 for public comment.

Hearing no objections, it was so ordered.

RESULT: APPROVED AGENDA

4 Packet Pg. 134
Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

AWARDS AND RECOGNITIONS
Mayor Weste spoke of the Fernandeño Tataviam Band of Mission Indians and their partnership with the Santa Clarita Public Library; announced that the City proclaims November 2022 as Native American Heritage Month in Santa Clarita; and invited Tribal President Rudy Ortega and board members from the Fernandeño Tataviam Band of Mission Indians to the dais to receive the proclamation and take a photo.

Mayor Weste addressed the importance of small businesses in Santa Clarita; announced that the City proclaims November 26, 2022, as Small Business Saturday in Santa Clarita; and invited members of the SCV Chamber and members of the Small Business Council to the dais to receive the proclamation and take a photo.

Mayor Pro Tem Gibbs congratulated the City's Finance division for earning a Certificate of Excellence Award for their work on the Investment Policy for Fiscal Year 2022-23 and the Certificate of Achievement for Excellence in Financial Reporting for the City’s Annual Comprehensive Financial Report for Fiscal Year 2020-2021; and invited the Finance team to the dais to receive their awards and take a photo.

PUBLIC PARTICIPATION
Addressing the Council were Carole Lutness regarding car-pedestrian accidents; David Lutness regarding pedestrian accidents and street safety; Elaine Ballace regarding the election, State of the City, and Human Relations Roundtable; Missy (no last name provided) regarding election law challenges and voting rights; Cindy Josten regarding an after-school club; Diane Zimmerman regarding ballots and John F. Kennedy; Steve Petzold regarding district voting and the Valencia High School mascot; Glenda (no last name provided) regarding Veterans Day, the City's jurisdiction, and traffic issues; Santa Rivera regarding influence on children and flashing lights for emergency vehicles; and Tony Maldonado regarding the election.

STAFF COMMENTS
Councilmember McLean commented on the City's prior red-light camera program and inquired if staff could provide a study of alternatives or safety data. City Manager Ken Striplin responded that the City's Traffic Safety Committee reviews traffic accident data and proposes mitigation measures and enforcement efforts. Councilmember Smyth commented that the City of Berkeley is considering a ban on all right turn on red permissions; and commented that aggressive driving is a struggle in the City. Mayor Weste commented on illegal U-turns.

Councilmember McLean requested that the City Attorney address Mr. Petzold's comments, and Mr. Montes responded that implementation of the settlement agreement requires further on-going negotiations and therefore discussion in closed session, and the next public opportunity to participate in the districting process will be after the new year when public hearings will be held on potential district maps.

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Miranda invited residents to attend the tree lighting ceremony at The Cube on December 2, with Christmas carols and a holiday show performance; and announced that Santa Clarita Kings Day will take place on December 3 at the Crypto.com arena.

Mayor Pro Tem Gibbs commented on several recent events including the Valley Industry Association Bash, the Chamber of Commerce 12th Annual Salute to Patriots, and the Boys and Girls Club fundraiser at Salt Creek; commented on the recent Saugus Girls Volleyball team win of the CIF South Sectional Division Four Title and requested a recognition for them; and wished everyone a happy holiday.

Councilmember McLean commented on her advocacy of transportation issues and mentioned that as Chair of the San Fernando Valley Council of Governments she asked that the board write a letter to Metro and Metrolink about the delay in updates to the Metrolink Antelope Valley Line. The board received a response, stating that funding is a challenge, but by early 2023, work will be done on the design contract. Councilmember McLean also mentioned the 15th Annual Family Literacy Festival at the Old Town Newhall Library on December 3, featuring emergency vehicles, trash trucks, and the City fleet, and wished all a happy Thanksgiving.

Mayor Weste announced that the City's website will be renamed to santaclarita.gov; commented on her work with Senator Wilk on state funding for wildlife corridor issues across freeways and her work with the Santa Monica Conservancy for the wildlife corridor across the Interstate 5 freeway; requested adjournment in memory of Don Edwards; and commented on attending the recent Veterans Day event where she acknowledged Vietnam Veterans with commemorative dog tags.

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Weste, Gibbs, McLean, Miranda, Smyth

ITEM 1
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2022, Special Meeting.

ITEM 2
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the October 25, 2022, Regular Meeting.

ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the October 27, 2022, Special Meeting.
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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

Addressing the Council was Missy (no last name provided).

ITEM 4
CHECK REGISTER NOS. 22 AND 23
Check Register No. 22 for the Period 09/23/22 through 10/06/22 and 10/13/22. Electronic Funds Transfers for the Period 09/26/22 through 10/07/22. Check Register No. 23 for the Period 10/07/22 through 10/20/22 and 10/27/22. Electronic Funds Transfers for the Period 10/10/22 through 10/21/22.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register Nos. 22 and 23.

ITEM 5

LOCAL APPOINTMENTS LIST/DECLARING VACANCIES
Terms of various Local Appointments will expire on December 31, 2022, and January 8, 2023.

This item will initiate the process to fill these vacancies.

RECOMMENDED ACTION:

City Council:

1. Approve the Local Appointments List.

2. Declare vacancies on the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; Open Space Preservation District Financial Accountability and Audit Panel; and Greater Los Angeles County Vector Control Board.

3. Approve a four-year term for the City’s appointment to the Greater Los Angeles County Vector Control Board; and

4. Approve the recruitment process for the vacancies.

Addressing the Council were Diane Zimmerman and Tony Maldonado.

Councilmember Smyth commented on the public process of the local appointment selection.

City Manager Ken Striplin commented that the item addresses transparency by declaring vacancies and providing a notice to the public of the terms that are expiring and creating the opportunity for members of the public to submit an application for any of the vacancies.

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

ITEM 6

AUTHORITY TO EXECUTE AN AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR THE CITY OF SANTA CLARITA'S FISCAL YEAR 2022-23 MEASURE H

ALLOCATION
City Council to consider approval of a contract with Los Angeles County to receive Measure H funding for the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Coordinator to implement the 2022 Community Plan to Address Homelessness.

RECOMMENDED ACTION:

City Council:

1. Approve a one-year contract with Los Angeles County to receive Measure H funding in the amount of $193,443 to assist with the construction of Family Promise of Santa Clarita Valley’s interim housing facility and for a Homeless Services Coordinator to implement the 2022 Community Plan to Address Homelessness.

2. Increase revenue account 272-462101 by $193,443, and appropriate $18,314 to expenditure account 2723205-500201 and $175,129 to expenditure account 2723205-516101.

3. Authorize the City Manager to execute an agreement with Family Promise of Santa Clarita Valley in an amount not to exceed $175,129 to provide funding towards the construction of an interim housing facility in the Newhall community.

4. Authorize the City Manager or designee to execute all contracts and associated documents, and make non-material amendments that may arise, subject to City Attorney approval.

Councilmember McLean explained that sales tax funding for homelessness is disproportionate for the City and that Los Angeles County Supervisor Barger initiated a Blue Ribbon Commission on Homelessness which involves many cities. She further clarified that the consensus of the Commission was to request that the County double the allocation of funds to local governments for homeless programs, and with Council consensus, requested that staff prepare a letter to Supervisor Barger to follow up on the additional funding.

ITEM 7

APPROVAL OF A RESIDENTIAL CONTINUATION RIGHTS SOLID WASTE SERVICE

AGREEMENT FOR THE PROPOSED ANNEXATION AREA OF TESORO DEL VALLE Continuation rights residential solid waste agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for the proposed annexation area of Tesoro Del Valle.

RECOMMENDED ACTION:

City Council adopt a resolution approving an agreement for the continuation rights for residential solid waste collection for the Tesoro Del Valle annexed area of Santa Clarita; and approve and authorize the City Manager or designee to execute a continuation rights residential solid waste agreement with Burrtec Waste Industries, Inc., for the proposed annexation area of Tesoro Del Valle, subject to City Attorney approval.

Addressing the Council was Missy (no last name provided). 4 Packet Pg. 138
Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

Mr. Striplin commented that this item provides Burrtec, under state law, the opportunity to exercise their right to continue to provide trash service in the Tesoro area for the next six months, and Tesoro is officially annexed into the City.

Adopted Resolution No. 22-61

ITEM 8

AMEND CONTRACT FOR INVASIVE PLANT REMOVAL
Contract with Wildscape Restoration, Inc., for the removal of invasive plants.

RECOMMENDED ACTION:

City Council:

1. Amend the existing contract with Wildscape Restoration, Inc., to increase the scope of work for invasive plant removal and authorize an expenditure authority increase in the amount of $50,000, for a total contract amount not to exceed $99,760.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

ITEM 9
SANTA CLARITA SPORTS COMPLEX BUILDOUT, PROJECT F3024 - AWARD DESIGN

CONTRACT
This item will fund the design for the expansion of the southeastern portion of the Santa Clarita Sports Complex. This expansion will feature the addition of three full-sized multipurpose fields and one multipurpose field for twelve and under youth sports. This project will also incorporate a 400-meter running track, a destination inclusive playground, bike park, dog park, open space trails, sand volleyball courts, picnic shelters, a restroom building, and additional parking.

RECOMMENDED ACTION:

City Council:

1. Award a design contract to Kimley-Horn and Associates, Inc., for the Santa Clarita Sports Complex Buildout, Project F3024, in the amount of $3,049,816 and authorize a contingency in the amount of $304,982, for a total contract amount not to exceed $3,354,798.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Addressing the Council were Elaine Ballace and Glenda (no last name provided).

Mayor Weste addressed the speaker's comments by stating that Saugus High School band is the only band from California to go to Washington D.C. on Memorial Day and that School Board Members mentioned that there are buses available to transport the band to the airport.

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

Mr. Striplin commented on the list of amenities provided in the agenda report detailing the development of an additional 16 acres to the sports complex. Councilmember Smyth reiterated that this is an example of the City hearing from residents adding amenities important to the community, as well as resources for athletes to train in their own community.

Councilmember McLean inquired if there were discussions of Pickleball courts in the design, and Councilmember Miranda commented regarding possible Pickleball courts in the Central Park design project. Councilmember McLean requested staff to look into Pickleball courts in the design.

ITEM 10

SUMMARY VACATION OF EASEMENTS FOR SLOPE AND STREET PURPOSES

LOCATED ON THE WEST SIDE OF SIERRA HIGHWAY, SOUTH OF NEWHALL

AVENUE (SIERRA WEST ASSISTED LIVING )
Pursuant to Section 8331 of the Streets and Highways Code of the State of California, summarily vacate easements for slope and street purposes at the site of the approved Sierra West Assisted Living on the west side of Sierra Highway, south of Newhall Avenue.

RECOMMENDED ACTION:

City Council:

1. Adopt a resolution for the summary vacation of an easement for slope purposes as described and shown on Exhibit “A” Legal Description and Exhibit “B” Exhibit Map of the attached resolution, and an easement for street purposes as described and shown on Exhibit “C” Legal Description and Exhibit “D” Exhibit Map of the attached resolution.

2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar-Recorder’s office.

Adopted Resolution No. 22-62

ITEM 11
PROCUREMENT OF ICE COVERINGS FOR EVENTS HOSTED AT THE CUBE – ICE

AND ENTERTAINMENT CENTER
Consideration of the purchase of professional grade ice coverings for The Cube - Ice and Entertainment Center, to allow for the hosting of non-ice events.

RECOMMENDED ACTION:

City Council:

1. Approve the “piggyback” purchase and installation of portable ice coverings using Sourcewell contract #120320-ATH-1 with Becker Arena Products, Inc., in the amount of $207,314, and authorize a contingency of $20,732, for a total contract amount not to exceed $228,046.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

Addressing the Council were Elaine Ballace and Tony Maldonado.

Mr. Striplin commented that detailed description of the floor coverings is provided in the agenda item and that all capital needs were identified and forecasted in The Cube's budget.

Councilmember Smyth commented that the initial draw to acquire The Cube was the ability to use the facility for multiple purposes.

ITEM 12

SEASONS BROCHURE PRINTING AND DISTRIBUTION CONTRACT
Award a contract for the printing and mail preparation of the City of Santa Clarita SEASONS magazine, which provides listings of sports, programs, contract classes, and recreation offerings, as well as information about what is happening in the City of Santa Clarita.

RECOMMENDED ACTION:

City Council:

1. Award a one-year contract to QWP Direct Mail Services, Inc., with up to three additional one-year renewal options beginning in year two, for the printing and mail preparation of the SEASONS magazine in an amount not to exceed $278,669; and authorize a contingency of $27,867 for a total annual amount not to exceed $306,536, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.

2. Increase Brochure expenditure budget 1005102-510104 by $120,214 in fiscal year 2022-23 and $140,571 ongoing budget in fiscal year 2023-24, plus the cost of any Consumer Price Index increase.

3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor.

4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

Addressing the Council were Missy and Dianne Zimmerman.

Mr. Striplin commented on the purpose of the Seasons brochure, which has evolved over time from recreation registration only to a comprehensive magazine filled with information for residents.

Councilmember Miranda commented that the Seasons magazine is an institution, keeping all residents informed regarding events, sports leagues, art, and activities; and mentioned that the magazine is also used by realtors and the Economic Development Corporation to attract people to Santa Clarita, adding value to the community.

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Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

ITEM 13

CENTRAL PARK - CIVIC ART PROJECT
A contract for the Civic Art Project included with the Central Park Buildout Project.

RECOMMENDED ACTION:

City Council:

1. Award a contract to Sujin Lim in the amount of $85,000 for the public art piece, “When Cloud Met a Cloud,” to be located at Central Park.

2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.

Addressing the Council was Missy (no last name provided).

Mr. Striplin commented on the difference of opinions of art by the public and that Council believes art is important and builds upon culture, and the Council adopted an ordinance to provide a one percent funding for art in capital improvement projects to ensure that diverse art pieces are created over time for the community to enjoy.

ITEM 14

PUBLIC ART PLANNING AND SELECTION PROCESS UPDATE
Revisions to the Public Art Planning and Selection Process to create additional efficiencies and expedite the review process.

RECOMMENDED ACTION:

City Council approve updates to the Public Art Planning and Selection Process.

ITEM 15
FIRST READING OF AN ORDINANCE TO ADOPT THE 2022 CALIFORNIA BUILDING

STANDARDS CODE WITH LOCAL AMENDMENTS
This ordinance adopts the 2022 California Building Standards Code with an effective date of January 1, 2023, as required by State law and also adopts local amendments to the State codes establishing higher standards for structural and fire protection in new buildings based on local climatic, geologic, and topographical conditions, floodplain management regulations, as well as administrative provisions for enforcement of the codes at the local level.

RECOMMENDED ACTION:

City Council introduce an ordinance entitled “AN ORDINANCE OF THE CITY COUNCIL OF

THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22, TITLE 24, AND CHAPTER 25.01 OF TITLE 25; AND ADOPTING BY REFERENCE THE 2022 CALIFORNIA ADMINISTRATIVE, BUILDING, RESIDENTIAL,

ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING BUILDING,

HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS;” waive reading of text and consent to read by title only as listed on the agenda; pass to second reading; and set the public hearing for December 13, 2022.

4 Packet Pg. 142
Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

PUBLIC PARTICIPATION II
No additional requests to speak were received.

ADJOURNMENT
Mayor Weste adjourned the Regular Meeting in memory of Don Edwards at 7:57 p.m.

______________________________________

MAYOR
ATTEST:

______________________________________

CITY CLERK
4 Packet Pg. 143
Minutes Acceptance: Minutes of Nov 22, 2022 6:00 PM (Consent Calendar)

Agenda Item: 5

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: CHECK REGISTER NOS. 24 AND 25
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register Nos. 24 and 25.

BACKGROUND

Check Register No. 24 for the Period 10/21/22 through 11/03/22 and 11/10/22 in the aggregate amount of $7,019,197.33 inclusive of Electronic Funds Transfers for the Period 10/24/22 through 11/04/22 in the aggregate amount of $2,103,054.23.

Check Register No. 25 for the Period 11/04/22 through 11/17/22 and 11/23/22 in the aggregate amount of $6,651,649.75 inclusive of Electronic Funds Transfers for the Period 11/07/22 through 11/18/22 in the aggregate amount of $1,265,780.38.

FISCAL IMPACT

No Fiscal Impact.

ATTACHMENTS
Memo - Check Register No. 24
Memo - Check Register No. 25
Check Register No. 24 (available in the City Clerk's Reading File) Check Register No. 25 (available in the City Clerk's Reading File) 5 Packet Pg. 144

5.a
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Attachment: Memo - Check Register No. 24 (Check Register Nos. 24 and 25)

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Attachment: Memo - Check Register No. 24 (Check Register Nos. 24 and 25)

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Attachment: Memo - Check Register No. 24 (Check Register Nos. 24 and 25)

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Attachment: Memo - Check Register No. 25 (Check Register Nos. 24 and 25)

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Attachment: Memo - Check Register No. 25 (Check Register Nos. 24 and 25)

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Attachment: Memo - Check Register No. 25 (Check Register Nos. 24 and 25)

Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: FEDERAL ADVOCACY SERVICES: MMO PARTNERS
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION
City Council:

1. Award a two-year contract to MMO Partners for federal advocacy services for the period of January 1, 2023, through December 31, 2024, concurrent with the term of the 118th Congress, in the amount not to exceed $77,000 annually.

2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.

BACKGROUND
The City of Santa Clarita (City) retains the Washington, D.C. based firm of MMO Partners, formerly known as Murray, Montgomery and O’Donnell, for federal advocacy services. MMO Partners' current contract with the City expires on December 31, 2022, concurrent with the conclusion of the 117th Congress.

The recommended action is to award a two-year professional services contract with MMO Partners for the period of January 1, 2023, through December 31, 2024, concurrent with the term of the upcoming 118th Congress.

During the upcoming session of Congress, federal advocacy activities will focus on working with the City’s federal delegation and their staff to inform them of the City Council’s federal legislative priorities, particularly as outlined in the adopted 2023 Executive and Legislative Platform.

With unprecedented funding opportunities established through recent congressional action, a majority of federal advocacy will be spent working with the City’s federal delegation and 6 Packet Pg. 151

administrative staff on securing federal investments for local projects. Additionally, City staff will continue to work with MMO Partners on matters to safeguard or advance the City’s goals, consistent with the City Council’s adopted policies. This includes coordination with the City’s federal delegation to secure enactment of legislation designating the Rim of the Valley Unit of the Santa Monica Mountains National Recreation Area and protecting local authority of the installation of communications equipment and leasing of public infrastructure in the public right- of-way.

During the most recent contract period, MMO Partners worked with the City to establish positive relationships with the City’s federal delegation and administration. Specific accomplishments include securing over $2.5 million in the Federal Appropriations Act of 2022 for two City projects that will improve local traffic circulation; developing advocacy strategies that successfully supported the passage of the Rim of the Valley Preservation Act in the House of Representatives and the Senate Energy and Natural Resources Committee; and arranging briefings with the Department of Transportation and Environmental Protection Agency on opportunities for federal investments towards City projects, including the transition to a hydrogen fuel cell transit fleet and the Energy Infrastructure Modernization Program.

The firm also provided significant technical assistance and strategic advice on implementation of the American Rescue Plan Act. MMO Partners supported the City during the COVID-19 pandemic in ensuring the City had full access to all federal resources related to COVID-19 response and served as a valuable resource for City staff.

MMO Partners' retainer will remain at the same compensation level as their current contract:
$6,000 per month plus reimbursement of reasonable out-of-pocket expenses, which are not to exceed $5,000 annually. This results in an annual contract maximum of $77,000. The overall contract authorization for the two-year period is $154,000.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds for federal advocacy services are contained in the adopted Fiscal Year 2022-23 budget in City Manager’s Office Contractual Services expenditure account 1001100-516101.

Funding for the contract in subsequent fiscal years is contingent upon future budget appropriations by the City Council.
6 Packet Pg. 152

Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: SANTA CLARITA 2023 EXECUTIVE AND LEGISLATIVE

PLATFORM
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION
City Council adopt the Santa Clarita 2023 Executive and Legislative Platform.

BACKGROUND
Many cities, special districts, and other organizations that frequently take positions on federal and state legislation, adopt an annual legislative program or platform. The legislative platform outlines policy statements regarding legislative and regulatory issues that are of interest to the organization and are likely to come forward during the congressional session or state legislative session. The City Council adopted the Santa Clarita 2022 Executive and Legislative Platform on December 14, 2021.

The attached Santa Clarita 2023 Executive and Legislative Platform outlines policy statements regarding legislative and regulatory issues that are of interest to the City of Santa Clarita (City) and may come forward during the 118th Congress and the California Legislature’s 2023-24 Session.

There are no proposed policy changes to the 2023 Executive and Legislative Platform.

The 2023 Executive and Legislative Platform is consistent with previous positions adopted by the City Council and is designed to provide City staff, as well as the City’s federal and state legislative delegation, with general guidance on legislative and regulatory issues of interest and concern to the City Council. The 2023 Executive and Legislative Platform will also inform organizations with an advocacy presence in Washington and Sacramento, such as the League of California Cities and California Contract Cities Association, of the Santa Clarita City Council’s legislative interests. Finally, the document will assist staff in communicating about legislative and regulatory issues of interest and concern and will enable staff to quickly respond in the event 7 Packet Pg. 153

an issue of direct impact to the City requires immediate action.

ALTERNATIVE ACTION

1. Amend policies contained within the document and adopt the Santa Clarita 2023 Executive and Legislative Platform, as amended.

2. Other action as determined by the City Council.

FISCAL IMPACT

No additional resources beyond those contained within the adopted Fiscal Year 2022-23 budget are required for implementation of the recommended action.

ATTACHMENTS
Santa Clarita 2023 Executive and Legislative Platform (Redline) 7 Packet Pg. 154

1 CITY OF SANTA CLARITA, CALIFORNIA

20232 Executive and Legislative Platform

An executive and legislative platform, approved by the City Council, enables City of Santa Clarita elected officials and staff to act quickly in reaching out to legislators, executive branch elected officials, and legislative, administrative, or regulatory staff in communicating the City’s interests at the federal and state levels of government. The components within the 20232 Executive and Legislative Platform are primarily based upon positions previously adopted by the City Council.

The Santa Clarita City Council establishes the City of Santa Clarita’s official policy position on all legislative, administrative, and regulatory matters with which the City is involved.

Position statements regarding legislative, administrative, regulatory, and other matters for which City Council established policy exists may be communicated by the City Manager or designated staff to legislators, legislative staff, administration officials, administrative staff, regulatory board members, and other entities, as appropriate, reflecting the City Council’s adopted policy.

For those matters in which no City Council policy exists, bills and other legislative, administrative, or regulatory matters will be brought to the City Council Legislative Committee for a recommendation to the full City Council. These matters may also be brought directly to the City Council, upon the request of the Council or in the event that timeliness of action by the City Council is required.

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Attachment: Santa Clarita 2023 Executive and Legislative Platform (Redline) (Santa Clarita 2023 Executive and Legislative Platform)

2 The purpose of the Santa Clarita 20232 Executive and Legislative Platform is to outline the position of the City Council on priority issues and matters that impact the City's ability to operate effectively. City staff will monitor federal and state legislation, and administrative or regulatory proposals; taking appropriate action when required in compliance with the adopted Legislative Platform in order to safeguard and/or advance the City’s interests in Washington, D.C. and Sacramento.

The statements outlined below are intended to assist the City Council and City staff to efficiently and appropriately address proposed legislation, administrative, or regulatory actions to promote City interests and protect local authority, as necessary.

FEDERAL

1. Support legislation seeking to implement the Rim of the Valley Corridor Special Resource Study; containing boundary adjustments that include portions of the Santa Clarita Valley, but does not eliminate or limit current authority of the City of Santa Clarita.

2. Support funding opportunities to be used toward the construction and long-term management of the Saint Francis Dam Disaster National Memorial and National Monument.

3. Support infrastructure legislation and direct grant funding to local governments for a federal investment in transportation, water resources, housing, and community development.

4. Support legislation, regulatory proposals, administrative actions, or public health orders to allow and support businesses that have been forced to limit or close their operations, due to the COVID-19 pandemic, to responsibly reopen and operate to the capacity that will safely initiate the economic recovery process.

5. Support legislation, administrative proposals, or grant opportunities that will secure funding for Santa Clarita’s emergency management services and pre-disaster mitigation funding, including resources to assist with wildfire mitigation.

6. Support legislation, regulatory proposals, or grant applications that will bring program flexibility and funding beneficial to the City of Santa Clarita under legislation, reauthorizing the Infrastructure Investment and Jobs Act.

7. Oppose legislation that limits or eliminates local discretionary review of the installation of small cell wireless equipment or any wireless technology facilities on public infrastructure or in the public right of way.

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Attachment: Santa Clarita 2023 Executive and Legislative Platform (Redline) (Santa Clarita 2023 Executive and Legislative Platform)

3 8. Oppose regulatory efforts by Congress or the Federal Communications Commission to erode, limit, or eliminate local government authority regarding siting of cellular communications towers, transmission sites, or other infrastructure.

9. Support legislation that enables local governments to enact ordinances or exercise regulatory authority governing residential recovery facilities, including, but not limited to, drugs and alcohol.

10. Support legislation to increase funding for, creating enhancements to, or expanding the boundaries of the San Gabriel Mountains National Monument.

11. Work with Members of Congress regarding issues related to the potential legislative establishment of a Castaic Wilderness area.

12. Support legislation and grant opportunities that will preserve or increase funding for the Community Development Block Grant (CDBG) program and HOME Investment Partnerships Program.

13. Support legislation, regulatory proposals, or administrative efforts that provide additional authority or direct funding for municipalities to address homelessness issues within their communities.

14. Support legislation or grant opportunities for local governments that provide funding for development or enhancing alternative fueling stations for vehicles.

15. Support legislation, administrative proposals, or grant opportunities that will increase funding for Santa Clarita’s community services; including, but not limited to, funding for local law enforcement Community Oriented Policing Services (COPS) and enhanced Justice Assistance Grants (JAG).

16. Support legislation, administrative actions, or regulatory proposals ensuring that contract cities for law enforcement services are treated equally with municipalities providing full service or in-house law enforcement services.

17. Support legislation or funding opportunities for development of a community arts center.

18. Support funding opportunities to be used toward the operation or programming of the Santa Clarita Valley Senior Center.

19. Support incentives and programs utilized by states and local governments designed to keep filming within the United States, and in particular, California.

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Attachment: Santa Clarita 2023 Executive and Legislative Platform (Redline) (Santa Clarita 2023 Executive and Legislative Platform)

4 20. Work with the Federal Emergency Management Agency to secure updated community flood maps and mitigation funding.

21. Oppose the imposition of unfunded or less-than-fully-funded mandates on local governments.

STATE

1. Oppose legislation that would interfere with, limit, or eliminate the decision-making authority of municipalities in the area of local land use.

2. Support legislative efforts to address the negative impacts of AB 109, Proposition 47, and Proposition 57 on local governments and provide local law enforcement with the appropriate tools to reduce criminal activity.

3. Oppose legislation, regulatory proposals, special directives, or administrative actions that preempt judicial discretion in the review and sentencing of misdemeanors and felonies, including the issuance of bail.

4. Support legislation, regulatory proposals, or administrative actions to accelerate the development and implementation of enhanced electrical utility infrastructure, including undergrounding of utility equipment, that ensures reliable utility service and public safety and prevents the use of public safety power shutoffs.

5. Support legislation that would increase local involvement in the review and petition of a person’s parole.

6. Oppose legislation or regulatory action that seeks to limit or eliminate municipal authority to regulate or ban commercial growing, processing, licensing, sale, or transport of cannabis or cannabis products for recreational or medical use.

7. Support legislation that authorizes a local agency the authority to regulate the delivery of cannabis or cannabis products within its jurisdictional boundaries.

8. Oppose legislation that proposes to convert the Regional Housing Need Assessment (RHNA) from a planning process to a production standard.

9. Oppose legislation that penalizes a city or local government if the units identified in the RHNA are not constructed.

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5 10. Support legislation that authorizes a local agency to receive RHNA credit for the conversion of above-moderate income units to moderate-income or below moderate- income units.

11. Support legislation that seeks to revise the formula for allocating vehicle license fee adjustment amounts to restore revenues to cities that have annexed developed areas.

12. Support legislation to authorize state funding to assist local agencies in the development of affordable housing, infrastructure, and economic development projects.

13. Support legislation, regulatory proposals, administrative actions, or public health orders to allow and support businesses that have been forced to limit or close their operations, due to the COVID-19 pandemic, to responsibly reopen and operate to the capacity that will safely initiate the economic recovery process.

14. Support legislation, regulatory proposals, or administrative actions that require a public health order issued by the State or County of Los Angeles, during the COVID- 19 pandemic State of Emergency, to be based on local data and input, rather than on statewide or countywide data.

15. Support legislation, regulatory proposals, or administrative actions that end the State of Emergency related to the COVID-19 pandemic.

16. Support legislation, regulatory proposals, administrative actions, or public health orders that authorize a COVID-19 vaccine exemption for children ages 5 to 11 for religious or medical purposes.

17. Oppose legislation that seeks to impose district-based voting systems in municipal elections or otherwise mandates specific actions for municipalities to implement when challenged regarding compliance with the California Voting Rights Act.

18. Oppose legislation that removes or limits the authority of local jurisdictions to determine how best to comply with provisions of the California Voting Rights Act.

19. Support legislation that provides more transparency and contact between mobilehome park owners and residents; particularly in the areas of mobilehome park owner/tenant relations, conversion of senior parks to family parks, mobilehome lease agreements, mobilehome rent adjustments, and mobilehome park maintenance and evictions.

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6 20. Support legislation that requires local government consultation and approval before the State of California may issue approval or permits in a manufactured housing community, which, were it not for preemptive state jurisdiction, would otherwise require local government review and approval.

21. Oppose legislation that changes the composition of the Los Angeles County Metropolitan Transportation Authority Board of Directors (Metro), resulting in a reduction of Santa Clarita’s representation or influence with the Board of Directors.

22. Oppose legislation that seeks to circumvent local control and local circumstances when addressing homelessness.

23. Support legislation, regulatory, or administrative efforts that provide additional authority or funding for municipalities to address homeless issues within their communities.

24. Support legislation, administrative proposals, or grant opportunities that will secure funding for Santa Clarita’s emergency management services and pre-disaster mitigation funding, including resources to assist with wildfire mitigation, with the California Office of Emergency Services.

25. Oppose legislation, regulatory proposals, or administrative actions to limit or eliminate local government authority or mandate by-right approvals relative to the siting or modification of telecommunications equipment or infrastructure, including small cell wireless and fiber equipment.

26. Oppose legislation that limits or eliminates local discretionary review of the installation of small cell wireless equipment or any wireless or broadband technology facilities on public infrastructure or in the public right of way.

27. Support legislation, regulatory proposals, or administrative actions to assure timely reimbursements of mandated reimbursements owed to the City of Santa Clarita by the State of California.

28. Support legislation that maintains or enhances the City’s ability to keep and protect existing state and local funding sources providing revenues to the City of Santa Clarita.

29. Oppose legislation that limits local control of municipal public services or imposes new financial burdens.

30. Support legislation that provides greater stability and security of the California Public Employees Retirement System.

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7 31. Monitor and influence legislation, regulatory proposals, or other actions regarding the proposed California High-Speed Rail Authority project; opposing alignment proposals that are not fully underground within the Palmdale to Burbank project section or otherwise negatively impact Santa Clarita residents and the community.

32. Oppose legislation that would infringe upon the authority of local governments to effectively administer and consider unique local circumstances when processing permits and enforcing building and safety standards.

33. Oppose legislation that seeks to limit or eliminate municipal authority to regulate street or sidewalk vendors.

34. Support legislation requiring transparency in the state licensing requirements for alcohol and drug residential rehabilitation or recovery facilities on par with public noticing requirements for group home facilities.

35. Oppose legislation that seeks to limit or eliminate municipal authority to permit, regulate, or prohibit shared mobility devices.

36. Support legislation that provides local governments with a role in regulating the location of state licensed alcohol or drug recovery facilities.

37. Support legislation that will preserve or enhance the tools, incentives, and programs utilized by local governments and the state that will promote filming in California.

38. Advocate for measures that support the City’s continued efforts to retain and promote the growth or expansion of local businesses.

39. Support legislation, regulatory proposals, or grant opportunities for local governments that provide funding for developing or enhancing alternative fueling stations for vehicles.

40. Support legislation or funding opportunities for development of a community arts center.

41. Support legislative and regulatory efforts to ensure Santa Clarita receives its fair share of transportation revenue; based upon appropriate population statistics or proportionate to transportation tax dollars generated in the City and increase funding for local transportation, transit programs, and projects.

42. Oppose legislation that would prohibit or limit local governments’ ability to contract out for the provision of services.

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8 43. Oppose legislation that mandates local governments provide specific benefits to employees or removes or limits local authority to determine the level of benefits to be provided to employees.

44. Support measures that provide funding to local agencies for training, effective disaster preparedness, sheriff’s station infrastructure, homeland security, and emergency planning.

45. Support legislation, regulations, or administrative actions ensuring all cities, including contract cities, have equal access to funding which increases public safety services.

46. Support legislation, regulations, or administrative actions ensuring all cities, including contract cities, have equal access to funding for parks, recreation, and open space.

47. Support legislation and administrative actions that protect the ability for a local government to preserve open space in and around a local government’s jurisdiction.

48. Monitor and influence legislation or other actions related to the reasonable management of water, consistent with being good water stewards, and oppose policies that outright prohibit local water accessibility.

49. In partnership with the Santa Clarita Valley Sanitation District, work with state legislators and administration officials in seeking funding to continue reduction of self-regenerating water softeners and/or provides funding for the chloride compliance project.

50. Support legislation that enhances transparency in the decision-making process of the State Water Resources Control Board and the Regional Water Quality Control Board.

51. Support full funding of the state’s obligation to support local public libraries pursuant to existing formulas established in the state’s education code.

52. Support legislation that directs a portion of Cap-and-Trade funds toward local transportation projects, excluding additional funds for high-speed rail.

53. Support legislation that increases penalties for possession of date rape drugs with the intention of committing sexual assault.

54. Oppose the imposition of unfunded or inadequately funded state mandates.

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Attachment: Santa Clarita 2023 Executive and Legislative Platform (Redline) (Santa Clarita 2023 Executive and Legislative Platform)

9 FOR ADDITIONAL INFORMATION PLEASE CONTACT:

Masis Hagobian
Intergovernmental Relations Officer
[email protected]
(661) 286-4057

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Attachment: Santa Clarita 2023 Executive and Legislative Platform (Redline) (Santa Clarita 2023 Executive and Legislative Platform)

Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: "PIGGYBACK" AGREEMENT AND TACenergy, LLC, FOR THE

PURCHASE OF RENEWABLE GREEN DIESEL FUEL CONTRACT
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar

RECOMMENDED ACTION
City Council:

1. Approve the “piggyback” purchase of renewable green diesel fuel from TACenergy, LLC, using OMNIA Partners contract #53317 in an amount not to exceed $340,000

2. Authorize the City Manager or designee to approve the use of the TACenergy, LLC, contract through OMNIA Partners for one-year, through December 31, 2023, with the option of a one-year renewal in an amount not to exceed the annual base contract amount of $340,000.

3. Authorize the City Manager or designee to execute all contracts, subject to City Attorney approval.

BACKGROUND
Santa Clarita Transit is in the process of converting its commuter bus fleet to compressed natural gas (CNG). As the remaining diesel-powered buses reach the end of their useful life, they are being replaced with CNG-powered buses. The City of Santa Clarita (City) currently has eight diesel buses remaining in the fleet. The full conversion is expected to be completed by 2027. As the remaining diesel-powered vehicles are retired, the use of diesel fuel will decline but will not be completely eliminated. The emergency generator installed at the Transit Maintenance Facility is diesel-powered and allows the City to continue critical operations during emergencies.

After research, staff determined the most efficient way to purchase renewable green diesel is through cooperative procurements or "piggybacking." On July 11, 1995, the City Council approved cooperative "piggybacking" purchasing. This process permits the City to place orders against a competitively awarded, existing public agency contract. 8 Packet Pg. 164

A recent cost analysis revealed that the OMNIA Partners (OMNIA) cooperative contract with TACenergy, LCC, for purchasing and delivering renewable green diesel fuel provides competitive pricing and the best value to the City. As noted in the attached Executive Summary, the agreement with TACenergy, LCC, was competitively procured through a nationwide bid process and is valid through December 31, 2024. A copy of the executed agreement is attached as reading file material.

The City is a registered member of OMNIA and is currently participating in OMNIA cooperative contacts with various vendors. Participation in OMNIA contracts is free, with no participation fees or minimum ordering requirements. OMNIA cooperative contracts allow the City to take advantage of pricing based on volumes more extensive than the City could generate, secure competitive rates, and avoid the costly and time-consuming procurement process.

Renewable diesel fuel pricing is based on market rates reported by the Oil Price Information Service (OPIS). As noted in the Santa Clarita Purchase Agreement 2023 attached as reading file material, the OPIS rate will be based on the renewable diesel fuel daily gross contract average in Los Angeles, California, minus $0.0275 per gallon. Staff performed a fuel use and cost analysis and determined this is the most cost-effective and efficient method for the City to procure renewable diesel based on the projected fuel use.

Also attached for reference is a fact sheet providing information on and an overview of renewable diesel fuel and its advantages.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT
Funds were appropriated during the Fiscal Year (FY) 2022-23 budget process in the Transit Operating Budget. Funding beyond FY 2022-23 will be included in the FY 2023-24 Operating Budget and presented to the City Council as part of the FY 2023-24 budget process. This action does not require the use of General Fund.

ATTACHMENTS
Executive Summary - Fort Worth & TACenergy - OMNIA Partners Fact Sheet - Neste MY Renewable (Green) Diesel
Purchase Agreement - TACenergy / City of Santa Clarita Agreement 2023 (available in the City Clerk's Reading File)
Executed Agreement - City of Fort Worth & TACenergy - OMNIA Partners (available in the City Clerk's Reading File)
8 Packet Pg. 165

M

OTOR AND AVIATION FUELS AND RELATED SERVCIES
Executive Summary
Lead Agency: City of Fort Worth, Texas Solicitation: CFW01-19-0000037 RFP Issued: August 21, 2019 Pre-Proposal Date: September 4, 2019 Response Due Date: October 3, 2019 Proposals Received: #5 Awarded to: Truman Arnold Companies (TAC) Contract #53317 Th
e City of Fort Worth, Texas issued RFP CFW01-19-0000037 on August 21 , 2019 , to establish a national cooperative contract for Motor and Aviation Fuels and Related Services.

T
he solicitation included cooperative purchasing language in the General Information, Section 1.2 . National Contract (RFP, Page 3):

N

ATIONAL CONTRACT
The City of Fort Worth, Texas as the Principal Procurement Agency (or “PPA”), defined in Attachment A, with OMNIA Partners is working to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities, public and private primary, secondary and higher education entities, nonprofit entities, and agencies for the public benefit (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. The City of Fort Worth, Texas is acting as the contracting agency for any other Public Agency that elects to utilize the resulting Master Agreement. Use of the Master Agreement by any Public Agency is preceded by their registration with OMNIA Partners (a “Participating Public Agency”).

N
otice of the solicitation was sent to potential offerors, as well as advertised in the following:
• C
ity of Fort Worth, Texas website
• OMNIA Partners, Public Sector website
• USA Today, nationwide
• Arizona Business Gazette, AZ
• San Bernardino Sun, CA
• Honolulu Star-Advertiser, HI
• The Advocate – New Orleans, LA
• New Jersey Herald, NJ
• Times Union, NY
• Daily Journal of Commerce, OR
• The State, SC
• Houston Community Newspapers, Cy Creek
Mirror, TX
• Deseret News, UT
• Richmond Times, VA
• Seattle Daily Journal of Commerce, WA
• Helena Independent Record, MT

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Attachment: Executive Summary - Fort Worth & TACenergy - OMNIA Partners (PURCHASE AND DELIVERY OF RENEWABLE GREEN DIESEL

On October 3, 2019 proposals were received from the following offerors:
• Mansfield Oil Company of Gainesville, Inc. • Martin Eagle Oil Company, Inc. • Petroleum Traders Corporation • Pinnacle Petroleum, Inc. • Truman Arnold Companies dba TAC Energy
The proposals were evaluated by an evaluation committee. Us ing the evaluation criteria established in the RFP, the committee determined that five (5) companies demonstrated the ability to provide the products and services outlined in the solicitation while offering competitive pricing to members. • Mansfield Oil Company of Gainesville, Inc. • Martin Eagle Oil Company, Inc. • Petroleum Traders Corporation • Pinnacle Petroleum, Inc. • Truman Arnold Companies dba TAC Energy
City of Fort Worth, Texas executed agreements with a contract effective date of January 1, 2020.

Contracts include:

Motor Fuels and Aviation Fuels that is inclusive of all motor and aviation fuels to include: finished motor gasoline, finished aviation gasoline, Kerosene- Type Jet Fuel, Distillate Fuel Oil for on -highway and off-highway diesel engines, Renewable Green Diesel, Biodiesel, and Diesel Emission Fluid.

Ter
m:

Initial one-year agreement from January 1, 2020 through December 31, 2020 with the option to renew for a maximum of four (4) years (through December 31, 2024).

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Attachment: Executive Summary - Fort Worth & TACenergy - OMNIA Partners (PURCHASE AND DELIVERY OF RENEWABLE GREEN DIESEL Lower emissions with
Neste MY Renewable Diesel™
Neste MY Renewable Diesel
TM
is a fully renewable diesel fuel Neste has developed to reduce the climate impact of transportation.

Renewable diesel fuel has several advantages over fossil diesel. Compared to fossil diesel, renewable diesel can reduce greenhouse gas emissions by up to 75% gas emissions (CO2 equivalent) over its life cycle.

Neste MY Renewable Diesel is a drop-in fuel. This enables easy and quick switching without conversion costs to either vehicles or fueling and storage infrastructure. It can also be used neat (100%) or blended with fossil diesel. Just fuel and drive!
What is renewable diesel?
It’s not fossil diesel. It’s not biodiesel. Neste MY Renewable Diesel is a high quality diesel made from renewable materials that do not release new carbon into the atmosphere. Neste’s proprietary NEXBTL technology allows a wide range of fats, oils and waste products to be used as feedstocks, such as used cooking oils and waste fats from the food industry and restaurants.

The result is a product that is significantly better for the environment than fossil diesel, while - thanks to its chemical composition - delivering at least the same performance, if not better, and can be used without modifications to the fleet or infrastructure. Just fuel and drive! Where can I buy Neste MY Renewable Diesel?
Neste has several distributors who offer flexible solutions for your company. You can find an overview of distributors and their fueling stations selling Neste MY at www.nestemy.com.

Advantages of Neste MY Renewable Diesel compared to fossil diesel Renewable and
sustainable
Neste MY Renewable
Diesel uses a wide
range of fats, oils and
waste products.

Smaller carbon
footprint
In addition to a reduction
in tailpipe emissions,
green
house gas emis
-
s
ions are also reduced
by up to 75%.

Easy to use
Fully compatible
with existing fuel infra-
structure, no further
investment required.

TOP TIER
™
fuel
The first TOP TIER
TM

certified renewable
diesel for its high
quality and powerful
performance.

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Attachment: Fact Sheet - Neste MY Renewable (Green) Diesel (PURCHASE AND DELIVERY OF RENEWABLE GREEN DIESEL FUEL FOR THE TRANSIT Excellent cold weather
performance
Suitable for cold weather conditions,
down to -4°F (-20°C) for Winter grade
and 10°F (-12°C) for the summer grade.

Efficient combustion
With a high cetane number (70+),
Neste MY ensures efficient and clean
combustion.

Excellent storage properties
The fuel is stable and can be stored
for a long time without losing quality
or absorbing water.

Odorless
The fuel does not contain sulfur,
oxygen or aromatics.

Lower maintenance costs
compared to other renewable
alternatives
Neste MY Renewable Diesel is a high
quality fuel, which could mean fewer
maintenance visits compared to other
renewable alternatives.

Pure hydrocarbon
The chemical composition of Neste MY
Renewable Diesel is similar to ordinary
fossil diesel.

No blending limit
The fuel can be used neat (100%
Neste MY Renewable Diesel) or in any
ratio blended with fossil diesel.

The solution to improve
local air quality
Scientific studies and road tests have shown
that if you fill up with 100% Neste MY Renewable
Diesel, in addition to a CO
2e reduction of up to
75%, the following emissions* are reduced up to:
• 33% lower levels of fine particles
• 9% lower nitrogen oxides (NOx)
• 30% less hydrocarbons (HC)
• 24% lower carbon monoxide (CO), and
• reduced levels of polyaromatic hydrocarbons (PAH).

In order to achieve today’s goals of eliminating fossil fuel, Neste MY Renewable Diesel offers a drop-in
solution that all diesel vehicles can use immediately.

Approved by leading
manufacturers
Neste MY Renewable Diesel meets the ASTM D975
paraffinic fuel standard. Most heavy vehicle manu
-
factur
ers, such as Cummins, Detroit Diesel, Caterpillar,
Volvo Trucks, Paccar, Mack, John Deere, plus many
other international brands have approved the use of
neat renewable diesel in their engines.
*) The emissions of the vehicles have been compared to conventional diesel. The results have been published in 40 scientific publications. Approved by leading manufacturers.

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Attachment: Fact Sheet - Neste MY Renewable (Green) Diesel (PURCHASE AND DELIVERY OF RENEWABLE GREEN DIESEL FUEL FOR THE TRANSIT

Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: ENVIRONMENTAL IMPACT REPORT CONTRACT FOR MASTER CASE 20-091 (SANTA CLARITA COMMERCE CENTER AT

SPRINGBROOK AVENUE)
DEPARTMENT: Community Development
PRESENTER: Andy Olson

RECOMMENDED ACTION
City Council:

1. Award a contract for the preparation of the Santa Clarita Commerce Center Project Environmental Impact Report (Master Case 20-091) to Michael Baker International, Inc., in the amount of $230,752, and authorize a contingency in the amount of $34,613, for a total contract amount not to exceed $265,365.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
The Santa Clarita Commerce Center Project (Master Case 20-091) is a request by Covington Group, Inc. (Applicant) to develop an approximately 24-acre site located on previously graded industrial land south of the existing Springbrook industrial area (project site). The project site is east of Railroad Avenue and the railroad right-of-way, north of Oakridge Drive, west of the Metropolitan Water District property and Circle J Ranch residential development, and south of existing industrial development and the southern terminus of Springbrook Avenue. The subject property is in the community of Saugus and is within the Industrial zone.

In October 2009, the Planning Commission approved Master Case 06-286, including Tentative Parcel Map (TPM) 062646. The approved TPM included subdividing the project site into 12 industrial lots as well as construction of necessary infrastructure improvements for the subdivision. The original approval required separate entitlement applications for the future buildings.
9 Packet Pg. 170

The Applicant is requesting entitlements for the development of four industrial buildings (Project) on the project site. A prior Initial Study and Mitigated Negative Declaration were prepared as part of the previously approved subdivision and evaluated grading and infrastructure on site, but did not evaluate the construction and operations of industrial buildings. The Project would be four new industrial buildings of varying heights and size, totaling 432,509 square feet and would include 26,000 square feet of office space and 406,509 square feet of warehouse space.

The Project includes parking spaces, truck loading docks, and associated improvements for the development, including landscaping and a new private street that would extend Springbrook Avenue north from Oak Ridge Drive. However, the new Springbrook Avenue would end in a cul-de-sac and would not connect through to the existing Springbrook Avenue except for emergency access. An aerial-view site map and a detailed Project description is attached.

The Project requires approval of the following entitlements:
• Administrative Permit 22-041: An Administrative Permit is required for gating of commercial properties;
• Architectural Design Review 20-014: An Architectural Design Review is required for all new development projects;
• Conditional Use Permit 22-007: A Conditional Use Permit is required for buildings exceeding 35 feet in height in the Industrial zone; and • Development Review 20-009: A Development Review is required for all new development projects.

The next steps in the entitlement process are to circulate the Project for the next iteration of Development Review Committee comments and conduct an environmental review under the California Environmental Quality Act (CEQA). Based on anticipated impacts associated with the Project, the appropriate CEQA document required for the Project is an Environmental Impact Report (EIR). Because the City of Santa Clarita (City) does not have the in-house expertise or resources available to complete an EIR, an outside environmental consulting firm is required to complete this task.

The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting firms to prepare an EIR for the Project. The RFP was published via BidNet on September 27, 2022, resulting in proposals submitted by four firms. Each company’s ability to meet the specific needs of the City was evaluated by a panel of three City staff members, and the proposals were scored based on the following selection criteria:
• Contractor qualifications, Plan of Study/Scope of Work, Program Management; • Experience on similar projects; and
• Thoroughness of proposal, approach to providing sound services, and ability to provide services to meet objectives and standards.
9 Packet Pg. 171

The scoring results are shown below:

RANK FIRM LOCATION SCORE
1 Michael Baker International, Inc. Long Beach, CA 95.2 2 Kimley-Horn Los Angeles, CA 81.4
3 Psomas Pasadena, CA 78.8
4 Chamber Group, Inc. Santa Ana, CA 67.6
Based on the quality of Michael Baker International, Inc.’s (MBI) comprehensive proposal and related project experiences, staff recommends MBI as the firm most qualified to complete the preparation of the EIR for the Santa Clarita Commerce Center Project.

The total cost of the MBI proposal is $230,752. The Scope of Work includes preparation of the project description, Assembly Bill 52 tribal consultation, peer review of technical studies, preparation of an Initial Study, coordination of the CEQA Scoping Meeting, preparation of the Draft EIR, responses to comments, preparation of the Final EIR and Mitigation Monitoring Reporting Plan, and attendance at public hearings. MBI anticipates a 12-month schedule to prepare the EIR. Given the complexities of the Project and adjacency to existing neighborhoods, staff has included a 15 percent contingency in the amount of $34,613, for a total contract amount not to exceed $265,365. The contingency will allow for additional analysis for unexpected issues that may be identified during the EIR process. The Applicant is responsible for the cost of the preparation of the EIR and its associated contract. Upon award of the contract, the Applicant will deposit funds into a trust account to be maintained by the City.

ALTERNATIVE ACTION
Other action as determined by the City Council.

FISCAL IMPACT
All costs associated with the preparation of the EIR will be the responsibility of the Applicant for the Santa Clarita Commerce Center Project. There will be no fiscal impact to the City.

ATTACHMENTS
MC20-091 Site Aerial
MC20-091 Project Description
MBI Proposal (available in the City Clerk's Reading File) 9 Packet Pg. 172
Santa Clarita Commerce Center (Master Case 20-091)
Assessor’s Parcel Numbers 2836-006-029 and 2836-076-016, -017, -023, -024, -025, -026, and -027 (Parcel Map 62646) Project Site

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Attachment: MC20-091 Site Aerial (Santa Clarita Commerce Center at Springbrook Avenue EIR Contract Award)

SANTA CLARITA COMMERCE CENTER PROJECT
MASTER CASE 20-091

PROJECT SUMMARY

Project Location

The project site is located on an approximately 24-acre site located on a previously graded industrial site, south of the existing Springbrook industrial area. The project site is east of Railroad Avenue and the railroad right-of-way, north of Oakridge Drive, west of the Metropolitan Water District property and Circle J Ranch residential development, and south of existing industrial development and the southern terminus of Springbrook Avenue, in the community of Newhall. The property is located in the Industrial (I) zone and includes Assessor’s Parcel Numbers (APNs) 2836-006-029 and 2836-076-016, -017, -023, -024, -025, -026, and -027.

Project Site – Existing Condition

The Project Site is approximately 24 acres and a roughly rectangular shape. The site is located to the east of an existing operational railroad right-of-way used by Metrolink and freight trains and is south of existing industrial development along Springbrook Avenue. There are residential developments nearby, including the Circle J Ranch neighborhood to the east and The Retreat Apartments to the south along Oak Ridge Drive. The project site is located within a suburban setting consisting of improved streets, residential, and commercial development. A prior project, Master Case 06-286 was approved here, and the site has been graded and storm drain infrastructure has been installed per that approval. Master Case 06-286 also included Parcel Map 62646 and the project site has been subdivided per this map. The site is flat and covered with disturbed earth, with oak trees in the northeast corner of the site. The project site is located in the flood hazard zone and partially within the high fire hazard zone and liquefaction hazard zone.

Summarized Project Description

The applicant is requesting entitlements for the development of four industrial buildings to build out the previously approved industrial subdivision. A prior Initial Study and Mitigated Negative Declaration were prepared as part of Master Case 06-286, evaluating the grading and infrastructure, but not the construction of buildings. The development proposal consists of four new industrial buildings of varying heights and size. The following table describes the proposed building sizes and heights:

Table 1 – Project Details
Building Office SF 1 Warehouse SF Total SF Proposed Height (ft) 1 10,000 252,322 262,322 55
2 5,000 45,244 50,244 50
3 7,000 72,900 79,900 50
4 4,000 36,043 40,043 50
Total 26,000 406,509 432,509 50
1 SF = square footage

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Attachment: MC20-091 Project Description (Santa Clarita Commerce Center at Springbrook Avenue EIR Contract Award)

The proposal also includes approximately 513 automobile parking spaces, 49 truck loading docks, and associated improvements for the development, including landscaping and a new private street. The project would extend Springbrook Avenue north from Oak Ridge Drive.

However, the new Springbrook Avenue would end in a cul-de-sac, and would not connect through to the existing Springbrook Avenue except for emergency access.

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Attachment: MC20-091 Project Description (Santa Clarita Commerce Center at Springbrook Avenue EIR Contract Award)

Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: LANDSCAPE MAINTENANCE DISTRICT CONTRACTS FOR
ZONES T2, T3, T4, T5, T6, AND T7
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION
City Council:

1. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-2 (Old Orchard) for an annual base amount of $86,388, plus an additional $42,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $256,776.

2. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-3 (Valencia Hills) for an annual base amount of $83,952, plus an additional $35,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $237,904.

3. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-4 (Valencia Meadows) for an annual base amount of $81,024, plus an additional $23,376 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $208,800.

4. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-5 (Valencia Glen) for an annual base amount of $95,892, plus an additional $25,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $241,784.
10 Packet Pg. 176

5. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-6 (Valencia South Valley) for an annual base amount of $58,632, plus an additional $20,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $157,264.

6. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-7 (Valencia Central and North Valley) for an annual base amount of $146,112, plus an additional $60,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $412,224.

7. Authorize one-time appropriations from Landscape Maintenance District Fund 357 totaling $116,192, as identified in Attachment A, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2022-23.

8. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $205,380, as identified in Attachment B, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2023-24.

9. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

10. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita (City) administers 61 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) number LMD-22-23-13, for the maintenance of LMD Zone T2 (Old Orchard), Zone T3 (Valencia Hills), Zone T4 (Valencia Meadows), Zone T5 (Valencia Glen), Zone T6 (Valencia South Valley), and Zone T7 (Valencia Central and North Valley) was published and circulated via the City’s Bidnet system on September 9, 2022.

Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, this procurement utilizes multiple weighted criteria to evaluate and score proposals. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 65 percent of the evaluation criteria focuses on the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, and overall 10 Packet Pg. 177

value.

The following categories comprised the weighted criteria used to evaluate proposals.

• Value Provided (30%)
• Rotation Schedule (20%)
• Team Composition/Crew Member Structure (15%)
• Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References & Certifications (10%)

A multiple weighted criteria procurement reinforces performance expectations and works to ensure that vendors dedicate adequate employees to service the contract. To improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance schedule.

The City transmitted the solicitation to 340 vendors, including the Santa Clarita Valley Chamber of Commerce and the Valley Industrial Association, of which 25 vendors downloaded the RFP.

Four companies provided proposals for consideration with the results below.

Venco Western, Inc. (Venco) achieved the highest score, with the evaluation team determining their proposal offered the best overall value. Venco’s proposal was distinguished by the overall composition and structure of their crew, their approach for rotating personnel throughout each assigned LMD zone, and a schedule of maintenance services encompassing 344 total weekly man hours. Further, while multiple companies identified comparable crew manhours for the recurring maintenance, Venco’s proposal represents the greater value as their base operational cost is considerably lower than the number two rated proposal.

As part of this action, staff is requesting one-time appropriations of $116,192 from Fund 357 to support recurring landscape maintenance services associated with the recommended contract award through the end of Fiscal Year 2022-23, as listed in Attachment A. Staff is also requesting ongoing appropriations of $205,380 from Fund 357 commencing in Fiscal Year 2023-24 to support recurring landscape maintenance costs as listed in Attachment B.

The request for additional appropriations is a direct result of how prevailing wage increases have affected the overall landscape labor market and inflationary impacts upon fuel and material costs.

This impact is evidenced by the range of competitive pricing provided by the four responding vendors. In this instance, staff’s recommended contract award reflects an overall increase of 48

PROPOSAL COMPANY LOCATION BID
AMOUNT
POINTS

AWARDED
Proposal 1 Venco Western, Inc. Oxnard, CA $552,000 277.66 Proposal 2 Oakridge Landscape, Inc. Santa Clarita, CA $722,016 251.67 Proposal 3 American Heritage Landscape, Inc. Canoga Park, CA $911,400 243.34 Proposal 4 Mariposa Landscapes, Inc. Irwindale, CA $919,872 216.00 10 Packet Pg. 178

percent for the same level of service, as compared to pricing when these same zones were competitively awarded in 2017.

In order to maximize operational efficiencies and ensure as-needed work and repairs are completed in a timely manner, staff recommends increasing the annual expenditure authority associated with each landscape maintenance contract as detailed in the recommended action section of this report. As-needed work constitutes, but is not limited to, responding to emergencies, repairs or replacement of irrigation systems which are damaged or have reached the end of their useful service life, replacement of dead plant material, addressing vandalism, and one-time beautification enhancement projects.

The increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommended contract. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Venco will continue to require staff review and advanced authorization by the City’s Special Districts Division.

Finally, staff has completed a due-diligence review of Venco’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding this landscape maintenance contract to Venco.

ALTERNATIVE ACTION

1. Do not award contract to Venco Western, Inc.

2. Other action as determined by the City Council.

FISCAL IMPACT

The recommended action requires a one-time appropriation of $116,192 from Landscape Maintenance District Fund 357 to support recurring landscape maintenance services associated with the recommended contract award through the end of Fiscal Year 2022-23. This action also requires an ongoing appropriation of $205,380 from Fund 357 commencing in Fiscal Year 2023- 24 support recurring landscape maintenance costs associated with the award of this contract.

ATTACHMENTS
LMD Requested One-Time Budget Appropriations - Attachment A LMD Requested Ongoing Budget Appropriations - Attachment B RFP#LMD-22-23-13 Final (available in the City Clerk's Reading File) Response File Zones T2, T3, T4, T5, T6, T7 Venco Western (available in the City Clerk's Reading File)
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Zone Account Number Account Title Current
Budget Amt
Proposed
Budget Amt
Amount of
Increase
One- time or
ongoing
Zone T2 3572412-516110 Landscape Services $54,240 $72,427 $18,187 One-time Zone T3 3572413-516110 Landscape Services $52,716 $70,387 $17,671 One-time Zone T4 3572414-516110 Landscape Services $50,880 $67,934 $17,054 One-time Zone T5 3572415-516110 Landscape Services $60,216 $80,400 $20,184 One-time Zone T6 3572416-516110 Landscape Services $36,816 $49,158 $12,342 One-time Zone T7 3572417-516110 Landscape Services $91,752 $122,506 $30,754 One-time $346,620 $462,812 $116,192
Attachment A
Fiscal Years 2022- 2023
LMD Local Zones - Requested One-time Budget Appropriations City of Santa Clarita

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Attachment: LMD Requested One-Time Budget Appropriations - Attachment A (AWARD LMD MAINTENANCE CONTRACT T2, T3, T4, T5, T6, T7) Zone Account Number Account Title Current
Budget Amt
Proposed
Budget Amt
Amount of
Increase
One- time or
ongoing
Zone T2 3572412-516110 Landscape Services $54,240 $86,388 $32,148 Ongoing Zone T3 3572413-516110 Landscape Services $52,716 $83,952 $31,236 Ongoing Zone T4 3572414-516110 Landscape Services $50,880 $81,024 $30,144 Ongoing Zone T5 3572415-516110 Landscape Services $60,216 $95,892 $35,676 Ongoing Zone T6 3572416-516110 Landscape Services $36,816 $58,632 $21,816 Ongoing Zone T7 3572417-516110 Landscape Services $91,752 $146,112 $54,360 Ongoing $346,620 $552,000 $205,380
Attachment B
City of Santa Clarita
LMD Local Zones - Requested Ongoing Budget Appropriations Fiscal Year 2023- 2024

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Attachment: LMD Requested Ongoing Budget Appropriations - Attachment B (AWARD LMD MAINTENANCE CONTRACT T2, T3, T4, T5, T6, T7)

Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: CONTRACT FOR PARKS LANDSCAPE MAINTENANCE
DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson

RECOMMENDED ACTION
City Council:

1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to nine City parks (Northbridge Park, Chesebrough Park, David March Park, Pacific Crest Park, Fair Oaks Park, Copper Hill Park, Duane Harte Park at River Village, Golden Valley Park, and West Creek Park) for an annual base amount of $372,156, and approve up to an additional $55,823 annually in contract expenditure authority to allow the contractor to perform as-needed repairs or replacements for a total contract amount not to exceed $855,958.

2. Authorize a one-time appropriation for Fiscal Year 2022-23 in the amount of $22,071 and an on-going appropriation of $39,522 from the Areawide Fund 367 to account 3677307-516110, to support recurring landscape maintenance service expenditures associated with the recommended contract award.

3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
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BACKGROUND
The City of Santa Clarita (City) Parks Division maintains 36 developed parks. Currently, nine City parks are maintained by a contractor, who performs maintenance on a weekly basis. These parks include Northbridge, Chesebrough, David March, Pacific Crest, Fair Oaks, Copperhill, Duane Harte at River Village, Golden Valley, and West Creek Parks. The contractor is responsible for maintaining the turf, planters, and irrigation at these locations.

The current contract is with Stay Green Inc. (Stay Green) and expires on January 31, 2023.

Request for Proposal (RFP) number NS-22-23-09 for the landscape maintenance of nine parks was published and circulated via the City’s e-procurement platform, BidNet, on September 13, 2022.

Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, this procurement utilizes multiple weighted criteria to evaluate and score proposals. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, a majority of the evaluation criteria focuses on the composition and structure of the contractors’ crew, their maintenance area rotation schedule, and overall value. The intention of this multiple criteria bid process is to encourage proposals to be reflective of the complement of landscape staff necessary to meet the City’s maintenance standards. The following categories comprised the weighted criteria used to evaluate proposals:
• Value Provided (30%)
• Rotation Schedule (20%)
• Team Composition/Crew Member Structure (15%)
• Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References & Certifications (10%)
The City’s solicitation notified 311 vendors, of which 21 vendors downloaded the RFP. Four companies provided proposals for consideration. An evaluation team made up of City staff reviewed and scored all proposals. The results of the multiple weighted criteria scoring process are as follows:

Company Location Bid Amount Points Awarded
Stay Green Inc. Santa Clarita, CA 372,156 277.33
American Heritage Landscape Inc. Canoga Park, CA 442,608 240.33 Mariposa Landscape Inc. Irwindale, CA 489,324 235.34
Green Garden Inc. Canoga Park, CA 372,265 155.00
Stay Green, Inc. (Stay Green) achieved the highest score with the evaluation team determining their proposal offered the best overall value. While two other companies dedicated comparable hours for the recurring maintenance, Stay Green’s proposal represents the greater value as their base operational cost is considerably lower than the second highest rated proposal, and encompasses an operational rotation schedule and sufficient hours to service all nine park sites weekly.
11 Packet Pg. 183

Based on operational experience with the landscape maintenance of these parks, staff recommends increasing the annual contract expenditure authority by $55,823 to ensure expenditure authority is available to address unforeseen repairs and as-needed materials for landscape improvements.

The increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommend contract. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Stay Green will continue to require staff review and advanced authorization by the City's Parks Division.

Staff has completed due-diligence review of the recommended contractor's professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding the landscape maintenance contract to Stay Green.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

The recommened action requires a one-time appropriation of $22,071 for Fiscal Year 2022-23 and an on-going appropriation of $39,522 from the Areawide Fund 367 to sufficently fund recurring landscape maintenance costs associated with the award of this contract.

ATTACHMENTS
Stay Green Proposal (available in the City Clerk's Reading File) RFP# NS-22-23-09 (available in the City Clerk's Reading File) 11 Packet Pg. 184

Agenda Item: 12

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: DAVID MARCH PARK, PROJECT P4027 - DESIGN CONTRACT DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION
City Council:

1. Award a design contract to Psomas for the David March Park, Project P4027, in the amount of $1,160,691 and authorize a contingency in the amount of $116,069, for a total contract amount not to exceed $1,276,760.

2. Authoriz e the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND
This design project will provide for an expansion and additional amenities to David March Park, originally built by Los Angeles County (County) in 2004. The park is located on a 13.2-acre lot on Via Joyce Drive as shown on the attached Location Map and was incorporated into the City of Santa Clarita (City) in June 2016. Phase I was completed by the County and included the build out of approximately two acres of the northern portion of the property including a playground, fitness zone, horseshoe pits, picnic tables, restroom building, and parking.

This design project encompasses improvements identified in the David March Park Master Plan for Phase II improvements, which was originally developed in the County, and was updated by the City in March 2022 in order to meet City standards. Phase II amenities will include improvements to the existing park as well as the development of an additional five acres of the park property. Shade canopies, a basketball court with sport court lighting, lighted walkways, and expanded parking will be added to the existing park. Improvements to the expanded lower level area include a baseball field and backstop with shaded spectator stands and sport field lighting, an additional restroom building, an ADA walkway between activity levels, security lighting along walkways, an additional parking lot, shaded community gathering areas, a trash 12 Packet Pg. 185

enclosure, and landscape and irrigation improvements. An exhibit of the David March Park Phase II Master Plan is attached.

Pickleball courts were evaluated during the conceptual design phase for David March Park. The expansion area of the park will include a baseball field, and the site does not have adequate space to accommodate pickleball courts. However, four new permanent pickleball courts are being considered at Bouquet Canyon Park, which is two miles from David March Park.

This project exemplifies the City’s commitment to improving the quality of life of its residents and supports the Building and Creating Community theme of the City’s five-year strategic plan, Santa Clarita 2025. It also supports the Develop, Enhance, and Rehabilitate Park Features and Facilities theme identified in the Parks and Recreation 5-Year Plan.

The scope of work for this design contract includes community outreach meetings, architectural, engineering, and landscape design services required to prepare construction documents. These documents will consist of complete plans, specifications, and engineer’s estimates for construction. Bid assistance will also be provided to support the solicitation for a construction contract.

A Request for Proposal (RFP) for the design of the project was prepared and posted on BidNet on September 9, 2022. The RFP asked firms to identify their relevant experience with similar projects and demonstrate their design approach for this project. On October 11, 2022, three firms submitted proposals. Staff reviewed the proposals and, based on their evaluations, scored the firms on a 100-point scale as follows:

Rank Company Location Score

1. Psomas Valencia, CA 91

2. RJM Design Group, Inc. San Juan Capistrano, CA 88

3. Interwest Consulting Group Irvine, CA 72

The scoring system was based on the following criteria: responsiveness to the RFP, qualifications and design experience, proposed methodology, ability to meet the scope of work, project approach, and references. Additionally, the consulting firms were asked to provide a detailed schedule and scope of work required for them to prepare the plans, specifications, and an engineer’s estimate.

Psomas demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project location and identified key design factors that will need to be addressed in the design. Based on their design experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the design contract to Psomas.

The requested contingency will cover the costs of unforeseen design constraints and account for potential design modifications requested by the City, and other permitting agencies, during the design of the project. This includes potential adjustments to the architectural drawings, engineered grades, change order requests made by the design firm, and change orders for additional work requested by the City.
12 Packet Pg. 186

California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Psomas at a fair and reasonable price.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in expenditure accounts P4027305-516101 (Park Dedication (Quimby) Fund) and P4027723-516101 (Facilities Fund) to support the recommended contract and project administrative costs.

ATTACHMENTS
Location Map
David March Park Phase II Master Plan
Proposal for Psomas (available in the City Clerk’s Reading File) 12 Packet Pg. 187

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Attachment: Location Map (DAVID MARCH PARK - AWARD DESIGN CONTRACT)

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Attachment: David March Park Phase II Master Plan (DAVID MARCH PARK - AWARD DESIGN CONTRACT)

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Attachment: David March Park Phase II Master Plan (DAVID MARCH PARK - AWARD DESIGN CONTRACT)

Agenda Item: 13

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: APPROVAL OF THE IRREVOCABLE OFFER OF DEDICATION OF REAL PROPERTY (AIDLIN HILLS DEVELOPMENT) OF 169 +/-

ACRES IN THE COUNTY OF LOS ANGELES, ASSESSOR'S
PARCEL NUMBERS 2826-020-020, -021, -022, -023 AND -024; 2826- 020-030, -031, -032 AND -033; AND 2826-097-003 (PORTIONS) DEPARTMENT: Recreation and Community Services
PRESENTER: Janine Prado

RECOMMENDED ACTION

1. Approve the Irrevocable Offer of Dedication agreement for real property for the purpose of public recreational and open space preservation, 169 +/- acres of real property in the County of Los Angeles, Assessor's Parcel Numbers 2826-020-020, -021, -022, -023 and -024; 2826- 020-030, -031, -032 and -033; and 2826-097-003 (portions).

2. Accept the donation of $175,000 and increase anticipated revenues for Fiscal Year 2022-23 in General Fund Miscellaneous Revenue (Fund 100) Account 100-462101 by that amount.

3. Appropriate $76,500 as an on-going annual expenditure from the General Fund Balance (Fund 100) to Expenditure Account 1002100-518503 for the payment of annual property taxes.

4. Authorize the City Manager, or designee, to execute all documents, including the acceptance of approximately 149 +/- acres, subject to City Attorney approval, upon the completion and verification of the legal descriptions that are described as exhibits to the Irrevocable Offer of Dedication.

BACKGROUND
Development company Lennar Homes of California, LLC (Lennar) approached the City of Santa Clarita (City) to accept the dedication of 169 +/- acres of natural open space at the west end of Pico Canyon Road. Lennar is required by a condition of approval for the Aidlin Hills project to offer 169+/- acres to the City, and staff recommends the City accept 149+/- acres, which does 13 Packet Pg. 191

not include manufactured slopes. The land is located outside of the City's limits, within the Open Space Acquisition Boundary.

The Irrevocable Offer of Dedication (IOD) gives the City ninety (90) days to complete due diligence efforts before accepting the natural open space area. In addition, upon the City Council’s approval of the IOD, Lennar will work to convey a conservation easement over 2.46 acres of the property to the Desert and Mountains Conservation Authority, an agency of the State of California, for protection of the riparian areas within the open space. Further, Lennar will pay the property taxes on the dedicated land for three years.

The donation of the real property will enhance the City's continuous efforts to preserve open space and provide additional recreational opportunities for residents. This acquisition has been reviewed pursuant to the California Environmental Quality Act (CEQA) and is exempt under CEQA guidelines Section 15313, Class 13, as an acquisition for conservation purposes; Section 15317, Class 17, for a contract to maintain the open space character of the area; and Section 15325, Class 25, as a transfer of an ownership interest in land to preserve open space and existing natural conditions.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Upon approval of the recommended action, revenues for Fiscal Year 2022-23 in the General Fund Miscellaneous Revenue (Fund 100) Account 100-462101 will increase by $175,000 and General Fund Expenditure Account 1002100-518503 will be increased by $76,500 for the payment of Los Angeles County annual property taxes.

ATTACHMENTS
Aidlin Hills DRAFT IOD 10.04.2022
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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

{00060273-3}
Exhibit “A”
Legal Description of Property
Real property in the unincorporated area of the County of Los Angeles, State of California, described as follows:

PARCEL 1: (2826-020-023 AND 2826-020-03 1)
LOT 5 AND THE SOUTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 6, IN TOWNSHIP 3 NORTH, RANGE 16 WEST OF THE SAN BERNARDINO

MERIDIAN, ACCORDING TO THE OFFICIAL PLAT OF SAID LAND FILED IN THE DISTRICT LAND OFFICE ON JUNE 29, 1897.

PARCEL 2: (2826-020-033)
THE NORTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 6, TOWNSHIP 3 NORTH, RANGE 16 WEST, SAN BERNARDINO MERIDIAN ACCORDING TO THE OFFICIAL PLAT OF SAID LAND FILED IN THE DISTRICT LAND OFFICE.

PARCEL 3: (2826-020-032)
THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER SECTION 6, TOWNSHIP 3 NORTH, RANGE 16, WEST, SAN BERNARDINO MERIDIAN, ACCORDING TO THE OFFICIAL PLAT OF SAID LAND FILED IN THE DISTRICT LAND OFFICE ON JUNE 29, 1897.

PARCEL 4:

ANY AND ALL EASEMENTS AND RIGHTS-OF-WAY, INCLUDING RIGHTS BY PRESCRIPTION, FOR PURPOSES OF INGRESS AND EGRESS TO AND FROM PARCEL 2 AND PARCEL 3.

PARCEL 5: (2826-020-024 AND 2826-020-030)
THE NORTH HALF OF LOT 6 AND THE NORTH HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 6, TOWNSHIP 3 NORTH, RANGE 16 WEST, SAN BERNARDINO MERIDIAN, ACCORDING TO THE OFFICIAL PLAT OF SAID LAND, APPROVED BY THE SURVEYOR GENERAL JUNE 29, 1897.

PARCEL 6: (2826-097-003; 2826-020-020; 2826-020-021 AND 2826-020-022) LOTS 1, 2, 3 AND 4 IN SECTION 6, TOWNSHIP 3 NORTH, RANGE 16 WEST, SAN

BERNARDINO MERIDIAN, ACCORDING TO THE OFFICIAL PLAT OF SAID LAND FILED IN THE DISTRICT LAND OFFICE JUNE 29, 1897.

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

EXHIBIT “C.1”

LEGAL DESCRIPTION
City IOD Property
In Lot 120 of Tract No. 52796

THAT PORTION OF LOT 120 OF TRACT NO. 52796 IN THE UNINCORPORATED TERRITORY OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON MAP FILED IN BOOK _____ PAGES ____ TO ____

INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY DESCRIBED AS FOLLOWS:

BEGINNING AT THE NORTHWESTERLY CORNER OF SAID LOT 120; THENCE ALONG THE NORTHERLY LINE OF SAID LOT NORTH 88°25'13" EAST 1,455.63 FEET TO THE NORTHEASTERLY CORNER OF SAID LOT 120; THENCE
LEAVING SAID NORTHERLY LINE AND ALONG THE GENERAL EASTERLY LINE OF SAID LOT 120 THE FOLLOWING 11 COURSES:

1. SOUTH 01°34'45" EAST 106.76 FEET;

2. SOUTH 88°25'15" WEST 55.70 FEET;

3. SOUTH 56°39'40" WEST 179.40 FEET;

4. NORTH 90°00’00” WEST 152.12 FEET;

5. SOUTH 30°10'17" WEST 95.08 FEET;

6. SOUTH 13°25'28" EAST 102.28 FEET;

7. SOUTH 28°05'16" WEST 86.55 FEET;

8. SOUTH 39°31'26" EAST 91.85 FEET;

9. NORTH 90°00’00” EAST 54.38 FEET;

10. NORTH 25°53'28" EAST 136.79 FEET;

11. NORTH 88°25'15" EAST 146.32 FEET TO A POINT AT THE BEGINNING OF A NON-TANGENT CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 271.08 FEET , A RADIAL LINE TO SAID POINT BEARS NORTH 42°47'00" WEST; THENCE

12. SOUTHWESTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 14°36'01" AN ARC DISTANCE OF

69.08 FEET TO THE BEGINNING OF A NON -TANGENT CURVE CONCAVE EASTERLY HAVING A RADIUS OF 320.57 FEET, A RADIAL LINE TO SAID POINT BEARS NORTH 58°30'54" WEST; THENCE

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication) hearst ctwayterrace
balboacaptaintango
sierra
wayprivate drivewayand fire lane
lane

POB POINT OF BEGINNING

EXHIBIT MAP
POB
E'LY LINE OFLOT 120
S'LY LINEOF LOT 120
W'LY LINE OF LOT 120
TRACT NO. 52796M.B. ______-____-____
NW'LY CORNERLOT 120

SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTY
City IOD PropertyLOT 120TRACT NO. 52796M.B. ______-____-____ N'LY LINE OF LOT 120

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTY

EXHIBIT MAP
GENERALE'LY LINE OF LOT 120
sierra
hearst ct
City IOD PropertyLOT 120TRACT NO. 52796M.B. ______-____-____ N'LY LINE OF LOT 120

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SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTY

EXHIBIT MAP
balboaway
City IOD PropertyLOT 120TRACT NO. 52796M.B. ______-____-____ S'LY LINE OF LOT 120SE'LY CORNER OFLOT 120
E'LY LINE OF LOT 120

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EXHIBIT “C.2”

LEGAL DESCRIPTION
City IOD Property
In Lot 121 of Tract No. 52796

THAT PORTION OF LOT 121 OF TRACT NO. 52796 IN THE UNINCORPORATED TERRITORY OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON MAP FILED IN BOOK _____ PAGES ____ TO ____

INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY DESCRIBED AS FOLLOWS:

BEGINNING AT NORTHEAST ERLY CORNER OF SAID LOT 121; THENCE NORTHWESTERLY ALONG THE GENERAL NORTHEASTERLY LINE OF SAID LOT 121 THE FOLLOWING 4 COURSES:

1. SOUTH 89°30'15" WEST 50.40 FEET;

2. NORTH 45°10'15" WEST 60.71 FEET;

3. NORTH 71°14'33" WEST 125.00 FEET;

4. NORTH 15°19'45" WEST 41.77 FEET; THENCE

5. LEAVING LAST SAID NORTHEASTERLY LINE, NORTH 15°19'45" WEST 40.25 FEET; THENCE

6. SOUTH 55°20'22" WEST 84.01 FEET; THENCE

7. NORTH 87°19'03" WEST 69.62 FEET; THENCE

8. NORTH 14°39'10" WEST 47.28 FEET; THENCE

9. NORTH 70°14'54" WEST 55.90 FEET; THENCE

10. SOUTH 67°06'39" WEST 70.91 FEET; THENCE

11. SOUTH 83°10'46" WEST 111.32 FEET; THENCE

12. NORTH 79°15'33" WEST 73.55 FEET; THENCE

13. SOUTH 69°52'19" WEST 143.71 FEET; THENCE

14. SOUTH 38°58'36" WEST 206.88 FEET; THENCE

15. NORTH 58°13'22" WEST 277.93 FEET; THENCE

16. NORTH 80°38'17" WEST 117.06 FEET TO A POINT ON THE WESTERLY LINE OF SAID LOT 121; THENCE

17. ALONG SAID WESTERLY LINE , SOUTH 00°10'20" EAST 238.92 FEET TO AN ANGLE POINT THEREIN; THENCE

18. CONTINUING ALONG SAID WESTERLY LINE OF LOT 121, SOUTH 00°06'06" EAST 1288.83 FEET TO THE SOUTHWESTERLY CORNER OF SAID LOT 121; THENCE

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication) waylanetangoterracesierrahearst ct
balboacaptainway

PICO CANYON ROAD

EXHIBIT MAP
City IOD PropertyLOT 121TRACT NO. 52796M.B. ______-____-____ W'LY LINE OF LOT 120S'LY LINE OF LOT 121W'LY LINE OF LOT 120TRACT NO. 43896M.B.1260-29-34 TRACT NO. 52796M.B. ______-____-____

SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTY

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SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTY

EXHIBIT MAP
VERANDAH COURTPOBCity IOD PropertyLOT 121TRACT NO. 52796M.B. ______-____-____ E'LY LINE OF LOT 121
Private Drivewayand Fire Lane
TRACT NO. 43896M.B.1260-29-34
15'15' 64'GENERAL NE'LY LINEOF LOT 121

POB POINT OF BEGINNING

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SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTY

EXHIBIT MAP
Private Drivewayand Fire Lane
W'LY LINE OF LOT 121

FLOOD HAZARD AREA
City IOD PropertyLOT 121TRACT NO. 52796M.B. ______-____-____ 30'

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EXHIBIT “C.3”

LEGAL DESCRIPTION
City IOD Property
In Lot 118 of Tract No. 52796

THAT PORTION OF LOT 118 OF TRACT NO. 52796 IN THE UNINCORPORATED TERRITORY OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS SHOWN ON MAP FILED IN BOOK _____ PAGES ____ TO ____

INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY DESCRIBED AS FOLLOWS:

BEGINNING AT THE SOUTHEASTERLY CORNER OF SAID LOT 118; THENCE

1. ALONG THE EASTERLY LINE OF SAID LOT , NORTH 00°31'53" WEST 800.70 FEET TO THE SOUTHERLY LINE OF LOT 114 OF SAID TRACT MAP; THENCE

2. LEAVING SAID EASTERLY LINE AND ALONG THE SOUTHERLY LINE OF SAID LOT 114, SOUTH 89°30'26" WEST 111.66 FEET; THENCE

3. SOUTH 58°11'28" WEST 461.34 FEET TO THE BEGINNING OF A NON -TANGENT CURVE CONCAVE NORTHWESTERLY HAVING A RADIUS OF 221.73 FEET, A RADIAL LINE TO SAID POINT BEARS SOUTH 54°02'35" WEST; THENCE

4. SOUTHWESTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 32°35'35" AN ARC DISTANCE OF 126.13 FEET; THENCE

5. SOUTH 57°21'21" WEST 331.14 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 30.00 FEET; THENCE

6. SOUTHWESTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 38°10'25" AN ARC DISTANCE OF 19.99 FEET TO THE BEGINNING OF A COMPOUND CURVE CONCAVE EASTERLY HAVING A RADIUS OF 100.00 FEET; THENCE

7. SOUTHERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 34°54'19" AN ARC DISTANCE OF

60.92 FEET; THENCE

8. SOUTH 66°14'36" WEST 15.58 FEET; THENCE

9. SOUTH 01°44'08" WEST 37.60 FEET; THENCE

10. SOUTH 83°49'10" EAST 123.37 FEET; THENCE

11. SOUTH 30°43'17" EAST 101.71 FEET; THENCE

12. SOUTH 77°27'04" EAST 111.76 FEET; THENCE

13. SOUTH 84°56'28" EAST 152.96 FEET; THENCE

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PICO CANYON ROAD
hearst ct
sierra
wayterrace
lanebalboatangoway
captain

EXHIBIT MAP
COURT
City IODProperty
TRACT NO. 43896M.B.1260-29-34
TRACT NO. 52796M.B. ______-____-____

SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTY

VERENDAH
TRACT NO.43896-07M.B.1259-60-67
private drivewayand fire lane
LOT 118TRACT NO. 52796M.B. _____-___-___

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication)

EXHIBIT MAP
Private Drivewayand Fire Lane
E'LY LINE OF LOT 118
32'32'
30'
Verandah Ct.
sierra terrace

SUBJECT PROPERTYLEGENDLIMITS OF IOD PROPERTYPOINT OF BEGINNING 64'
POB
City IOD PropertyLOT 118TRACT NO. 52796M.B. ______-____-____ POB

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Attachment: Aidlin Hills DRAFT IOD 10.04.2022 [Revision 1] (Aidlin Hills Open Space Dedication) Pico Canyon Rd
Pico Canyon Rd
Southern Oaks Dr
Royal Oaks Rd
GreensbrierDr
Tulip Grove St
River W
alk
Ln
O
ld
Stone Way
Keats
Ln
Morning Mist Dr
12-foot-wide
Trail
Easement
Wickham
Canyon
P1
W2
Pico Canyon
Path: U:\GIS\GIS\Projects\2022xxx\D202200228_AidlinHillsMitigationCompliance\03_MXDs_Projects\Mitigation.aprx Exh D - Conservation Easement Areas, sgeissler 12/1/2022 SOURCE: ESA, 2022
Aidlin Hills
Exhibit D
City IOD Property
Conservation Easement Areas
N
0 500
Feet
Project Site
Grading Limits
Temporary Grading
City IOD Property
12-foot-wide Trail Easement
Conservation Easement Areas

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Agenda Item: 14

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: December 13, 2022
SUBJECT: RESOLUTION TO APPROVE STATE GRANT FUNDING
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION
City Council adopt a resolution to authorize the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space.

BACKGROUND
In response to surplus identified in the Governor’s 2022-23 Fiscal Year Budget Proposal and through the desire of the State Legislature to fund community-based projects, the City of Santa Clarita (City) worked with the office of State Senator Scott Wilk in securing $7 million in the 2022-23 State Budget for the acquisition of open space.

The State Department of Parks and Recreation has been delegated the responsibility by the State Legislature for the administration of the grant. The initial step, as established by the State Department of Parks and Recreation, is for the City Council to adopt a resolution authorizing the City to work with the State Department of Parks and Recreation to receive the grant.

A grant funding request of $7 million would fund the property acquisition of approximately 114 acres of open space located in the southeast portion of the City, between Sierra Highway and State Route 14.

The property contains approximately 1,100 oak trees and is home to a variety of sensitive species and habitat, including the California Gnatcatcher, California Condor, Western Mastiff Bat, California Walnut Woodland, and Plummer’s Mariposa Lilly. Furthermore, the property contains a blue line stream, Newhall Creek, which identified by a U.S. Geological Survey, holds water for most of the year, providing a critical water resource for habitats living in the area.
14 Packet Pg. 232

Additionally, as protected open space exists to the west and east of the property, this project would permanently connect open space areas owned by the City and Mountains Recreation and Conservation Authority, providing a protected wildlife corridor and enhanced accessibility to recreational activities for future generations.

The adoption of the attached resolution will complete the first step in receiving the State grant. Following this initial step, the City will review a draft agreement from the State Department of Parks and Recreation, which will need to be executed between the two parties prior to receiving the grant.

ALTERNATIVE ACTION

Other direction, as provided by the City Council.

FISCAL IMPACT

No additional resources beyond those contained within the adopted Fiscal Year 2022-23 budget are required for implementation of the recommended action.

ATTACHMENTS
Resolution to Approve State Grant Funding
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RESOLUTION NO. 22- ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,

CALIFORNIA, APPROVING AN APPLICATION FOR SPECIFIED GRANT FUNDS FROM THE 2022/23 CALIFORNIA STATE BUDGET, SEC. 19.56. (b) (28) (D): $7,000,000 TO THE

CITY OF SANTA CLARITA TO ACQUIRE OPEN SPACE PROPERTY LOCATED WITHIN

A SIGNIFICANT ECOLOGICAL AREA IN THE CITY, CALLED HONDO OIL, TO

PRESERVE THE PROPERTY AND PROTECT THE NATURAL ECOLOGICAL AND

HISTORICAL RESOURCES LOCATED ON THE PROPERTY IN PERPETUITY

WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of a grant to the City of Santa Clarita, California, setting up necessary procedures governing application; and

WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant’s governing body to certify by resolution the approval of project application before submission of said applications to the State; and

WHEREAS, the applicant will enter into a contract with the State of California to complete the project.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. The Santa Clarita City Council finds the foregoing recitals are true and correct, and they are hereby incorporated by reference into this resolution.

SECTION 2. Approve the filing of project application for specified grant project.

SECTION 3. Certify that said applicant has or will have available, prior to commencement of project work utilizing specified grant funds, sufficient funds, including those provided by this grant, to complete the project.

SECTION 4. Certify that the applicant has or will provide sufficient funds to operate and maintain the project.

SECTION 5. Certify that the applicant has reviewed, understands, and agrees to the Provisions contained in the contract in the Procedural Guide.

SECTION 6. Delegate the authority to the City Manager or designee to conduct all negotiations, sign and submit all documents, including, but not limited to, applications, agreements, amendments, and payment requests, which may be necessary for the completion of the project scope.

SECTION 7. Agree to comply with all applicable federal, state, and local laws, ordinances, rules, regulations and guidelines.

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Attachment: Resolution to Approve State Grant Funding (Resolution to Approve State Grant Funding)

SECTION 8. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED, AND ADOPTED this __th day of ________ 2022.

______________________________
MAYOR
ATTEST:

_______________________________

CITY CLERK

DATE:__________________________

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 22- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the __th day of ________ 2022, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

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Attachment: Resolution to Approve State Grant Funding (Resolution to Approve State Grant Funding)