Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: December 13, 2022
SUBJECT: DAVID MARCH PARK, PROJECT P4027 - DESIGN CONTRACT DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Award a design contract to Psomas for the David March Park, Project P4027, in the amount of $1,160,691 and authorize a contingency in the amount of $116,069, for a total contract amount not to exceed $1,276,760.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
This design project will provide for an expansion and additional amenities to David March Park, originally built by Los Angeles County (County) in 2004. The park is located on a 13.2-acre lot on Via Joyce Drive as shown on the attached Location Map and was incorporated into the City of Santa Clarita (City) in June 2016. Phase I was completed by the County and included the build out of approximately two acres of the northern portion of the property including a playground, fitness zone, horseshoe pits, picnic tables, restroom building, and parking.
This design project encompasses improvements identified in the David March Park Master Plan for Phase II improvements, which was originally developed in the County, and was updated by the City in March 2022 in order to meet City standards. Phase II amenities will include improvements to the existing park as well as the development of an additional five acres of the park property. Shade canopies, a basketball court with sport court lighting, lighted walkways, and expanded parking will be added to the existing park. Improvements to the expanded lower level area include a baseball field and backstop with shaded spectator stands and sport field lighting, an additional restroom building, an ADA walkway between activity levels, security lighting along walkways, an additional parking lot, shaded community gathering areas, a trash
enclosure, and landscape and irrigation improvements. An exhibit of the David March Park Phase II Master Plan is attached.
Pickleball courts were evaluated during the conceptual design phase for David March Park. The expansion area of the park will include a baseball field, and the site does not have adequate space to accommodate pickleball courts. However, four new permanent pickleball courts are being considered at Bouquet Canyon Park, which is two miles from David March Park.
This project exemplifies the City’s commitment to improving the quality of life of its residents and supports the Building and Creating Community theme of the City’s five-year strategic plan, Santa Clarita 2025. It also supports the Develop, Enhance, and Rehabilitate Park Features and Facilities theme identified in the Parks and Recreation 5-Year Plan.
The scope of work for this design contract includes community outreach meetings, architectural, engineering, and landscape design services required to prepare construction documents. These documents will consist of complete plans, specifications, and engineer’s estimates for construction. Bid assistance will also be provided to support the solicitation for a construction contract.
A Request for Proposal (RFP) for the design of the project was prepared and posted on BidNet on September 9, 2022. The RFP asked firms to identify their relevant experience with similar projects and demonstrate their design approach for this project. On October 11, 2022, three firms submitted proposals. Staff reviewed the proposals and, based on their evaluations, scored the firms on a 100-point scale as follows:
Rank Company Location Score
1. Psomas Valencia, CA 91
2. RJM Design Group, Inc. San Juan Capistrano, CA 88
3. Interwest Consulting Group Irvine, CA 72
The scoring system was based on the following criteria: responsiveness to the RFP, qualifications and design experience, proposed methodology, ability to meet the scope of work, project approach, and references. Additionally, the consulting firms were asked to provide a detailed schedule and scope of work required for them to prepare the plans, specifications, and an engineer’s estimate.
Psomas demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project location and identified key design factors that will need to be addressed in the design. Based on their design experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the design contract to Psomas.
The requested contingency will cover the costs of unforeseen design constraints and account for potential design modifications requested by the City, and other permitting agencies, during the design of the project. This includes potential adjustments to the architectural drawings, engineered grades, change order requests made by the design firm, and change orders for additional work requested by the City.
California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Psomas at a fair and reasonable price.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure accounts P4027305-516101 (Park Dedication (Quimby) Fund) and P4027723-516101 (Facilities Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
David March Park Phase II Master Plan
Proposal for Psomas (available in the City Clerk’s Reading File)