RESOLUTION NO. 22-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, AMENDING THE BUDGETS
FOR FISCAL YEARS 2021-2022 AND 2022-2023
WHEREAS, the City Council of the City of Santa Clarita (City) may authorize amendments to the Fiscal Year 2021-2022 budget; and
WHEREAS, the City Council of the City may authorize amendments to the Fiscal Year 2022-2023 budget.
NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. The budget for the Fiscal Year, commencing July 1, 2022, and ending June 30, 2023, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 2. The budget for the Fiscal Year, commencing July 1, 2021, and ending June 30, 2022, shall be amended to incorporate budget adjustments detailed in Exhibit A.
SECTION 3. The contracts detailed in Exhibit B are hereby approved and authorized.
SECTION 4. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State law and City ordinances, resolutions, and policies relative to purchasing and contract.
SECTION 5. The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED this 13th day of December 2022.
______________________________
MAYOR
ATTEST:
_______________________________
CITY CLERK
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 22- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 13th day of December 2022, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
______________________________
CITY CLERK
Fund Name Operating CIP Transfers Out Total Exp. Revenue Transfers In Total Revenue 100 General Fund 855,690$ -$ 1,610,630$ 2,466,320$ 1,675,683$ (41,824)$ 1,633,859$ 100 Personnel Budget Adjustments 255,536 0 255,536 - - 601 General Fund-Capital Projects - 400,000 - 400,000 0 400,000 400,000 Subtotal General Fund 1,111,226 400,000 1,610,630 3,121,856 1,675,683 358,176 2,033,859 106 Pension Liability Fund 2,000,000 - - 2,000,000 - - - 120 Recreational Facility Fund 345,200 - 295,331 640,531 249,433 - 249,433 202 Surface Transp Program - (175,594) (175,594) (175,594) - (175,594) 203 CDBG (6,010) - (6,010) (6,010) - (6,010) 228 ARPA 4,500 - 4,500 10,652,620 - 10,652,620 229 Misc. Federal Grant 4,500 - - 4,500 - - - 230 Gas Tax - - - - (338,398) - (338,398) 233 TDA Art 8 St & Rd - - - - (365,068) - (365,068) 259 Miscellaneous Grants 291,508 - 291,508 (1,490,636) - (1,490,636) 264 Measure R Local Return - (213,363) - (213,363) - - - 265 Prop C 25% Grant - - - - (465,397) - (465,397) 266 Measure M Local Return - (2,927) - (2,927) - - - 267 SB1 RMRA - - - - (144,141) - (144,141) 268 Measure M ATP - - - - (49,186) - (49,186) 306 Developer Fees - 90,000 (41,824) 48,176 - - - 309 Public Library 125,137 - - 125,137 78,537 - 78,537 354 Streetlights Maintenance District 320,000 - - 320,000 60,000 - 60,000 357 Landscape Maintenance District 288,609 - - 288,609 195,000 - 195,000 360 Tourism Marketing District - - - - 150,000 - 150,000 367 Areawide Fund 521,525 - - 521,525 - 521,525 521,525 500 General Debt Service Fund 984,436 - - 984,436 - 984,436 984,436 602 Civic Arts Project - 4,500 - 4,500 - - 700 Transit Fund 432,300 - - 432,300 1,403,407 - 1,403,407 721 Self-Insurance Fund 782,553 - - 782,553 782,553 - 782,553 722 Vehicle/Eqt Replacement Fund 138,596 - - 138,596 60,492 - 60,492 Non-GF Personnel Budget Adjustments (248,971) (248,971) TOTAL 7,095,109$ 102,616$ 1,864,137$ 9,061,862$ 12,273,295$ 1,864,137$ 14,137,432$
CITY OF SANTA CLARITA
FY 2022-2023
Exhibit A
Expenditure Budget Revenue Budget
Mid-Year Budget Amendments - Summary By Fund
Fund Title of Request Expenditure
Increase Reason for Requesting Mid-Year Adjustment
General
Fund Personnel adjustments $ 255,536
Non-GF Personnel adjustments $ (248,971)
Total 6,565$
Exhibit A
CITY OF SANTA CLARITA
Mid-Year Budget Amendments - Personnel
FY 2022-2023
Update personnel budget and other employee maintenance, includes increase in minimum wages for part-time employees, in compliance with State law. Includes: 1) Reclassification of one Purchasing and Risk Administrator to Purchasing and Contracts Administrator, one Associate Planner to Senior Planner, and one Employee & Labor Relations Administrator to Senior Human Resoiurces Analyst. Includes employee wellness reimbursement and deferred compensation match.
Fund Account Title Mid-Year
Adjustment Reason for Requesting Mid-Year Adjustment
General Fund Transfers In from Dev Fees Fund (41,824)$ Adjust FY 21-22 5% fire admin fees (58K) Areawide Fund Transfers In from General Fund 521,525 Adjust transfer for Parks Maintenance Debt Srvc Fund Transfers In from General Fund 689,105 Adjust transfers for Debt Service Payment Debt Srvc Fund Transfers In from Recreational Facility 295,331 Adjust transfers for Debt Service Payment General Fund
Capital Transfers In from General Fund 400,000 Adjust transfer for Capital Projects TOTAL - TRANSFERS IN 1,864,137$
General Fund Transfers Out to Areawide Fund 521,525$ Adjust transfer for Parks Maintenance General Fund Transfers Out to GF - DS Fund 689,105 Adjust transfers for Debt Service Payment General Fund Transfers Out to GF - Capital 400,000 Adjust transfer for Capital Projects Rec Fac Fund Transfers Out to GF - DS Fund 295,331 Adjust transfers for Debt Service Payment Developer Fee Transfers Out to General Fund (41,824) Adjust FY 21-22 5% fire admin fees (58K) TOTAL - TRANSFERS OUT 1,864,137$
Exhibit A
CITY OF SANTA CLARITA
Mid-Year Budget Amendments - Interfund Transfers
FY 2022-2023
Exhibit A
CITY OF SANTA CLARITA
Mid-Year Budget Amendments - Operations
FY 2022-2023
Item Division Title Fund Division # Title of Request Mid-Year Request On-going Cost Reason for Requesting Mid-Year Adjustment Communications Recreational
Facility Fund 1201500 (10,000)$ (8,000)$
Communications General Fund 1001500 - 8,000 TOTAL CMO (10,000)$ -$
2 Urban Forestry Areawide Fund 3672401 Tree Trimming 106,579 106,579 This requested mid-year adjustment will off-set the 6.57% CPI increase incurred in August 2022 to the City's Tree Maintenance Contract with West Coast Arborists. An ongoing base budget adjustment to the Tree Trimming budget is necessary to maintain existing annual production levels. 3 LMD Zones Various Tree Trimming budget increase for 47 local zones 83,741 83,741 This requested mid-year adjustment will off-set the 6.57% CPI increase incurred in August 2022 to the City's Tree Maintenance Contract with West Coast Arborists. An ongoing base budget adjustment to the Tree Trimming budget is necessary to maintain existing annual production levels. 4 Risk
Management Self Insurance 7212306 Increase General Liability Reserve 782,553 - To increase General Liability Reserve to $1,658,216 per most recent actuarial report.
5 Vehicle
Replacement
Veh/Eqt Replc
Fund 7222103 Replacement for Vehicle #232, 2008
GMC Box Truck (A&E) 54,200 Replacement for Veh#232 totaled in an accident. 6 Vehicle
Replacement
Veh/Eqt Replc
Fund 7222103 Replacement for Vehicle #299, 2016
GMC Chevy Colorado Truck 43,893 Replacement for Veh#299 totaled in an accident. 7 Vehicle
Replacement
Veh/Eqt Replc
Fund 7222103 Replacement for Vehicle #307, 2016
Toyota Sequioa 40,503 Replace Veh#307 2016 Sequioa ($25k trade in value) with 2022 Ford Explorer.
ARPA Grant ARPA 2289009 4,500
Emergency
Rental Assistance
Misc Fed
Grant 2293204 4,500
9 Treasury General Fund 1002102 Credit Card Processing Fee 90,000 90,000 Request to increase base budget as a result of increased number and value of credit card transactions.
TOTAL AS 1,210,469$ 280,320$
2033300 Adjustments to CDBG allocations (6,010) Adjust CDBG funding to align with 2022-23 HUD allocations.
TOTAL CD $ (6,010) $ - 11 Transit Transit Fund 7003700 Transportation Development Plan 300,000 To update the City's 2018 Transportation Development Plan (TDP). The plan will ensure continued safe and efficient transit services across the next five to ten years by recommending future service enhancements and funding strategies. 12 Transit Capital Transit Fund 7003702
Transit Maintenance Facility CRAC
Unit Replacement
(FTA 80%, MOSIP 20%)
114,000 Replacement of two Computer Room Air Conditioning (CRAC) units in the server room at the TMF due to failures and obsolete parts.
TOTAL NS $ 414,000 $ -
13 Vehicle
Maintenance General Fund 1004503 Vehicle / Equipment Fuel 245,000 This request is to cover increased fuel costs for City's vehicles and equipment. 14 Traffic and
Transportation
Planning
SMD 3544402 Increase Base Budget for Traffic
Signal Property Damage 100,000 100,000 This request is for property damages on traffic signal infrastructures not recovered through insurance subrogation, and for the increase in insurance deductible. 15 Traffic and
Transportation
Planning
SMD 3544402 Contractual Services/Market Street
Safety Enhancements 50,000 -
Safety enhancements on Market Street between Newhall Avenue and Cross Street that would include flashing beacons to better alert drivers of the presence of pedestrians and bicyclists.
TOTAL PW 395,000$ 100,000$
FY 2022 Audit Services
Request is for additional audit services in compliance with federal Single Audit requirements.
1 City Store Budget Transfer from The
Cube Fund (Rec. Fac Fund) to
General Fund
Adjust funding source for City Store merchandise.
CDBG
LMD Fund
8 10 CDBG Grants
Exhibit A
CITY OF SANTA CLARITA
Mid-Year Budget Amendments - Operations
FY 2022-2023
Item Division Title Fund Division # Title of Request Mid-Year Request On-going Cost Reason for Requesting Mid-Year Adjustment 16 Finance General Fund 1002100 Creekview Park Property Taxes $ 17,783 3,020$ This request is for the back payment of property taxes for Creekview park lease agreement with The Master's University since 1996.
General Fund 1005121 Tesoro Adobe House Operations -
Establish Base Budget 27,822 47,693 Request to establish base budget for Tesoro Adobe House operations. 18 Contract Classes General Fund 1005106 Contract Classes 356,200 356,200 Request to increase expenditure budget to support the growing demand for contract classes; offset by $600K revenue.
Recreational
Facility 1205120 The Cube Operator Contract 234,746 234,746 This request supports the projected increase in revenue from figure skating and hockey programs.
Recreational
Facility 1205120 The Cube Revenue Share Impact 31,954 31,954 Adjustment to the budget based on projected revenue for FY 2022-23.
TOTAL RCS 668,505$ 673,613$
2597231 SB1383 Grant (CalRecycle-Organics) 291,508 - This request is to appropriate the CalRecycle grant in the amount of $291,508 for the implementation of programs related to SB1383 (Organics). 2597231 Regular Salaries (70%) 74,015 - This allows the grant to offset the cost of a regular Project Technician for SB1383 inspections and enforcement activities.
1007201 Regular Salaries (70%) (74,015) - This allows the grant to offset the cost of a regular Project Technician for SB1383 inspections and enforcement activities.
3577312 Tesoro Adobe Park Maintenance 119,330 238,284 22 Tesoro Adobe
Park
Maintenance
LMD 3577312 Tesoro Adobe Park Immediate
Repairs/Upgrade 85,338
This request will provide for initial take-over costs to repair/upgrage the onsite amenities. This includes tree trimming/treatment, rekeying buildings, keyless entry system (Brivo), security panel/camera upgrades, and site electrical repairs.
Areawide Fund 3677303 Increase to address inflation-
Maintenance Supplies 30,000
Areawide Fund 3677303 Increase to address inflation-
Landscape Supplies 109,000
24 City Hall
Maintenance General Fund 1007404 City Hall HVAC repairs 40,000 Funding request for airconditioning repair costs.
Facilities
Maintenance Various Various Replacement of UV Bulbs (89) 13,000 13,000 To replace UV lamps in the HVAC systems at all City facilities to ensure the system operates as intended.
26 Facilities
Maintenance Areawide Fund 3677403 Newhall Park Aquatics Building Roof Replacement 80,000 Funding request for roof replacement at the Newhall Park Aquatics building in conjuction with the Energy Efficiency project HVAC replacement. 27 Gen Srvc Maint General Fund 1004500
Replacement of the Yard's CNG
Fueling Station's Motor Unit
(compressor)
50,000 To replace the failed CNG fueling station motor unit at Corporate Yard.
TOTAL NS 744,161$ 251,284$
28 Public Library
Admin
Public Library
Fund 3098200 Appropriate Library Grant Funding 78,537 Request to appropriate grant funds for Lunch at the Library Grant for $4,700, and the Stronger Together Grant for $74,837. Revenue offset for $78,537.
TOTAL HRLS 78,537$ -$
5009112 Debt Service Payment - Energy
Efficiency 984,436 1,428,300 Request to appropriate principal and interest payment for fiscal year 2022-23. 30 Pension Liability
Payment
Pension
Liability 1069006 UAL Payment 2,000,000 - Additional payment towards Unfunded Accrued Pension Liability TOTAL ND 2,984,436$ 1,428,300$
Various Various Various Electric and Gas Utility Budget Increase 609,446 609,446 Electric and Gas Utilities base budgets are not sufficient to cover cost due to increases in utility rates.
TOTAL 609,446$ 609,446$
31 TOTAL OPERATIONS 7,088,544$ 3,342,963$
17 Tesoro Adobe
House
19 The Cube
20 CalRecycle Grant
(Organics) Misc. Grants
Solid Waste General Fund
This request is for one-time increases to Maintenance Supplies and Landscape Supplies base budgets to account for the actual costs of critically-needed maintenance items.
21 Tesoro Adobe
Park
Maintenance
LMD
Request funding for the Tesoro Adobe site that the City will maintain starting January 2023. This request includes funding for contracted janitorial services, security services, landscape services, maintenance supplies, and landscape supplies. This also includes funding for 1,000 hours of a PTS 1 for grounds maintenance needs, and 1,000 hours of a PTS II for facilities maintenance needs.
Non-
Departmental
General DS
Fund
23 Parks Grounds
Maintenance
31 25
29 Item # Project Title Fund Current
Budget
Mid-Year
Request Project Status Reason for Requesting Mid-Year Adjustment 1 Vista Canyon Multi-Modal
Civic Art Civic Art Fund 26,000$ 4,500$ Fabrication Additional cost for civic art anchorage. 4,500$
2 City Hall Space Planning
Project
General Capital
Fund - 350,000 Construction Reconfigure several suites throughout City Hall to ensure appropriate work spaces for divisions and departments.
350,000$
3 McBean Parkway RealignmentDeveloper Fees 90,000 Design Preparation of project specifications and Traffic Control Plans, and Caltrans environmental and right of way packages.
90,000$
4 Bouquet Canyon Park
Pickleball Court
General Capital
Fund 50,000 Construction
This request is to convert the tennis court at Bouquet Canyon Park to four additional pickleball courts, for a total of eight pickleball courts at the park.
50,000$
Surface
Transportation
Program
175,594 (175,594)
Measure R
Local Return 213,363 (213,363)
Measure M
Local Return 2,927 (2,927)
(391,884)$
TOTAL CIP 417,884$ 102,616$
CITY OF SANTA CLARITA
Complete
Mid-Year Budget Amendments - Capital Improvement Projects FY 2022-2023
Exhibit A
5 Project is complete. Return savings to fund balance for future federal overlay projects.2019-20 Federal Overlay
Fund Account Title Adjustment Reason for Requesting Adjustment Facilities Fund Transfers In From GF 12,500,000$ Additional fund transfer for future facilities projects General Fund Transfers Out to Facilities 12,500,000$ Additional fund transfer for future facilities projects FY 2021-2022
Exhibit A
CITY OF SANTA CLARITA
Budget Amendments - Interfund Transfers
Request
Number Vendor
Current
Contract
Amount
Requested
Contract amount
(if different)
Description of Request
1 Stay Green Inc. $ 53,280 $ 69,888 Request to authorize maintenance of the Tesoro Adobe Park be incorporated into the existing landscape maintenance contract currently servicing the Veterans Historical Plaza and the Newhall Community Center.
2 The Pun Group, LLP $ 379,763 388,763$
Request to authorize additional $9,000 for audit services related to Single Audit of federal grants in compliance with the Uniform Administrative Requirements, Section 2.a
Allowable Cost/Cost Principle of the Treasury's Compliance and Reporting Guidance.
Contractual Agreements - Authorization Requests
Mid-Year FY 2022-2023
CITY OF SANTA CLARITA
Exhibit B