CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, January 10, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Saugus High School Girls’ Volleyball Recognition
Martin Luther King, Jr. Day Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
UNFINISHED BUSINESS
1. LOCAL APPOINTMENTS - At the regular meeting of November 22, 2022, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and one position for the City’s appointment to the Greater Los Angeles County Vector Control Board.
RECOMMENDED ACTION:
City Council:
1. Councilmembers McLean, Miranda, and Weste nominate and Council approve regular appointments to the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel for a full term of four years, ending December 31, 2026.
2. Council nominate and approve the City of Santa Clarita’s appointment to the Greater Los Angeles County Vector Control District Board of Trustees, ending January 8, 2027.
3. Direct the City Clerk to update and post the Local Appointments List, and designate all branches of the Santa Clarita Public Library to receive a copy of the list.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the December 13, 2022 Special Meeting.
3. APPROVAL OF SPECIAL MEETING-COUNCIL REORGANIZATION
MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the December 13, 2022 Special Meeting-Council Reorganization.
4. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the December 13, 2022 Regular Meeting.
5. CHECK REGISTER NO. 26 - Check Register No. 26 for the Period 11/18/22 through 12/01/22 and 12/08/22. Electronic Funds Transfers for the Period 11/21/22 through 12/02/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 26.
6. APPROVAL OF FISCAL YEAR 2023-24 RECOGNIZED OBLIGATION
PAYMENT SCHEDULE (ROPS) FOR SUBMITTAL TO THE DEPARTMENT OF FINANCE - Pursuant to HSC section 34177 (o)(1), Successor Agencies shall submit an Oversight Board approved annual ROPS to the Department of Finance and the County Auditor-Controller by February 1, 2016, and each February 1 thereafter.
RECOMMENDED ACTION:
City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Fiscal Year 2023-24 Recognized Obligation Payments Schedule for submittal to the Department of Finance.
7. LANDSCAPE MAINTENANCE DISTRICT CONTRACT FOR ZONE 27 - Award of a two-year contract to Oak Springs, Inc., to provide one-time and recurring landscape maintenance services for Landscape Maintenance District Zone 27 (Circle J Ranch).
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Oak Springs, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone 27 (Circle J) for an annual base amount of $236,308, plus an additional $71,752 in annual contract expenditure authority to address unforeseen maintenance and repairs, and authorize a one-time additional $33,620 in expenditure authority to address deferred landscape maintenance needs throughout the Zone, for a collective not to exceed amount of $649,740 over two-year contract.
2. Authorize a one-time appropriation from Landscape Maintenance District Fund 357 totaling $75,215, as identified in Attachment A, to fund expenditures for one-time landscape clean-up activities and recurring maintenance services expenditures associated with the recommended contract for the remainder of Fiscal Year 2022-23.
3. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $99,827, as identified in Attachment B, to support recurring landscape maintenance services expenditures associated with the recommended contract commencing in Fiscal Year 2023-24.
4. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
5. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Margo Miller and Chuck Morris
FUTURE MEETINGS
The next regular meeting of the City Council will be held January 24, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On January 5, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California