CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, January 10, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
______________________________________________________________________________
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Saugus High School Girls’ Volleyball Recognition
Martin Luther King, Jr. Day Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
UNFINISHED BUSINESS
1. LOCAL APPOINTMENTS - At the regular meeting of November 22, 2022, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and one position for the City’s appointment to the Greater Los Angeles County Vector Control Board.
RECOMMENDED ACTION:
City Council:
1. Councilmembers McLean, Miranda, and Weste nominate and Council approve regular appointments to the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel for a full term of four years, ending December 31, 2026.
2. Council nominate and approve the City of Santa Clarita’s appointment to the Greater Los Angeles County Vector Control District Board of Trustees, ending January 8, 2027.
3. Direct the City Clerk to update and post the Local Appointments List, and designate all branches of the Santa Clarita Public Library to receive a copy of the list.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the December 13, 2022 Special Meeting.
3. APPROVAL OF SPECIAL MEETING-COUNCIL REORGANIZATION
MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the December 13, 2022 Special Meeting-Council Reorganization.
4. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the December 13, 2022 Regular Meeting.
5. CHECK REGISTER NO. 26 - Check Register No. 26 for the Period 11/18/22 through 12/01/22 and 12/08/22. Electronic Funds Transfers for the Period 11/21/22 through 12/02/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 26.
6. APPROVAL OF FISCAL YEAR 2023-24 RECOGNIZED OBLIGATION
PAYMENT SCHEDULE (ROPS) FOR SUBMITTAL TO THE DEPARTMENT OF FINANCE - Pursuant to HSC section 34177 (o)(1), Successor Agencies shall submit an Oversight Board approved annual ROPS to the Department of Finance and the County Auditor-Controller by February 1, 2016, and each February 1 thereafter.
RECOMMENDED ACTION:
City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Fiscal Year 2023-24 Recognized Obligation Payments Schedule for submittal to the Department of Finance.
7. LANDSCAPE MAINTENANCE DISTRICT CONTRACT FOR ZONE 27 - Award of a two-year contract to Oak Springs, Inc., to provide one-time and recurring landscape maintenance services for Landscape Maintenance District Zone 27 (Circle J Ranch).
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Oak Springs, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone 27 (Circle J) for an annual base amount of $236,308, plus an additional $71,752 in annual contract expenditure authority to address unforeseen maintenance and repairs, and authorize a one-time additional $33,620 in expenditure authority to address deferred landscape maintenance needs throughout the Zone, for a collective not to exceed amount of $649,740 over two-year contract.
2. Authorize a one-time appropriation from Landscape Maintenance District Fund 357 totaling $75,215, as identified in Attachment A, to fund expenditures for one-time landscape clean-up activities and recurring maintenance services expenditures associated with the recommended contract for the remainder of Fiscal Year 2022-23.
3. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $99,827, as identified in Attachment B, to support recurring landscape maintenance services expenditures associated with the recommended contract commencing in Fiscal Year 2023-24.
4. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
5. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Margo Miller and Chuck Morris
FUTURE MEETINGS
The next regular meeting of the City Council will be held January 24, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On January 5, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
_____________________________
Mary Cusick
City Clerk
Santa Clarita, California
PROCLAMATION
Martin Luther King, Jr. Day
January 16, 2023
WHEREAS, Dr. Martin Luther King, Jr. dedicated his life to advancing civil rights in America and spoke on the virtues of kindness and service to others, and encouraged others to do their part to help our country achieve its full potential; and
WHEREAS, Dr. King is remembered as one of the most influential and inspirational leaders in history; and
WHEREAS, the teachings of Dr. King continue to guide and inspire us in addressing challenges in our communities; and
WHEREAS, in 1983, a bill to establish the third Monday in January as a federal holiday to honor Dr. King’s legacy was passed, and the first Martin Luther King, Jr.
Day was observed in 1986; and
WHEREAS, in 1994, Congress began the King Day of Service, an initiative to implore Americans to spend the federal holiday honoring Dr. King by partaking in service projects and working together to find solutions to social problems our communities faced.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim January 16, 2023, as Martin Luther King, Jr. Day.
Signed this 10th day of January, 2023.
Jason Gibbs, Mayor
Santa Clarita, California
a
Packet Pg. 6
Attachment: Martin Luther King Jr. Day 2023 (Martin Luther King, Jr. Day Proclamation)
Agenda Item: 1
CITY OF SANTA CLARITA
AGENDA REPORT
UNFINISHED BUSINESS
CITY MANAGER APPROVAL:
DATE: January 10, 2023
SUBJECT: LOCAL APPOINTMENTS
DEPARTMENT: Administrative Services
PRESENTER: Mary Cusick
RECOMMENDED ACTION
City Council:
1. Councilmembers McLean, Miranda, and Weste nominate and Council approve regular appointments to the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel for a full term of four years, ending December 31, 2026.
2. Council nominate and approve the City of Santa Clarita’s appointment to the Greater Los Angeles County Vector Control District Board of Trustees, ending January 8, 2027.
3. Direct the City Clerk to update and post the Local Appointments List, and designate all branches of the Santa Clarita Public Library to receive a copy of the list.
BACKGROUND
At the regular meeting of November 22, 2022, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three positions on each of the Planning Commission; Parks, Recreation and Community Services (PR&CS) Commission; Arts Commission; and the Open Space Preservation District Financial Accountability and Audit Panel, and one position for the City of Santa Clarita’s (City) appointment to the Greater Los Angeles County Vector Control Board.
The deadline for receipt of applications was December 15, 2022. The City Clerk submitted copies of the applications received to the City Council, a list of applicants is attached, and their applications are available in the reading file.
1 Packet Pg. 7
Nominations are now appropriate for approval by the entire City Council to fill the vacancies as follows:
Councilmember McLean One regular term on the Arts Commission One regular term on the PR&CS Commission
One regular term on the Planning Commission
One regular term on the Financial Accountability and Audit Panel
Councilmember Miranda One regular term on the Arts Commission One regular term on the PR&CS Commission
One regular term on the Planning Commission
One regular term on the Financial Accountability and Audit Panel
Councilmember Weste One regular term on the Arts Commission One regular term on the PR&CS Commission
One regular term on the Planning Commission
One regular term on the Financial Accountability and Audit Panel
After appointment to said bodies, regular terms for the Arts Commission; Parks, Recreation and Community Services Commission; Planning Commission; and Open Space Preservation District Financial Accountability and Audit Panel will expire December 31, 2026. It is anticipated each newly appointed member will be seated at the first meeting of their respective body.
The City’s appointment to the Greater Los Angeles County Vector Control District Board of Trustees may be nominated by any member of the City Council for the four-year term that began January 9, 2023. Once appointed, the representative cannot be removed at-will. The representative will serve until the expiration of his/her term, unless he/she resigns, vacates the office due to absences, or is no longer a voter and resident within the City of Santa Clarita.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Notice of Vacancy
Resolution 91-194: Appointment Process
List of Applicants
Applications (available in the City Clerk's Reading File) 1 Packet Pg. 8
CITY OF SANTA CLARITA
NOTICE OF VACANCY
NOTICE IS HEREBY GIVEN that the City of Santa Clarita encourages residents to apply for a position to participate in local government as a result of various vacancies.
Positions are available on the Planning Commission, Parks, Recreation & Community Services Commission, Arts Commission, and the Open Space Preservation District Financial Accountability and Audit Panel (FAAP). Three positions on each Commission/Panel expire on December 31, 2022; the new terms will expire on December 31, 2026. One position is available as the City of Santa Clarita representative of the Greater Los Angeles County Vector Control District Board of Trustee for a four-year term that will expire on January 8, 2027.
Applicants must be 18 years or older and must maintain their principal residence in the City of Santa Clarita during their term of office. Residents may obtain further information from the City Clerk's Office by calling 661-255-4391. Applications are available on the City's website at https://www.santa-clarita.com/city-hall/departments/administrative-services/city-clerk/.
Applicants must submit three letters of recommendation with their application to the City Clerk’s Office by the deadline of 5 p.m., December 15, 2022.
Dated: November 23, 2022
Mary Cusick, MMC
City Clerk
Publish Date: November 26, 2022
S:\CITY\Local Appointments\2022\22NOTVAC.docx
1.a
Packet Pg. 9
Attachment: Notice of Vacancy (Local Appointments)
1.b
Packet Pg. 10
Attachment: Resolution 91-194: Appointment Process (Local Appointments)
1.b
Packet Pg. 11
Attachment: Resolution 91-194: Appointment Process (Local Appointments)
LOCAL APPOINTMENT APPLICANTS
Planning Commission
Patsy Ayala
Lisa Eichman
Denise Lite
Dan Masnada
Dennis Ostrom
PRCS Commission
Donald Cruikshank
Christian Gadbois
Daniel Maldonado
Rebecca Skye Ostrom
Peggy Stabile
Arts Commission
Nancy Gallardo
Dr. Michael Millar
Patricia Rasmussen
Susan Shapiro
Selina Thomas
Financial Accountability and Audit Panel
Sandra Cattell
Wendelin Langhans
Susan Orloff
Greater Los Angeles County Vector Control District
Heidi Heinrich
1.c
Packet Pg. 12
Attachment: List of Applicants (Local Appointments)
Applications are available in the Reading File
1.d
Packet Pg. 13
Attachment: Applications (available in the City Clerk's Reading File) (Local Appointments)
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, December 13, 2022 4:30 PM City Council Chambers
CALL TO ORDER
Mayor Weste called to order the Special Meeting at 4:31 p.m.
ROLL CALL
All Councilmembers were present, with the exception of Councilmember Miranda.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.
CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: Michael Cruz et al. v. City of Santa Clarita LASC Case No. 21STCV47451
RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Weste recessed the meeting to Closed Session at 4:32 p.m.
RECONVENE TO OPEN SESSION
Mayor Weste reconvened the meeting to Open Session at 5:11 p.m.
CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.
ADJOURN
Mayor Weste adjourned the Special Meeting at 5:11 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
2 Packet Pg. 14
Minutes Acceptance: Minutes of Dec 13, 2022 4:30 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, December 13, 2022 5:00 PM City Council Chambers
CALL TO ORDER
Mayor Weste called the Special Meeting to order at 5:11 p.m.
ROLL CALL
All Councilmembers were present, with the exception of Councilmember Miranda.
FLAG SALUTE
Councilmember Smyth led the flag salute.
COLLEGE OF THE CANYON'S CHAMBER SINGERS
The College of the Canyon's Chamber Singers performed for the City Council and members of the public.
PUBLIC PARTICIPATION FOR AGENDIZED ITEMS (ONE MINUTE LIMIT) Addressing the Council was Elaine Ballace.
PRESENTATIONS
OUTGOING MAYOR MAKES COMMENTS
Mayor Weste commented on several challenges, as well as many accomplishments and unique events throughout the year, and wished everyone joy and a happy holiday season.
Mayor Pro Tem Gibbs read a letter Mayor Weste received from the National Parks Conservation Association regarding the Mayor's accomplishments of advancing the Rim of the Valley Corridor Preservation Act.
PRESENTATION TO OUTGOING MAYOR BY CITY MANAGER
City Manager Ken Striplin highlighted the Mayor's accomplishments and presented Mayor Weste with a memento.
Mayor Weste thanked staff for their work during the past year.
PRESENTATION TO OUTGOING MAYOR BY NON-CITY OFFICIALS
Making presentations to Mayor Weste were State Senator Scott Wilk; Assemblywoman Pilar Schiavo; Board President Gary Martin representing the Santa Clarita Valley Water Agency; Board of Trustees Vice President Joan MacGregor representing the Santa Clarita Community College District; Board President Joe Messina representing the William S. Hart School District; 3 Packet Pg. 15
Minutes Acceptance: Minutes of Dec 13, 2022 5:00 PM (Consent Calendar)
Tami Stephens representing Congressman Mike Garcia; Stephanie English representing Supervisor Kathryn Barger; Matt Nelson representing the Santa Clarita Valley Boys & Girls Club; Peter Warda representing the Santa Clarita Valley Chamber of Commerce; David Cantrell representing the Santa Clarita Valley Industry Association; Dr. Alan Pollack representing the Santa Clarita Valley Historical Society; Bill West and E.J. Stephens representing Friends of Hart Park; Kevin MacDonald representing the Santa Clarita Valley Senior Center; and Gloria Mercado-Fortine representing the Santa Clarita Valley Sheriff’s Station Foundation.
Holly Schroeder, representing the Santa Clarita Valley Economic Development Corporation, was unable to attend but provided a certificate for the Mayor.
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Mayor Pro Tem
SECONDER: Cameron Smyth, Councilmember
AYES: Laurene Weste, Jason Gibbs, Marsha McLean, Cameron Smyth ABSENT: Bill Miranda
ITEM 1
RESOLUTION RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 8, 2022
On December 5, 2022, the Los Angeles County Registrar-Recorder/County Clerk certified the results of the November 8, 2022, General Election.
RECOMMENDED ACTION:
City Council adopt a resolution reciting the fact of the General Municipal Election held on November 8, 2022, declaring the results and such other matters as provided by law.
Adopted Resolution No. 22-63
OATH OF OFFICE TO ELECTED COUNCILMEMBERS
City Clerk Mary Cusick administered the Oath of Office and presented Certificates of Election to newly elected Councilmembers Weste, McLean, and Miranda.
NOMINATIONS FOR MAYOR 2023
OUTGOING MAYOR TURNS GAVEL OVER TO CITY CLERK
Mayor Weste turned the gavel over to City Clerk Mary Cusick.
CITY CLERK OPENS NOMINATIONS FOR MAYOR FOR 2023
City Clerk Mary Cusick opened the nominations for the office of Mayor. 3 Packet Pg. 16
Minutes Acceptance: Minutes of Dec 13, 2022 5:00 PM (Consent Calendar)
Motion by Weste, second by Smyth, to nominate Mayor Pro Tem Gibbs as Mayor 2023.
Hearing no further nominations, the nomination period was closed.
On roll call vote:
Ayes: Weste, Smyth, McLean, Gibbs
Noes: None
Absent: Miranda
Motion carried.
CITY CLERK SWEARS IN NEW MAYOR
City Clerk Mary Cusick administered the Oath of Office to incoming Mayor Gibbs.
CITY CLERK TURNS GAVEL OVER TO NEW MAYOR
City Clerk Mary Cusick presented the gavel to Mayor Gibbs.
NEW MAYOR ACCEPTANCE SPEECH
Mayor Gibbs thanked his family and friends for their support and looks forward to upcoming projects, working with Council and staff.
NOMINATIONS FOR MAYOR PRO TEM 2023
Mayor Gibbs opened the nominations for Mayor Pro Tem 2023.
Motion by Weste, second by McLean, to nominate Councilmember Smyth as Mayor Pro Tem 2023.
Hearing no further nominations, the nomination period was closed.
On roll call vote:
Ayes: Weste, McLean, Smyth, Gibbs
Noes: None
Absent: Miranda
Motion carried.
COUNCIL COMMENTS
Councilmember Weste commented on working with Mayor Gibbs, a strong leader and a compassionate person, to serve the citizens of Santa Clarita.
Mayor Pro Tem Smyth commented that he is proud to have him as Mayor and Mayor Gibbs' comments brought back memories of his first term as Mayor, and it is a reminder that Santa Clarita is a special place.
Councilmember Mclean commented on looking forward to working with Mayor Gibbs. 3 Packet Pg. 17
Minutes Acceptance: Minutes of Dec 13, 2022 5:00 PM (Consent Calendar)
ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:34 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
3 Packet Pg. 18
Minutes Acceptance: Minutes of Dec 13, 2022 5:00 PM (Consent Calendar)
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, December 13, 2022 6:00 PM City Council Chambers
INVOCATION
Mayor Pro Tem Smyth delivered the invocation.
CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council, Board of Library Trustees, and Successor Agency to the former Redevelopment Agency at 7:02 p.m.
ROLL CALL
All Councilmembers were present with the exception of Councilmember Miranda.
FLAG SALUTE
Councilmember McLean led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
Motion by Weste, second by Smyth, to approve the agenda, pulling items 7, 9, and 13 for Councilmember questions and item 8 public comment.
Hearing no objections, it was so ordered.
RESULT: APPROVED AGENDA
4 Packet Pg. 19
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
PUBLIC PARTICIPATION
Addressing the Council were Alan Ferdman regarding the Human Relations Roundtable, diversity, and the Santa Clarita Community Council; Elaine Ballace regarding the Santa Clarita Film Festival; Nancy (no last name provided) regarding the election; Cindy Josten regarding the election and the homeless animal population; Diane (no last name provided) regarding the Saugus High School Band, parents and children, and animals; Tony Maldonado regarding districting and a proposal for a citizen transportation committee formation; Cindy Gold regarding receiving a service grant from the City for the Placerita Canyon Nature Center, creating an information center, and invited the Council to a ribbon cutting ceremony in January; Steve Petzold regarding the Seasons Magazine, a recent police incident, and TikTok; and Jeffrey Malick regarding agendizing several topics.
Two written comment cards were received: one regarding the upcoming mobilehome park appeal hearing and one regarding cars stored on a street.
STAFF COMMENTS
Councilmember McLean thanked Ms. Gold for her comments.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste commented on attending the Holiday On Ice event at The Cube and the 15th annual Family Literacy Festival at the Old Town Newhall Library; and announced the upcoming Holiday Light Tour from December 16 through 18.
Mayor Pro Tem Smyth recognized staff for hosting the Thanksgiving community events at both Santa Clarita Community Centers.
Councilmember McLean commented that her Parks, Recreation and Community Services Commissioner, Dianna Boone, will not reapply for the commission, and thanked her for her service, encouraged residents to apply for vacancies on the Commissions, Panel, or District; and mentioned that tree recycling begins December 26 through January 14 at either curbside or several locations throughout the City.
Mayor Gibbs inquired of the City Manager if there will be a recognition for Commissioner Boone, and Mr. Striplin responded affirmatively; commented on participating in a drum circle at the Family Literacy Festival and thanked staff for that inclusion at the festival; and commented on attending the Los Angeles Kings Santa Clarita Day game.
PUBLIC HEARINGS
ITEM 1
SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2022
CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS This ordinance adopts the 2022 California Building Standards Code with an effective date of January 1, 2023, as required by state law and also adopts local amendments to the state codes.
RECOMMENDED ACTION:
City Council:
4 Packet Pg. 20
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
1. Conduct a public hearing for the adoption of the 2022 California Building Standards Code with local amendments.
2. Waive reading of the text and consent to read by title only, as listed on the agenda, and adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING AND REPLACING TITLES 18 THROUGH 22, TITLE 24, AND CHAPTER 25.01 OF TITLE 25; AND ADOPTING BY REFERENCE THE 2022 CALIFORNIA ADMINISTRATIVE, BUILDING,
RESIDENTIAL, ELECTRICAL, MECHANICAL, PLUMBING, ENERGY, EXISTING
BUILDING, HISTORICAL BUILDING, FIRE, GREEN BUILDING STANDARDS, AND
REFERENCED STANDARDS CODES WITH CERTAIN APPENDICES AND LOCAL AMENDMENTS."
Mayor Gibbs opened the public hearing.
City Clerk Mary Cusick stated that all notices required by law have been provided.
City Building Official John Caprarelli provided the staff report.
No requests to speak were received.
Mayor Gibbs closed the public comment.
Councilmember Weste commented that the St. Francis Dam collapse triggered the need for universal building codes.
Councilmember McLean inquired if residents who request permits in older homes were required to retrofit to the newer codes, and Mr. Caprarelli responded that building codes allow for existing construction elements to remain in compliance with the code applicable when built. However, as an example, he stated that if a new water heater was installed, the water heater would need to be installed per the current code.
Adopted Ordinance No. 22-10
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Jason Gibbs, Cameron Smyth, Marsha McLean, Laurene Weste ABSENT: Bill Miranda
4 Packet Pg. 21
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
NEW BUSINESS
ITEM 2
FISCAL YEAR 2022-2023 MID-YEAR BUDGET AMENDMENTS
As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid-year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under-funded.
RECOMMENDED ACTION:
City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita:
1. Adopt a resolution amending the budgets for Fiscal Year 2021-2022 and Fiscal Year 2022- 2023.
2. Adopt a resolution amending the classification plan and salary schedules and providing changes to benefit contributions for employees and retirees of the City.
Administrative Services Director Carmen Magaña provided the staff report.
Addressing the Council were Alan Ferdman, Missy (no last name provided), and Tony Maldonado.
Mayor Gibbs inquired if there were staff comments and City Manager Ken Striplin explained the net zero effect to budgets and commented on the competitive wages in the classification plan.
Adopted Resolution Nos. 22-64 and 22-65
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Marsha McLean, Councilmember
AYES: Jason Gibbs, Cameron Smyth, Marsha McLean, Laurene Weste ABSENT: Bill Miranda
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Cameron Smyth, Mayor Pro Tem
AYES: Jason Gibbs, Cameron Smyth, Marsha McLean, Laurene Weste ABSENT: Bill Miranda
ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval. 4 Packet Pg. 22
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2022, Special Meeting.
ITEM 4
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the November 22, 2022, Regular Meeting.
ITEM 5
CHECK REGISTER NOS. 24 AND 25
Check Register No. 24 for the Period 10/21/22 through 11/03/22 and 11/10/22. Electronic Funds Transfers for the Period 10/24/22 through 11/04/22. Check Register No. 25 for the Period 11/04/22 through 11/17/22 and 11/23/22. Electronic Funds Transfers for the Period 11/07/22 through 11/18/22.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register Nos. 24 and 25.
ITEM 6
FEDERAL ADVOCACY SERVICES: MMO PARTNERS
The City of Santa Clarita retains the services of the Washington, D.C. based firm MMO Partners for federal legislative advocacy services. The firm’s current contract expires on December 31, 2022. The City Council is requested to award a new two-year contract for the period of January 1, 2023, through December 31, 2024, concurrent with the term of the 118th Congress.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to MMO Partners for federal advocacy services for the period of January 1, 2023, through December 31, 2024, concurrent with the term of the 118th Congress, in the amount not to exceed $77,000 annually.
2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval.
ITEM 7
SANTA CLARITA 2023 EXECUTIVE AND LEGISLATIVE PLATFORM
This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels.
RECOMMENDED ACTION:
City Council adopt the Santa Clarita 2023 Executive and Legislative Platform.
Councilmember McLean requested an amendment to the wording in the State Section 31 as follows: "Take an active approach on legislation, regulatory proposals, or other actions regarding the proposed California High-Speed Rail Authority project. Oppose alignment proposals that are 4 Packet Pg. 23
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
not fully underground within the Palmdale to Burbank project section or otherwise negatively impact Santa Clarita residents and the Community."
Council concurred.
ITEM 8
"PIGGYBACK" AGREEMENT AND TACENERGY, LLC, FOR THE PURCHASE OF
RENEWABLE GREEN DIESEL FUEL CONTRACT
Award a contract to TACenergy, LLC, for the purchase and delivery of renewable green diesel fuel for Transit operations.
RECOMMENDED ACTION:
City Council:
1. Approve the “piggyback” purchase of renewable green diesel fuel from TACenergy, LLC, using OMNIA Partners contract #53317 in an amount not to exceed $340,000
2. Authorize the City Manager or designee to approve the use of the TACenergy, LLC, contract through OMNIA Partners for one-year, through December 31, 2023, with the option of a one-year renewal in an amount not to exceed the annual base contract amount of $340,000.
3. Authorize the City Manager or designee to execute all contracts, subject to City Attorney approval.
Addressing the Council was Steve Petzold.
City Manager Ken Striplin commented that the transit fleet transition to CNG is almost complete and will look to transition to hydrogen vehicles over the next 10 to 20 years, and are required by federal laws to get to zero emission by 2028.
ITEM 9
ENVIRONMENTAL IMPACT REPORT CONTRACT FOR MASTER CASE 20-091 (SANTA
CLARITA COMMERCE CENTER AT SPRINGBROOK AVENUE)
City Council consideration of a contract for Michael Baker International, Inc., to prepare an Environmental Impact Report for Master Case 20-091, the Santa Clarita Commerce Center Project located at the southern terminus of Springbrook Avenue.
RECOMMENDED ACTION:
City Council:
1. Award a contract for the preparation of the Santa Clarita Commerce Center Project Environmental Impact Report (Master Case 20-091) to Michael Baker International, Inc., in the amount of $230,752, and authorize a contingency in the amount of $34,613, for a total contract amount not to exceed $265,365.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
4 Packet Pg. 24
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
Councilmember McLean requested staff take note for the future to include nice-looking landscaping.
ITEM 10
LANDSCAPE MAINTENANCE DISTRICT CONTRACTS FOR ZONES T2, T3, T4, T5, T6, AND T7
Award contracts to Venco Western, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T2 (Old Orchard); Zone T3 (Valencia Hills); Zone T4 (Valencia Meadows); Zone T5 (Valencia Glen); Zone T6 (Valencia South Valley); and Zone T7 (Valencia Central and North Valley).
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-2 (Old Orchard) for an annual base amount of $86,388, plus an additional $42,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $256,776.
2. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-3 (Valencia Hills) for an annual base amount of $83,952, plus an additional $35,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $237,904.
3. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-4 (Valencia Meadows) for an annual base amount of $81,024, plus an additional $23,376 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $208,800.
4. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-5 (Valencia Glen) for an annual base amount of $95,892, plus an additional $25,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $241,784.
5. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-6 (Valencia South Valley) for an annual base amount of $58,632, plus an additional $20,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $157,264.
6. Award a two-year contract to Venco Western, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-7 (Valencia Central and North Valley) 4 Packet Pg. 25
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
for an annual base amount of $146,112, plus an additional $60,000 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $412,224.
7. Authorize one-time appropriations from Landscape Maintenance District Fund 357 totaling $116,192, as identified in Attachment A, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2022-23.
8. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $205,380, as identified in Attachment B, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2023-24.
9. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
10. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
ITEM 11
CONTRACT FOR PARKS LANDSCAPE MAINTENANCE
Consideration to award a two-year contract with three, one-year incremental renewal options to Stay Green, Inc., for park landscape maintenance services.
RECOMMENDED ACTION:
City Council:
1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to nine City parks (Northbridge Park, Chesebrough Park, David March Park, Pacific Crest Park, Fair Oaks Park, Copper Hill Park, Duane Harte Park at River Village, Golden Valley Park, and West Creek Park) for an annual base amount of $372,156, and approve up to an additional $55,823 annually in contract expenditure authority to allow the contractor to perform as-needed repairs or replacements for a total contract amount not to exceed $855,958.
2. Authorize a one-time appropriation for Fiscal Year 2022-23 in the amount of $22,071 and an on-going appropriation of $39,522 from the Areawide Fund 367 to account 3677307-516110, to support recurring landscape maintenance service expenditures associated with the recommended contract award.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal 4 Packet Pg. 26
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
ITEM 12
DAVID MARCH PARK, PROJECT P4027 - DESIGN CONTRACT
This item will fund the design for improvements and the expansion of the southern portion of David March Park. This project includes improvements to the existing built-out park, as well as development of approximately five acres of the southern portion of the park property.
RECOMMENDED ACTION:
City Council:
1. Award a design contract to Psomas for the David March Park, Project P4027, in the amount of $1,160,691 and authorize a contingency in the amount of $116,069, for a total contract amount not to exceed $1,276,760.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
ITEM 13
APPROVAL OF THE IRREVOCABLE OFFER OF DEDICATION OF REAL PROPERTY (AIDLIN HILLS DEVELOPMENT) OF 169 +/- ACRES IN THE COUNTY OF LOS ANGELES, ASSESSOR'S PARCEL NUMBERS 2826-020-020, -021, -022, -023 AND -024; 2826-020-030, -031, -032 AND -033; AND 2826-097-003 (PORTIONS) Approval of the Irrevocable Offer of Dedication of 169 +/- acres of real property in Unincorporated Los Angeles County at the west end of Pico Canyon Road, adjacent to Santa Clarita Woodlands and Santa Monica Mountains Conservancy open space to contribute to the City of Santa Clarita’s preserved open space.
RECOMMENDED ACTION:
1. Approve the Irrevocable Offer of Dedication agreement for real property for the purpose of public recreational and open space preservation, 169 +/- acres of real property in the County of Los Angeles, Assessor's Parcel Numbers 2826-020-020, -021, -022, -023 and -024; 2826- 020-030, -031, -032 and -033; and 2826-097-003 (portions).
2. Accept the donation of $175,000 and increase anticipated revenues for Fiscal Year 2022-23 in General Fund Miscellaneous Revenue (Fund 100) Account 100-462101 by that amount.
3. Appropriate $76,500 as an on-going annual expenditure from the General Fund Balance (Fund 100) to Expenditure Account 1002100-518503 for the payment of annual property 4 Packet Pg. 27
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
taxes.
4. Authorize the City Manager, or designee, to execute all documents, including the acceptance of approximately 149 +/- acres, subject to City Attorney approval, upon the completion and verification of the legal descriptions that are described as exhibits to the Irrevocable Offer of Dedication.
Councilmember McLean inquired about spending general funds to accept open space. Mr.
Striplin responded that the item addresses the cost of annual property tax, that obligation will decrease significantly after it is reassessed to open space, the applicant is paying for the property tax on behalf of the City for the first three years, and is also donating $175,000 to the City.
Councilmember Weste commented that the estate is the only connection from Towsley Canyon to Mentryville and once it is zoned as open space the property tax will decrease, and it is a good deal for the City and its residents.
ITEM 14
RESOLUTION TO APPROVE STATE GRANT FUNDING
This resolution authorizes the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space.
RECOMMENDED ACTION:
City Council adopt a resolution to authorize the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space.
Adopted Resolution No. 22-66
PUBLIC PARTICIPATION II
No additional requests to speak were received.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting at 8:10 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________
CITY CLERK
4 Packet Pg. 28
Minutes Acceptance: Minutes of Dec 13, 2022 6:00 PM (Consent Calendar)
Agenda Item: 5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 10, 2023
SUBJECT: CHECK REGISTER NO. 26
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council approve and ratify for payment the demands presented in Check Register No. 26.
BACKGROUND
Check Register No. 26 for the Period 11/18/22 through 12/01/22 and 12/08/22 in the aggregate amount of $11,287,439.45 inclusive of Electronic Funds Transfers for the Period 11/21/22 through 12/02/22 in the aggregate amount of $2,105,728.93.
FISCAL IMPACT
No Fiscal Impact.
ATTACHMENTS
Memo - Check Register No. 26
Check Register No. 26 (available in the City Clerk's Reading File) 5 Packet Pg. 29
CITY OF SANTA CLARITA
INTEROFFICE MEMORANDUM
TO: Kenneth W. Striplin, City Manager
FROM: Carmen Magaña, City Treasurer
DATE: December 8, 2022
SUBJECT: Check Register No. 26 for the Period 11/18/22 through 12/01/22 and 12/08/22; and Electronic Funds Transfers for the Period 11/21/22 through 12/02/22.
Purchase Orders between $20,000 and $50,000 for the Period 11/20/22 through 12/04/22.
Please review Check Register No. 26 for the Period 11/18/22 through 12/01/22 and 12/08/22; and Electronic Funds Transfers for the Period 11/21/22 through 12/01/22. Purchase Orders between $20,000 and $50,000 for the Period 11/20/22 through 12/04/22.
CHECK REGISTER CERTIFICATE
Pursuant to the Government Code Section 37202, I hereby certify that the demands or claims covered by Checks, Vouchers and other EFTs in the aggregate amount of $11,287,439.45 are accurate and that the funds are legally liable for payment thereof.
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Attachment: Memo - Check Register No. 26 [Revision 1] (Check Register No. 26)
5.a
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Attachment: Memo - Check Register No. 26 [Revision 1] (Check Register No. 26)
5.a
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Attachment: Memo - Check Register No. 26 [Revision 1] (Check Register No. 26)
Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 10, 2023
SUBJECT: APPROVAL OF FISCAL YEAR 2023-24 RECOGNIZED
OBLIGATION PAYMENT SCHEDULE (ROPS) FOR SUBMITTAL
TO THE DEPARTMENT OF FINANCE
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Fiscal Year 2023-24 Recognized Obligation Payments Schedule for submittal to the Department of Finance.
BACKGROUND
The Redevelopment Agency (RDA) of the City of Santa Clarita (City) was activated by the City Council on November 28, 1989, pursuant to the Community Redevelopment Law. At the time of its establishment, the City Council declared itself to be the governing board of the RDA. As a result of AB X1 26 and decision of the State Supreme Court, as of February 1, 2012, all redevelopment agencies in the State, including the City’s RDA, were dissolved, and successor agencies were designated as successor entities to the former redevelopment agencies to expeditiously wind down the affairs of the former redevelopment agencies. On January 24, 2012, pursuant to Resolution No. 12-3 and Section 34173 of the Dissolution Act, the City Council elected to serve as the successor agency to the RDA. Section 34173(g) of the Dissolution Act, added by AB 1484, expressly affirms that the Successor Agency is a separate public entity from the City, that the two entities will not merge, and that the liabilities of the RDA will not be transferred to the City nor will the assets of the RDA become assets of the City.
The Dissolution Act requires successor agencies to prepare a Recognized Obligation Payment Schedule (ROPS) detailing the enforceable obligations of the successor agency and the source of funds to be used to pay for each enforceable obligation. Pursuant to Health and Safety Code Section 34177 (o)(1), commencing with the Recognized Obligation Payments Schedule (ROPS) covering the period July 1, 2016, to June 30, 2017, and thereafter, successor agencies shall 6 Packet Pg. 33
submit an Oversight Board approved annual ROPS to the Department of Finance and the County Auditor-Controller by February 1, 2016, and each February 1 thereafter.
During the January 2021 Los Angeles County Fifth Supervisory District Consolidated Oversight Board Meeting, the Oversight Board requested the City Council acting as the Successor Agency to the former Redevelopment Agency (Successor Agency Board) approve the annual ROPS prior to its submittal to the Oversight Board. Upon Successor Agency Board approval of the Fiscal Year 2023-24 ROPS, the ROPS will be reviewed and approved by the Oversight Board. Once approved by the Oversight Board, the ROPS will be submitted to the Department of Finance and County Auditor-Controller to allow the Successor Agency to pay for enforceable obligations totaling $4,537,897 as outlined in the ROPS: debt service ($3,728,690), debt related expenses ($5,473), and loan repayment to the City ($803,734). With the estimated loan repayment to the City of $803,734, the Successor Agency’s outstanding loan balance as of June 30, 2024, is anticipated to be $15,059,877.
ALTERNATIVE ACTION
No alternative action recommended as an approved ROPS is a requirement of the Department of Finance.
FISCAL IMPACT
Approval will allow the Successor Agency to pay for enforceable obligations totaling $4,537,897 as outlined in the ROPS: debt service ($3,728,690), debt related expenses ($5,473), and loan repayment to the City ($803,734).
ATTACHMENTS
Resolution
6 Packet Pg. 34
RESOLUTION SA 23-
RESOLUTION OF THE GOVERNING BOARD OF THE SUCCESSOR
AGENCY TO THE REDEVELOPMENT AGENCY OF THE
CITY OF SANTA CLARITA, CALIFORNIA, APPROVING THE FISCAL YEAR 2023-24 RECOGNIZED OBLIGATION PAYMENTS SCHEDULE (ROPS)
WHEREAS, pursuant to ABx 1 26, enacted on June 28, 2011, and as subsequently amended by AB 1484, SB 341, and SB 107 ("Dissolution Act"), the Redevelopment Agency to the City of Santa Clarita was dissolved as of February 1, 2012, and the City of Santa Clarita elected to serve as the Successor Agency to the former Redevelopment Agency to the City of Santa Clarita; and
WHEREAS, pursuant to Health and Safety Code Section 34179 (q), commencing on and after July 1, 2018, the County of Los Angeles, where more than 40 oversight boards were created by the Dissolution Act, shall have five consolidated oversight boards each encompassing the five supervisorial districts; and
WHEREAS, the Fifth Supervisorial District Consolidated Oversight Board ("5th District Consolidated Oversight Board") has jurisdiction over the Successor Agency of the Former Redevelopment Agency to the City of Santa Clarita; and
WHEREAS, the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita held a regular meeting on January 10th, 2023.
NOW, THEREFORE, the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita, California, does hereby resolve as follows:
SECTION 1. The Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita hereby approves the Successor Agency’s Recognized Obligation Payment Schedule (ROPS), attached hereto as Exhibit “A.”
SECTION 2. The Secretary of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita shall certify the adoption of this resolution.
SECTION 3. The Successor Agency’s officials and staff are hereby authorized and directed to transmit this resolution and take all other necessary and appropriate actions as required by law in order to effectuate its purposes.
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF)
PASSED, APPROVED, AND ADOPTED this 10th day of January 2023.
______________________________
CHAIR
ATTEST:
_______________________________
SECRETARY
DATE:__________________________
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Mary Cusick, Secretary of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita do hereby certify that the foregoing Resolution No. SA 23- was duly adopted by the Governing Board of the Successor Agency to the Redevelopment Agency of the City of Santa Clarita at a regular meeting thereof, held on the 10th day of January 2023, by the following vote:
AYES: BOARDMEMBERS:
NOES: BOARDMEMBERS:
ABSENT: BOARDMEMBERS:
______________________________
SECRETARY
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF) Recognized Obligation Payment Schedule (ROPS 23-24) - Summary Filed for the July 1, 2023 through June 30, 2024 Period Successor Agency: Santa Clarita
County: Los Angeles
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
23-24A Total
(July -
December)
23-24B Total
(January -
June)
ROPS 23-24
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 1,572,647 $ 4,231 $ 1,576,878 B Bond Proceeds - - -
C Reserve Balance 1,572,647 - 1,572,647
D Other Funds - 4,231 4,231
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 806,824 $ 2,154,195 $ 2,961,019 F RPTTF 806,824 2,154,195 2,961,019
G Administrative RPTTF - - -
H Current Period Enforceable Obligations (A+E) $ 2,379,471 $ 2,158,426 $ 4,537,897 Certification of Oversight Board Chairman:
Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date
Exhibit A
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF) Santa Clarita
Recognized Obligation Payment Schedule (ROPS 23-24) - ROPS Detail July 1, 2023 through June 30, 2024
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
23-24
Total
ROPS 23-24A (Jul - Dec)
23-24A
Total
ROPS 23-24B (Jan - Jun)
23-24B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
$55,830,945 $4,537,897 $- $1,572,647 $- $806,824 $- $2,379,471 $- $- $4,231 $2,154,195 $- $2,158,426 46 Reinstatement
of loans made
by the City to
the former
RDA
City/County
Loan (Prior
06/28/11),
Cash
exchange
02/24/
2015
07/08/2043 City of
Santa
Clarita
Repayment of
loans made to
former RDA by
the City of
Santa Clarita.
Newhall 15,059,877 N $803,734 - - - 803,734 - $803,734 - - - - - $- 52 Series 2017
Tax Allocation
Refunding
Bonds
Refunding
Bonds
Issued After
6/27/12
02/02/
2017
10/01/2042 Bank of
New York
Advance
Refunded: 1)
Tax Allocation
Bonds Series
2008 (bonds
issued to fund
redevelopment
projects) and
2) Housing
Set-Aside Tax
Allocation
Bonds Series
2008 (bonds
issued to fund
low and
moderate
income
housing
projects and
programs)
40,765,595 N $3,728,690 - 1,572,647 - - - $1,572,647 - - 4,231 2,151,812 - $2,156,043 53 Annual
Trustee Fee
for Series
2017 Tax
Allocation
Bond
Professional
Services
07/01/
2023
06/30/2024 Bank of
New York
Bonds issued
to fund
redevelopment
projects and
low and
moderate
income
housing
projects and
programs
2,050 N $2,050 - - - - - $- - - - 2,050 - $2,050
54 Continuing
Disclosure/
Post Issuance
Compliance
for Series
2017 Tax
Allocation
Refunding
Professional
Services
05/26/
2023
05/25/2024 Digital
Assurance
Certification
LLC
Continuing
disclosure/
post issuance
compliance
333 N $333 - - - - - $- - - - 333 - $333
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF)
A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
23-24
Total
ROPS 23-24A (Jul - Dec)
23-24A
Total
ROPS 23-24B (Jan - Jun)
23-24B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bonds
55 Auditing
Services
Fees 07/01/
2023
06/30/2024 The Pun
Group, LLP
Auditing
services for
Fiscal Year
2022-2023.
3,090 N $3,090 - - - 3,090 - $3,090 - - - - - $-
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF) Santa Clarita
Recognized Obligation Payment Schedule (ROPS 23-24) - Report of Cash Balances July 1, 2020 through June 30, 2021
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/20)
RPTTF amount should exclude "A" period distribution
amount.
885,507 12,896 6,792 E1: Reserve from 20/21 ROPS. F1: Prior year cash balance. G1: 17/18 PPA ROPS 20/21:
$2,422 +18/19 PPA ROPS 21/22: $2,360 +19/
20 PPA ROPS 22/23: $2,010 = $6,792
2 Revenue/Income (Actual 06/30/21)
RPTTF amount should tie to the ROPS 20-21 total
distribution from the County Auditor-Controller
4,231 2,849,590 F2: Includes interest income. G2: 20/21A Distribution $1,004,823 20/21B Distribution
$1,844,767 =$2,849,590
3 Expenditures for ROPS 20-21 Enforceable Obligations
(Actual 06/30/21)
885,507 2,756 1,640,195 Line 3 matches 20-21 PPA form actuals, less reserve of $1,209,012. Reserve included in
G4.
4 Retention of Available Cash Balance (Actual 06/30/21) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
14,371 1,213,382 F4: $4,120 authorized for use on FY21/22 ROPS $6,020 authorized for use on FY22/23
ROPS $4,231 authorized for use on FY23/24
ROPS =$14,371 Retained for Future Use G4:
$1,209,012 Reserve +$ 2,360 18/19 PPA
ROPS 21/22 +$ 2,010 19/20 PPA ROPS 22/
23 =$1,213,382 Retention of Available Cash
Balance
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF) Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.
A B C D E F G H
ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.
Non-Admin
and Admin
5 ROPS 20-21 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 20-21 PPA
form submitted to the CAC
No entry required 2,805 Matches 20/21 PPA Form
6 Ending Actual Available Cash Balance (06/30/21)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$- $- $- $- $-
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF) Santa Clarita
Recognized Obligation Payment Schedule (ROPS 23-24) - Notes July 1, 2023 through June 30, 2024
Item # Notes/Comments
46 Amount was calculated using Loan Repayment Calculator based on ROPS 22-23A and ROPS 22-23B Actual Residuals. [22-23A residual: $1,074,612.59] [22-23B residual: $532,855.23] [Total: $1,607,468 / 2 = $803,734]
52 Debt service for calendar year 2024 is claimed on the 23-24B ROPS to comply with the bond covenant: Page 18 of the Official Statement states: "...the Successor Agency has covenanted to submit an Oversight Board approved Recognized Obligation Payment Schedule to the State Department of Finance and to the County Auditor-Controller, which shall include all scheduled interest, principal and mandatory sinking fund payments that are due and payable on all Bonds and Parity Bonds of the Successor Agency during the next ensuing calendar year, together with any amount required to replenish the Reserve Fund, and any amounts due and owing to the Insurer under the Indenture."
53 54
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Attachment: Resolution [Revision 2] (APPROVE FY 2023-24 ROPS FOR SUBMITTAL TO OB AND DOF)
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 10, 2023
SUBJECT: LANDSCAPE MAINTENANCE DISTRICT CONTRACT FOR ZONE 27 DEPARTMENT: Administrative Services
PRESENTER: Keith Miller
RECOMMENDED ACTION
City Council:
1. Award a two-year contract to Oak Springs, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone 27 (Circle J) for an annual base amount of $236,308, plus an additional $71,752 in annual contract expenditure authority to address unforeseen maintenance and repairs, and authorize a one-time additional $33,620 in expenditure authority to address deferred landscape maintenance needs throughout the Zone, for a collective not to exceed amount of $649,740 over two-year contract.
2. Authorize a one-time appropriation from Landscape Maintenance District Fund 357 totaling $75,215, as identified in Attachment A, to fund expenditures for one-time landscape clean-up activities and recurring maintenance services expenditures associated with the recommended contract for the remainder of Fiscal Year 2022-23.
3. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $99,827, as identified in Attachment B, to support recurring landscape maintenance services expenditures associated with the recommended contract commencing in Fiscal Year 2023-24.
4. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
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5. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) administers 61 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) number LMD-22-23-19, for the maintenance of LMD Zone 27 (Circle J) was published and circulated via the City’s Bidnet system on September 23, 2022.
Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, this procurement utilizes multiple weighted criteria to evaluate and score proposals. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 65 percent of the evaluation criteria focuses on the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, and overall value.
The following categories comprised the weighted criteria used to evaluate proposals.
• Value Provided (30%)
• Rotation Schedule (20%)
• Team Composition/Crew Member Structure (15%)
• Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References & Certifications (10%)
A multiple weighted criteria procurement reinforces performance expectations and works to ensure that vendors dedicate adequate employees to service the contract. To improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance schedule.
The City transmitted the solicitation to 424 vendors, including the Santa Clarita Valley Chamber of Commerce and the Valley Industrial Association, of which 19 vendors downloaded the RFP.
Five companies provided proposals for consideration with the results below.
PROPOSAL COMPANY LOCATION BID
AMOUNT
POINTS
AWARDED
Proposal 1 Oak Springs, Inc. Sylmar, CA $236,308 277.33 Proposal 2 Venco Western, Inc. Oxnard, CA $252,732 261.66 Proposal 3 American Heritage Landscape, Inc. Canoga Park, CA $305,676 247.00 Proposal 4 Stay Green, Inc. Santa Clarita, CA $299,988 247.00 Proposal 5 Oakridge Landscape, Inc. Santa Clarita, CA $520,000 236.33
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Oak Springs, Inc. (Oak Springs) achieved the highest score, with the evaluation team determining their proposal offered the best overall value. Oak Springs’ proposal was distinguished by the overall composition and structure of their crew, their approach for rotating personnel throughout each assigned LMD zone, the modification of operations due to seasonal changes, and recognition of additional detail within focal areas. Finally, staff has completed a due-diligence review of Oak Springs’ professional references and determined their work history meets the City's standards and performance expectations.
As part of this action, staff is requesting one-time appropriations of $75,215 to address operational needs through the end of Fiscal Year (FY) 2022-23. A breakout of this requested appropriation includes $33,620 to address deferred landscape maintenance needs throughout LMD Zone 27 on a one-time basis, and $41,595 to fund the increased cost of providing maintenance services for LMD Zone 27, as identified in Attachment A.
Additionally, staff is also requesting ongoing appropriations of $99,827 from Fund 357 commencing in FY 2023-24 to fund the increased cost of providing maintenance services for LMD Zone 27, as identified in Attachment B.
The request for additional appropriations is a direct result of how prevailing wage increases have affected the overall landscape labor market and inflationary impacts upon fuel and material costs.
This impact is evidenced by the range of competitive pricing provided by the five responding vendors. In this instance, staff’s recommended contract award reflects an overall increase of more than 73 percent for the same level of service, as compared to pricing when these same zones were competitively awarded in 2018.
In order to maximize operational efficiencies and ensure as-needed work and repairs are completed in a timely manner, staff recommends increasing the annual expenditure authority associated with each landscape maintenance contract as detailed in the recommended action section of this report. As-needed work constitutes, but is not limited to, responding to emergencies, repairs or replacement of irrigation systems which are damaged or have reached the end of their useful service life, replacement of dead plant material, addressing vandalism, and one-time beautification enhancement projects.
The increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommended contract. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by Oak Springs will continue to require staff review and advanced authorization by the City’s Special Districts division.
Based on the above, staff recommends awarding this landscape maintenance contract to Oak Springs.
ALTERNATIVE ACTION
1. Do not award contract to Oak Springs, Inc.
2. Other action as determined by the City Council.
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FISCAL IMPACT
The recommended action requires a one-time appropriation of $75,215 from Landscape Maintenance District Fund 357 to support recurring landscape maintenance services associated with the recommended contract award through the end of FY 2022-23. This action also requires an ongoing appropriation of $99,827 from Fund 357 commencing in FY 2023-24 to support recurring landscape maintenance costs associated with the award of this contract.
ATTACHMENTS
LMD Zone 27 Requested Budget Appropriations - Attachment A LMD Zone 27 Requested Budget Appropriations - Attachment B Response File Zone 27 Oak Springs, Inc. (available in the City Clerk's Reading File) 7 Packet Pg. 46
Zone Account Number Account Title Current
Budget Amt
Proposed
Budget Amt
Amount of
Increase
One- time or
ongoing
Zone 27 3577547-516110 Landscape Services $136,481 $211,696 $75,215 One-time Attachment A
Fiscal Years 2022- 2023
LMD Local Zones - Requested One-time Budget Appropriation City of Santa Clarita
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Attachment: LMD Zone 27 Requested Budget Appropriations - Attachment A (AWARD LMD CONTRACT Zone Account Number Account Title Current
Budget Amt
Proposed
Budget Amt
Amount of
Increase
One- time or
ongoing
Zone 27 3572412-516110 Landscape Services $136,481 $236,308 $99,827 Ongoing Attachment B
Fiscal Years 2023- 2024
LMD Local Zones - Requested Ongoing Budget Appropriations City of Santa Clarita
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Attachment: LMD Zone 27 Requested Budget Appropriations - Attachment B (AWARD LMD CONTRACT