Agenda packet, joint meeting — Santa Clarita City Council, January 24, 2023

CITY OF SANTA CLARITA

CITY COUNCIL

REGULAR MEETING

Tuesday, January 24, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.

Santa Clarita, CA 91355

AGENDA

Joint Meeting with
Board of Library Trustees

How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.

Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
______________________________________________________________________________

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.

View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________

Page 2 ends

INVOCATION
McLean

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.

APPROVAL OF AGENDA

AWARDS AND RECOGNITIONS
Hart High School Band Recognition
Restaurant Week Proclamation
Judith Cassis Recognition
Former Parks, Recreation and Community Services Commissioner Dianna Boone

PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.

STAFF COMMENTS

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

Page 3 ends

PUBLIC HEARINGS

1. MODIFICATION TO THE TESORO DEL VALLE PRE-ANNEXATION

AGREEMENT REGARDING TIMING FOR THE COMPLETION OF THE
COPPER HILL BRIDGE WIDENING - The applicant is requesting to modify the Pre- Annexation Agreement between BLC Tesoro, LLC, and the City of Santa Clarita regarding the completion of the construction for the Copper Hill Bridge widening. BLC Tesoro, LLC is requesting to modify the timing for construction of the bridge widening to be completed prior to the issuance of the 342 residential certificate of occupancy.

RECOMMENDED ACTION:

City Council:

1. Conduct the public hearing;

2. Find the modification to the Pre-Annexation Agreement between BLC Tesoro, LLC and the City of Santa Clarita exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 5 Section 15061(b)(3) of CEQA; and

3. Approve a modification to the Pre-Annexation Agreement between BLC Tesoro, LLC, and the City of Santa Clarita affecting the timing for the completion of the construction of the Copper Hill Bridge widening as it relates to the issuance of Certificates of Occupancy for the development.

NEW BUSINESS

2. THE LOS ANGELES COUNTY AFFORDABLE HOUSING SOLUTIONS
AGENCY BOARD OF DIRECTORS RECOMMENDATION - The Los Angeles County Affordable Housing Solutions Agency was recently established through state legislation and is authorized to, among other things, develop ballot measures for the purposes of financing housing related measures, including new construction of affordable housing projects. The legislation establishes a 21-member Board of Directors, including a representative for the Los Angeles North County and San Fernando Valley subregion.

RECOMMENDED ACTION:

City Council discuss and recommend a member of the City Council to serve on the Los Angeles County Affordable Housing Solutions Agency.

3. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List.

RECOMMENDED ACTION:

City Council:

1. Review, discuss, make changes to, and approve the City Council Committee Appointments for 2023.

Page 4 ends

2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City of Santa Clarita website.

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.

4. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the January 10, 2023 Special Meeting.

5. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.

RECOMMENDED ACTION:

City Council approve the minutes of the January 10, 2023 Regular Meeting.

6. CHECK REGISTER NO. 01 - Check Register No. 01 for the Period 12/02/22 through 12/15/22 and 12/22/22. Electronic Funds Transfers for the Period 12/05/22 through 12/16/22.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 01.

7. FISCAL YEAR 2021-22 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OTHER RELATED REPORTS - The City’s independent audit firm, The Pun Group, LLP, has completed the City's annual audit for fiscal year ending June 30, 2022.

Based on the audit performed, The Pun Group, LLP, issued an unmodified "clean" audit opinion letter which reflects the best level an organization can receive on its financial statements.

RECOMMENDED ACTION:

City Council approve the Annual Comprehensive Financial Report and other related reports for fiscal year ending June 30, 2022.

8. COUNCIL POLICIES - Draft policies for City Council and Board of Library Trustees consideration are submitted for approval.

RECOMMENDED ACTION:

City Council approve the recommended revisions to the City Council policies and

Page 5 ends

approve the new City of Santa Clarita Business Sponsorship Program policy.

Santa Clarita Board of Library Trustees approve the recommended revisions to the Santa Clarita Public Library policies.

9. LANDSCAPE MAINTENANCE CONTRACTS FOR ZONES T33, T65, AND T65A - Award contracts to Stay Green, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T33 (Canyon Park), Zone T65 (Fair Oaks Ranch) and Zone T65A (The Ranch at Fair Oaks).

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-33 (Canyon Park) for an annual base amount of $35,196, plus an additional $11,212 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two-year amount not to exceed $92,816.

2. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-65 (Fair Oaks Ranch) for an annual base amount of $67,296, plus an additional $31,928 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $198,448.

3. Award a two-year contract to Stay Green, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone T-65A (The Ranch at Fair Oaks) for an annual base amount of $75,708, plus an additional $31,963 in annual contract expenditure authority to address unforeseen maintenance and repairs, for a total two- year amount not to exceed $215,342.

4. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $6,342, as identified in Attachment A, to support recurring landscape maintenance services expenditures associated with the recommended contract award commencing in Fiscal Year 2023-24.

5. Find that the award of contract is exempt from the California Environmental Quality Act (CEQA) pursuant to Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

6. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as-needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

Page 6 ends

7. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

10. LANDSCAPE AND LIGHTING DISTRICT ANNEXATION 2023-1 (FORMER

REALTY EXECUTIVES PROPERTY - SOLEDAD CANYON ROAD AT

WHITES CANYON ROAD) - RESOLUTIONS OF INTENT AND INITIATING PROCEEDINGS - Intent and initiation of proceedings associated with Santa Clarita Streetlight Maintenance District Annexation 2023-1, for the purpose of annexing Assessor Parcel Number (APN) 2803-030-046 into Streetlight Maintenance District, Zone B.

RECOMMENDED ACTION:

City Council:

1. Adopt a resolution initiating certain designations in connection with the annexation of Assessor Parcel Number 2803-030-046 into Streetlight Maintenance District, Zone B, and to levy assessments beginning in Fiscal Year (FY) 2023-24.

2. Adopt a resolution declaring its intention to annex Assessor Parcel Number 2803- 030-046 into the Santa Clarita Streetlight Maintenance District, Zone B.

3. Set a public hearing for February 14, 2023, at a time and place to hear comments on this proposed action, and close the time period to receive ballots.

11. VALENCIA INDUSTRIAL CENTER BICYCLE, PEDESTRIAN AND BUS STOP IMPROVEMENTS, PROJECT C1017 - DESIGN CONTRACT - This item awards the design contract for the Valencia Industrial Center Bicycle, Pedestrian and Bus Stop Improvements project. The improvements are located along both sides of Avenue Scott from the proposed San Francisquito Trail connection to Rye Canyon Road, as well as along the west side of Rye Canyon Road from Avenue Scott to Gateway Village and along the southern side of Rye Canyon Road between Avenue Stanford and Avenue Scott.

RECOMMENDED ACTION:

City Council:

1. Award a design contract to Encompass Consultant Group, Inc. for the Valencia Industrial Center Bicycle, Pedestrian, and Bus Stop Improvements, Project C1017, in the amount of $430,461 and authorize a contingency in the amount of $43,046, for a total contract amount not to exceed $473,507.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

Page 7 ends

12. 2023 COMMUNITY SERVICES AND ARTS GRANTS - Approval of the 2023 Community Services and Arts Grants program funding recommendations.

RECOMMENDED ACTION:

City Council:

1. Approve the 2023 Community Services and Arts Grants Committee’s program funding recommendations in an amount not to exceed $100,000 for Community Services Grants and $100,000 for Arts Grants, for a total not to exceed $200,000.

2. Direct staff to execute Grants Program Agreements with the agencies approved for funding.

13. FISCAL YEAR 2022 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM - The City of Santa Clarita has been awarded a grant for a total of $21,982 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) program. The JAG program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions.

RECOMMENDED ACTION:

City Council:

1. Accept Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance.

2. Increase estimated revenue in account 206-446123 (Justice Assistance Grant 2022) by $21,982.

3. Increase estimated expenditure in account 2066105-511101 (Special Supplies) by $21,982.

4. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.

14. FIRST READING OF AN ORDINANCE AMENDING THE SANTA CLARITA MUNICIPAL CODE TITLE 2 PERTAINING TO THE LIBRARY CODE OF CONDUCT - Introduction and first reading of an ordinance, amending Section 2.70.040 of the Santa Clarita Municipal Code, pertaining to the Santa Clarita Public Library Code of Conduct.

RECOMMENDED ACTION:

Board of Library Trustees approve the revised Library Code of Conduct and recommend codification.

City Council introduce an ordinance entitled: "AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.70.040 OF THE SANTA CLARITA MUNICIPAL CODE PERTAINING

Page 8 ends

TO LIBRARY CODE OF CONDUCT,” waive reading of the text and consent to read by title only, as listed on the agenda, pass to second reading and determine the ordinance is exempt from CEQA.

15. CONTRACT FOR OLD ORCHARD PARK DESIGN, PROJECT P2020 - Design of park improvements, updates and phasing plan for Old Orchard Park.

RECOMMENDED ACTION:

City Council:

1. Award the design contract to Pacific Coast Land Design, Inc., for the Old Orchard Park Design, Project P2020, in the amount of $279,824 and authorize a contingency in the amount of $20,176 for a total contract amount not to exceed $300,000.

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT
In memory of Cheryl Campbell

FUTURE MEETINGS
The next regular meeting of the City Council will be held February 14, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.

CERTIFICATION
On January 19, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.

_____________________________
Mary Cusick
City Clerk
Santa Clarita, California

PROCLAMATION

Restaurant Week
February 5-10, 2023

WHEREAS, The City of Santa Clarita is committed to supporting small business owners as they are the lifeline of our local economy; and

WHEREAS, The City of Santa Clarita recognizes the contributions that restaurant owners, chefs, and staff have made to the restaurant industry; and

WHEREAS, the Santa Clarita Valley offers many unique restaurant and dining experiences; and

WHEREAS, feedSCV, which was founded in 2015, works to provide everyone in the Santa Clarita Valley the knowledge and resources to have a delicious and healthy meal at home every day; and

WHEREAS, feedSCV and local restaurants are teaming up to showcase the dynamic food scene that is alive and well in Santa Clarita; and

WHEREAS, the week of February 5-10, 2023, will be feedSCV’s inaugural SCV Restaurant Week where local restaurants, coffee shops, wineries, and more will be offering special menus so that residents can try something new and find their new favorite experience.

NOW, THEREFORE, the City of Santa Clarita does hereby proclaim February 5-10, 2023, as Restaurant Week and encourages residents to visit SCVRestaurantWeek.com for more information.

Signed this 24th day of January, 2023.

_____________________________
Jason Gibbs, Mayor
Santa Clarita, California
a
Packet Pg. 9
Attachment: Restaurant Week Feb 5-10 [Revision 1] (Restaurant Week Proclamation)

Page 1 ends

Agenda Item: 1

CITY OF SANTA CLARITA

AGENDA REPORT

PUBLIC HEARINGS
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: MODIFICATION TO THE TESORO DEL VALLE PRE-

ANNEXATION AGREEMENT REGARDING TIMING FOR THE

COMPLETION OF THE COPPER HILL BRIDGE WIDENING
DEPARTMENT: Community Development
PRESENTER: Patrick Leclair

RECOMMENDED ACTION

City Council:

1. Conduct the public hearing;

BACKGROUND

On May 24, 2022, the City Council approved a Pre-Annexation Agreement (PAA) between BLC Tesoro, LLC (the “Developer”), and the City of Santa Clarita (the “City”). The PAA accepted the development of the Tesoro Highlands project as approved by Los Angeles County upon annexation to the City in exchange for support of the City’s annexation efforts. In addition, there were a number of agreements between the Developer and the City regarding the transfer of open space to the City, the Copper Hill Bridge widening construction, the construction of trails, as well as authorization to allow for the creation and administration of a Mello-Roos Community Facilities District through the California Municipal Finance Authority.

The Tesoro del Valle Annexation was completed on November 14, 2022. 1 Packet Pg. 10

Page 2 ends

COPPER HILL BRIDGE WIDENING
Item H of the PAA details the agreement between the Developer and the City regarding the commencement and completion of the Copper Hill Bridge widening project. Specifically, Item H.2. of the PAA was written as follows to ensure the commencement and completion of the bridge:

2. Applicant agrees to commence the Copper Hill Bridge construction prior to the City’s issuing the first building Certificate of Occupancy and shall complete the bridge construction nine months after construction commencement.

In order to provide more certainty to prospective home builders regarding the number of units that could be completed prior to the completion of the Copper Hill Bridge widening, as well as to address uncertainties of the economy and the global supply chain, the Developer is requesting Item H.2. be modified as follows:

2. The City will not issue Certificates of Occupancy (COO) for the Tesoro Highlands project until the construction of the bridge widening commences, as determined by the Director of Public Works. Once the construction of the bridge widening has commenced, the City will begin issuing COO’s for the project up to a maximum of 342 COO’s of the approved 820 units. It is expected that the bridge widening project will take approximately 12 months to complete. The City will not issue any of the remaining COO’s (units 343 through 820) until the bridge widening has been completed to the satisfaction of the Director of Public Works.

Staff is supportive of the request as it supports the City’s efforts to have the Copper Hill Bridge widening completed to further enhance traffic circulation in the City.

CEQA

The project is exempt from the California Environmental Quality Act (CEQA) under Article 5 Section 15061(b)(3), the common sense exemption. The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

There are no fiscal impacts anticipated with the approval of this modification to the Pre- Annexation Agreement.

1 Packet Pg. 11

Page 3 ends

ATTACHMENTS
Public Notice
Original Signed Tesoro del Valle Pre-Annexation Agreement Revised Tesoro del Valle Pre-Annexation Agreement
1 Packet Pg. 12

CITY OF SANTA CLARITA

COMMUNITY DEVELOPMENT DEPARTMENT
23920 Valencia Boulevard, Suite 302
Santa Clarita, CA 91355

NOTICE OF PUBLIC HEARING

PROJECT: Master Case 19-115: Modification of a Pre-Annexation Agreement for the Tesoro Highlands development

PROJECT LOCATION: 1,274.6 acres located north of Copper Hill Drive and west of San Francisquito Canyon Road, within the Tesoro del Valle Annexation area.

PROJECT APPLICANT: BLC Tesoro LLC.

PROJECT DESCRIPTION: On November 7, 2018, Los Angeles County (County) approved VTTM 51644-1 (Tesoro Highlands), to allow for the subdivision of 1,274.6 acres of land into 811 lots, including 696 single-family residence lots, nine multi-family residence lots developed with 124 detached- condominium units, 15 debris basin lots, 12 water quality basin lots, three water tank lots, one helipad lot, five senior recreation area lots, one senior recreation center lot, six linear park lots, nine private park lots, one private recreation center lot, 29 open space lots, and 24 private driveway/private and future street lots, for a total of 820 residential dwelling units. The entirety of VTTM 51644-1 is located within the Tesoro del Valle community annexed to the City on November 14, 2022.

REQUEST: The applicant, BLC Tesoro LLC, has requested a modification to the Pre-Annexation Agreement (PAA) with the City of Santa Clarita to address the timing associated with the completion of the Copper Hill Bridge widening. The applicant has requested that the 9-month construction timeline specified in the original PAA be modified to require the Copper Hill Bridge widening to be completed 12 months after commencement or prior to the 342nd residential certificate of occupancy. In accordance with Section 17.27.100 of the City’s Unified Development Code, a public hearing is required.

The City of Santa Clarita City Council will conduct a public hearing on this matter on the following date:

DATE: January 24, 2023
TIME: At or after 6:00 p.m.

LOCATION: City of Santa Clarita, Council Chambers
23920 Valencia Boulevard, First Floor
Santa Clarita, CA 91355

If you wish to challenge the action taken on this matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or written correspondence delivered to the City of Santa Clarita, at or prior to, the public hearing.

For further information regarding this proposal, please contact the case planner at the City of Santa Clarita Clerk’s Office by appointment, 23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355.

Telephone: (661) 255-4330. E-mail: [email protected].

Mary Cusick, MMC
City Clerk

1.a
Packet Pg. 13
Attachment: Public Notice (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

Published: The Signal, January 3, 2023

1.a
Packet Pg. 14
Attachment: Public Notice (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

1.b
Packet Pg. 15
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 16
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 17
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 18
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 19
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 20
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 21
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 22
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 23
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 24
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 25
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1.b
Packet Pg. 26
Attachment: Original Signed Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION

1 PRE-ANNEXATION AGREEMENT BETWEEN THE CITY OF SANTA CLARITA,

CALIFORNIA, AND BLC TESORO, LLC, REGARDING

ANNEXATION TO THE CITY OF SANTA CLARITA

Pursuant to Section 17.27.100(B) of the City’s Municipal Code and except as otherwise stated in this Pre-Annexation Agreement, the City of Santa Clarita (City) and BLC Tesoro, LLC (Owner), hereby agree to the following terms, covenants, and conditions:

A. On November 12, 2019, the City Council adopted a Resolution of Application, Resolution No. 19-57, pursuant to Government Code Section 56700, to initiate annexation proceedings affecting the Tesoro del Valle Annexation area, including Revised Vesting Tentative Tract Map (VTTM) 51644-1 (Project).

B. The Owner agrees to support the City’s annexation of the Project and any associated properties, and to work with and support City planning efforts where such efforts promote and advance the objectives set forth in this Pre-Annexation Agreement.

C. The City agrees to recognize and continue to treat the Los Angeles County (County) approvals, which are part of Revised VTTM 51644-1, its amendments, and its associated entitlements which have been approved by the County prior to the effective date of the annexation, as a vested right to proceed in accordance with applicable County ordinances in effect on the date the application for the County approvals was deemed complete for the term of such map, including permitted uses, parking, setbacks, right of way improvements, landscaping, and hillside development. County approvals can be found in Exhibit A to this Pre-Annexation Agreement. Revised VTTM 51644-1 is attached as Exhibit B to this Pre-Annexation Agreement. The City will not impose any other or additional requirements on the Owner or the property in connection with the subdivision of the property, pursuant to the County approvals, provided the approved Project is not substantially modified. Any modifications beyond those permitted by Chapter 17.09 of the Unified Development Code (UDC) shall comply with City requirements and ordinances. If the Owner seeks to modify a specific item or condition approved by the County, the City will not review or seek to modify any unrelated approval or condition previously approved by the County. The Owner agrees to pay any fees, costs, or impact fees generated by substantial modifications to the Project.

D. The City agrees to provide the Owner with a Planning Division liaison to assist in expediting the Project through all City departments in connection with future submittals, and to make reasonable efforts to minimize delays associated with any City policies or standards that may differ from those of the County.

E. The City will accept dedication of the public streets as each street is completed, with completion being determined by the City’s Public Works Director. The acceptance of dedication by the City will include the assumption of the maintenance and liability responsibility of these public roads. Roads will be constructed in accordance with the County approvals, to County standards.

1.c
Packet Pg. 27
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

2 F. The County approvals may be extended by the Owner, pursuant to Section 66452.6 of the Subdivision Map Act, including one administrative extension, as well as up to six years through action of the Planning Commission, as provided for in Section 17.06.230 of the City’s Municipal Code and the Subdivision Map Act. The City shall not impose any new requirements in connection therewith, other than payment of the City’s then-standard extension fees; however, the City may deny any requested extension on the grounds set forth in Government Code Section 66498.1(c). Any future minor modifications to the approved Project, as determined under UDC Section 17.09, would be subject to the City’s UDC as applicable.

G. The Project is in the Valencia Bridge and Thoroughfare (B&T) District and the City acknowledges the applicant will be constructing the widening of Copper Hill Drive and the bridge over the San Francisquito Creek, which will be eligible for B&T fee credits that shall be applied against the B&T obligation at Building Permit issuance. If B&T credit for bridge construction is not issued prior to Building Permits, then a Letter of Credit or Bond may be posted to temporarily satisfy B&T fees up to the amount of the estimated credit as determined by the City.

H. Copper Hill Bridge Widening

1. Upon first submittal of the construction plans and related documents for the Copper Hill Drive and bridge over the San Francisquito Creek, the Owner agrees to provide the City payment for design/permitting review and construction management in an amount established and approved by the Director of Public Works. Upon receipt of payment by the City, the Owner will receive an equal amount in B&T fee credits which shall be applied against the B&T obligation at Building Permit issuance. The City agrees that the amount established by the Director of Public Works will be a “not to exceed” payment, and the Owner will not be responsible for additional costs associated with design review and construction management unless there are substantial changes made to the scope or schedule of the bridge widening over San Francisquito Creek. The Owner represents that the construction schedule will be nine months.

3. Applicant agrees to obtain all applicable jurisdictional approvals, comply with all applicable federal, state, and local laws, rules, codes and regulations, and obtain, coordinate and pay for all studies, permits, fees and agency inspections required to build the Copper Hill Bridge.

1.c
Packet Pg. 28
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

3 I. The Owner agrees to offer in dedication land for the purpose of open space to the City per Exhibit C to this Pre-Annexation Agreement. All open space dedications shall be recorded with each applicable final map phase, or by separate instrument at the recording of the applicable final map phase. The City understands that a portion of the open space being dedicated to the City is required habitat mitigation as part of the approval and will have restricted use. The City shall accept the open space offered for dedication by the applicant, subject to the terms and conditions of the Open Space Management and Maintenance Agreement (Open Space Agreement), attached as Exhibit D to this Agreement.

J. The Owner shall construct a Class 1 trail connection from the sidewalk on the north side of Copper Hill Drive west of the Copper Hill Drive Bridge to the northerly terminus of the westerly San Francisquito Creek Trail on the southside of the Copper Hill Drive Bridge. In addition, the Owner shall construct a Class I trail connection from the northerly terminus of the easterly San Francisquito Creek Trail on the southside of the Copper Hill Drive Bridge. The trail connection shall pass under the Copper Hill Drive Bridge and loop around to the northside of Copper Hill Drive at the intersection with McBean Parkway. All new or modified trail striping and markings shall be the responsibility of the owner. All new and existing inaccessible trail facilities shall be designed and constructed to the satisfaction of the City Engineer. The City represents that the City already has easement rights for the existing Class 1 trails and that the Owner is not being required to obtain any additional ownership or easement rights for the existing Class 1 trails. The existing Class 1 trails refers to the sections on easterly and westerly San Francisquito Creek Trail that extend under the Copper Hill Bridge from the north side of the bridge to the trails on the south side of the bridge. Finally, the Owner agrees to pay for the cost of posting signage on the existing Cliffie Stone Trail south of the Copper Hill Bridge and north of the Copper Hill Bridge on the existing trail alignment set by the City and the County of Los Angeles, along with contribution to the City upon the annexation to the City for any necessary brush clearance on this portion of the Cliffie Stone Trail in the amount of $500.

1. The applicant shall secure, at the applicant's expense, sufficient title or interest in land to permit construction of any required off-site improvements.

2. If the applicant is unable to acquire sufficient title or interest to permit construction of the required off-site improvements, the applicant shall notify the City of this inability not more than six months after the annexation is complete. In such case, the City may thereafter acquire sufficient interest in the land, which will permit construction of the off-site improvements by the applicant.

3. The applicant shall pay all of the City's costs of acquiring said off-site property interests. The cost of acquisition may include, but is not limited to, acquisition prices, damages, engineering services, expert fees, title examination, appraisal costs, acquisition services, relocation assistance services and payments, legal services and fees, mapping services, document preparation, expenses and/or damages (as provided

1.c
Packet Pg. 29
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

4 under Code of Civil Procedures Sections 1268.510-.620), and overhead.

4. If required, the City shall commence an eminent domain action to acquire the property to be improved within 120 days of the notification set forth in Section J.2. (J.2.) above. The applicant shall have no further obligations to pay for the acquisition of the property nor to install or pay for the improvements on the property if the City has not commenced an eminent domain action to obtain the necessary property within 120 days of the notification set forth in J.2.

5. At the time the applicant notifies the City, as provided in J.2., the applicant shall simultaneously submit to the City, in a form acceptable to the City, all appropriate appraisals, engineering specifications, legal land descriptions, plans, and other documents deemed necessary by the City to commence its acquisition proceedings.

6. The applicant agrees to deposit with the City, within five days of request by the City, such sums of money as the City estimates to be required for the costs of acquisition. The City may require additional deposits from time-to-time.

7. If the City dismisses the eminent domain action referred to in J.4. above, or if the Superior Court rules in a final judgment that the City may not acquire the necessary property, the applicant shall have no further obligations to pay for the acquisition of the property, nor to install or pay for the improvements on the property. Notwithstanding the foregoing, the applicant shall reimburse the City for all costs incurred to the point of dismissal or to obtain the final judgement, including any court ordered payment amounts included in or resulting from such dismissal or judgement.

8. The applicant shall execute any agreements mutually agreeable prior to providing the notice described in J.2. as may be necessary to assure compliance with the foregoing conditions, including, but not limited to, a property acquisition and reimbursement agreement.

9. Failure by the applicant to notify the City, as required by J.2., or simultaneously submit the required and approved documents specified in J.5. above, or make the deposits specified in J.6. above, shall, with the exception of J.7. above, constitute applicant's waiver of the requirements otherwise imposed upon the City to acquire necessary interests in the property referred to hereinabove.

K The City agrees to accept all public trails within any City-owned open space and the additional City trails required by the County approvals and constructed to County standards, and maintain said trails to City standards, including the Cliffie Stone Trail and Outpost East Trail Rest Area which will be transferred to City ownership as part of the annexation.

1.c
Packet Pg. 30
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

5 L. The City agrees that the parks developed as part of the County approvals will be constructed to County standards and dedicated to and maintained by the HOA, except the Outpost East Trail Rest Area, which will be a City facility.

M. The City understands the Owner intends to form a Mello-Roos Community Facilities District (CFD) with the California Municipal Finance Authority (CMFA) that will be authorized to levy annual special taxes and issue bonds to finance approximately $38,000,000 in public improvements and impact fees associated with the Project. Owner agrees to include within the formation of such CFD a separate service special tax over the Project to be levied in perpetuity to fund the management and maintenance of the open space described in Section I of this Agreement. This will generate a minimum of $50,000 per year in revenue, which amount shall be adjusted annually for inflation as described in the County approvals and the Open Space Agreement to be entered into by the City and the Owner. The City shall agree to present to the City Council, for its consideration, a resolution to (a) allow the CFD to be established by CMFA, pursuant to CMFA’s Bond Opportunities for Land Development (BOLD) Program, and to be authorized to levy the services special tax described above and a special tax to finance certain improvements that will be City improvements before the annexation, and certain ones that will be City improvements following the annexation, including those improvements listed in Exhibit E (City Improvements), and a portion of the Project’s B&T Fees listed in Exhibit E (Financed Fees); (b) authorize the CFD to finance the Stewardship Costs in the amount of $59,000 and remit to the City the CFD services special tax for use by the City as Stewardship Funds, pursuant to the Open Space Agreement (as such terms are defined in the Open Space Agreement); and (c) approve the form and authorize the execution of a joint community facilities agreement with CMFA and the Owner relating to the CFD and an Acquisition Funding Agreement with CMFA and the Owner relating to the City Improvements and the Financed Fees. Should the CFD not be formed, the HOA shall be responsible to cover the applicable costs of maintenance of the open space described in Section I of this Agreement.

N. The Developer shall be required to form a Drainage Benefit Assessment Area to fund maintenance of any water quality devices within the Project that the Los Angeles County Flood Control District will not maintain as part of the Storm Drain transfer process.

O. The Developer may opt to form a Benefit Assessment District over the Project, such as a Lighting and Landscape Maintenance District (LLMD), to fund the services conditioned by and described in the County approvals where a HOA or County-formed Benefit Assessment District has not been formed over the Project or the Project not been annexed into an existing County-formed Benefit Assessment District. The City agrees to conduct such assessment district proceedings. Such services include, but are not limited to, streetlighting and landscape maintenance.

P. Miscellaneous.

1. Severability. If any provision of this Agreement is held, to any extent, invalid, the remainder of this Agreement shall not be affected, except as necessarily required by the invalid provision, and shall remain in full force and effect.

1.c
Packet Pg. 31
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

6 2. Waiver or Modification. Any waiver or modification of the provisions of this Agreement must be in writing and signed by the authorized representative(s) of each party. Failure by a party to insist upon the strict performance of any of the provisions of this Agreement by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of the party’s right to insist upon and demand strict compliance by the other party with the terms of this Agreement.

3. Binding upon Heirs, Successors and Assigns. The terms, covenants, and conditions of this Agreement shall be binding upon all heirs, successors, and assigns of the parties hereto.

4. Governing Law; Venue. This Agreement shall be construed and enforced in accordance with the laws of the State of California, without reference to choice of law provisions. Any legal actions under this Agreement shall be brought only in the Superior Court of the County of Los Angeles, State of California.

5. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be deemed to be an original. The parties agree that this Agreement may be transmitted and signed by facsimile or electronic mail by either/any or both/all parties, and that such signatures shall have the same force and effect as original signatures in accordance with California Government Code Section 16.5 and Civil Code section 1633.7.

6. Interpretation. This Agreement shall be construed according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall apply to the interpretation of this Agreement.

7. Effective Date, Termination, and Enforcement. This Agreement shall become effective following approval by the City Council and upon signature by all parties, and shall continue in full force and effect for the duration of the entitlements described in Paragraph C herein, unless terminated by mutual agreement of the parties in writing. An individual party may terminate this Agreement for default, but only after written notice of default and a failure by the defaulting party to cure the default within 30 days, or if not possible within 30 days, within a reasonable time thereafter, so long as a cure is commenced within 30 days and thereafter diligently pursued until completion. In addition to the right to terminate, as well as any other remedy provided at law, a non- defaulting party may also pursue specific performance as a remedy.

SIGNATURES ON THE NEXT PAGE

1.c
Packet Pg. 32
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

NOW THEREFORE, the parties hereby execute this Pre-Annexation Agreement as authorized by the City Council of the City of Santa Clarita and BLC Tesoro, LLC.

Dated: ____________ , CITY OF SANTA CLARITA

By:_________________________________________
Laurene Weste, Mayor
ATTEST:

Mary Cusick, City Clerk

APPROVED AS TO FORM:

City Attorney

BLC TESORO LLC,
a Delaware limited liability company

By:

Name:

Title:

By:

Name:

Title:

1.c
Packet Pg. 33
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

EXHIBIT A

LOS ANGELES COUNTY APPROVALS FOR VTTM 51644-01
APPROVED NOVEMBER 7, 2018,
and AMENDED JUNE 23, 2020, and JUNE 15, 2021,

INCORPORATED BY REFERENCE

1.c
Packet Pg. 34
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

EXHIBIT B

REVISED VTTM 51644-01

INCORPORATED BY REFERENCE

1.c
Packet Pg. 35
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

EXHIBIT C

VTTM 51644-01 OPEN SPACE EXHIBIT

INCORPORATED BY REFERENCE

1.c
Packet Pg. 36
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

EXHIBIT D

OPEN SPACE AGREEMENT

INCORPORATED BY REFERENCE

1.c
Packet Pg. 37
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

EXHIBIT E

VTTM 51644-01 COMMUNITY FACILITIES DISTRICT EXHIBIT

I. Acquisition Improvements1

Extension of Avenida Rancho Tesoro (“A” Street) (subject to annexation) (est. cost $4,500,000)

II. Financed Fees

The B&T Fees shall include the Bridge and Thoroughfare development impact fees imposed and collected by the City pursuant to City Ordinance No. _____, as it may be amended or superseded, net of applicable credits.

Estimated B&T Fees-455 SFD Units x $26,800 = $12,194,000 365 Senior Units x $10,720 = $3,912,800
Total Estimated B&T Fees= $16 ,106,800
less the credit for the Copper Hill Bridge ($4,884,500) estimated net reimbursement of B&T Fees = $11,222,300

1.c
Packet Pg. 38
Attachment: Revised Tesoro del Valle Pre-Annexation Agreement (MODIFICATION TO TESORO DEL VALLE PRE-ANNEXATION AGREEMENT)

Page 1 ends

Agenda Item: 2

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: THE LOS ANGELES COUNTY AFFORDABLE HOUSING

SOLUTIONS AGENCY BOARD OF DIRECTORS

RECOMMENDATION
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION

City Council discuss and recommend a member of the City Council to serve on the Los Angeles County Affordable Housing Solutions Agency.

BACKGROUND
The Los Angeles County Affordable Housing Solutions Agency (LACAHSA) was recently established through state legislation, Senate Bill 679 (Chapter 661, Statutes of 2022), to increase the supply of affordable housing in Los Angeles County by providing enhanced funding and technical assistance for new affordable housing production, renter protections, and affordable housing preservation. Among other things, LACAHSA is authorized to develop and place funding measures on the ballot for the purposes of financing affordable housing related efforts, including new construction of affordable housing projects.

The legislation establishes a 21-member Board of Directors, including a representative for the Los Angeles North County and San Fernando Valley subregion, which includes the City of Santa Clarita. By statute, as outlined in the legislation, LACAHSA is required to develop an annual expenditure plan that captures all funding and the projects and programs receiving funding and to conduct an annual audit of LACAHSA’s general administration, accounts, and records.

Organizers of LACAHSA requested a meeting with Mayor Gibbs, which was held at the beginning of this year, to provide an overview of the newly established agency. Mayor Gibbs is interested in serving on LACAHSA’s 21-member Board of Directors. As prescribed in the legislation, the Los Angeles County City Selection Committee, which consists of the Mayor of each city in Los Angeles County, will appoint the five members that represent a subregion onto the Board of Directors. The Los Angeles County City Selection Committee plans to hold a meeting at the end of this month to appoint the five members. 2 Packet Pg. 39

Page 2 ends

ALTERNATIVE ACTION
Other action, as determined by the City Council.

FISCAL IMPACT

No additional resources beyond those contained within the City's adopted 2022-23 budget are required.
2 Packet Pg. 40

Page 1 ends

Agenda Item: 3

CITY OF SANTA CLARITA

AGENDA REPORT

NEW BUSINESS
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: COUNCIL COMMITTEE APPOINTMENTS
DEPARTMENT: Administrative Services
PRESENTER: Jason Gibbs

RECOMMENDED ACTION

City Council:

1. Review, discuss, make changes to, and approve the City Council Committee Appointments for 2023.

BACKGROUND

On an annual basis, the Mayor consults the City Council and considers making updates to Council Committee assignments. A memorandum was previously transmitted to the City Council by Mayor Gibbs that included the 2022 Council Committee Appointments list as a reference in advance of the City Council’s discussion in open session.

ALTERNATIVE ACTION

Other action as directed by the City Council.

FISCAL IMPACT

None by this action.

ATTACHMENTS
Council Committee Appointment List - 2022
3 Packet Pg. 41
CITY OF SANTA CLARITA Page 1 of 6
CITY COUNCIL COMMITTEE APPOINTMENTS – 2022

* A majority of the City Council may attend provided members in attendance do not discuss among themselves, other than as part of the scheduled program, issues of a specific nature related to the subject matter jurisdiction of the City.
** Application of Brown Act to the organization holding the meeting. ***A majority of the City Council may attend an open and noticed meeting of a standing committee of the Council, provided that members of the Council who are not members of the standing committee attend only as observers.

S:\CITY\Council\Committees\2022\2022 CouncilCmteAppList Update 2-9-22.docx

CITY IS MEMBER AGENCY

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT? **

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE – BROWN
ACT APPLICABLE*

LAST

UPDATED
AND/OR

REVIEWED

League of CA Cities
Los Angeles County
Division

1st Thursday
6:30 p.m.

Location to be
announced

McLean

Smyth

Hagobian

Yes

01-25-22

City Selection Committee
Los Angeles County
Division

As needed

Weste (must
be Mayor per
Gov Code
Sec.50270)

Gibbs
(must be
Mayor Pro
Tem per Gov
Code
Sec.50271)

Hagobian

Yes

01-25-22

JOINT POWERS AUTHORITIES

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT? **

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE – BROWN

ACT APPLICABLE

LAST

UPDATED
AND/OR

REVIEWED

San Fernando Valley
Council of Governments

Every other month
Location to be
announced

McLean

Smyth

Hagobian

Yes

As observers only

01-25-22

Santa Clarita Valley
Groundwater Sustainability
Agency
27234 Bouquet Canyon Rd
Santa Clarita, CA 91350

As needed/To be
determined

Gibbs

Weste

Seegmiller

Yes

As observers only

01-25-22

3.a
Packet Pg. 42
Attachment: Council Committee Appointment List - 2022 (COUNCIL COMMITTEE APPOINTMENTS) CITY OF SANTA CLARITA Page 2 of 6
CITY COUNCIL COMMITTEE APPOINTMENTS – 2022

S:\CITY\Council\Committees\2022\2022 CouncilCmteAppList Update 2-9-22.docx

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT? **

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE – BROWN

ACT APPLICABLE

LAST

UPDATED
AND/OR

REVIEWED

North Los Angeles County
Transportation Coalition
(NCTC)
c/o AVS Consulting
1055 W. Seventh St.

Ste. 3300
Los Angeles, CA 90017

As needed
Santa Clarita,
Lancaster,
Palmdale
(Rotation)

McLean
Gibbs

Letz

Hennawy

Yes

01-25-22

California Joint Powers
Insurance Authority (JPIA)

Annually –
Location TBA

Gibbs

Striplin
Andrews

Andrews

Yes

08-24-21

CITY ATTENDS MEETINGS OF OTHER AGENCIES

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT ?**

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE –BROWN

ACT APPLICABLE

LAST

UPDATED
AND/OR

REVIEWED

SCV School Trustees
Association
21515 Redview Drive
Santa Clarita, CA 91350

Quarterly

Location to be
announced

McLean
Miranda

Smyth

Hagobian

Yes

01-25-22

3.a
Packet Pg. 43
Attachment: Council Committee Appointment List - 2022 (COUNCIL COMMITTEE APPOINTMENTS) CITY OF SANTA CLARITA Page 3 of 6
CITY COUNCIL COMMITTEE APPOINTMENTS – 2022

S:\CITY\Council\Committees\2022\2022 CouncilCmteAppList Update 2-9-22.docx

CITY HAS SEAT DESIGNATED ON AGENCY BOARD

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT? **

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE –BROWN
ACT APPLICABLE*

LAST

UPDATED
AND/OR

REVIEWED

San Gabriel Mountains
Community Collaborative
Angeles National Forest
HQ
701 N. Santa Anita Ave
Arcadia, CA 91006

Bi-Monthly
4th Thursday
9:00 a.m.

Location to be
announced

Weste

McLean

Hagobian

Yes

01-25-22

Sanitation Districts
P.O. Box 4998
Whittier, CA 90607
562-699-7411 phone
562-908-4278 fax

2nd Wednesday
1:30 p.m.

Location to be
announced

1st Director –
Weste (must be
Mayor per
H&S Code
Sec.4730)
2nd Director -
Gibbs

McLean

Letz

Yes

01-25-22

Southern California
Association of
Governments (SCAG)
Regional Council
District 67
900 Wilshire Blvd.

Ste. 1700
Los Angeles, CA 90017

1st Thursday
Location to be
announced

McLean

None

Hagobian

Yes

01-25-22

Santa Clara River
Watershed Area Steering
Committee (WASC)
Los Angeles County Board
of Supervisors
500 W Temple St
Los Angeles, CA 90012

1st Thursday
10:00 a.m.

Location to be
announced

Gibbs

Seegmiller

Hennawy
Cole
Prado
Merenda

Yes

01-25-22

3.a
Packet Pg. 44
Attachment: Council Committee Appointment List - 2022 (COUNCIL COMMITTEE APPOINTMENTS) CITY OF SANTA CLARITA Page 4 of 6
CITY COUNCIL COMMITTEE APPOINTMENTS – 2022

S:\CITY\Council\Committees\2022\2022 CouncilCmteAppList Update 2-9-22.docx

STANDING COMMITTEES

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT? **

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE –BROWN
ACT APPLICABLE*

LAST

UPDATED
AND/OR

REVIEWED

Budget Committee
(Standing) ***

As needed

(Mayor) Weste
(Mayor Pro
Tem) Gibbs

Smyth

Oviedo

Yes

As observers only

01-25-22

Development Committee
(LAFCO & Growth)
(Standing) ***

As needed
Location to be
announced

Gibbs
Weste

McLean

Cole

Yes

As observers only

01-25-22

Economic Development
(includes redevelopment)
(Standing) ***

To be
determined
(monthly or
quarterly)

Gibbs
Miranda

Weste

Oviedo

Yes

As observers only

01-25-22

Film/Tourism
(Standing) ***

As needed
Location to be
announced

Miranda
Weste

McLean

Oviedo

Yes

As observers only

01-25-22

Legislative Committee
(Standing) ***

As needed
Location to be
announced

Smyth
Gibbs

Weste

Hagobian

Yes

As observers only

01-25-22

Public Safety Committee
(Standing)

As Needed
Location to be
announced

Gibbs
Miranda

Weste

Oviedo

Yes

As observers only

01-25-22

Waste Diversion/Recycling
Committee
(Standing) ***

As needed
Location to be
announced

McLean
Weste

Miranda

McKenna

Yes

As observers only

01-25-22

3.a
Packet Pg. 45
Attachment: Council Committee Appointment List - 2022 (COUNCIL COMMITTEE APPOINTMENTS) CITY OF SANTA CLARITA Page 5 of 6
CITY COUNCIL COMMITTEE APPOINTMENTS – 2022

S:\CITY\Council\Committees\2022\2022 CouncilCmteAppList Update 2-9-22.docx

AD HOC COMMITTEES

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT? **

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE –BROWN
ACT APPLICABLE*

LAST

UPDATED
AND/OR

REVIEWED

CEMEX
Ad Hoc Committee

As needed
Location to be
announced

Weste
Gibbs

McLean

Hagobian

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend.

01-25-22

Community Services Grant
Ad Hoc-Committee

2 or 3
times/year
Location to be
announced

Gibbs
McLean

Weste

Oviedo

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend.

01-25-22

Downtown Newhall
Specific Plan Ad Hoc
Committee

As needed
Location to be
announced

McLean
Weste

Gibbs

Cole

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend.

01-25-22

High Speed Transportation
Ad Hoc Committee

As needed
Location to be
announced

Miranda
McLean

Weste

Hagobian

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend.

01-25-22

Homeless Issues
Ad Hoc Committee

As needed
Location to be
announced

Smyth
McLean

Miranda

Oviedo

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend

01-25-22

Library
Ad Hoc Committee

As needed
Location to be
announced

Weste
McLean

Miranda

McKenna

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend.

01-25-22

3.a
Packet Pg. 46
Attachment: Council Committee Appointment List - 2022 (COUNCIL COMMITTEE APPOINTMENTS) CITY OF SANTA CLARITA Page 6 of 6
CITY COUNCIL COMMITTEE APPOINTMENTS – 2022

S:\CITY\Council\Committees\2022\2022 CouncilCmteAppList Update 2-9-22.docx

ORGANIZATION

MEETING

SCHEDULE

DELEGATE

ALTERNATE

STAFF
MEMBER

BROWN
ACT? **

OPEN &

PUBLICIZED

MAJORITY
ATTENDANCE –BROWN
ACT APPLICABLE*

LAST

UPDATED
AND/OR

REVIEWED

Senior Issues
Committee on Aging
(City has seat designated on
Advisory Board)
SCV Senior Center,
22900 Market St. 91321

As needed
Location to be
announced

Annual
meetings
Location to be
announced

Miranda
Weste

McLean

Oviedo (Serves
as City’s
Advisory Board
representative)

Yes

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend.

01-25-22

Whittaker-Bermite
Multi-Jurisdictional Ad Hoc
Committee

As needed
Location to be
announced

McLean
Weste

Gibbs

Oviedo

Yes, if fully noticed as a City
Council meeting with agenda
if majority want to attend.

01-25-22

3.a
Packet Pg. 47
Attachment: Council Committee Appointment List - 2022 (COUNCIL COMMITTEE APPOINTMENTS)

CITY OF SANTA CLARITA
City Council
Special Meeting
~Minutes~
Tuesday, January 10, 2023 5:30 PM City Council Chambers

CALL TO ORDER
Mayor Gibbs called to order the Special Meeting at 5:30 p.m.

ROLL CALL
All Councilmembers were present.

PUBLIC PARTICIPATION FOR AGENDIZED ITEMS
No requests to speak were received.

CLOSED SESSION
Joseph Montes, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of case: Michael Cruz et al. v. City of Santa Clarita LASC Case No. 21STCV47451

RECESS TO CLOSED SESSION - TO BE HELD IN THE CARL BOYER ROOM Mayor Gibbs recessed the meeting to Closed Session at 5:31 p.m.

RECONVENE TO OPEN SESSION
Mayor Gibbs reconvened the meeting to Open Session at 6:07 p.m.

CITY ATTORNEY ANNOUNCEMENT
City Attorney Joseph Montes announced that no action was taken in Closed Session that was required to be reported.

ADJOURN
Mayor Gibbs adjourned the Special Meeting at 6:07 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
4 Packet Pg. 48
Minutes Acceptance: Minutes of Jan 10, 2023 5:30 PM (Consent Calendar)

CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Successor Agency to the former Redevelopment Agency
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary ~Minutes~
Tuesday, January 10, 2023 6:00 PM City Council Chambers

INVOCATION
Mayor Pro Tem Smyth delivered the invocation.

CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council, Board of Library Trustees, and Successor Agency to the former Redevelopment Agency at 6:10 p.m.

ROLL CALL
All Councilmembers were present.

FLAG SALUTE
Councilmember Miranda led the flag salute.

APPROVAL OF AGENDA
Motion by Weste, second by Smyth, to approve the agenda, pulling item 4 for public comment.

RESULT: APPROVED AGENDA
5 Packet Pg. 49
Minutes Acceptance: Minutes of Jan 10, 2023 6:00 PM (Consent Calendar)

Page 2 ends

AWARDS AND RECOGNITIONS
Mayor Gibbs congratulated the Saugus High School Girls Volleyball team for receiving individual and team recognition from CIF Southern Section and winning the Division 4 Tournament and invited Coach Zach Ambrose and the team to the dais to receive their recognition and take a photo.

Addressing the Council was Carrie Marsh regarding the Martin Luther King, Jr., proclamation.

Councilmember Miranda commented on the impact of civil rights by Dr. Martin Luther King, Jr., and invited the community to the 2nd annual Unity Walk at Central Park on January 16; announced that the City proclaims January 16, 2023, as Dr. Martin Luther King, Jr. Day in Santa Clarita; and invited Vice-Chair of the Arts Commission, April Scott-Goss, to the dais to accept this proclamation and take a photo.

PUBLIC PARTICIPATION
Addressing the Council were Pastor Jerry R. Cook, representing Freedom’s Way Baptist Church, regarding Planned Parenthood; Jeffrey Malick regarding homelessness issues, Planned Parenthood, a no-kill shelter, and a hate symbol ban; Nancy (no last name provided) regarding Planned Parenthood; Cindy Josten regarding Planned Parenthood; Len Unkeless regarding racism, homelessness, Pickleball courts, a no-kill shelter, and Planned Parenthood; James Doyle regarding code of ethics and hiring practices; Carrie Marsh regarding racial issues and Planned Parenthood; Elaine (no last name provided) regarding a Super Bowl party, football, vaccines, and prayer; Glenda (no last name provided) regarding speed calming humps; and Diane Zimmerman regarding speed calming humps, attendance at the Human Relations Roundtable, and National Law Enforcement Day.

STAFF COMMENTS
City Manager Ken Striplin addressed the no-kill shelter study timeline, Abelia Road speed calming humps, safety within the City, and his attendance at the Human Relations Roundtable.

Councilmember McLean inquired about neighborhood polling after speed hump installation, and Mr. Striplin responded that the City revisits the project to complete an analysis of the effectiveness of the humps. Councilmember McLean commented on her dislike of the speed humps.

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilmember Weste commented on the fentanyl crisis in Santa Clarita. To help combat the spike in overdoses, the William S. Hart Union High School District, in collaboration with the Sheriff department and foundation, awarded three local high schools $1,000 each to create a public service announcement (PSA). Councilmember Weste played the PSAs demonstrating the dangers of fentanyl; commented on an upcoming fentanyl town hall; and encouraged all to support the students. Councilmember Weste requested adjournment of tonight's meeting in memory of Margo Miller.
5 Packet Pg. 50
Minutes Acceptance: Minutes of Jan 10, 2023 6:00 PM (Consent Calendar)

Page 3 ends

Mayor Pro Tem Smyth announced the 2023 Greater Los Angeles Homeless count and the need for volunteers to help with the count starting at 6:00 p.m. until midnight at The Centre on January 24.

Councilmember Miranda commented on missing the last meeting; expressed his support for Mayor Gibbs; thanked the voters; and looks forward to working with the Council.

Councilmember McLean commented on an article regarding public art and a living quilt event on display adjacent to the Laemmle Theater from January 27 through 29 and requested adjournment in memory of Chuck Morris.

Mayor Gibbs invited residents to attend the West Creek Park Inclusive Play Area ribbon cutting ceremony on January 12; thanked Richard Budman and The Signal for organizing the fentanyl town hall event, in partnership with the City, Fifth District Supervisor Barger, Sheriff Captain Justin Deiz, Los Angeles County Fire, the William S. Hart Union School District, and other local experts on January 12 at the Canyon Country Community Center where Narcan administration will be demonstrated; and requested adjournment in memory of Chuck Morris.

UNFINISHED BUSINESS
ITEM 1

LOCAL APPOINTMENTS
At the regular meeting of November 22, 2022, the City Council declared vacancies and directed the City Clerk to post and publish the Notice of Vacancy for three regular positions on each of the Planning Commission, Parks, Recreation and Community Services Commission, Arts Commission, Open Space Preservation District Financial Accountability and Audit Panel, and one position for the City’s appointment to the Greater Los Angeles County Vector Control Board.

RECOMMENDED ACTION:

City Council:

1. Councilmembers McLean, Miranda, and Weste nominate and Council approve regular appointments to the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel for a full term of four years, ending December 31, 2026.

2. Council nominate and approve the City of Santa Clarita’s appointment to the Greater Los Angeles County Vector Control District Board of Trustees, ending January 8, 2027.

3. Direct the City Clerk to update and post the Local Appointments List, and designate all branches of the Santa Clarita Public Library to receive a copy of the list.

Council concurred to waive the presentation.

Addressing the Council was Elaine (no last name provided). 5 Packet Pg. 51
Minutes Acceptance: Minutes of Jan 10, 2023 6:00 PM (Consent Calendar)

Page 4 ends

Councilmember McLean nominated Lisa Eichman to the Planning Commission; Peggy Stabile to the Parks, Recreation and Community Services Commission; Dr. Michael Millar to the Arts Commission; and Sandra Cattell to the Financial Accountability and Audit Panel.

Councilmember Miranda nominated Patsy Ayala to the Planning Commission; Donald Cruikshank to the Parks, Recreation and Community Services Commission; Susan Shapiro to the Arts Commission; and Wendelin Langhans to the Financial Accountability and Audit Panel.

Councilmember Weste nominated Dennis Ostrom to the Planning Commission; Rebecca Skye Ostrom to the Parks, Recreation and Community Services Commission; Patricia Rasmussen to the Arts Commission; and Susan Orloff to the Financial Accountability and Audit Panel.

Smyth nominated and Miranda seconded Heidi Heinrich's appointment to the Greater Los Angeles County Vector Control District Board of Trustees.

On roll call vote, Council approved all the nominations and recommended action.

RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tem
SECONDER: Bill Miranda, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste

CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Miranda, Councilmember
SECONDER: Laurene Weste, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the December 13, 2022, Special Meeting.

ITEM 3
APPROVAL OF SPECIAL MEETING-COUNCIL REORGANIZATION MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the December 13, 2022, Special Meeting-Council Reorganization.

ITEM 4
APPROVAL OF REGULAR MEETING MINUTES – The minutes are submitted for approval.

RECOMMENDED ACTION: City Council approve the minutes of the December 13, 2022, Regular meeting.
5 Packet Pg. 52
Minutes Acceptance: Minutes of Jan 10, 2023 6:00 PM (Consent Calendar)

Page 5 ends

Addressing the Council were Nancy (no last name provided), Cindy Josten, and Carrie Marsh.

ITEM 5
CHECK REGISTER NO. 26
Check Register No. 26 for the Period 11/18/22 through 12/01/22 and 12/08/22. Electronic Funds Transfers for the Period 11/21/22 through 12/02/22.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register No. 26.

ITEM 6
APPROVAL OF FISCAL YEAR 2023-24 RECOGNIZED OBLIGATION PAYMENT

SCHEDULE (ROPS) FOR SUBMITTAL TO THE DEPARTMENT OF FINANCE Pursuant to HSC section 34177 (o)(1), Successor Agencies shall submit an Oversight Board approved annual ROPS to the Department of Finance and the County Auditor-Controller by February 1, 2016, and each February 1 thereafter.

RECOMMENDED ACTION:

City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Fiscal Year 2023-24 Recognized Obligation Payments Schedule for submittal to the Department of Finance.

Adopted Resolution No. SA 23-1
ITEM 7
LANDSCAPE MAINTENANCE DISTRICT CONTRACT FOR ZONE 27
Award of a two-year contract to Oak Springs, Inc., to provide one-time and recurring landscape maintenance services for Landscape Maintenance District Zone 27 (Circle J Ranch).

RECOMMENDED ACTION:

City Council:

1. Award a two-year contract to Oak Springs, Inc., to provide landscape maintenance services to Landscape Maintenance District Zone 27 (Circle J) for an annual base amount of $236,308, plus an additional $71,752 in annual contract expenditure authority to address unforeseen maintenance and repairs, and authorize a one-time additional $33,620 in expenditure authority to address deferred landscape maintenance needs throughout the Zone, for a collective not to exceed amount of $649,740 over two-year contract.

2. Authorize a one-time appropriation from Landscape Maintenance District Fund 357 totaling $75,215, as identified in Attachment A, to fund expenditures for one-time landscape clean-up activities and recurring maintenance services expenditures associated with the recommended contract for the remainder of Fiscal Year 2022-23.

3. Authorize ongoing appropriations from Landscape Maintenance District Fund 357 totaling $99,827, as identified in Attachment B, to support recurring landscape maintenance services expenditures associated with the recommended contract commencing in Fiscal Year 2023-24. 5 Packet Pg. 53
Minutes Acceptance: Minutes of Jan 10, 2023 6:00 PM (Consent Calendar)

Page 6 ends

4. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

5. Authorize the City Manager or designee to execute all contracts and associated documents, modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval.

PUBLIC PARTICIPATION II
Addressing the Council were Steve Petzold regarding a disk golf tournament, the East Walker Ranch hike challenge, redistricting, the Butterfield trail designation, and the Canyon Theater closing at the mall; and Roger A. Haring regarding a proposed Santa Clarita Valley Book Festival.

STAFF COMMENTS
Councilmember McLean clarified that it is The Canyon that closed, not the Canyon Theatre Guild in Newhall.

ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting in memory of Margo Miller and Chuck Morris at 7:46 p.m.
______________________________________
MAYOR
ATTEST:
______________________________________

CITY CLERK
5 Packet Pg. 54
Minutes Acceptance: Minutes of Jan 10, 2023 6:00 PM (Consent Calendar)

Page 1 ends

Agenda Item: 6

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: CHECK REGISTER NO. 01
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston

RECOMMENDED ACTION

City Council approve and ratify for payment the demands presented in Check Register No. 01.

BACKGROUND

Check Register No. 01 for the Period 12/02/22 through 12/15/22 and 12/22/22 in the aggregate amount of $9,088,221.42 inclusive of Electronic Funds Transfers for the Period 12/05/22 through 12/16/22 in the aggregate amount of $684,470.15.

FISCAL IMPACT

No Fiscal Impact.

ATTACHMENTS
Memo - Check Register No. 01
Check Register No. 01 (Available in the City Clerk's Reading File) 6 Packet Pg. 55

6.a
Packet Pg. 56
Attachment: Memo - Check Register No. 01 (Check Register No. 01)

6.a
Packet Pg. 57
Attachment: Memo - Check Register No. 01 (Check Register No. 01)

6.a
Packet Pg. 58
Attachment: Memo - Check Register No. 01 (Check Register No. 01)

Page 1 ends

Agenda Item: 7

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: FISCAL YEAR 2021-22 ANNUAL COMPREHENSIVE FINANCIAL

REPORT AND OTHER RELATED REPORTS
DEPARTMENT: Administrative Services
PRESENTER: Carmen Magana

RECOMMENDED ACTION

City Council approve the Annual Comprehensive Financial Report and other related reports for fiscal year ending June 30, 2022.

BACKGROUND

The City of Santa Clarita's (City) independent audit firm, The Pun Group, LLP, has completed the City's annual audit for fiscal year ending June 30, 2022. The Pun Group, LLP, conducted the audit in accordance with Generally Accepted Auditing Standards, whereby an audit plan was prepared and followed to obtain reasonable assurance the City's financial statements were free from material misstatements. The audit included a review, on a test basis, of documents supporting the amounts and disclosures in the financial statements. The audit also included assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation.

The Annual Comprehensive Financial Report (ACFR) reflects the City's strong financial condition with a healthy General Fund balance.

Based on the audit performed, The Pun Group, LLP, issued an unmodified "clean" audit opinion letter. The opinion reflects the best level an organization can receive on its financial statements.

The letter is identified as the "Independent Auditor's Report" in the City's ACFR for fiscal year ending June 30, 2022.

In accordance with Generally Accepted Auditing Standards (AU-C 260), the Auditor’s Communication with Those Charged with Governance, a Report to the Honorable Mayor and Members of the City Council, has been prepared by The Pun Group, LLP, to provide specific information related to the audit scope and performance. 7 Packet Pg. 59

Page 2 ends

In addition, the following reports were prepared for the fiscal year ending June 30, 2022, by The Pun Group, LLP:

Appropriations Limit Calculation
Single Audit Report
Transit Enterprise Fund of the City of Santa Clarita
City of Santa Clarita Air Quality Improvement Fund
Santa Clarita Open Space Preservation District

Copies of the reports were provided to the City Council under a separate memo.

ALTERNATIVE ACTION
No feasible alternative action has been identified by staff.

FISCAL IMPACT

None by this action.

ATTACHMENTS
Appropriations Limit Calculation 06-30-2022 (available in the City Clerk’s Reading File) Report to Honorable Mayor and Members of the City Council (available in the City Clerk’s Reading File)
Annual Comprehensive Financial Report 06-30-2022 (available in the City Clerk’s Reading File) Transit Enterprise Fund 06-30-2022 (available in the City Clerk’s Reading File) Air Quality Improvement Fund 06-30-2022 (available in the City Clerk’s Reading File) Open Space Preservation District 06-30-2022 (available in the City Clerk’s Reading File) Single Audit Report 06-30-2022 (available in the City Clerk’s Reading File) 7 Packet Pg. 60

Page 1 ends

Agenda Item: 8

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: COUNCIL POLICIES
DEPARTMENT: Administrative Services
PRESENTER: Benny Ives

RECOMMENDED ACTION

City Council approve the recommended revisions to the City Council policies and approve the new City of Santa Clarita Business Sponsorship Program policy.

Santa Clarita Board of Library Trustees approve the recommended revisions to the Santa Clarita Public Library policies.

BACKGROUND

City of Santa Clarita (City) administrative policies and procedures are intended as a meaningful working device for the compilation of administrative rules and regulations, procedures, and other policy statements that are needed for the effective functioning of all City departments. The administrative policies are separated into eight sections: Legislative Relations, Administration, Human Resources, Health and Safety, Finance, Purchasing, Budget, and Library.

The objective of the policies is to minimize doubt, confusion, and inconsistency in the performance of City duties. These policies are "living" documents and, as such, are to be amended, changed, and altered as conditions and circumstances warrant. The policies serve as a comprehensive guide for administrative action and provide a framework for the discharge of delegated authorities and assigned responsibilities.

The previous comprehensive review of all policies was completed in October 2020. At the conclusion of the 2022 comprehensive review, staff recommends actions as stated below.

New Policy
• I-16 City of Santa Clarita Business Sponsorship Program The current City of Santa Clarita Business Sponsorship Program (Program) provides an innovative and integrated marketing solution for businesses, centered on high impact City 8 Packet Pg. 61

Page 2 ends

events, facilities, and programs. A new policy is being proposed to outline the goals of the existing Program, while additionally defining and establishing a set of procedures to be followed for the execution of various types of sponsorship agreements. This includes facility naming rights, which would be subject to approval by the City Council.

Existing Policies
Due to the reorganization of the City, the following policies are proposed to be revised to reflect the responsible department name and/or contain no substantive revisions.

• I-4.2 Economic Development Policy
• I-6.1 Request for Continuance of Public Hearings
• II-33.2 Gifts, Acquisitions, and Loans of Artwork
• II-34.2 Veterans Historical Plaza Special Use
• II-35.1 Civic Art Policy
• IX-2.4 Library Circulation
• IX-3.3 Library Code of Conduct
• IX-4.3 Library Displays
• IX-5.3 Library Internet Use
• IX-6.3 Material Selection
• IX-7.3 Library Meeting Rooms
• IX-8.3 Library Registration

ALTERNATIVE ACTION

Other actions as determined by the Council.

FISCAL IMPACT

None by this action.

ATTACHMENTS
I-16 Business Sponsorship Program
I-4.2 Economic Development Policy
1-6.1 Request for Continuance of Public Hearings
II-33.2 Gifts, Acquisitions and Loans of Artwork
II-34.2 Veterans Historical Plaza Special Use
II-35.1 Civic Art Policy
IX-2.4 Library Circulation
IX-3.3 Library Code of Conduct
IX-4.3 Library Displays
IX-5.3 Library Internet and Safety
IX-6.3 Library Material Selection
IX-7.3 Library Meeting Rooms
8 Packet Pg. 62

Page 3 ends

IX-8.3 Library Registration
8 Packet Pg. 63

Page 1 of 3 ends

I. PURPOSE
The purpose of this policy is to define and establish the procedure to be followed for the City of Santa Clarita Business Sponsorship Program (Sponsorship Program).

II. BACKGROUND
The Sponsorship Program provides an innovative and integrated marketing solution for businesses, centered on high impact City events, facilities, and programs. The specific goals of the Sponsorship Program are as follows:

1. To meet community needs;

2. To protect public interests in the short and long term;

3. To provide opportunities for local businesses to engage with the community;

4. To provide opportunities that are open and accessible to all Santa Clarita residents;

5. To align with the City’s strategic plans and philosophy; and,

6. To model high standards of ethical and professional conduct

Sponsorship packages are specifically tailored to each business and personally managed by an Economic Development professional. Benefits are crafted around the needs and goals of each business, making each partnership unique.

Sponsorship packages are available year-round and include dynamic marketing opportunities at a variety of sports, cultural and lifestyle events. Sponsorship packages are additionally available for City programs and facility naming rights.

City of Santa Clarita

POLICY/PROCEDURE

Number I-16 SUBJECT: CITY OF SANTA CLARITA BUSINESS

SPONSORSHIP PROGRAM
ORIGINAL ISSUE EFFECTIVE: 1/24/2023 CATEGORY: LEGISLATIVE RESPONSIBLE DEPARTMENT: ECONOMIC DEVELOPMENT

STANDARD MANAGEMENT PROCEDURE

8.a
Packet Pg. 64
Attachment: I-16 Business Sponsorship Program (Council Policies)

Page 2 of 3 ends

III. PROCEDURE
All sponsorship opportunities are offered and approved at the City’s sole discretion.

When contemplating proposed sponsorship packages, the City considers all of the following factors:

1. The ability of the City to retain its identity on the facility as owner/operator of the facility or principal provider of service;

2. Consistency of the proposer’s services, products, customers and promotional goals with the City’s character, values, services and priorities;

3. The proposer’s historical participation and association with community projects, events and continued willingness to participate;

4. The operating and maintenance costs to the City associated with the proposed sponsorship;

5. Anticipated public perception of the association with the City and the proposer;

6. Extent, prominence and aesthetic of the public display of the sponsorship;

7. Level of support provided by the proposer;

8. Level of participation and support by the City that would be required to fulfill the sponsorship;

9. Inconsistences between City policies and the policies or practices of the proposer; and,

10. Other factors that might undermine public confidence in the City’s impartiality or interfere with the efficient delivery of City services or operations

The City reserves the right to prioritize local businesses when securing sponsors. Local refers to any business having a working address within the City limits. While local businesses may receive priority, this policy does not preclude the City from selecting non-local businesses to participate in the Sponsorship Program.

Each sponsorship package is formalized via a written agreement with the City and the participating business partner. Sponsorship association with the City may not be utilized to the advantage of the sponsor in any competitive bidding, contract or other City-related activity. Sponsorship does not entitle a sponsor to any additional privileges not specified in or beyond the scope of the Sponsorship Agreement. Acceptance of

8.a
Packet Pg. 65
Attachment: I-16 Business Sponsorship Program (Council Policies)

Page 3 of 3 ends

sponsorship does not imply endorsement of any individual, entity or product by the City of Santa Clarita.

IV. APPROVAL THRESHOLDS
All Naming Rights sponsorships for permanent facilities must be approved by the City Council, regardless of total dollar amount. All other sponsorships agreements are subject to the approval of the City Manager or the City Manager’s Designee, should they be valued at or above $100,000 for the full life of the agreement. Any agreements valued below $100,000 (full-term) shall be subject to the approval of the Economic Development Division Manager or Department Director.

V. APPLICABILITY
The sponsorship provisions of this policy do not apply to non -City events and activities, or to privately operated facilities. This includes, but is not limited to the 4th of July parade or permitted events hosted on City property.

VI. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

VII. AUTHORITY
By the authority of the City Council.

Jason Gibbs
Mayor

8.a
Packet Pg. 66
Attachment: I-16 Business Sponsorship Program (Council Policies)

Page 1 of 2 ends

I. PURPOSE
The purpose of this policy is to provide a fundamental overview of the City of Santa Clarita’s economic development approach based on a three-part strategy to foster responsible economic development opportunities resulting in: a jobs/housing balance established through quality employment opportunities for residents, an economic base through increased sales tax generation, and economic wealth by attracting external monies to the local economy.

II. POLICY
The City of Santa Clarita (City) accomplishes the objectives mentioned above by implementing ways to make it easier to do business within the City. The City’s business - friendly approach to economic development offers several advantages to businesses, including a variety of business incentives, the City’s One -Stop Permit Center, and service - focused business assistance.

Ensuring high-quality jobs are available for residents propelled the formation of the Santa Clarita Valley Economic Development Corporation (SCVEDC) in 2009 to help grow the number of high -quality jobs in five key industries: aerospace and defense, advanced manufacturing, information technology, medical devices and bioscience, and digital media and entertainment. The City’s ongoing partnership with the SCVEDC helps attract growing companies that result in a jobs/housing balance that enhances the quality of life for residents. Additionally, the City established strategic partnerships with the Santa Clarita Chamber of Commerce and Valley Industry Association to strengthen efforts in the business community, which continues to be integral to reaching the City’s economic development goals.

In 2014, the City established the Santa Clarita Business Incubator to stimulate local economic growth by promoting entrepreneurial innovation for creative and technology - focused startup companies. Recognizing that industries are changing, and to continue local economic prosperity in an increasingly technology -focused world, the City identified the need to help develop innovative local talent, support their growth, and promote their continued development as they transition and grow to be the future of the City’s business community.

City of Santa Clarita

POLICY/PROCEDURE

Number I-4.21 SUBJECT: ECONOMIC DEVELOPMENT POLICY
ORIGINAL ISSUE EFFECTIVE: 03/14/1988 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE:
1001/2413/20203 SUPERSEDES: I-4.1
RESPONSIBLE DEPARTMENT: CITY MANAGER’S OFFICE ECONOMIC DEVELOPMENT

STANDARD MANAGEMENT PROCEDURE

8.b
Packet Pg. 67
Attachment: I-4.2 Economic Development Policy (Council Policies)

Page 2 of 2 ends

The City also focuses on efforts to increase sales tax generation by continually attracting community-desired restaurants and retail establishments to keep residents shopping, dining, and utilizing local services in Santa Clarita. Creating opportunities for increased sales tax generation indicates the health of the local economy . By increasing these dollars, the City is consistently able to invest in the community, making Santa Clarita an ideal place to live, work, and play.

The City continues to increase local economic wealth by attracting external monies to the local economy by way of tourism and filming. The City’s Tourism Program attracts world- class events and meetings with attractions aimed to amplify Santa Clarita’s reputation as a destination for leisure travelers, meeting organizers, and event planners. Additionally, Santa Clarita is consistently one of the most filmed places in California, offering thousands of film-friendly locations and a one-stop-shop Film Office that assists in film permitting and administering the City’s own Film Incentive Program.

Based on projected growth, the City’s approach plan to economic development remains responsible, sustainable, thoughtful, and strategic. More details on the City’s economic development history and efforts to support long-term economic development goals can be found within the General Plan under Economic Development Element.

III. AUTHORITY
Adopted by the authority of the City Council on March 14, 1988, and amended on October 13, 2020January 24, 2023.

____________________________________
Cameron SmythJason Gibbs
Mayor

8.b
Packet Pg. 68
Attachment: I-4.2 Economic Development Policy (Council Policies)

Page 1 of 1 ends

I. PURPOSE
The purpose of this procedure is to develop guidelines for handling requests from applicants or other interested parties to continue public hearings before the City Council.

II. PROCEDURE

A. The Community DevelopmentCity Manager may recommend for approval one continuance of a public hearing before the City Council due to “unforeseen circumstance.”

B. A second or subsequent continuance may be granted by the City Council, a st its discretion; upon a sh owing of good cause, at the meeting for which the public hearing is scheduled.

C. If a continuance is granted by the City Council, the item shall be rescheduled as though it were a new request for hearing. All previously requested or scheduled hearing items would be considered preferentially in choosing a new hearing date.

D. Any request for continuance by an applicant shall constitute a waiver of any time requirement within Wwhich the City is required to perform an act.

III. DEFINTION
“Unforeseen circumstances” shall not include someone other than the applicant or a directly affected party being unavailable for the City Council meeting.

IV. AUTHORITY
By the authority of the City Council.

Jason Gibbs
Mayor

City of Santa Clarita

POLICY/PROCEDURE

Number I-6.1 SUBJECT: REQUEST FOR CONTINUANCE OF PUBLIC

HEARINGS BEFORE THE CITY COUNCIL
ORIGINAL ISSUE EFFECTIVE: 08/27/1991 CATEGORY: LEGISLATIVE RELATIONS CURRENT ISSUE EFFECTIVE: 01/24/2023 SUPERSEDES I-6
RESPONSIBLE DEPARTMENT: CITY MANAGERS OFFICE

STANDARD MANAGEMENT PROCEDURE

8.c
Packet Pg. 69
Attachment: 1-6.1 Request for Continuance of Public Hearings (Council Policies)

Page 1 of 4 ends

City of Santa Clarita

POLICY/PROCEDURE

Number II-33.12 SUBJECT: GIFTS, ACQUISTIONS & LOANS OF ARTWORK TO

THE CITY OF SANTA CLARITA
ORIGINAL ISSUE EFFECTIVE: 03/08/2012 CATEGORY: ADMINISTRATION CURRENT ISSUE EFFECTIVE:
1001/1324/20203 SUPERSEDES: II-33.1
RESPONSIBLE DEPARTMENT: RECREATION AND COMMUNITY SERVICESECONOMIC DEVELOPMENT

I. PURPOSE
This policy is intended to establish procedures for gifts or donations, temporary loans, and acquisitions of artwork (either through purchase, commission, or donation) to the City of Santa Clarita at an appraised value of $500.00 or more. Only artworks that enhance public spaces, are of the highest quality and have minimal maintenance requirements will be considered. This policy is intended for original artworks only, and does not apply to decorative pieces that are reproductions or mass-produced items. These guidelines provide a process for review, acceptance, placement, insurance, and maintenance.

II. APPROVAL PROCESS FOR GIFTS/DONATIONS/LOANS
The donor will meet with Arts and Events Division staff and present the work. A photograph, provenance of the artwork, dimensions, medium, date of creation, biographical information on the artist, and current appraisal and maintenance requirements must be presented at that time.

The donor may propose a site.

Staff will review the proposal on the basis of aesthetic quality, relationship of the artist or artwork to the City of Santa Clarita, site availability, condition of the artwork and installation and maintenance requirements. The donor and/or staff will present the artwork to the Arts Commission (Commission) for their review; staff will make a recommendation to the Commission to accept or reject the gift, loan or donation and applicable conditions. The Commission will make a recommendation to the City Council to accept or reject the artwork.

The City Council has the final authority.

III. MEDIA
Artwork of any media and any size will be considered, including but not limited to: painting, both portable and permanent works; sculpture, including in the round, bas-relief, mobile, kinetic, fountains, etc. in any material or combination of materials; other visual media including prints, drawings, stained glass, photography, clay, wood, plastic, or combination of materials.

8.d
Packet Pg. 70
Attachment: II-33.2 Gifts, Acquisitions and Loans of Artwork (Council Policies)

Page 2 of 4 ends

IV. SITE
Staff will locate an appropriate site for the accepted and/or approved artwork. Staff will contact the appropriate Department Director or his/her designated representative regarding the site and only proceed at that location upon their approval. Community meetings will be held when appropriate. Artworks may be re-sited periodically.

V. INSTALLATION
Staff will coordinate installation with the Department Director or his/her designated representative. A label identifying the artwork, artist, and donor/lender will be installed near the artwork. All costs associated with installation will be incurred by the donor unless specific funds are available and approved in advance.

VI. MAINTENANCE
No artwork will be accepted by the City unless maintenance requirements have been specified in advance. In some cases, funds for on-going maintenance may be required prior to acceptance of a gift. Maintenance, repair, and restoration will be coordinated by Arts and Events Division staff and will be paid for by the City, if artwork is owned or accepted by the City, unless other arrangements are made in advance.

VII. INSURANCE
While the artwork is in the possession of the City of Santa Clarita, either through gift or temporary loan, the City will not assume responsibility for damage or theft of artwork.

VIII. SPECIAL TERMS FOR ARTWORK LOANS
A. A time period for the loan must be specified.

B. The Lender must sign an agreement with the City agreeing to lend the work.

C. The Lender will acknowledge that a risk of damage, loss, vandalism, or theft is inherent in a public loan or display. If the Lender has property or casualty insurance that covers the artwork, and if damage, loss, vandalism or theft occurs to the Lender’s artwork while it is on loan to the City, then the Lender must seek payment from the Lender’s insurance company, whose insurance coverage is primary to the City’s self- insurance and the City’s other insurance policies.

D. Regardless of whether the Lender has property or casualty insurance, the City’s liability to the Lender for damage or vandalism to, or loss or theft of, the Lender’s artwork is limited to the following:

D.1. Damage, Loss or Vandalism. Although the City will exercise due care in handling and exhibiting the Lender’s artwork, the City will be liable to the Lender for damage or vandalism to, or loss of, an artwork when the damage or loss is caused by only a negligent act of the City or its officers, agents or employees. The Lender (a) releases and

8.d
Packet Pg. 71
Attachment: II-33.2 Gifts, Acquisitions and Loans of Artwork (Council Policies)

Page 3 of 4 ends

holds harmless, (b) will not make a claim against or sue, and (c) waives a right of recovery against: the City and its officers, agents or employees for damage or vandalism to, or loss of, one or more of the Lender’s artwork, arising out of a person’s negligent or intentional act, or other act, however caused.

D.2. Theft. The City will be liable for theft of an artwork on loan only when it is stolen by an officer, agent or employee of the City. The Lender (a) releases and holds harmless, (b) will not make a claim against or sue, and (c) waives a right of recovery against: the City and its officers, agents or employees for theft, by any person and however caused, of one or more of the Lender’s artwork.

D.3. Liability Insurance. The City is insured for bodily injury, personal injury, and property damage arising out of its officers’, agents’, and employees’ acts or omissions.

Before the Lender delivers any artwork to the City, the Lender must furnish satisfactory evidence of liability insurance by delivering to the City a “certificate of insurance” and “an additional insured endorsement.” The Lender’s insurance company or its agent must sign these documents, which must state that the Lender’s insurance policy: (a) is primary to the City’s self-insurance and insurance policies, (b) applies separately to each insured, and (c) provides 30 days written notice to the City before the insurance company cancels, non-renews, or reduces the policy’s coverage.

IX. DISPOSITION OF THE ARTWORK
A. Relocation. It is the hope of the Arts Commission that by working with City staff and community groups in the placement of artwork that a sense of ownership will develop so that a request to relocate the work will not arise. Requests from City staff or the public will not be considered until the artwork has been in place for at least one year, allowing time for the City and community to live with and familiarize itself with the work. If the work is temporarily sited, removal will not be considered until 60% of the loan period has elapsed.

B. Sales. In the event that the artwork must be sold, the donor will have the first right of refusal; the artist will have the second. Any proceeds arising from the sale of artwork will go to a fund established by the Arts Commission to fund art in public places projects, or as otherwise designated by the City Council.

X. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

XI. AUTHORITY
Policy adopted by the City Council, Agenda Item No. 6 on March 27, 2012, and revised by Council action on October 13, 2020, and January 24, 2023.

8.d
Packet Pg. 72
Attachment: II-33.2 Gifts, Acquisitions and Loans of Artwork (Council Policies)

Page 4 of 4 ends

Kenneth W. StriplinJason Gibbs
City ManagerMayor

8.d
Packet Pg. 73
Attachment: II-33.2 Gifts, Acquisitions and Loans of Artwork (Council Policies)

City of Santa Clarita

POLICY/PROCEDURE

Number II-34.21 SUBJECT: VETERANS HISTORICAL PLAZA

SPECIAL USE POLICY
ORIGINAL ISSUE: EFFECTIVE: 02/22/2011 CATEGORY: ADMINISTRATION CURRENT ISSUE: EFFECTIVE:
10/1311/20202 SUPERSEDES: II-34.1
RESPONSIBLE DEPARTMENT: RECREATION AND COMMUNITY SERVICESECONOMIC DEVELOPMENT

STANDARD MANAGEMENT PROCEDURE

I. PURPOSE
The City of Santa Clarita (City) encourages and promotes community use of the Veterans Historical Plaza (Plaza) without regard to race, gender, age, national origin, color, creed, disability, sexual orientation, or impairment. This document sets forth the procedure for operation and use of the Veterans Historical Plaza. The Plaza was designed as a respectful and serene place dedicated for the reflection and remembrance by individuals and the community to commemorate the service and sacrifice of United States Veterans.

II. POLICY
A. Use of Area

The Plaza is intended to be used for small events and events of a short duration due to a lack of adequate parking space and a lack of restroom facilities. However, an exception will be considered when the Plaza is used in conjunction with a larger, permitted community event.

All events should keep to the overall intention/design of the Plaza.

The standard or national recognized military memorial holidays, as identified in the National Recognized Military Holidays section of this policy, will have priority over all other pending or submitted events.

Users/Patrons who wish to hold an event should refer to the City’s Special Event Permit Application. The user is responsible for the costs of any required permits. All Special Event Permit Applications are subject to review by the Director of Recreation and Community ServicesEconomic Development (Director) to ensure that the event is keeping with the intent and size constraints of the Plaza.

In order to preserve the ambiance of the Plaza, the use of sound-amplification equipment shall not be permitted/allowed due to size constraints and the location of the Plaza, unless otherwise authorized by the Director. The City reserves the right to include additional conditions to ensure public safety and protection of property.

8.e
Packet Pg. 74
Attachment: II-34.2 Veterans Historical Plaza Special Use (Council Policies)

Page 2 of 5 ends

III. SPECIFIC GUIDELINES

A. Plants and Decorations

Fresh flowers or other tributes may be placed on the Plaza grounds and will be removed either on a weekly basis or as flowers become unsightly. Adornments that are not consistent with the image of the Plaza and/or can cause personal injury shall not be allowed. • No pottery, crockery, tin, glass, or ceramic decorations or containers shall be allowed; • No unauthorized private planting of any kind shall be permitted; • No unauthorized permanent structures such as statues, vigil lights, and/or breakable objects are permitted on the Plaza grounds; and
• No open flames of any kind will be allowed on the Plaza grounds.

Due to maintenance issues, miniature flags are not allowed on the grounds other than on days that recognize national military holidays, which are identified in the National Recognized Military Holidays section of this policy.

Unauthorized decorations and/or commemorative items will be removed and disposed of by City Parks Maintenance staff immediately, as the presence of these tributes interferes with ground maintenance operations. The Director must authorize any exception to this section.

B. Improvements and Modifications

Any request to modify or improve the Plaza shall be submitted for review by the City via an application outlining the requested modifications. Applications shall first be reviewed by SCV Veterans Memorial, Inc. Comments by SCV Veterans Memorial, Inc. will be submitted along with staff recommendations to the Parks, Recreation, and Community Services Commission.

The Commission will then consider the request and make a recommendation to City Council for consideration. The type and location of any physical improvements shall be in accordance with the Veterans Historical Plaza Master Plan.

C. Specific Art Elements

Story Stations:

The intent of the commemorative Story Stations are for educational purposes relating to significant wars, conflicts, or historical events in the United States.

All future and/or current Story Stations are reserved for nationally recognized, United States historic wartime events only, or as authorized by the Director, and must be approved through the same process as outlined in Section III-B of this policy.

8.e
Packet Pg. 75
Attachment: II-34.2 Veterans Historical Plaza Special Use (Council Policies)

Page 3 of 5 ends

Commemorative Bricks:

To order Commemorative Bricks, a Santa Clarita Veterans Historical Plaza Brick Order Form shall be completed and submitted to the City. Guidelines for approving appropriate inscriptions on bricks have been previously approved and implemented via the Veterans Historical Plaza Brick Installation Procedures. Upon approval of the Commemorative Brick order, installation will proceed, as space allows, during the week before both Memorial Day and Veterans Day, or as otherwise determined by the Director.

Donations for Commemorative Bricks shall be made to the City of Santa Clarita. Funds for such bricks will be held in a trust account for future improvements to the Plaza that will be made following the approval process outlined in Section III-B of this policy.

D. Special Donation Procedures

Commemorative Donation Program:

The City will consider Commemorative Donations for the Plaza. Donors shall contact the Recreation and Community Servicese Economic Development Department about available alternatives.

Monetary:

Contributions that are not tied to a physical item or donation are accepted by the City and will be held in a trust account for Veterans Historical Plaza.

Fountains:

The City’s Parks Maintenance staff will occasionally gather coins from the Plaza’s fountains.

Coins and other monetary donations not tied to a physical item will be deposited into an account that is allocated towards the maintenance and preservation of the Plaza.

E. National Recognized Military Holidays

The following commemorative dates may be reserved for specific City and/or community sponsored functions pertaining to United States Veterans affairs or National Recognized Military Holidays. The following dates will have priority over all other pending or submitted events at the City of Santa Clarita.

Holiday Date
Peace Officer Memorial Day May 15
Armed Forces Day Third Saturday in May
Memorial Day Last Monday in May
Victory in Europe Day May 8
Independence Day July 4
Korean War Veterans Day July 27
Labor Day First Monday in September
V-J Day September 2

8.e
Packet Pg. 76
Attachment: II-34.2 Veterans Historical Plaza Special Use (Council Policies)

Page 4 of 5 ends

Patriots Day September 11
Holiday (Cont.) Date
Air Force Day September 17
POW/MIA Recognition Day September 21
Navy Day October 2
Holiday (Cont.) Date
Marine Corps Day November 10
Veterans Day November 11
National Pearl Harbor Remembrance Day December 7

IV. DENIAL OF USE
Denial of use of the Plaza can be made by the City on the basis of the following reasons:

1. The event is not in keeping with the overall design/intent of the Plaza.

2. The Plaza has been reserved for other use during the day and hour requested in the application.

3. The Plaza is incapable of accommodating the proposed activity for the number of participants involved given the size constraint of the Plaza.

4. Adequate parking facilities are not available to accommodate the proposed activity or event.

5. Adequate sanitary or restroom facilities do not exist and are not available to accommodate the proposed activity or event.

6. The applicant has failed to comply with all the conditions required for the activity, or with the facility usage policies, procedures, and/or regulations.

7. The nature of the activity may endanger the participants, facility, equipment, or staff.

8. The proposed use or activity is prohibited by law, by this policy or City ordinance, or by any regulations of the City.

9. Or, based on any substantive reason(s), as deemed by the City.

V. AMENDMENTS TO THIS POLICY
This policy may be amended by the following procedure. Draft amendments shall be submitted in writing for consideration by the City. SCV Veterans Memorial, Inc. shall first review draft amendments. Any comments by SCV Veterans Memorial, Inc., plus any further staff recommendations, will be taken to the Parks, Recreation, and Community Services Commission. The Parks, Recreation, and Community Services Commission will then consider the policy amendment and make a recommendation to City Council for consideration.

VI. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

VII. AUTHORITY
By the authority of the City Council.

8.e
Packet Pg. 77
Attachment: II-34.2 Veterans Historical Plaza Special Use (Council Policies)

Page 5 of 5 ends

Cameron SmythLaurene Weste
Mayor

8.e
Packet Pg. 78
Attachment: II-34.2 Veterans Historical Plaza Special Use (Council Policies)

City of Santa Clarita

POLICY/PROCEDURE

Number II-35.1 SUBJECT: CIVIC ART POLICY
ORIGINAL ISSUE EFFECTIVE: 10/24/2017 CATEGORY: ADMINISTRATION CURRENT ISSUE EFFECTIVE: 01/24/2023 SUPERSEDES: II-35 RESPONSIBLE DEPARTMENT: RECREATION, COMMUNITY SERVICES, ARTS, AND OPEN

SPACEECONOMIC DEVELOPMENT

STANDARD MANAGEMENT PROCEDURE

I. PURPOSE
Artistic and cultural resources are key to the overall quality of life in a community. Civic art contributes to the economic vitality of a region by improving the quality of the environment and fostering a positive community identity. The Civic Art Program integrates the skills of artists into capital improvement projects that will contribute to enhancing the community.

II. GENERAL
See “Civic Art Policy” attached.

III. AUTHORITY
Policy adopted by the City Council on October 24, 2017, and amended on January 24, 2023.

Kenneth W. StriplinJason Gibbs
City ManagerMayor

8.f
Packet Pg. 79
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 80
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 81
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 82
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 83
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 84
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 85
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 86
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 87
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 88
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 89
Attachment: II-35.1 Civic Art Policy (Council Policies)

8.f
Packet Pg. 90
Attachment: II-35.1 Civic Art Policy (Council Policies)

Page 1 of 3 ends

I. PURPOSE
The purpose of this policy is to establish procedures for circulation and loan of lLibrary materials.

II. LIBRARY CARDS
To check out materials, each library customer must have a valid, library Library card. There is no charge for the initial library card for any resident of California. There is a fee for replacing a lost, stolen, or damaged card. Library cards are non-transferable. Fees are established within the City of Santa Clarita Fee Schedule. Library cards must be presented at the time of service, as a one-time courtesy, identification may be presented to access account information without presenting a Library card.

Each library card holder may checkout up to 50 items at a time. The following item checkout limitations exist for each card

A. Printed Materials (books and magazines): 50 per card B. DVD’s & Blu-Rays: 10 per card, not to exceed 50 total items C. Audiobooks: 10 per card, not to exceed 50 total items D. Kit Materials: 50 per card
III. LOAN PERIODS AND NUMBER OF RENEWALS ALLOWED

A. Reference Materials: Reference materials do not circulate B. Adult and Juvenile Books: 21 days; 3 three renewals
C. Sound Recordings: 21 days; 3 three renewals
D. Kit Materials: 21 days; 3 three renewals
E. DVDs: 7 seven days; 3 three renewals
F. Magazines: 7 seven days; 3 three renewals

City of Santa Clarita

POLICY/PROCEDURE

Number IX-2.42 SUBJECT: LIBRARY CIRCULATION
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY
CURRENT ISSUE EFFECTIVE:
0110/1324/20203 SUPERCEDESSUPERSEDES: IX-2.32
RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICESHUMAN RESOURCES AND LIBRARY

SERVICES

STANDARD MANAGEMENT PROCEDURE

8.g
Packet Pg. 91
Attachment: IX-2.4 Library Circulation (Council Policies)

Page 2 of 3 ends

IV. HOLDS
If an item is not available or is located at another Llibrary, a customer can place a hold on it.

When available, it will be delivered to the Santa Clarita Public Library location of the customer’s choice. There is no charge for placing a hold on an item available via the Santa Clarita Public Library catalog. Some items may not be holdable. All items must be checked out on the card that placed the hold request.

There is a maximum of 50 holds per card. Within the 50 holds, there are other limits for material types. Cardholders can place holds on up to 50 books and up to 15 DVDs, sound recordings, and kit materials.

V. INTERLIBRARY LOANS
If an item is not available to borrow from the Santa Clarita Public Library’s collection, the Library will attempt to purchase the item. If the item cannot be purchased, it can be requested via Interlibrary Loan from another library system. A nominal fee, as established in the City of Santa Clarita Fee Schedule, will be charged for Interlibrary Loans. All Interlibrary Loans are reviewed by professional staff. Loans, loaning periods, and renewals are at the discretion of the loaning institution.

VI. FINES
Fines for overdue items checked out with an adult card or a juvenile card is are established in the City of Santa Clarita Fee Schedule. Fines paid with NSF (non-sufficient funds) (NSF) checks will be assigned a $55 fee by the City Cashier’s Office. Fines are calculated on the number of days that the Library is open. Discretion to waive Library fines rests with the City Librarian or designated representatives.

VII. RECOVERING OVERDUE MATERIALS
The Santa Clarita Public Library will attempt to notify the customer 3three days after the item is due, and again at 10 days after the item is due. At 30 days after the item is due, a bill notification is sent to the customer requesting that the item be returned and fines paid or the cost of the item plus a processing fee.

VIII. LOST MATERIALS
A lost item is library material that is not returned to the Library. Items not returned within sixty days of their due date are considered lost. Items reported lost, misplaced, or missing by a customer are also considered lost. It is the responsibility of customers to return materials, or be subject to a replacement fee for the lost items. Any accrued overdue fines for a lost item will be cancelled when payment for or replacement of a lost item is completed. If a customer locates an item within 30 days of payment, the item, returned with a receipt, can receive a refund at the Library which initially accepted payment, in the original payment form. A customer who locates a lost item within 30 days of paying a replacement fee may request a refund. To request a refund, a customer must return the lost item, along with the receipt for payment of the replacement fee, to the Library that accepted the replacement fee. Refunds will only be made in the original payment form.

8.g
Packet Pg. 92
Attachment: IX-2.4 Library Circulation (Council Policies)

Page 3 of 3 ends

IX. DAMAGED MATERIALS
A damaged item is an item that is not returned in the condition in which it was borrowed.

Damage includes, but is not limited to: wet, stained, scratched, chipped, sticky, sandy, chewed, odiferous, missing pages, written in, or missing pieces. It is the responsibility of the customer to return items in the same condition as when the item was borrowed, or be subject to a replacement fee for the item. It is the responsibility of the customer to report any existing damage at the time an item is checked out.

X. CLAIMS RETURNED MATERIALS
A Claims Returned item is a library material that was borrowed, then the customer claims was returned to the Library. If a Library customer is notified that they have not returned an item and the customer claims they have returned it, Library staff will check the shelf for the item, and if it is not located, may set the item to Claims Returned. A customer is only allowed to have five items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost and patrons will be responsible for the replacement.

XI. CLAIMS NEVER HAD MATERIALS
A Claims Never Had item is a library material that appears on a customer’s Library account, but that they that the customer claims was never borrowed. If a Llibrary customer is notified that they have not returned an item and they claim they never borrowed the item, Library staff may set the item to Claims Returned. The item will remain on the customer’s account with a Claims Returned status until the item is found. A customer is only allowed to have five items with a Claims Returned/Claims Never Had status. Additional items will be marked as Lost, and patrons will be billed for the replacement. This policy will also apply for items checked out but customer reports the case was empty.

XII. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

XIII. AUTHORITY
Policy originally adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and October 13, 2020January 24, 2023.

Kenneth W. StriplinJason Gibbs
City ManagerMayor

8.g
Packet Pg. 93
Attachment: IX-2.4 Library Circulation (Council Policies)

City of Santa Clarita

POLICY/PROCEDURE

Number IX-3.23 SUBJECT: LIBRARY CODE OF CONDUCT
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE: 1001/1324/20203 SUPERSEDES: IX-3.21 RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICESHUMAN RESOURCES AND LIBRARY

SERVICES

STANDARD MANAGEMENT PROCEDURE

I. PURPOSE
The purpose of this policy is to outline standards of conduct expected of persons using the Santa Clarita Public Library and the administrative processes to be used when those standards are violated.

II. POLICY
The Santa Clarita Public Library is open to the general public. This policy ensures that everyone has the right to use library services and resources provided his or her behavior does not unreasonably interfere with the rights of others to do the same. This policy requires the following specific behaviors be observed in the libraryLibrary:

A. Behavior must not disrupt other people’s use of the Library.

B. Library customers must be considerate of others in the Library and treat other customers, staff and volunteers with courtesy and respect, honor other customers’ privacy, and keep all conversations quiet. Loud, abusive, or threatening language will not be tolerated.

C. Any action recognized as illegal is prohibited in the Library including possession or use of firearms, weapons, and illegal substances.

D. Electronic devices including cell phones must be set to mute or vibrate in the Library.

Volume from devices must be inaudible to others.

E. Food and beverages may only be consumed in designated areas. All beverages must have a lid in the Library.

F. If a person creates or emanates a detectable odor, including that of controlled substances, that disturbs other Library customers or staff, they will be asked to leave until the situation is corrected.

G. Bicycles, skates, skateboards, collapsible scooters, wheelies, hover boards, and other such items may not be used in Library entryways or walkways and must be kept out of passageways.

H. Smoking or use of tobacco products is not allowed in the Library or within 20 feet of entryways. Smoking includes holding, carrying, burning, emitting, inhaling or exhaling the

8.h
Packet Pg. 94
Attachment: IX-3.3 Library Code of Conduct (Council Policies)

Page 2 of 3 ends

fumes or vapor of a lighted or activated pipe, cigar, cigarette, or any electronic smoking device.

I. The consumption or possession of alcohol is prohibited on the premises except for special events whose organizers have obtained appropriate City approvals.

J. Shopping carts or other wheeled conveyances, except medically required equipment or strollers and wheelchairs carrying people, are not allowed in the Library.

K. Customers are not permitted to enter the Library with more than two backpacks, suitcases, or other large parcels or any combination of these, and these items may not be left unattended. The Library is not responsible for unattended items in the Library.

L. Animals other than service animals are not allowed in the Library. “Service animal” means a dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act.

M. Library restrooms may not be used for bathing, grooming, or washing clothing.

N. Customers must be fully clothed in the Library. Upper and lower body must be appropriately covered and footwear must be worn at all times.

O. No sleeping is allowed in the Library.

P. Customers cannot solicit, panhandle, sell products, or conduct business, including tutoring for a fee, in the Library.

Q. The children’s area of the Library is specifically designed to meet the needs of young Library customers. The children’s area is available for use by children and their accompanying adults and by adults who have been given permission by Library staff.

Adults that are not accompanying children and adults that have not been given permission by Library staff will be asked to relocate to another section of the Library.

R. Using Library materials, equipment, furniture, fixtures, or building in a manner inconsistent with customary use or in a destructive, abusive, or potentially damaging manner is not permitted.

III. RULES FOR SUPERVISION OF MINORS
A. Parents, legal guardians, caregivers, and teachers are responsible for the behavior of children under their supervision. Children under the age of 11 must be accompanied by a parent or responsible caregiver 13 years old or older. A responsible adult must directly accompany babies, toddlers, and preschool children at all times. The Library is a public building; Library staff and volunteers cannot assume responsibility for children at any time. If a child is left unattended, the staff will make an attempt to find the parent/caregiver within the Library, ; if staff is unable to locate a responsible party, the child will be considered abandoned, and law enforcement personnel will be notified. If an unattended child is in the Library 15 minutes prior to closing time, law enforcement personnel will be notified and asked to pick up the child. Library staff are not permitted to provide transportation for the child.

IV. STAFF PROCEDURES WHEN PATRONS VIOLATE THE CODE OF CONDUCT A. It is unlawful for any person to fail to obey a directive from Library personnel to cease and desist from the violation of any regulation, statute, or ordinance applicable to the use of the Library.

B. If a patron exhibits behavior that violates the code of conduct, Library staff will first

8.h
Packet Pg. 95
Attachment: IX-3.3 Library Code of Conduct (Council Policies)

Page 3 of 3 ends

inform the patron regarding the Library’s code of conduct and seek voluntary compliance. If the patron continues to act in ways that violate the disruptive use policy and the code of conduct, Library staff can require that the patron leave the Library. Law enforcement personnel may be called in to assist as needed.

C. The Santa Clarita Public Library has the authority to restrict patron access to the Library for extended periods upon written notice to the patron.

V. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

VI. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and updated by City Council Ordinance No. 17-03 on February 28, 2017, and amended on October 13, 2020, and January 24, 2023.

Kenneth W. StriplinJason Gibbs
City ManagerMayor

8.h
Packet Pg. 96
Attachment: IX-3.3 Library Code of Conduct (Council Policies)

I. PURPOSE
While the Library would like to accommodate all requests of local organizations and businesses for such space, the volume of requests and the small amount of space available makes this impossible. The term “display” is used collectively to include handouts, flyers, posters, and exhibit items. The Library does not advocate or endorse the viewpoints of exhibits or exhibitors using public forum locations. The Display policy applies to all locations of the Santa Clarita Public Library.

II. DISPLAY SUBJECTS/CONTENTS
Displays are for information about civic, cultural, educational, and recreational programs of likely interest to the local community. The displays may include such forms as:

A. Presentation of books, visual arts, crafts, paintings, and drawings, sculpture, and a variety of media.

B. Promotion of interest in the use of books and other library Library resources.

C. Information about community affairs, organizations, services, and activities.

Civic groups, service clubs, nonprofit organizations, and governmental units promoting free events are typical sponsors of these activities.

No political candidate or proposition materials, commercial promotions, or private events, such as yard sales, and “services provided,” are eligible for display.

Inquiries pertaining to art displays at the Library can be directed to the City of Santa Clarita Arts and Events Division, which coordinates the displaying of art within City facilities.

III. SIZE AND LOCATION
The Library reserves the right to refuse display materials that are awkward to display or take up disproportionate space. Displays are only allowed in designated areas; generally, these are kiosks in the lobby. Other areas, such as service desks, study tables, walls, windows, doors, and

City of Santa Clarita

POLICY/PROCEDURE

Number IX-4.31 SUBJECT: LIBRARY DISPLAYS
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE: 01/24/2023 SUPERSEDES: IX-4.21 RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICESHUMAN RESOURCES AND LIBRARY

SERVICES

STANDARD MANAGEMENT PROCEDURE

8.i
Packet Pg. 97
Attachment: IX-4.3 Library Displays (Council Policies)

Page 2 of 2 ends

shelving end panels are reserved for the Library’s own displays. Library displays shall have priority use of available space.

IV. REQUIREMENTS FOR POSTING/DISTRIBUTING ITEMS

A. Handouts, flyers, and posters are displayed no more than one month prior to the event and will be placed in the appropriate public forum location by Library staff.

B. All items must identify the group or person responsible for distribution, and provide a contact address or telephone number.

C. Posters, flyers, and pamphlets may be discarded by the Library staff after 30 days. The Library will relocate, rearrange, and remove materials as it chooses.

D. The Library does not store materials. Any items brought early must be redelivered within the display period.

E. Active distribution, in which a person on site hands out materials, canvasses, solicits, or petitions, is not allowed in the Library.

F. Items to be posted/distributed must not be in violation of any federal, state, or local laws.

V. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

VI. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 12, 2020, and January 24, 2023.

Kenneth W. StriplinJason Gibbs
City ManagerMayor

8.i
Packet Pg. 98
Attachment: IX-4.3 Library Displays (Council Policies) I. PURPOSE
The purpose of this policy is to establish guidelines for use and restrictions of Library computers and Internet use for patrons and Library staff.

II. INTERNET USE
The Santa Clarita Public Library endeavors to provide collections, resources, and services that meet the cultural, informational, recreational, and educational needs of the diverse communities it serves.

Resources available on the Internet supplement and complement the collection and resources available at Library facilities. The Internet may contain material of a controversial nature; however, the Library does not monitor Internet usage. Users should note that not all Internet sources provide accurate, complete, or current information.

All Library computers with Internet access and the Library’s wireless network use a technology protection measure that protects all users including minors against access to visual material considered inappropriate for or harmful to minors.

Consistent with Federal Communications Commission (FCC) Order 03-188, libraries complying with the Children’s Internet Protection Act are required to implement a procedure for unblocking the filter upon request of customers who are 18 year of age and older. Such procedures shall be the responsibility of the City Librarian or designated representatives.

Customers who are 18 years of age and over may, at their request, have the technology protection measure disabled during their use to enable access for bona fide research or other lawful purposes.

Free wireless Internet access will be provided by the Santa Clarita Public Library to all customers to access on their personal electronic devices and will not require the maintenance of a Library account to access such service. All wireless Internet access provided by the Santa Clarita Public Library will be filtered to prevent access to materials deemed by law to be harmful to minors without exception. All Library policies concerning legal, acceptable, and safe use of computers and the Internet apply to use of the public wireless access.

City of Santa Clarita

POLICY/PROCEDURE

Number IX-5.31 SUBJECT: LIBRARY INTERNET USE AND SAFETY ORIGINAL ISSUE EFFECTIVE: 05/08/2012 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE: 01/24/2023 SUPERSEDES: IX-5.21 RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICESHUMAN RESOURCES AND LIBRARY

SERVICES

STANDARD MANAGEMENT PROCEDURE

8.j
Packet Pg. 99
Attachment: IX-5.3 Library Internet and Safety (Council Policies)

Page 2 of 3 ends

As is the case with any electronic media system provided by the City, Library users should not have an expectation of privacy when using any form of electronic media.

II. INTERNET ACCESS BY MINORS: REGULATIONS AND RESTRICTIONS

A. The Santa Clarita Public Library provides computer access to minors, including access to the Internet. To the extent possible, steps shall be taken to promote the safety and security of minor users of the online computer network when using email, chat rooms, instant messaging, and other forms of direct communication.

B. Specifically as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes unauthorized access, including “hacking” and other unlawful activities as well as unauthorized disclosure, use, and dissemination of personal information regarding minors.

III. SUPERVISING COMPUTER USE BY CHILDREN
Access for all patrons under age 18 will be filtered. Filtering software may not block all material users find offensive. Librarians cannot act in the place of parents in providing constant care and supervision of children as they explore the Internet. Parents and legal guardians are responsible for monitoring any and all Internet use by minors and consent given on the part of parents or legal guardians for a Library card constitutes acknowledgment by the parents or guardians that they have a responsibility for monitoring their child’s use of all Llibrary resources, including the public computers.

The following are recommended guidelines for parents and guardians to ensure that children have positive online experiences, whether at home or at the Library.

A. Explore the wide range of available information and tell your children about sites you consider inappropriate for them.

B. Provide guidelines for your children on the amount of time they spend online, just as for television viewing.

C. Teach children to never give out personal identification information (name, address, password, telephone number, social security number, credit card number) about themselves or others without first asking a parent for permission.

D. Teach children to be good online consumers. As with print information, consider the source, date, and accuracy of online information.

E. Teach minors to exercise discretion and caution when communicating using the Internet, electronic mail, chat rooms, and other forms of direct electronic communications in order to remain safe and secure (e.g. avoidance of predators, cyber-bullying, and scams).

F. Parents are urged to read Child Safety on the Information Highway or the Parents’ Guide to the Information Super Highway.

IV. INTERNET ACCEPTABLE USE RULES FOR ALL USERS

A. Users read and agree when logging into a computer to abide by this Internet Use and Safety Policy, including guidelines for use of the Internet by minors.

8.j
Packet Pg. 100
Attachment: IX-5.3 Library Internet and Safety (Council Policies)

Page 3 of 3 ends

B. Patrons are expected to adhere to all rules governing the use of the Internet in libraries, including the duration and frequency of sessions. Patrons who violate Library policy regarding the use of the Internet or who behave in a disruptive manner will be asked to either modify their use appropriately or discontinue such usage or have their Internet usage access terminated. In addition, patrons must maintain a Library account in good standing and comply with all computer usage rules including printing limits.

C. All Internet use is subject to the Santa Clarita Public Library Code of Conduct Policy.

Patrons who observe violations of the Santa Clarita Public Library Code of Conduct Policy should contact Llibrary staff immediately.

D. Users shall not disclose, use, or disseminate personal identification information regarding minors without proper authorization.

E. Users shall utilize the Library network for lawful activities only. They shall not use the network to cause harm to others or damage the property of others. They shall not intentionally upload, download, or create computer viruses or other forms of malicious programming, attempt to harm or destroy equipment, manipulate the data of any other user, or seek unauthorized access to networks and systems, including so-called “hacking.”
V. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

VI. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and January 24, 2023.

Kenneth W. StriplinJason Gibbs
City ManagerMayor

8.j
Packet Pg. 101
Attachment: IX-5.3 Library Internet and Safety (Council Policies) I. PURPOSE
The Materials Selection Policy provides a general guide to the selection and maintenance of material collections offered by the Library and emphasizes the Library’s commitment to the needs of the community it serves, intellectual freedom, and unrestricted access to information per American Library Association Guidelines and the Freedom to Read Statement (attached).

II. BACKGROUND INFORMATION
The mission of the Santa Clarita Public Library is to bring people, information, and ideas together to educate, inspire, and enrich the quality of life in our the diverse community. In line with the Library’s mission, our the collection is:
• Available from all library locations 7 seven days a week and online 24 hours a day
• Available in variety of formats including those for the vision impaired • Diverse and inclusive
• Well organized and in good condition
• Current and relevant
• Responsive to new trends, issues and interests
• Built by the dedicated work of professional staff
• Shaped by the input of our community and representative of its needs • Guided by the Library’s Mission Statement as well as the Philosophy Statement of the City of Santa Clarita.
• Fun and popular
• Thought provoking
• Comprised of works of lasting value

III. CRITERIA FOR SELECTION OF MATERIALS
While much professional effort has gone into the selection of materials, the Santa Clarita Public Library recognizes that members of our the community may find issue with one or more items.

In line with our the collection policy, we the Library aims to be inclusive and provide a diverse collection of materials to meet the varied needs of those in our the community. The Library, by

City of Santa Clarita

POLICY/PROCEDURE

Number IX-6.32 SUBJECT: LIBRARY MATERIAL SELECTION
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY
CURRENT ISSUE EFFECTIVE: 1001/1324/20203 SUPERSEDES: IX-6.21 RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICES

STANDARD MANAGEMENT PROCEDURE

8.k
Packet Pg. 102
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 2 of 8 ends

selecting individual materials, does not promote, support, or endorse any particular viewpoint, but rather aims to support the Freedom to Read statement of the American Library Association (attached). The following general criteria are used to evaluate the appropriateness of materials added to the lLibrary collection:
• Accuracy of information
• Merit, awards, or critical acclaim
• Existence of authoritative, published reviews
• Timeliness or permanent value
• Popular interest or demand
• Extent to which the subject matter is already represented in the Llibrary collection
• Readability or literary style
• Social significance
• Reputation of the author or publisher
• Space limitations
• Cost
• Physical durability, attractiveness, and other format characteristics Local author materials will be accepted for review, to be added to the library Library collection, if they meet multiple criteria of the above criteria. Addition of local author materials will be dependent upon the approval of Professional Library staff.

IV. PERSONS RESPONSIBLE FOR MATERIALS SELECTION DECISIONS Responsibility for the selection of library materials rests with the City Librarian. The City Librarian will delegate selection responsibilities to library staff as necessary.

Library users are welcomed and encouraged to suggest items for addition to the library Library collection. A form to do so can be found on the library Library website. If access to the website is not available, a request can be sent via email at [email protected], and Llibrary staff can assist with the form at any branch Library location. After the request is made, Llibrary staff will evaluate the request based on the general selection criteria outlined in this document.

In order for users to receive notification that one or more of their requests was selected for the collection, valid email contact information must be provided. Library users may also check the online catalog or contact staff to see if a requested item was purchased.

V. ACCESS TO LIBRARY MATERIALS
Materials held in branches of the Santa Clarita Public Library will be available to all members of the public, regardless of age or any other factor.

VI. STATEMENT OF CONCERN OR REQUESTS TO REVIEW LIBRARY MATERIALS Because of the Library’s philosophy of intellectual freedom, there may be materials in the library’s Library’s collection which could be of concern to individuals or groups. The acquisition of such materials does not imply approval or endorsement of their content or opinions, but enables the Llibrary to support curriculum and provide diverse perspectives for the enrichment of the lives of our Library users.

The following process will be employed when concerns are submitted.

8.k
Packet Pg. 103
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 3 of 8 ends

1. A written statement of concern (attached) must be submitted to the City Librarian. It is recommended that this form be filled in completely.

2. The City Librarian will convene a review committee composed of professional Library staff.

3. The review committee will review the material and statement of concern. Each committee member will vote yes or no for continued inclusion in the collection. The City Librarian will prepare a written response summary.

4. The concerned party will be notified of the results within 7 seven days of the review committee meeting.

Each time there is a concern or request to remove an item from the library Library collection, the City Librarian, or someone acting on their behalf, will report this the request to the American Library Association Office of Intellectual Freedom. The Office of Intellectual Freedom will then note the occurrence and document it, despite regardless of the decision of the review committee.

VII. DESELECTION AND REFRESHING OF LIBRARY MATERIALS
The Library utilizes a specific deselection and refreshment schedule in order to best remove outdated, worn, inaccurate, and incomplete materials. The deselection schedule allows for library Library staff to remove items that meet any of the following deselection criteria, evaluate the need for replacements and updating, and select materials needed to refresh the collection.

The deselection schedule is meant to encourage deselection and refreshing on an ongoing basis.

Library staff will also deselect as needed in other areas of the Llibrary. Whenever possible, deselected materials will be offered to local organizations and schools, resold, or recycled. To be considered as an entity to receive deselected materials, please entities shall submit a request in writing to [email protected].

Criteria for deselection of library materials includes, but is not limited to, • Usage or Circulation
• Physical Condition
• Duplication in library collection
• Edition or accuracy of information
• Completeness
• Space

Magazine and Newspaper Deselection
Magazines will be deselected when they are 12 months past delivery date for monthly magazines, and 6 six months for weekly magazines, as space permits. Magazines are recycled or repurposed for library Library craft projects as appropriate.

Newspapers will be removed from the collection when they are 8 eight days past delivery date.

The Library staff will recycle newspaper materials. An archive of historical newspaper

8.k
Packet Pg. 104
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 4 of 8 ends

collections is available electronically in the Library buildings and via microfilm dating from 1919 to 2015, in the Old Town Newhall Library.

VIII. DONATING GIFT MATERIALS
All donated/ gift materials, with the exception of those given to the Local History Project, will be accepted according to the Friends of the Santa Clarita Public Library guidelines. The Friends of the Santa Clarita Public Library may, at any time, suspend the collection of gift materials due to space, deny the acceptance of materials due to condition, or transfer donated/gift materials to another branch of the Library system.

Friends of Santa Clarita Public Library will accept the following items, in good condition:
• Books
• Children’s books
• Audiobooks
• DVDs
• CDs

Friends of Santa Clarita Public Library do not accept the following items:
• VHS videocassettes
• Audiobooks on cassette
• Music on cassette
• Magazines
• Encyclopedia Sets
• School textbooks, reference books, and medical and technology books with a publishing date prior to the year 2012.
• Large sets (Time-Life)

Bookstore volunteers sort and prepare material to be sold in the Friends of the Santa Clarita Library bookstores located at each Santa Clarita Public Library. 100% of bookstore proceeds go directly to the Friends of Santa Clarita Public Library, who support the library Library with needed resources, and sponsor library Library programs and special events.

IX. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

X. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and January 24, 2023.

Kenneth W. StriplinJason Gibbs
City ManagerMayor

8.k
Packet Pg. 105
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 5 of 8 ends

THE FREEDOM TO READ STATEMENT
The freedom to read is essential to our democracy. It is continuously under attack. Private groups and public authorities in various parts of the country are working to remove or limit access to reading materials, to censor content in schools, to label “controversial” views, to distribute lists of “objectionable” books or authors, and to purge libraries. These actions apparently rise from a view that our national tradition of free expression is no longer valid; that censorship and suppression are needed to counter threats to safety or national security, as well as to avoid the subversion of politics and the corruption of morals. We, as individuals devoted to reading and as librarians and publishers responsible for disseminating ideas, wish to assert the public interest in the preservation of the freedom to read.

Most attempts at suppression rest on a denial of the fundamental premise of democracy: that the ordinary individual, by exercising critical judgment, will select the good and reject the bad. We trust Americans to recognize propaganda and misinformation, and to make their own decisions about what they read and believe. We do not believe they are prepared to sacrifice their heritage of a free press in order to be “protected” against what others think may be bad for them. We believe they still favor free enterprise in ideas and expression.

These efforts at suppression are related to a larger pattern of pressures being brought against education, the press, art and images, films, broadcast media, and the Internet. The problem is not only one of actual censorship. The shadow of fear cast by these pressures leads, we suspect, to an even larger voluntary curtailment of expression by those who seek to avoid controversy or unwelcome scrutiny by government officials.

Such pressure toward conformity is perhaps natural to a time of accelerated change. And yet suppression is never more dangerous than in such a time of social tension. Freedom has given the United States the elasticity to endure strain. Freedom keeps open the path of novel and creative solutions, and enables change to come by choice. Every silencing of a heresy, every enforcement of an orthodoxy, diminishes the toughness and resilience of our society and leaves it the less able to deal with controversy and difference.

Now as always in our history, reading is among our greatest freedoms. The freedom to read and write is almost the only means for making generally available ideas or manners of expression that can initially command only a small audience. The written word is the natural medium for the new idea and the untried voice from which come the original contributions to social growth. It is essential to the extended discussion that serious thought requires, and to the accumulation of knowledge and ideas into organized collections.

We believe that free communication is essential to the preservation of a free society and a creative culture. We believe that these pressures toward conformity present the danger of limiting the range

8.k
Packet Pg. 106
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 6 of 8 ends

and variety of inquiry and expression on which our democracy and our culture depend. We believe that every American community must jealously guard the freedom to publish and to circulate, in order to preserve its own freedom to read. We believe that publishers and librarians have a profound responsibility to give validity to that freedom to read by making it possible for the readers to choose freely from a variety of offerings.

The freedom to read is guaranteed by the Constitution. Those with faith in free people will stand firm on these constitutional guarantees of essential rights and will exercise the responsibilities that accompany these rights.

We therefore affirm these propositions:

1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox, unpopular, or considered dangerous by the majority.

Creative thought is by definition new, and what is new is different. The bearer of every new thought is a rebel until that idea is refined and tested. Totalitarian systems attempt to maintain themselves in power by the ruthless suppression of any concept that challenges the established orthodoxy. The power of a democratic system to adapt to change is vastly strengthened by the freedom of its citizens to choose widely from among conflicting opinions offered freely to them.

To stifle every nonconformist idea at birth would mark the end of the democratic process.

Furthermore, only through the constant activity of weighing and selecting can the democratic mind attain the strength demanded by times like these. We need to know not only what we believe but why we believe it.

2. Publishers, librarians, and booksellers do not need to endorse every idea or presentation they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what should be published or circulated. Publishers and librarians serve the educational process by helping to make available knowledge and ideas required for the growth of the mind and the increase of learning. They do not foster education by imposing as mentors the patterns of their own thought. The people should have the freedom to read and consider a broader range of ideas than those that may be held by any single librarian or publisher or government or church. It is wrong that what one can read should be confined to what another thinks proper.

3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. No art or literature can flourish if it is to be measured by the political views or private lives of its creators. No society of free people can flourish that draws up lists of writers to whom it will not listen, whatever they may have to say.

4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. To some, much of modern expression is shocking. But is not much of life itself shocking? We cut off literature at the source if we prevent writers from dealing with the stuff of life. Parents and teachers have a responsibility to prepare the young to meet the diversity of experiences in life to

8.k
Packet Pg. 107
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 7 of 8 ends

which they will be exposed, as they have a responsibility to help them learn to think critically for themselves. These are affirmative responsibilities, not to be discharged simply by preventing them from reading works for which they are not yet prepared. In these matters values differ, and values cannot be legislated; nor can machinery be devised that will suit the demands of one group without limiting the freedom of others.

5. It is not in the public interest to force a reader to accept the prejudgment of a label characterizing any expression or its author as subversive or dangerous. The ideal of labeling presupposes the existence of individuals or groups with wisdom to determine by authority what is good or bad for others. It presupposes that individuals must be directed in making up their minds about the ideas they examine. But Americans do not need others to do their thinking for them.

6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large; and by the government whenever it seeks to reduce or deny public access to public information. It is inevitable in the give and take of the democratic process that the political, the moral, or the aesthetic concepts of an individual or group will occasionally collide with those of another individual or group. In a free society individuals are free to determine for themselves what they wish to read, and each group is free to determine what it will recommend to its freely associated members. But no group has the right to take the law into its own hands, and to impose its own concept of politics or morality upon other members of a democratic society. Freedom is no freedom if it is accorded only to the accepted and the inoffensive. Further, democratic societies are more safe, free, and creative when the free flow of public information is not restricted by governmental prerogative or self-censorship.

7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a “bad” book is a good one, the answer to a “bad” idea is a good one. The freedom to read is of little consequence when the reader cannot obtain matter fit for that reader’s purpose. What is needed is not only the absence of restraint, but the positive provision of opportunity for the people to read the best that has been thought and said.

Books are the major channel by which the intellectual inheritance is handed down, and the principal means of its testing and growth. The defense of the freedom to read requires of all publishers and librarians the utmost of their faculties, and deserves of all Americans the fullest of their support. We state these propositions neither lightly nor as easy generalizations. We here stake out a lofty claim for the value of the written word. We do so because we believe that it is possessed of enormous variety and usefulness, worthy of cherishing and keeping free. We realize that the application of these propositions may mean the dissemination of ideas and manners of expression that are repugnant to many persons. We do not state these propositions in the comfortable belief that what people read is unimportant. We believe rather that what people read is deeply important; that ideas can be dangerous; but that the suppression of ideas is fatal to a democratic society. Freedom itself is a dangerous way of life, but it is ours.

8.k
Packet Pg. 108
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 8 of 8 ends

This statement was originally issued in May of 1953 by the Westchester Conference of the American Library Association and the American Book Publishers Council, which in 1970 consolidated with the American Educational Publishers Institute to become the Association of American Publishers.

Adopted June 25, 1953, by the ALA Council and the AAP Freedom to Read Committee; amended January 28, 1972; January 16, 1991; July 12, 2000; June 30, 2004.

A Joint Statement by:

American Library Association
Association of American Publishers
Subsequently endorsed by:

American Booksellers Foundation for Free Expression
The Association of American University Presses, Inc.

The Children’s Book Council
Freedom to Read Foundation
National Association of College Stores
National Coalition Against Censorship
National Council of Teachers of English
The Thomas Jefferson Center for the Protection of Free Expression

8.k
Packet Pg. 109
Attachment: IX-6.3 Library Material Selection (Council Policies)

Page 1 of 2 ends

I. PURPOSE
It is the policy of the Santa Clarita Public Library to allow public, private, and non-profit organizations use of Library Community Rooms as space and availability permit, following the Library policies and fee schedule.

II. GUIDELINES FOR ROOM USE
The use of Library Community Rooms by public and private groups is subordinate to the operating requirements of the Santa Clarita Public Library, and, in all cases, will be permitted only when not in conflict with ongoing Library-sponsored activities, including activities of the Friends of the Santa Clarita Public Library. Permission to use the facilities in no way implies endorsement of the meetings or activities conducted in these facilities, except when the event is sponsored by the Library.

III. Reservation holders must sign and adhere to the Santa Clarita Public Library Use Agreement in order to use Library Community Rooms. GROUPS ARE RESPONSIBLE FOR SET-UP AND BREAK-DOWN.

A. Each group will be responsible for set-up, take down, and clean-up. Users need to allow enough time within their reservation period to accomplish these tasks. Community rooms are to be returned to their original condition and configuration by the time the Library closes.

B. Equipment, supplies, or personal effects cannot be stored or left in the Library Community Rooms before or after use.

IV. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

City of Santa Clarita

POLICY/PROCEDURE

Number IX-7.32 SUBJECT: LIBRARY MEETING ROOMS
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY
CURRENT ISSUE EFFECTIVE: 101/1324/20203 SUPERSEDES: IX-7.21 RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICESHUMAN RESOURCES AND LIBRARY

SERVICES

STANDARD MANAGEMENT PROCEDURE

8.l
Packet Pg. 110
Attachment: IX-7.3 Library Meeting Rooms (Council Policies)

Page 2 of 2 ends

V. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and January 24, 2023.

Kenneth W. StriplinJason Gibbs
City Manager Mayor

8.l
Packet Pg. 111
Attachment: IX-7.3 Library Meeting Rooms (Council Policies)

Page 1 of 2 ends

I. PURPOSE
The Registration Policy establishes procedures for the application, issuance, and use of Library cards.

II. APPLICATION FOR A LIBRARY CARD
Any person of any age may apply for a Library card at the Santa Clarita Public Library. A card is issued if the person has acceptable identification. The Santa Clarita Public Library participates in universal borrowing, which, by the California Library Services Act means “the extension by a public library of its direct loan privileges to the eligible borrowers of all other public libraries.” Those persons whose residence is outside the state of California must pay a card fee.

Customers, who are otherwise ineligible for a free lLibrary card, can apply for an Internet Use card that allows them to use the Library’s public computers, with a valid identification (ID).

III. IDENTIFICATION REQUIRED FOR A LIBRARY CARD
Adults, age 18 or older, must present a valid Government ID or current school issued photo ID and verification of mailing address for a new Library card.

For juveniles to obtain a new Library card, the juvenile’s parent or responsible guardian must present a valid Government ID or school issued photo ID and verification of mailing address.

Juvenile applicants may present a completed and signed Library Card applicationApplication, signed by their parent or responsible guardian, in branch to review receive a Library card, in lieu of a parent or responsible guardian being present.

According to the City of Santa Clarita Fee Schedule, out-of-state residents will pay a fee for a card unless they can show proof of a permanent second home (not business) in California.

Acceptable types of valid Government issued photo ID include:
• State issued photo ID
• Consular cards

City of Santa Clarita

POLICY/PROCEDURE

Number IX-8.32 SUBJECT: LIBRARY REGISTRATION
ORIGINAL ISSUE EFFECTIVE: 04/26/2011 CATEGORY: LIBRARY CURRENT ISSUE EFFECTIVE:
101/1324/20203 SUPERSEDES: IX-8.21
RESPONSIBLE DEPARTMENT: NEIGHBORHOOD SERVICESHUMAN RESOURCES AND LIBRARY

SERVICES

STANDARD MANAGEMENT PROCEDURE

8.m
Packet Pg. 112
Attachment: IX-8.3 Library Registration (Council Policies)

Page 2 of 2 ends

• Federal ID including Military or Tribal
• Passport
IV. LIBRARY CARD USE
Library cards are non-transferable, and it is the customer’s responsibility to monitor the use of his or her own card. The physical card must be presented at all Library transactions requiring staff assisted account access. A one-time courtesy lookup, for adults, will be provided when a customer asks in person with a valid government or school issued photo identification, if by phone a California Driver License number will be required.

Library cards expire every three years. Customers can verify their account information to staff in person, via email, or over the phone to renew their Library card.

V. REPLACEMENT CARD

A. If a card is reported lost or stolen, or it is damaged, a fee will be charged for its replacement, according to the City of Santa Clarita fee schedule.

B. Account must be in good standing before a replacement can be issued. Fees and account information will remain when a new card number is issued. Valid Government or current school issued photo identification is required to issue an adult replacement card.

Juvenile replacement cards will be issued with a completed Library Card Application or authorizing parent or responsible guardian present.

VI. EXCEPTIONS
There are no exceptions to this Policy without the express authorization of the City Manager.

VII. AUTHORITY
Policy adopted by the Santa Clarita Board of Library Trustees, Resolution No. BOLT 11-4, on April 26, 2011, and amended on October 13, 2020, and January 24, 2023.

Kenneth W. StriplinJason Gibbs
City Manager Mayor

8.m
Packet Pg. 113
Attachment: IX-8.3 Library Registration (Council Policies)

Page 1 ends

Agenda Item: 9

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: LANDSCAPE MAINTENANCE CONTRACTS FOR ZONES T33, T65, AND T65A
DEPARTMENT: Administrative Services
PRESENTER: Keith Miller

RECOMMENDED ACTION

City Council:

Page 2 ends

6. Authorize the City Manager or designee to execute up to three additional, one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as- needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

BACKGROUND

The City of Santa Clarita (City) administers 61 financially independent zones within the Landscape Maintenance District (LMD), providing landscape maintenance services through contracts with private companies. Request for Proposal (RFP) number LMD-22-23-22, for the maintenance of LMD Zone T33 (Canyon Park), Zone T65 (Fair Oaks Ranch) and Zone T65A (The Ranch at Fair Oaks) was published and circulated via the City’s Bidnet system on October 18, 2022.

Unlike a bid procurement, where the recommended contract award is based upon the lowest, most responsive bid, this procurement utilizes multiple weighted criteria to evaluate and score proposals. While the price for services is a component constituting 10 percent of the weighted evaluation criteria, 65 percent of the evaluation criteria focuses on the composition and structure of the contractor’s crew, their schedule to rotate through the maintenance areas, and overall value.

The following categories comprised the weighted criteria used to evaluate proposals.

• Value Provided (30%)
• Rotation Schedule (20%)
• Team Composition/Crew Member Structure (15%)
• Acknowledgement and Understanding of Specifications (15%) • Proposal Amount (10%)
• References & Certifications (10%)

A multiple weighted criteria procurement reinforces performance expectations and works to ensure that vendors dedicate adequate employees to service the contract. To improve maintenance standards and enforce accountability, the solicitation also includes provisions to impose payment reductions for poor performance should the contractor fail to meet their maintenance schedule.

The City transmitted the solicitation to 444 vendors, including the Santa Clarita Valley Chamber of Commerce and the Valley Industrial Association, of which 18 vendors downloaded the RFP.

Three companies provided proposals for consideration with the results below.

9 Packet Pg. 115

Page 3 ends

Stay Green, Inc. (SGI) achieved the highest score, with the evaluation team determining their proposal offered the best overall value. They provided the most well-balanced proposal and was distinguished by the overall composition and structure of their crew, their approach for rotating personnel throughout each assigned LMD zone, and a schedule of maintenance services encompassing 101 total weekly man hours. Furthermore, SGI’s proposal represents the greater value as their base operational cost is considerably lower than the number two rated proposal.

As part of this action, staff is requesting ongoing appropriations of $6,342 from Fund 357 commencing in Fiscal Year 2023-24 to support recurring landscape maintenance costs as listed in Attachment A.

In order to maximize operational efficiencies and ensure as-needed work and repairs are completed in a timely manner, staff recommends increasing the annual expenditure authority associated with each landscape maintenance contract as detailed in the recommended action section of this report. As-needed work constitutes, but is not limited to, responding to emergencies, repairs or replacement of irrigation systems which are damaged or have reached the end of their useful service life, replacement of dead plant material, addressing vandalism, and one-time beautification enhancement projects.

The increase in expenditure authority granted by the City Council does not represent any guarantee of additional compensation under the terms of the recommended contract. Beyond retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time enhancement projects performed by SGI will continue to require staff review and advanced authorization by the City’s Special Districts Division.

Finally, staff has completed a due-diligence review of SGI’s professional references and determined their work history meets the City's standards and performance expectations. Based on the above, staff recommends awarding this landscape maintenance contract to SGI.

CEQA DETERMINATION

This award of contract is not subject to CEQA review pursuant to CEQA Guidelines Article 19 – Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping.

ALTERNATIVE ACTION

1. Do not award contract to Stay Green, Inc.

2. Other action as determined by the City Council.

PROPOSAL COMPANY LOCATION BID
AMOUNT
POINTS

AWARDED
Proposal 1 Stay Green, Inc. Santa Clarita, CA $178,200 276.00 Proposal 2 Oakridge Landscape, Inc. Santa Clarita, CA $284,244 249.66 Proposal 3 Mariposa Landscapes, Inc. Irwindale, CA $559,800 231.33 9 Packet Pg. 116

Page 4 ends

FISCAL IMPACT

The recommended action requires an ongoing appropriation of $6,342 from the Landscape Maintenance District (Fund 357) commencing in Fiscal Year 2023-24 to support recurring landscape maintenance costs associated with the award of this contract.

ATTACHMENTS
Request for Ongoing Budget Appropriations - Attachment A Response File Zone T33,T65,T65A Stay Green (available in the City Clerk's Reading File) 9 Packet Pg. 117
Zone Account Number Account Title Current
Budget Amt
Proposed
Budget Amt
Amount of
Increase
One- time or
ongoing
Zone T33 3572452-516110 Landscape Services $34,400 $35,912 $1,512 Ongoing Zone T65 3572450-516110 Landscape Services $66,329 $68,263 $1,934 Ongoing Zone T65A 3572451-516110 Landscape Services $74,260 $77,156 $2,896 Ongoing $174,989 $181,331 $6,342
Attachment A
Fiscal Years 2023- 2024
LMD Local Zones - Requested One-time Budget Appropriations City of Santa Clarita

9.a
Packet Pg. 118
Attachment: Request for Ongoing Budget Appropriations - Attachment A (Award Landscape Maintenance Contract to Zones T33, T65, T65A)

Page 1 ends

Agenda Item: 10

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: LANDSCAPE AND LIGHTING DISTRICT ANNEXATION 2023-1 (FORMER REALTY EXECUTIVES PROPERTY - SOLEDAD

CANYON ROAD AT WHITES CANYON ROAD) - RESOLUTIONS

OF INTENT AND INITIATING PROCEEDINGS
DEPARTMENT: Administrative Services
PRESENTER: Kevin Tonoian

RECOMMENDED ACTION

City Council:

2. Adopt a resolution declaring its intention to annex Assessor Parcel Number 2803-030-046 into the Santa Clarita Streetlight Maintenance District, Zone B.

3. Set a public hearing for February 14, 2023, at a time and place to hear comments on this proposed action, and close the time period to receive ballots.

BACKGROUND

The Santa Clarita Streetlight Maintenance District (SMD) is responsible for funding the City of Santa Clarita’s (City) street lighting system. This system is comprised of 17,598 City-owned streetlights located throughout Santa Clarita.

The City’s SMD is governed by the laws of the State of California, including the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highway Code commencing with Section 22500, and in accordance with Article XIIID of the California Constitution and the Proposition 218 Omnibus Implementation Act.

10 Packet Pg. 119

Page 2 ends

All parcels receiving special benefit from the streetlight system financially contribute to the SMD. The composition of the SMD encompasses parcels that are assessed at either the Zone A or Zone B rate.

Parcels contributing to Zone A are part of the original district formed by Los Angeles County prior to the City’s incorporation and pay an annual fixed assessment rate of $12.38. The assessment methodology for parcels located in Zone A does not include a consumer price index (CPI) escalator provision. As a result, state law does not allow the City to increase the assessment rate levied on parcels located in Zone A without first securing property owner approval.

Parcels annexed into the SMD following transfer from Los Angeles County to Santa Clarita in 1997 contribute to Zone B and pay an annual assessment rate that can be adjusted each year by the change in the CPI. The current maximum assessment rate for FY 2022-23 is $93.91 per equivalent benefit unit (EBU).

On August 23, 2022, Master Case 16-207 was approved by the City. As a condition of this approval, the applicant was required to annex the parcel associated with this project into SMD, Zone B. The applicant subsequently contacted City staff with a request to initiate annexation proceedings.

The process for annexing parcels into the City’s SMD typically includes the preparation of an Engineer’s Report encompassing multiple development-related applicants and a 45-day noticing period in advance of holding a public hearing where ballots are opened and tabulated. In circumstances where an individual property owner desires to initiate proceedings, state law provides the applicant with the ability to waive the 45-day noticing period and staff with the ability to process the annexation without preparing an Engineer’s Report.

At this time the property owner associated with Master Case 16-207 has elected to waive the required noticing period for the purpose of consenting to the annexation of territory into the SMD (see Attachment A). Further, the property owner has consented to cast a ballot authorizing the levy of assessments against the property in the annual amount identified in Attachment B.

Accordingly, staff’s recommendation is for the City Council to initiate proceedings associated with SMD Annexation 2022-2; declare its intent to commence an assessment balloting process, whereby the property owner will be presented with the option to annex into SMD Zone B; and schedule a public hearing for the regular meeting of February 14, 2023, for the purpose of annexing Assessor Parcel Number (APN) 2803-030-046 into SMD, Zone B.

Subsequent to this process, the approved annexation of this territory into the SMD will be referenced in the Landscape and Lighting District Engineer Report prepared in conjunction with the Fiscal Year 2023-24 Annual Levy of Special Districts.

Finally, the recommended actions before the City Council are consistent with state law prescribing the specific steps be followed to annex parcels into special districts and in full compliance with the requirements of the Landscaping and Lighting Act of 1972 and the Proposition 218 Omnibus Implementation Act.
10 Packet Pg. 120

Page 3 ends

ALTERNATIVE ACTION

Other direction as determined by the City Council.

FISCAL IMPACT

Costs associated with this annexation will be borne by the applicant conditioned to annex into the Streetlight Maintenance District.

ATTACHMENTS
SMD Annexation L100 - Resolution of Initiation
SMD Annexation L100 - Resolution of Intent
Attachment A - L100 Petition-Consent-Waiver
Attachment B - L100 Ballot
Map
10 Packet Pg. 121
1 RESOLUTION NO. 23-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA CLARITA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE

PROPOSED ANNEXATION OF PARCELS INTO THE SANTA CLARITA STREET

LIGHT MAINTENANCE DISTRICT (SMD), BEING STREET LIGHTING ZONE B OF

THE SANTA CLARITA LANDSCAPING AND LIGHTING DISTRICT

WHEREAS, the City Council of the City of Santa Clarita (City) desires to undertake proceedings pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22500 (Act), and in accordance with Article XIIID of the California Constitution and the Proposition 218 Omnibus Implementation Act (Article XIIID), commencing with Section 53750 of the California Government Code, to annex parcels into the City of Santa Clarita Street Light Maintenance District (SMD), being Street Lighting Zone B of the Santa Clarita Landscape and Lighting District, (SMD Zone B), such annex parcels being designated SMD Annexation 2023-1; and

WHEREAS, the boundaries of SMD Zone B shall be as described on the maps previously presented to this Council and on file with the City Clerk including the maps presented in connection with SMD Annexation 2023-1, incorporated herein by reference; and

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. The City Council proposes to annex parcels into SMD Zone B. The boundaries of the streetlight zones and specifically SMD, Zone B, are described as those previously established at the time the streetlight zones were established within the SMD and incorporates all subsequent annexations to SMD, being Street Lighting Zone B of the Santa Clarita Landscape and Lighting District.

SECTION 2. The purpose of the proposed annexation of parcels into SMD Zone B is related to development activities associated with the annexation parcel(s) (Master Case 16-207) and the related Street Lighting Improvements and the maintenance thereof, which are to be funded in part by the proposed annual assessments for the annexation parcels and the other assessable properties within the boundaries of SMD Zone B.

SECTION 3. The improvements maintained within SMD Zone B confer distinct and special benefit upon the parcels identified for annexation as part of SMD Annexation 2023-1.

SECTION 4. This Resolution shall take effect immediately.

SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered in the book of resolutions of the City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of the City in the minutes of the meeting at which the same is presented.

10.a
Packet Pg. 122
Attachment: SMD Annexation L100 - Resolution of Initiation (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT) 2 PASSED, APPROVED AND ADOPTED this 24th day of January 2023.

______________________________
MAYOR

ATTEST:

________________________

CITY CLERK

DATE:

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Resolution No. 23- was duly adopted by the City Council of the City of Santa Clarita at a regular meeting thereof, held on the 24th day of January, 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

10.a
Packet Pg. 123
Attachment: SMD Annexation L100 - Resolution of Initiation (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT) 1 RESOLUTION NO. 23-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SANTA CLARITA, CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE

ANNEXATION OF PARCELS INTO THE CITY OF SANTA CLARITA STREET

LIGHT MAINTENANCE DISTRICT (SMD), BEING STREET LIGHTING ZONE B

OF THE SANTA CLARITA LANDSCAPING AND LIGHTING DISTRICT (SMD

ZONE B), AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION

THEREWITH

WHEREAS, the City Council of the City of Santa Clarita (City) has initiated proceedings to annex parcels into Street Light Maintenance District (SMD), being Street Lighting Zone B within the City of Santa Clarita Landscape and Lighting District (SMD Zone B) , pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22500 (Act), and in accordance with Article XIIID of the California Constitution and the Proposition 218 Omnibus Implementation Act (Article XIIID), commencing with Section 53750 of the California Government Code, to fund the continuing costs of installation, servicing and maintenance of street lighting improvements within public rights-of-way and dedicated easements within the Zone; and

WHEREAS, the parcels proposed to be annexed into SMD Zone B, have been designated SMD Annexation 2023-1; and

WHEREAS, the boundaries of SMD Zone B shall be as described on the maps previously presented to this Council and on file with the City Clerk, and connected with SMD Annexation 2023-1 for SMD Zone B, the map(s) entitled Annexation Diagram(s): Annexation No. 2023-1 for SMD Zone B, and incorporated herein by reference; and

WHEREAS, the Assessment Engineer, Willdan Engineering, has previously filed with the City Clerk of the City and presented on June 28, 2022, to the City Council for approval, the Fiscal Year 2022-2023 Santa Clarita Landscape and Lighting District Engineer’s Report (Approved Engineer’s Report) containing the matters specified in Section 22586 of the Act.

NOW, THEREFORE, the City Council of the City of Santa Clarita, California, does hereby resolve as follows:

SECTION 1. The above recitals are true and correct.

SECTION 2. The City Council hereby finds that the public interest, necessity, and convenience require the installation, servicing, and maintenance of the Improvements, and this City Council hereby declares its intention to annex parcels into SMD Zone B. The City Council hereby declares and finds the land within the boundaries of Annexation No. 2023-1 to be specially benefited by the Improvements and said adjustments associated with SMD Zone B.

SECTION 3. The purpose of the proposed annexation of parcels into SMD Zone B is related to development activities associated with Master Case 16-207. The Approved Engineer’s

10.b
Packet Pg. 124
Attachment: SMD Annexation L100 - Resolution of Intent (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT) 2 Report and its exhibits contain a full and detailed description of the Improvements and the maintenance thereof, which are to be funded by the assessments, the boundaries of SMD Zone B, and the maximum assessments rate and assessments upon the assessable properties in SMD Zone B.

SECTION 4. As set forth in the Approved Engineer’s Report, the maximum annual assessment rate will be increased each subsequent fiscal year by the annual change in the Consumer Price Index during the preceding year, for All Urban Consumers, for the Los Angeles, Long Beach and Anaheim areas, published by the United States Department of Labor, Bureau of Labor Statistics, or a reasonably equivalent index if such index is discontinued. The actual assessment to be levied in each fiscal year will be determined by the City Council and may not exceed the maximum assessment rate without receiving property owner approval for the increase. If approved, the assessment will be levied beginning in Fiscal Year 2023-24.

SECTION 5. The City Council designates Carmen Magana, Administrative Services Director, and her designees, to answer inquiries regarding the assessment proceedings or annexation of parcels. The Approved Engineer’s Report concerning the assessment rate adjustment may also be reviewed at the office of the City Clerk, 23920 Valencia Boulevard, Santa Clarita, California, during regular business hours.

SECTION 6. Public Hearing Date: The City Council hereby appoints February 14, 2023, at 6:00 p.m., in the City of Santa Clarita, California, as the time, place, and date of the public hearing regarding SMD Annexation 2023-1. At the hearing, the City Council shall hear and consider all discussion regarding the proposed assessments.

SECTION 7. Notice of Public Hearing: The City Council hereby directs the City Clerk or their authorized representative to cause notice of the public hearing to be given in the manner provided by applicable law.

SECTION 8. This Resolution shall take effect immediately.

SECTION 9. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the same to be entered in the book of resolutions of the City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of the City in the minutes of the meeting at which the same is presented.

PASSED, APPROVED AND ADOPTED this 24th day of January, 2023.

10.b
Packet Pg. 125
Attachment: SMD Annexation L100 - Resolution of Intent (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT) 3 ______________________________
MAYOR

ATTEST:

______________________________

CITY CLERK

DATE:

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

______________________________

CITY CLERK

10.b
Packet Pg. 126
Attachment: SMD Annexation L100 - Resolution of Intent (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT)

PETITION, CONSENT AND WAIVER

A PETITION, CONSENT AND WAIVER TO THE CITY COUNCIL OF SANTA CLARITA,

COUNTY OF LOS ANGELES , STATE OF CALIFORNIA, FOR THE ANNEXATION OF PROPERTY LOCATED AT 19310 SOLEDAD CANYON ROAD INTO THE SANTA

CLARITA L ANDSCAPE AND LIGHTING DISTRICT, PURSUANT TO APPLICABLE PORTIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 BEING PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF

CALIFORNIA
WITNESSETH:

A. WHEREAS, the petitioner, 19310 Soledad Canyon Investments, LLC (hereinafter referred to as the “Owner”), is the sole owner of that certain real property (hereinafter referred to as the "Property") located in the City of Santa Clarita , State of California, (hereinafter referred to as the “City”) more particularly described as follows:

Property Description: 19310 Soledad Canyon Road is located on the south/west corner of Soledad Canyon Road and Whites Canyon Road. The property is comprised of the following Assessor Parcel Number:

Assessor Parcel Numbers: 2803-030-46

B. WHEREAS, the Owner is developing the Property as a restaurant within the City, (hereinafter referred to as the "Project"); and
C. WHEREAS, the Project directly benefit s from existing street lighting improvements on streets utilized to access the Property and/or as conditions of development require the installation of street light improvements to be installed by the Owner or on behalf of the Owner to a standard acceptable to the City (hereinafter referred to collectively as “Improvements”); and
D. WHEREAS, as a condition established for the development of the Property for the specific benefit of said Property, the Owner and/or successors of interest is required to annex the parcel into the City’s Street Light Maintenance District (SMD) , being Street Lighting Zone B of the Santa Clarita Landscape and Lighting District, and E. WHEREAS, pursuant to applicable portions of the "Landscaping and Lighting Act of 1972", being Part 2 of Division 15 of the Streets and Highways Code of the State of California (“1972 Act”) , the City may a nnex territory into a district to provide for the continued maintenance of the Improvements, and for the payment of the costs and expenses incurred for such maintenance; and
F. WHEREAS, the Right to Vote on Taxes Act, which added Articles XIII C and XIII D to the California Constitution (hereinafter referred to as the “Constitutional Provisions”) requires among other things that all new assessments must comply with the Constitutional Provisions; and
G. WHEREAS, the Constitutional Provisions also requires that the City conduct a public

10.c
Packet Pg. 127
Attachment: Attachment A - L100 Petition-Consent-Waiver (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT)

hearing not less than forty-five-days (45 days ) after mailing a notice of the proposed assessment along with an assessment ballot to record owners of each parcel which will have a special benefit conferred upon them and upon which an assessment will be imposed; and H. WHEREAS, the California Civil Code, Section 3513, allows anyone to waive the advantage of a law intended solely for their benefit; and I. WHEREAS, the forty-five-day period before the conduct of the public hearing is not established for a public reason but is solely for the advantage of the parcels having a special benefit conferred upon them and which an assessment will be imposed; and J. WHEREAS, the proposed assessments upon the Property and associated parcels within the Project will be for the special benefit to be received by the Property and associated parcels within the Project from the Improvements; and
K. WHEREAS, the Owner of this Property is the sole owner or authorized representative the owners of such real property identified as Assessor Parcel Number 2803-030-046 t hat will be benefited by the Improvements, and the maintenance, operation, and servicing thereof; and
L. WHEREAS, the Constitutional Provisions do not prohibit a waiver of the forty -five day noticing period.

NOW, T HEREFORE, in furtherance of the foregoing recitals, the Owner does hereby petition the City as follows:

1. In order to assure the continued maintenance, operation, and servicing of the Improvements, and the payment of the cost and expenses incurred for such m aintenance, the Owner hereby requests that the City annex the Property referenced in Paragraph A of the recitals herein above into the Santa Clarita Landscape and Lighting District (“District”) pursuant to the 1972 Act.

2. The Owner acknowledges that the Prop erty referenced in Paragraph A of the recitals herein above, incorporates and represents all the parcels to be annexed into the District at this time and that the total annual assessment for the Improvements shall be apportioned and applied to the Property in accordance with the benefits received.

3. As the Owner of the Property referenced in Paragraph A of the recitals herein above to be annexed into the District, the Owner hereby waives all statutory notices of hearings and rights of majority protests by in terested property owners in the proposed annexation per Section 22608 of the 1972 Act.

4. As the Owner of the Property referenced in Paragraph A of the recitals herein above, which will receive a special benefit from the Improvements and is proposed to be ass essed for the special benefit, the Owner hereby waives all statutory notice periods per the Constitutional Provisions.

5. In consideration of the approval of the annexation by the City, the Owner hereby proposes as follows:
a. To consent to the annexation of territory into the District;

10.c
Packet Pg. 128
Attachment: Attachment A - L100 Petition-Consent-Waiver (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT)

10.c
Packet Pg. 129
Attachment: Attachment A - L100 Petition-Consent-Waiver (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT)

City Clerk
City of Santa Clarita
23920 Valencia Blvd
Santa Clarita, CA 91355

PROPERTY OWNER ASSESSMENT BALLOT

PROPOSED ANNEXATION INTO STREET LIGHTING ZONE B OF

THE CITY OF SANTA CLARITA LANDSCAPING AND LIGHTING

DISTRICT

Assessor’s Parcel Number: 2803-030-046
Address: 19310 Soledad Canyon Road
Designated Land Use: GRP-G
Equivalent Benefit Units (EBU): 5.0
19310 Soledad Canyon Investments, LLC
930 Tahoe Blvd. #802-744
Incline Village, NV 89451

The assessment information below is for the proposed annual assessment of the Assessor’s Parcel Number(s) listed on this ballot as part of the annexation of the parcel(s) into Street Lighting Zone B of the Santa Clarita Landscaping and Lighting District.

Proposed FY 2022/2023 Maximum Assessment Rate*: $ 93.91 Proposed FY 2022/2023 Maximum Assessment Amount: $469.55 * The maximum annual assessment rate indicated above will be adjusted each subsequent fiscal year by the annual percentage increase in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers, for the Los Angeles-Long Beach-Anaheim areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a reasonably equivalent index should the stated index be discontinued). The actual assessments levied in any fiscal year will be as approved by the City Council after a public hearing and may not exceed the adjusted maximum assessment rate without receiving property owner approval for the increase.

VOTE HERE:

Please select and mark one box below and sign where indicated.

This ballot will be void if not marked and signed.

The person completing and submitting this assessment ballot must be the owner of the property identified above or the representative of the owner of such property who is legally authorized to complete and submit this ballot for and on behalf of the owner.

Please see “Summary of Assessment Balloting Procedures” on the back of this ballot sheet to assist in filling out the ballot.

If there are two or more property owners, only one needs to sign and return the ballot.

I hereby declare, under penalty of perjury under the laws of the State of California, that I am the owner, or the authorized representative of the owner, of the parcel identified above.

Signature of Property Owner or Representative Printed Name

Fold and insert the completed ballot into the enclosed return envelope, seal , and mail or deliver to the address shown on the return envelope.

Please refer to the instructions on the back of this ballot for further details.

For additional information, please see the enclosed legal notice.

If you think any of the information used to calculate your assessment is incorrect, please contact the City of Santa Clarita at (661) 290-2200, Monday through Friday, 8:00 a.m. - 5:00 p.m., or send an email to [email protected].

Yes, I am IN FAVOR of the
proposed Annexation into Zone B
of the Santa Clarita Landscaping
and Lighting District

No, I am OPPOSED TO the proposed
Annexation into Zone B of the Santa
Clarita Landscaping and Lighting
District

10.d
Packet Pg. 130
Attachment: Attachment B - L100 Ballot (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT)

SUMMARY OF ASSESSMENT BALLOT PROCEDURES
If you are the owner of the property described on the enclosed ballot, or the authorized representative of the record owner, you may submit the enclosed ballot to the City to support or oppose the proposed assessment and annexation of the property identified on this ballot into the Santa Clarita Landscaping and Lighting District. Please follow the instructions below to complete and return your ballot.

1. Register your vote on the enclosed ballot in favor or against the proposed assessment and Annexation by placing an “X” in the corresponding box.

2. Mark and sign your ballot in pen. (Assessment Ballots received without a signature will not be counted.) Do not use pencil.

3. Fold your ballot and place it into the provided return envelope and seal the envelope.

4. Deliver your ballot to the City Clerk of the City of Santa Clarita as follows:
• Mail your ballot to the City Clerk, PO Box 925, Santa Clarita, CA 91380-9025. A pre-addressed return envelope has been provided for your convenience. The City Clerk must receive your a ssessment ballot by February 14, 2023. Postmarks will not be accepted.
• Hand-deliver your ballot to the City Clerk at 23920 Valencia Boulevard, Suite 120, Santa Clarita, CA, during regular office hours which are Monday through Friday, 8:00 a.m. - 5:00 p.m. • Hand-deliver your ballot to the City Clerk at the Public Hearing on February 14, 2023, at the City Hall Council Chambers, 23920 Valencia Boulevard, 1st Floor, Santa Clarita, CA.

5. Assessment Ballots must be received by the City Clerk prior to the close of t he Public Hearing concerning the proposed Annexation on Tuesday, February 14, 2023, at the Santa Clarita City Hall Council Chambers. Any ballots received after the close of the Public Hearing cannot legally be counted.

6. Following the close of the Public Hearing, the City Clerk or designee will tabulate the assessment ballots received. The ballots are weighted by the maximum assessment amount for each property. (Simplified, this means one vote per each dollar of assessment.)

7. The Annexation and assessments may be confirmed unless a majority protest exists. A majority protest exists if, upon the close of the February 14, 2023, Public Hearing, the monetary value of the ballots submitted in opposition to the Annexation and assessments exceeds the monetary value of the ballots submitted in favor of the Annexation and assessments.

8. If a majority protest exists based upon the value of the ballots received by the City Clerk prior to the close of the February 14, 2023, Public Hearing, the Annexation, and proposed assessments will not occur.

9. Your assessment ballot is not confidential and may be subject to public disclosure.

The information in this notice and the accompanying materials were compiled and is distributed at public expense by the City of Santa Clarita in compliance with Proposition 218. This information is presented in the public interest. It is not intended or attempting to influence the actions of the voters to vote “yes” or “no” on the enclosed ballot.

10.d
Packet Pg. 131
Attachment: Attachment B - L100 Ballot (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT)

10.e
Packet Pg. 132
Attachment: Map (ANNEXATION OF PARCELS INTO LANDSCAPE AND LIGHTING DISTRICT)

Page 1 ends

Agenda Item: 11

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: VALENCIA INDUSTRIAL CENTER BICYCLE, PEDESTRIAN AND BUS STOP IMPROVEMENTS, PROJECT C1017 - DESIGN

CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett

RECOMMENDED ACTION

City Council:

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

The Valencia Industrial Center Bicycle, Pedestrian, and Bus Stop Improvements project will design sidewalk improvements along both sides of Avenue Scott from the proposed San Francisquito Trail connection to Rye Canyon Road, as well as along the west side of Rye Canyon Road from Avenue Scott to Gateway Village, and along the southern side of Rye Canyon Road between Avenue Stanford and Avenue Scott. In addition, this project will design enhancements to the existing bus stop infrastructure along the same routes. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.

Funding agreements between the Los Angeles County Metropolitan Transportation Authority (LACMTA) and the City were entered into on November 4, 2022 for both the Valencia Industrial Center Bicycle and Pedestrian Improvements and Valencia Industrial Center Bus Stop Improvements.
11 Packet Pg. 133

Page 2 ends

The scope of work for this design contract includes community outreach meetings as well as engineering and landscape design services required to prepare construction documents. These documents will consist of complete plans, specifications, and an engineer’s estimate for construction. Bid assistance services will also be provided to support the solicitation for a construction contract.

A Request for Proposal (RFP) for the design of the project was prepared and posted on BidNet on September 15, 2022. The RFP asked firms to identify their relevant experience with similar projects and demonstrate their design approach for this project. On November 10, 2022, three firms submitted proposals. Staff reviewed the proposals, and based on their evaluations, scored the firms on a 100-point scale as follows:

Rank Company Location Score

1. Encompass Consultant Group, Inc. Santa Clarita, CA 90

2. MNS Engineers, Inc. Thousand Oaks, CA 85

3. Kimley-Horn and Associates, Inc. Los Angeles, CA 82

The scoring system was based on the following criteria: responsiveness to the RFP, qualifications and design experience, proposed methodology, ability to meet the scope of work, project approach, and references. Additionally, the consulting firms were asked to provide a detailed schedule and scope of work required for them to prepare the plans, specifications, and an engineer’s estimate.

Encompass Consultant Group, Inc. demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project location and identified key design factors that will need to be addressed in the design.

Based on their design experience with similar projects and the completeness of their proposal for this project, staff recommends awarding the design contract to Encompass Consultant Group, Inc.

The requested contingency will cover the costs of unforeseen design constraints and account for potential design modifications requested by the City, and other permitting agencies, during the design of the project. This includes potential adjustments to the engineering and landscape drawings, change order requests made by the design firm, and change orders for additional work requested by the City.

California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Encompass Consultant Group, Inc. at a fair and reasonable price for the services requested in the RFP.

ALTERNATIVE ACTION

Other action as determined by the City Council.
11 Packet Pg. 134

Page 3 ends

FISCAL IMPACT

Adequate funds are available in expenditure account C1017268-516101 (Measure M ATP Fund) to support the recommended contract and project administrative costs.

ATTACHMENTS
Location Map
Proposal for Encompass Consultant Group, Inc. (available in the City Clerk's Reading File) 11 Packet Pg. 135

11.a
Packet Pg. 136
Attachment: Location Map (VALENCIA INDUSTRIAL CENTER BICYCLE, PEDESTRIAN AND BUS STOP

Page 1 ends

Agenda Item: 12

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: 2023 COMMUNITY SERVICES AND ARTS GRANTS
DEPARTMENT: Recreation and Community Services
PRESENTER: Amy Seyerle

RECOMMENDED ACTION

City Council:

2. Direct staff to execute Grants Program Agreements with the agencies approved for funding.

BACKGROUND

The City of Santa Clarita has provided funds for nonprofit organizations through the Community Services and Arts Grants program for approximately 33 years. Each year, a Grants Committee (Committee) is assembled to determine funding categories, review and rate applications, and make funding recommendations for community service and arts projects throughout Santa Clarita.

This year’s Committee included Mayor Jason Gibbs; Councilwoman Marsha McLean; Parks, Recreation, and Community Services Commission Chair Jonathan Waymire; Arts Commission Chair Susan Shapiro; and three staff members from across the Economic Development, Community Development, and Public Works departments. The Committee, with the exception of Arts Commission Chair Susan Shapiro, is responsible for reviewing and rating the Community Services grants.

All grants under the Arts categories were reviewed and rated by a separate Peer Review Rating Panel, which included the following members:

1. Susan Shapiro - Arts Commission Chair
12 Packet Pg. 137

Page 2 ends

2. Melissa Valencia - Arts Education Consultant, Los Angeles County Department of Arts and Culture

3. Alan Reinstein - Retired Educator, Sulphur Springs School District

4. Jeremy Thompson - Teaching Assistant, College of the Canyons

The Committee continues to be responsible for determining the funding categories and making funding recommendations based on aggregate scores for each of the individual grant applications. This year, the Committee selected “City of Santa Clarita Community Benefit” for Community Services grants and “Supporting the Arts in the City of Santa Clarita” for Arts grants as the focus areas.

The maximum funding limit for each category was broken down as follows:

1. Community Services Grants - $5,000

2. Communtiy Arts Grants - $5,000

3. Arts Organization Capacity Grants - $5,000

4. Santa Clarita Presents Grants - $7,500

With the adoption of the Fiscal Year 2023-23 budget, the City Council approved a budget for the Community Services and Arts Grants program of $200,000. The allocated amount for each area of the grant program is $100,000 for Community Services grants and $100,000 for Community Arts, Arts Organization Capacity, and Santa Clarita Presents grants.

Community Services Grants - Twenty-nine Community Services Grants applications were received, with requests totaling $140,700. This year’s grant program includes a recommendation from the Committee to fund 22 of the applicants with a total grant allocation of $100,000.

Arts Grants - Thirty-five Arts Grants applications were received across all three Arts categories, with grant requests totaling $180,200. The Committee is recommending that funding be awarded to 20 of the applications, totaling $100,000.

Attachment A provides a list of the agencies and their respective programs or projects recommended for funding.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Funds in the amount of $200,000 are available in the Recreation and Community Services Grants expenditure account 1005000-517101 (General Fund).

ATTACHMENTS
Attachment A - Proposed Grant Funding - 2023
Attachment B - Not Recommended for Funding - 2023
12 Packet Pg. 138
Attachment A
Agency Program Amount
Bridge to Home SCV Housing Readiness for Bridge to Home Clients 5,000$ California Institute of Arts CalArts Creates at the Library 5,000$ Carousel Ranch Replacement of Specialized Equestrian Therapy Tack 5,000$ Child and Family Center A Window Between Worlds Training 5,000$ Circle of Hope New and Enhanced Classes, Programs, Services, and Storage 5,000$ Family Promise of Santa Clarita Valley Going Green with Solar 2,150$ Finally Family Homes Life Skills Enhancement 4,200$
Fostering Youth Independence Foster Youth R&R Day 5,000$ Henry Mayo Newhall Hospital Foundation Mental Health Education Programs 5,000$ Mark of the Lily Inc. Santa Clarita Emergency Evacuation Trailer 3,000$ Northeast Valley Health Corporation Healthy Hearts in Santa Clarita 5,000$ Partners for Potential Inc. Developing Entrepreneurs 3,500$ Project Sebastian Rare Warrior 5x5 2,150$
Samuel Dixon Family Health Center Inc. 3D Mammogram Screenings 5,000$ Santa Clarita Valley Boys and Girls Club Airflow and Cooling Project 5,000$ Santa Clarita Valley Senior Center Bella Vida Pickleball Court 5,000$ Santa Clarita Veteran Services Collaborative Veterans Beyond 5,000$ SCV Education Foundation Classroom Libraries 5,000$
Single Mothers Outreach Mom and Me Dance Therapy 5,000$ SNAP Sports Keep SNAP Skating 5,000$
The Painted Turtle 2023 Medical Specialty Camp Program 5,000$ The Salvation Army The Sally Program 5,000$
$100,000
2023 Community Services Grants Recommended for Funding
2023 Community Services Grants
TOTAL GRANT FUNDING RECOMMENDED:

12.a
Packet Pg. 139
Attachment: Attachment A - Proposed Grant Funding - 2023 (2023 CS AND ARTS GRANTS) Agency Program Amount
California Institute of the Arts CalArts World Music Festival 5,000$ Congregation Beth Shalom CBS Film Series Equipment and Enhancement 4,200$ Dig Deep Theatre Production of "Proof" 5,000$
Major Impact Theatre Lighting and Projection Enhancement 3,500$ Mission Opera Production of "Susannah" 5,000$
Olive Branch Theatricals Olive Branch Theatricals Summer Musical 5,000$ PFLAG Santa Clarita Art Therapy for LGBTQ Youth 4,000$
Raising the Curtain Foundation A Celebration of the Performing Arts 4,900$ Santa Clarita Shakespeare Festival Spanish Language Production at The MAIN 5,000$ William S. Hart Education Foundation Wellness Through Music Expansion 5,000$ Canyon Theatre Guild Broadway Musical at the PAC 7,500$ ESCAPE Theatre Production of "Shrek" at the PAC 7,500$
Santa Clarita Ballet Company Production of "Hansel & Gretel" at the PAC 7,500$ Santa Clarita Master Chorale Master Chorale Performances at the PAC 7,500$ HOPE Theatre Arts The HOPE Marketing Project 4,200$
Million Little Professional Development Support 4,200$
Mission Opera Support for Mission Orchestra 5,000$
Santa Clarita Master Chorale Community Events and Arts Partnerships 5,000$ Santa Clarita Shakespeare Festival Educational Program Associate 5,000$ $100,000
2023 Arts Grants Recommended for Funding
2023 Arts Grants
TOTAL GRANT FUNDING RECOMMENDED:

Community Arts
Santa Clarita Presents
Arts Organization Capacity

12.a
Packet Pg. 140
Attachment: Attachment A - Proposed Grant Funding - 2023 (2023 CS AND ARTS GRANTS) Attachment B
Agency Program Amount
Avenues Supported Living Services Bed Liner and Factory Tow Package for a Pick-Up Truck 5,000$ Bridge to Love Project Phoenix 5,000$
Gibbon Conservation Center Rebuild the Gibbon Center's Education Booth 5,000$ Girl Scouts of Greater Los Angeles
Programming for Underserved Girls - The Community
Partners Program 5,000$
NAMI Greater Los Angeles County You Are Not Alone 5,000$ PFLAG SANTA CLARITA SCV Queer Prom 5,000$
The Gentle Barn Peace Enhancement 5,000$
Agency Program Amount
College of the Canyons Foundation Graphic and Multimedia Design Community Engagement 5,000$ Eclipse Theatre LA Artistic Director 4,800$
Hart Choir Booster Club Hart Show Choir Music Arrangements 5,000$ Include Everyone Project SCV Ambassador Program 5,000$
The Salvation Army High Note Music Program 5,000$
Santa Clarita Valley Youth Orchestra Orchestral Performances at the PAC 7,500$ Blue Star Ranch Re-entry to Civilian Life 2023 3,000$
Eclipse Theatre LA Insurance Sponsor Plan 1,500$
Encore Creativity Corporation Encore Chorale of Santa Clarita 5,000$ Hart Choir Booster Club Hart Show Choir Lighting Trusses and Distribution Box 5,000$ Include Everyone Project SCV Arts Capacity Grant Year 1 5,000$ Inspired Sound Initiative Three Multicultural Concerts 5,000$ Olive Branch Theatricals Olive Branch Theatricals Operational Costs 5,000$ Santa Clarita Artists' Association
Maintaining SCAA Gallery and Continuing Pop-Up Art
Exhibits 5,000$
Santa Clarita Music and Dance Collaborative The Sound of Innovation for Santa Clarita 5,000$ Santa Clarita Valley Youth Orchestra Santa Clarita Valley Youth Orchestra - Infrastracture 5,000$ Arts Organization Capacity
2023 Community Services & Arts Grants
2023 Community Services Grants
Proposals Not Recommended for Funding
2023 Arts Grants
Community Arts
Santa Clarita Presents

12.b
Packet Pg. 141
Attachment: Attachment B - Not Recommended for Funding - 2023 (2023 CS AND ARTS GRANTS)

Page 1 ends

Agenda Item: 13

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: FISCAL YEAR 2022 EDWARD BYRNE MEMORIAL JUSTICE

ASSISTANCE GRANT PROGRAM
DEPARTMENT: City Manager's Office
PRESENTER: Masis Hagobian

RECOMMENDED ACTION

City Council:

1. Accept Fiscal Year 2022 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance.

2. Increase estimated revenue in account 206-446123 (Justice Assistance Grant 2022) by $21,982.

3. Increase estimated expenditure in account 2066105-511101 (Special Supplies) by $21,982.

4. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval.

BACKGROUND

The City of Santa Clarita has been awarded a grant in the amount of $21,982 by the United States Department of Justice, Bureau of Justice Assistance, through the Edward Byrne Memorial Justice Assistance Grant (JAG) program. Justice Assistance Grant funds are allocated by using a formula based on each city’s share of the total violent crimes reported within the state. This program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions. The JAG program provides agencies with the flexibility to prioritize and place JAG funds where they are needed most.

The JAG 2022 grant funds will be used for the purchase of technologically-advanced equipment to enhance existing law enforcement, advance community policing efforts to help reduce crime, address quality-of-life issues, and safeguard public safety in the City of Santa Clarita. 13 Packet Pg. 142

Page 2 ends

Funds will be used for a compilation of purchases to improve traffic safety and enforcement, investigative equipment, off-road enforcement, and safety equipment, which aim to enhance overall public safety operations. Specifically, these items include emergency sirens, battery packs, digital cameras, emergency lights, helmets, vests, digital voice recorders, GPS units, and support equipment.

ALTERNATIVE ACTION

Other actions as determined by the City Council.

FISCAL IMPACT

The total of this program is $21,982 to be offset completely by grant funds. 13 Packet Pg. 143

Page 1 ends

Agenda Item: 14

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: FIRST READING OF AN ORDINANCE AMENDING THE SANTA CLARITA MUNICIPAL CODE TITLE 2 PERTAINING TO THE

LIBRARY CODE OF CONDUCT
DEPARTMENT: Human Resources and Library Services
PRESENTER: Shannon Vonnegut

RECOMMENDED ACTION

Board of Library Trustees approve the revised Library Code of Conduct and recommend codification.

City Council introduce an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.70.040 OF THE

SANTA CLARITA MUNICIPAL CODE PERTAINING TO LIBRARY CODE OF CONDUCT,” waive reading of the text and consent to read by title only, as listed on the agenda, pass to second reading and determine the ordinance is exempt from CEQA.

BACKGROUND

Chapter 2.70.040 of the Santa Clarita Municipal Code addresses the Santa Clarita Public Library’s (Library) Code of Conduct. The intent of the Code of Conduct is to provide a safe and appropriate environment within the Library that allows all patrons to use Library services and resources to the fullest extent, to enable Library staff to provide Library services and resources, to prevent disruption to such Library services and resources, and to foster an atmosphere of mutual respect and courtesy for all patrons, volunteers and staff in the Library.

The current Library Code of Conduct was last revised in 2017; however, it is recommended that additional revisions be included to ensure that the Library can remain a peaceful, quiet, and orderly environment. The three proposed revisions are summarized below.

• The first revision updates the definitions of the “children’s area” and the “teens area” of the Library. These definitions are important designations, needed to limit the presence of unaccompanied adults in areas of the Library that are specifically geared toward minor 14 Packet Pg. 144

Page 2 ends

patrons.

• The second revision will be adding language under the Criminal Conduct section that states the sale, distribution, or exhibition of obscene materials in a Library is a punishable crime.

• The third revision will state that the open display of obscene images is not allowed at the Library.

The Municipal Code outlines circumstances in which a Library patron could have their Library privileges suspended. The Code currently ties a suspension period to the number of violations a patron committed, without regard for the severity of the violation. For example, an individual who displays loud or disruptive behavior in the Library can be subject to having their Library privileges suspended for a week. This same one-week suspension also applies to someone who possesses weapons on Library premises. In order to clarify and establish specific suspension consequences, basing suspension upon the nature of the prohibited conduct, staff recommends amending the Municipal Code as outlined in the attached ordinance.

The proposed revisions to the Library’s Code of Conduct would promote enhanced public safety and address the escalation of incidents by allowing the Library to temporarily ban individuals, based on the nature of their prohibited conduct. An updated Code of Conduct will assist staff, volunteers and patrons in promoting safe, healthy, barrier-free access to all the resources and programs the Santa Clarita Public Library has to offer, and better address incidents as they arise.

CEQA REVIEW

City staff recommends that the Council determine that the project is not subject to the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, sections 15060(c)(2), 15060(c)(3), 15378, 15061(b)(3) and 15321 as more particularly described in Section 2 of the attached ordinance.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

None by this action.

ATTACHMENTS
Library Code of Conduct Amendment Ordinance
Redline - Code of Conduct
14 Packet Pg. 145

Page 1 of 3 ends

ORDINANCE NO. 23-_____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.70.040 TO THE SANTA CLARITA

MUNICIPAL CODE PERTAINING TO LIBRARY CODE OF CONDUCT

THE CITY COUNCIL OF THE CITY OF SANTA CLARITA DOES ORDAIN AS FOLLOWS:

SECTION 1. FINDINGS.

A. Pursuant to Chapter 2.70 of the Santa Clarita Municipal Code (SCMC), the City of Santa Clarita (City) has established the Santa Clarita Public Library (Library) and may appoint a Board of Library Trustees (Board) to manage the Library.

B. The Board has established a Library Code of Conduct, which outlines a person’s privilege to use Library services and resources in a manner that does not unreasonably interfere with the rights of other persons to use such services and resources, and further a peaceful, quiet, and orderly environment to learn.

C. In 2019, there were at least 119 incidents reported at Library branch locations. These incidents resulted in calls to local law enforcement and arrests for grand theft, annoyance of minors, and other disruptive behaviors. This number of incidents was not out of line with previous years since the City took over the library system.

D. To ensure that all persons may use the Library’s services and resources without unreasonable interference or disruption, the Board and the City Council wish to incorporate the regulations outlined in the Library Code of Conduct into the Municipal Code so the City may more effectively enforce compliance with Library policies that further peaceful, quiet, and orderly environment to learn.

SECTION 2. ENVIRONMENTAL FINDINGS. The City Council exercises its independent judgment and finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to the State CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, Sections: 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378);15061(b)(3), because the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment; and 15321, because the ordinance addresses law enforcement activities. Because there is no possibility that this ordinance may have a significant adverse effect on the environment, the adoption of this ordinance is exempt from CEQA.

SECTION 3. AMENDED SECTIONS. Amendment of Section 2.70.040. Sections

2.70.040(c)(13) and 270.040(d)(25) are added to Section 270.040 of Chapter 2.70 of the Municipal Code, and Section 2.70.040(g) of Chapter 2.70 of the Municipal Code is amended, as set forth in the attached Exhibit A.

14.a
Packet Pg. 146
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

Page 2 of 3 ends

SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision will not affect the validity of the remaining portions of this ordinance. The City Council declares that it would have passed this ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 5. EFFECTIVE DATE. This ordinance shall be in full force and effect thirty (30) days from its passage and adoption.

SECTION 6. PUBLICATION. City Clerk shall certify to the passage of this ordinance and shall cause the same to be published as required by law.

PASSED, APPROVED, AND ADOPTED this 24th day of January, 2023.

______________________________
MAYOR
ATTEST:

CITY CLERK

DATE:________________________

14.a
Packet Pg. 147
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

Page 3 of 3 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SANTA CLARITA )

I, Mary Cusick, City Clerk of the City of Santa Clarita, do hereby certify that the foregoing Ordinance No. 23-______ was regularly introduced and placed upon its first reading at a regular meeting of the City Council on the 24th day of January, 2023. That thereafter, said ordinance was duly passed and adopted at a regular meeting of the City Council on the 24th day of January 2023, by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

AND I FURTHER CERTIFY that the foregoing is the original of Ordinance No. 23- ______ was published in The Signal newspaper in accordance with State Law (G.C. 40806).

______________________________

CITY CLERK

14.a
Packet Pg. 148
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

EXHIBIT A

2.70.040 Library Code of Conduct.

A. Purpose. Section 2.70.040 establishes a Code of Conduct expected of persons using the Santa Clarita Public Library (Library) and the processes to address violations of this Code of Conduct. The purposes for the Code of Conduct are to ensure that all persons have the ability to use Library services and resources, to ensure that Library staff may efficiently provide library services and resources, to prevent disruption to such library services and resources, and to further a peaceful, quiet, and orderly environment in which to learn.

B. Definitions.

“Children’s area” means the areas of the Library specifically designated as such by the Library to provide library services and resources that meets the needs of pre-teen and younger library users.

“Teens’ area” means the areas of the Library specifically designated as such by the Library to provide library services and resources that meets the needs of young-adult and teen library users under age 18.

“Code” means the Santa Clarita Municipal Code.

“Crime” has the same definition as Penal Code § 15. A violation of Section 2.70.040 is a misdemeanor crime under Government Code § 36900.

“Enforcement officer” means the City Manager, or the City Manager’s designee. The City Manager's designees include, without limitation: the Library Director and Library Branch Managers, the Police Chief and Police Officers, and the City’s Code Enforcement Supervisor and Code Enforcement Officers.

“Library” means the all of the Santa Clarita Public Library branch locations, including but not limited to their collection areas, meeting rooms, and stores.

“Library premises” means the Library, and Library grounds and parking facilities to the extent that the grounds or parking facilities are owned, controlled, or maintained by the City.

“Library privileges” means the privilege of entering onto Library premises and utilizing any services or resources of the Santa Clarita Public Library.

“Service Animal” means a dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act.

“Shoe” means an item with a sole worn on the human foot.

14.a
Packet Pg. 149
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

“Smoke” or “smoking” has the same definition contained in Section 9.50.020 of this Code.

“Wheeled conveyances” means any wheeled device used for conveyance or transportation, including bicycles, skates, skateboards, collapsible scooters, wheelies, and hover boards. This does not include medically required equipment, or wheelchairs or strollers carrying people who cannot use the Library facilities without the assistance of such devices.

C. Criminal Conduct. A person may not commit or attempt to commit any crime punishable under state or federal law or this Code on Library premises, including, but not limited to:

1. Assault or battery, as defined in Penal Code §§ 240 and 242.

2. Theft, as defined in Penal Code § 484.

3. Obstructing or intimidating business operators, public agencies, or customers, as defined in Penal Code § 602.1.

4. Vandalism, as defined in Penal Code § 594.

5. Indecent exposure or lewd or obscene conduct, as defined in Penal Code § 314.

6. Possession of designated controlled substances, as defined in Health and Safety Code §§ 11350 and 11351.

7. Disorderly conduct, as defined in Penal Code § 647.

8. Trespass, as defined in Penal Code §§ 602 and 634.

9. Smoking or using tobacco products, as defined in Section 9.50.030 of this Code.

10. Curfew violations, as defined in Chapter 11.56 of this Code.

11. Consumption of alcohol in a public place, as defined in Chapter 11.18 of this Code.

12. Aggressive solicitation, as defined in Chapter 11.35 of this Code.

13. Sale, distribution, or exhibition of obscene matter, as defined in Penal Code §§ 311 and 311.5.

D. Rules of Conduct. The following behaviors are disruptive and do not further a peaceful, quiet, and orderly environment to learn. In addition to the criminal conduct listed in 2.70.040(C), no person may engage in any of the following activities or behaviors while on Library premises:

1. Loud or disruptive behavior, including yelling, talking loudly, running, throwing objects, abusive or threatening language, or other behavior which disturbs the quiet environment of the Library.

14.a
Packet Pg. 150
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

2. Use of profane, obscene, imminently threatening, or violent language toward Library staff or other persons.

3. Harassment of or the making of unwanted verbal or physical advances toward Library staff or persons on Library premises.

4. Possession of any unlawful or illegal substance on Library premises.

5. Use of personal equipment in the Library (such as cellular phones and audio players) in a manner that is disruptive, noisy, or unsafe. Personal equipment or electronic devices must be muted and made inaudible to other persons while in the Library. Cell phones must be set to mute or vibrate.

6. Possession of any beverage in the Library without a spill-proof lid.

7. Consumption of any food or beverages in a non-designated location within the Library.

8. Bringing, possessing, or maintaining on the Library premises any garbage or item that emits a foul odor that disturbs other Library users or staff.

9. Bringing or using any shopping carts or other wheeled conveyances within the Library, on entryways or walkways, in a manner that blocks any passageway on Library premises.

10. Smoking or use of any tobacco products in the library or within 20 feet of entrances to the Library.

11. Consumption or possession of alcoholic beverages on Library premises, unless otherwise approved by the City as part of a special event.

12. Leaving backpacks, suitcases, or other large items unattended in the Library (other than leaving them at a study carrel while researching the collection for materials), or keeping those items with one in a manner that obstructs entrances, exits, aisles or passageways, or otherwise impedes access to Library resources and services.

13. Bringing animals, other than Service Animals there solely to assist a person with disabilities with tasks directly related to that person’s disability, into Library branch locations, including but not limited to their collection areas, meeting rooms, and stores.

14. Use of Library facilities for the purpose of sleeping, bathing, shaving, washing clothes, or other similar activities.

15. Entering the Library or remaining in Library branch locations, including, but not

14.a
Packet Pg. 151
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

limited to, their collection areas, meeting rooms, and stores, without wearing shoes, clothes that cover the upper torso area, or clothes that cover the lower torso area.

16. Soliciting, panhandling, selling products without written authorization from Library staff, or otherwise conducting business (including tutoring for a fee) within the Library.

17. By a person 18 years of age or older, and in the absence of accompanying children or the permission of Library staff, use or occupancy of the children’s or teens’ areas of the Library; these areas are specifically designed to meet the needs of young Library users and must remain open to those users and the adults accompanying them.

18. Moving Library equipment or furniture without Library staff knowledge or permission.

19. Tampering with Library equipment such as computers, rental equipment, photocopy machines, elevators.

20. Carrying or possessing on Library premises weapons such as guns, chains, clubs, and knives.

21. Making unauthorized entry into any "staff only" area in the Library premises.

22. Refusing to relinquish computer equipment or other Library resources after scheduled time period for use has expired.

23. Causing overcrowding in Library seating areas by sitting more than four persons to a table, two persons to a computer workstation, or one person to a carrel or chair.

24. Failure to leave the Library at closing time.

25. Open display of obscene and/or pornographic imagery.

E. Supervision of Minors.

1. No person under the age of 11 years of age may enter, use, or remain on Library premises without being accompanied by a person 13 years of age or older.

2. Any person 13 years of age or older, who brings a child under the age of 11 years of age into the Library, must supervise and accompany that child at all times.

F. Enforcement.

1. Any enforcement officer may enforce against any violation of the rules of conduct contained in Section 2.70.040.

14.a
Packet Pg. 152
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

2. A violation of Section 2.70.040 is punishable as a misdemeanor.

3. In the alternative, an enforcement officer may enforce against any violation of Section 2.70.040 by issuing notices of violation or administrative citations. The enforcement officer may issue a notice of violation or an administrative citation to a person in violation of the rules of conduct in accordance with Chapter 23.20 of this Code. The enforcement officer may order the removal of any person from the library for any violation of the rules of conduct concurrently with the issuance of an administrative citation. Any person removed pursuant to such an order may not re- enter onto Library premises for the remainder of the business day. Any person who re-enters the Library premises after such removal will be considered a trespasser.

G. Suspension of Library Privileges. In addition to any other punishment provided for at law, any person who commits or attempts to commit a crime or violates one or more of the rules of conduct set forth in this section while on Library premises may have their Library privileges suspended. A person whose Library privileges have been suspended may not enter onto Library premises or use the services of the Santa Clarita Public Library during the term of their suspension. A written notice of suspension of Library privileges will be issued to the person.

The following table governs the length of suspension of Library privileges based upon the nature of the prohibited conduct. The numbers represent the initial and any repeated occurrence of a violation and shows the corresponding penalty.

14.a
Packet Pg. 153
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

Conduct and Code Section. See
Code Sections above for full
definition
Warning
Issued 1 Day
1 Month
3 Month
6 Month 1 Year
Theft of Library materials or
equipment
C2 1
Vandalism
C4 1 2 3 4
Indecent exposure, lewd or obscene
conduct
C5 1
Possession of controlled substance
C6 1
Solicitation/conducting business/sales
C14, D16 1 2 3 4
Loud or disruptive behavior
D1 1 2 3 4
Unwanted verbal or physical advances
D3, C4 1 2 3 4
Profane, obscene, violent, threatening
language
D2 1 2 3 4
Disruptive use of personal electronic
equipment
D5 1 2 3 4
Food and beverages
D6, D7 1 2 3 4
Wheeled conveyance blocking
walkways
D9 1 2 3 4
Smoking
C9, D10 1 2 3
Unattended items
D12 1 2
Use of facilities for sleeping, bathing,
washing clothes
D14 1 2
Unauthorized adults in the children or
teen area
D17 1 2 3
Tampering with or misuse of Library
equipment
D19 1 2 3
Weapons
D20 1 2 3
Moving Furniture/Equipment 1 2 3 4

14.a
Packet Pg. 154
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

Conduct and Code Section. See
Code Sections above for full
definition
Warning
Issued 1 Day
1 Month
3 Month
6 Month 1 Year
D18, D23

Unauthorized entry
D21 1 2 3 4
Obstructing operations
C3 1 2 3 4
Failure to leave building at closing
C24 1 2 3 4
Showing visually explicit materials
C13, D25 1 2 3 4

H. Fines. The City Council may set by resolution the fines to be assessed for violations of the rules of conduct. If no amount is specified by resolution of the City Council, the fines set forth in Section 23.20.060 of this Code may apply.

I. Appeals. A person may appeal an administrative citation or suspension of Library privilege in accordance with the administrative hearing procedures outlined in Chapter 23.20 of this Code.

14.a
Packet Pg. 155
Attachment: Library Code of Conduct Amendment Ordinance (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF

Page 1 of 7 ends

2.70.040 Library Code of Conduct.

A. Purpose. This section Section 2.70.040 establishes a code of conduct Code of Conduct expected of persons using the Santa Clarita Public Library (Library) and the processes to address violations of this code of conductCode of Conduct. The purposes for the code of conduct Code of Conduct are to ensure that all persons have the ability to use library Library services and resources, to ensure that library Library staff may efficiently provide library services and resources, to prevent disruption to such library services and resources, and to further a peaceful, quiet, and orderly environment in which to learn.

B. Definitions.

“Children’s area” means the areas of the library Library specifically designated as such by the library Library to provide library services and resources that meets the needs of young pre-teen and younger library users.

“Code” means the Santa Clarita Municipal Code.

“Crime” has the same definition as Penal Code Section § 15. A violation of this section Section

2.70.040 is a misdemeanor crime under Government Code Section § 36900.

“Enforcement officer” means the City Manager, or the City Manager’s designee. The City Manager's designees include, without limitation: the Library Director and library branch managersLibrary Branch Managers, the Police Chief and police officersPolice Officers, and the City’s Code Enforcement Supervisor and code enforcement officersCode Enforcement Officers.

“Library” means all of the Santa Clarita Public Library branch locations, including but not limited to their collection areas, meeting rooms, and stores.

“Library premises” means the libraryLibrary, and library Library grounds and parking facilities to the extent that the grounds or parking facilities are owned, controlled, or maintained by the City.

“Library privileges” means the privilege of entering onto library Library premises and utilizing any services or resources of the Santa Clarita Public Library.

“Service animalAnimal” means a dog that has been individually trained to do work or perform tasks for an individual with a disability, as defined under the Americans with Disabilities Act.

“Shoe” means an item with a sole worn on the human foot with a sole.

14.b
Packet Pg. 156
Attachment: Redline - Code of Conduct (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF CONDUCT)

Page 2 of 7 ends

“Smoke” or “smoking” has the same definition contained in Section 9.50.020 of this Code.

“Wheeled conveyances” means any wheeled device used for conveyance or transportation, including bicycles, skates, skateboards, collapsible scooters, wheelies, and hover boards. This does not include medically required equipment, or wheelchairs or strollers carrying people who cannot use the library Library facilities without the assistance of such devices.

C. Criminal Conduct. A person may not commit or attempt to commit any crime punishable under state or federal law or this code on library Code on Library premises, including, but not limited to:

1. Assault or battery, as defined in Penal Code Sections §§ 240 and 242.

2. Theft, as defined in Penal Code Section § 484.

3. Obstructing or intimidating business operators, public agencies , or customers, as defined in Penal Code Section § 602.1.

4. Vandalism, as defined in Penal Code Section § 594.

5. Indecent exposure or lewd or obscene conduct, as defined in Penal Code Section § 314.

6. Possession of designated controlled substances, as defined in Health and Safety Code Sections §§ 11350 and 11351.

7. Disorderly conduct, as defined in Penal Code Section § 647.

8. Trespass, as defined in Penal Code Sections §§ 602 and 634.

9. Smoking or using tobacco products, as defined in Section 9.50.030 of this Code.

10. Curfew violations, as defined in Chapter 11.56 of this Code.

11. Consumption of alcohol in a public place, as defined in Chapter 11.18 of this Code.

12. Aggressive solicitation, as defined in Chapter 11.35 of this Code.

13. Sale, distribution, or exhibition of obscene matter, as defined in Penal Code §§ 311 and 311.5.

D. Rules of Conduct. The following behaviors are disruptive and do not further a peaceful, quiet, and orderly environment to learn. In addition to the criminal conduct listed in subsection (C) of this section2.70.040(C), no person may engage in any of the following activities or behaviors while on library Library premises:

Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left

14.b
Packet Pg. 157
Attachment: Redline - Code of Conduct (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF CONDUCT)

Page 3 of 7 ends

1. Loud or disruptive behavior, including yelling, talking loudly, running, throwing objects, abusive or threatening language, or other behavior which disturbs the quiet environment of the libraryLibrary.

2. Use of profane, obscene, imminently threatening, or violent language toward library Library staff or other persons.

3. Harassment of or the making of unwanted verbal or physical advances toward library Library staff or persons on library Library premises.

4. Possession of any unlawful or illegal substance on library Library premises.

5. Use of personal equipment in the library Library (such as cellular phones and audio players) in a manner that is disruptive, noisy, or unsafe. Personal equipment or electronic devices must be muted and made inaudible to other persons while in the libraryLibrary. Cell phones must be set to mute or vibrate.

6. Possession of any beverage in the library Library without a spill-proof lid.

7. Consumption of any food or beverages in a nondesignated non-designated location within the libraryLibrary.

8. Bringing, possessing, or maintaining on the library Library premises any garbage or item that emits a foul odor that disturbs other library Library users or staff.

9. Bringing or using any shopping carts or other wheeled conveyances within the libraryLibrary, on entryways or walkways, in a manner that blocks any passageway on library Library premises.

10. Smoking or use of any tobacco products in the library or within twenty (20) 20 feet of entrances to the libraryLibrary.

11. Consumption or possession of alcoholic beverages on library Library premises, unless otherwise approved by the City as part of a special event.

12. Leaving backpacks, suitcases, or other large items unattended in the library Library (other than leaving them at a study carrel while researching the collection for materials), or keeping those items with one in a manner that obstructs entrances, exits, aisles or passageways, or otherwise impedes access to library Library resources and services.

13. Bringing animals, other than service animals, Service Animals there solely to assist a person with disabilities with tasks directly related to that person’s disability, into library Library branch locations, including but not limited to their collection areas, meeting rooms, and stores.

14.b
Packet Pg. 158
Attachment: Redline - Code of Conduct (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF CONDUCT)

Page 4 of 7 ends

14. Use of library Library facilities for the purpose of sleeping, bathing, shaving, washing clothes , or other similar activities.

15. Entering the library Library or remaining in library Library branch locations, including, but not limited to, their collection areas, meeting rooms, and stores, without wearing shoes, clothes that cover the upper torso area , or clothes that cover the lower torso area.

16. Soliciting, panhandling, selling products without written authorization from library Library staff, or otherwise conducting business (including tutoring for a fee) within the libraryLibrary.

17. By a person eighteen (18) 18 years of age or older, and in the absence of accompanying children or the permission of library Library staff, use or occupancy of the children’s or teens’ areas of the libraryLibrary; these areas are specifically designed to meet the needs of young library Library users and must remain open to those users and the adults accompanying them.

18. Moving library Library equipment or furniture without library Library staff knowledge or permission.

19. Tampering with library Library equipment such as computers, rental equipment, photocopy machines, elevators.

20. Carrying or possessing on library Library premises weapons such as guns, chains, clubs, and knives.

21. Making unauthorized entry into any "staff only" area in the library Library premises.

22. Refusing to relinquish computer equipment or other library Library resources after scheduled time period for use has expired.

23. Causing overcrowding in library Library seating areas by sitting more than four (4) persons to a table, two (2) persons to a computer workstation, or one (1) person to a carrel or chair.

24. Failure to leave the library Library at closing time.

25. Open display of obscene and/or pornographic imagery.

E. Supervision of Minors.

1. No person under the age of eleven (11) 11 years of age may enter, use, or remain on library Library premises without being accompanied by a person thirteen Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left

14.b
Packet Pg. 159
Attachment: Redline - Code of Conduct (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF CONDUCT)

Page 5 of 7 ends

(13) 13 years of age or older.

2. Any person thirteen (13) 13 years of age or older, who brings a child under the age of eleven (11) 11 years of age into the libraryLibrary, must supervise and accompany that child at all times.

F. Enforcement.

1. Any enforcement officer may enforce against any violation of the rules of conduct contained in this sectionSection 2.70.040.

2. A violation of this section Section 2.70.040 is punishable as a misdemeanor.

3. In the alternative, an enforcement officer may enforce against any violation of this section Section 2.70.040 by issuing notices of violation or administrative citations. The enforcement officer may issue a notice of violation or an administrative citation to a person in violation of the rules of conduct in accordance with Chapter

23.20 of this Code. The enforcement officer may order the removal of any person from the library for any violation of the rules of conduct concurrently with the issuance of an administrative citation. Any person removed pursuant to such an order may not re-enter onto library Library premises for the remainder of the business day.

Any person who re-enters the library Library premises after such removal will be considered a trespasser.

G. Suspension of Library Privileges. In addition to any other punishment provided for at law, any person who commits or attempts to commit a crime or violates one (1) or more of the rules of conduct set forth in this section while on library Library premises may have their library Library privileges suspended. A person whose library Library privileges have been suspended may not enter onto library Library premises or use the services of the Santa Clarita Public Library during the term of their suspension. A written notice of suspension of library Library privileges will be issued to the person.

The following schedule table governs the length of a suspension of library privileges:Library privileges based upon the nature of the prohibited conduct. The numbers represent the initial and any repeated occurrence of a violation and shows the corresponding penalty.

1. For a person’s first violation, library privileges will be suspended for one (1) week.

2. For a person’s second violation within a twelve (12) month period, library privileges will be suspended for four (4) weeks.

3. For a person’s third violation within a twelve (12) month period, library privileges will be suspended for sixteen (16) weeks.

4. If a person commits four (4) or more violations within a twelve (12) month period, library privileges will be suspended for twelve (12) months.

Any additional violation(s) beyond the highest incident number stated on the table below will result in the same highest prohibition noted. For example, body odor is subject to a warning for the first incident and a one-day suspension for the second. For every violation after the second, Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left
Formatted: List Paragraph, Indent: Left: 0.75", No
widow/orphan control, Tab stops: 0.81", Left + 0.94", Left + 1.06", Left + 3", Left

14.b
Packet Pg. 160
Attachment: Redline - Code of Conduct (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF CONDUCT)

Page 6 of 7 ends

the penalty will also be a one-day suspension. The same applies to more serious offenses. For example, the fourth incident of vandalism and every incident of vandalism thereafter will result in a one-year suspension of Library privileges.

Conduct and Code Section. See
Code Sections above for full
definition
Warning
Issued 1 Day
1 Month
3 Month
6 Month 1 Year
Alcohol
C11, D11 1 2 3 4
Animals in the building
D13 1 2
Assault or battery
C1 1
Odor
D8 1 2
Unattended minors
E2, E3 1 2
Clothing and footwear
D15 1 2
Theft of Library materials or
equipment
C2 1
Vandalism
C4 1 2 3 4
Indecent exposure, lewd or obscene
conduct
C5 1
Possession of controlled substance
C6 1
Solicitation/conducting business/sales
C14, D16 1 2 3 4
Loud or disruptive behavior
D1 1 2 3 4
Unwanted verbal or physical advances
D3, C4 1 2 3 4
Profane, obscene, violent, threatening
language
D2 1 2 3 4
Disruptive use of personal electronic
equipment
D5 1 2 3 4
Food and beverages
D6, D7 1 2 3 4
Wheeled conveyance blocking
walkways 1 2 3 4

14.b
Packet Pg. 161
Attachment: Redline - Code of Conduct (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF CONDUCT)

Page 7 of 7 ends

Conduct and Code Section. See
Code Sections above for full
definition
Warning
Issued 1 Day
1 Month
3 Month
6 Month 1 Year
D9
Smoking
C9, D10 1 2 3
Unattended items
D12 1 2
Use of facilities for sleeping, bathing,
washing clothes
D14 1 2
Unauthorized adults in the children or
teen area
D17 1 2 3
Tampering with or misuse of Library
equipment
D19 1 2 3
Weapons
D20 1 2 3
Moving Furniture/Equipment
D18, D23 1 2 3 4

Unauthorized entry
D21 1 2 3 4
Obstructing operations
C3 1 2 3 4
Failure to leave building at closing
C24 1 2 3 4
Showing visually explicit materials
C13, D25 1 2 3 4

I. Appeals. A person may appeal an administrative citation or suspension of library Library privilege in accordance with the administrative hearing procedures outlined in Chapter 23.20 of this Code.

14.b
Packet Pg. 162
Attachment: Redline - Code of Conduct (FIRST READING OF AN ORDINANCE PERTAINING TO LIBRARY CODE OF CONDUCT)

Page 1 ends

Agenda Item: 15

CITY OF SANTA CLARITA

AGENDA REPORT

CONSENT CALENDAR
CITY MANAGER APPROVAL:

DATE: January 24, 2023
SUBJECT: CONTRACT FOR OLD ORCHARD PARK DESIGN, PROJECT P2020 DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson

RECOMMENDED ACTION

City Council:

2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

BACKGROUND

Old Orchard Park was constructed in 1968 and is currently one of the City’s oldest parks. Many of the original improvements, including the irrigation system, play areas, and restrooms are obsolete and no longer meet current park standards, or have deteriorated to the point of disrepair.

To address these deficiencies, the landscape architectural firm of Pacific Coast Land Design Inc. (Pacific Coast) was selected in 2014 to lead a community engagement process and develop a master plan for the park. The planning process consisted of an extensive outreach effort that included an on-line survey and three community meetings. The redevelopment plan was subsequently reviewed by the Parks, Recreation, and Community Services Commission with a recommendation for approval by the City Council. The City Council approved the master plan on July 14, 2015.

Following approval of the Old Orchard Park Master Plan, the Old Orchard Park Design Project P1006 was awarded to Pacific Coast on October 27, 2015 following a competitive request for proposals process. This project created a park design based on the Old Orchard Park Master Plan. The design focused on re-orienting the parking lot, improving pedestrian access and safety, the replacement of the irrigation system, and enhancements to the overall character and 15 Packet Pg. 163

Page 2 ends

appearance of the park. The design drew from the Lyons Avenue Corridor Plan and the success of the street improvements on Main Street in Old Town Newhall to create a sense of place and better pedestrian connectivity.

Other proposed improvements included the addition of a multi-sport court, an intergenerational area comprised of game tables, exercise and seating areas, an active play zone for younger children, and a nature-focused play area with climbing boulders and native landscaping. The multi-sport court will also be assessed for opportunities to include a pickleball court. The master plan also included the removal of a 4,000 square foot maintenance area, to be improved with landscaping and a new paseo access to the adjacent elementary school. The building houses the original park office, a meeting room, and restroom facilities that will be remodeled by removing the office, creating Americans with Disability Act (ADA) compliant restrooms, and utilizing the space better. Finally, the design will provide for a 30 percent reduction in water use by removing non-essential turf areas and planting of native and drought-tolerant plants served by a low- volume irrigation system.

This project will update and finalize the Project P1006 design plans with enhanced play area features, provisions for a public art installation, modernization of building improvements, and phasing plans for future integration of a stormwater infiltration system on the west side of the park.

Based on the conceptual plans and construction drawings Pacific Coast developed for the original Old Orchard Park Design Project P1006, Pacific Coast is determined to be the most knowledgeable, efficient, and fiscally responsible option to provide an update to the design of Old Orchard Park. Based on this information, a sole source procurement was processed and approved by the City's Purchasing Agent for Pacific Coast to provide the Landscape Architectural Services to update the plans and ensure their compatibility as identified in the Old Orchard Park Design Project P2020 scope of work.

Pacific Coast provided a work statement, schedule, and cost proposal as a response to RFP Old Orchard Park Design - Project P2020 on December 22, 2022.

ALTERNATIVE ACTION

Other action as determined by the City Council.

FISCAL IMPACT

Adequate funds are available in expenditure account P2020601-516101 to support the recommended contract and project administrative costs.

ATTACHMENTS
Old Orchard Park Master Plan
Pacific Coast Land Design Proposal (available in the City Clerk's Reading File) 15 Packet Pg. 164
Exhibit - 1

15.a
Packet Pg. 165
Attachment: Old Orchard Park Master Plan (Old Orchard Park Design)

Santa Clarita City CouncilJanuary 24, 2023

Santa Clarita City Council
January 24, 2023