Agenda Item: 15
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 24, 2023
SUBJECT: CONTRACT FOR OLD ORCHARD PARK DESIGN, PROJECT P2020 DEPARTMENT: Neighborhood Services
PRESENTER: Susan Nelson
RECOMMENDED ACTION
City Council:
1. Award the design contract to Pacific Coast Land Design, Inc., for the Old Orchard Park Design, Project P2020, in the amount of $279,824 and authorize a contingency in the amount of $20,176 for a total contract amount not to exceed $300,000.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
Old Orchard Park was constructed in 1968 and is currently one of the City’s oldest parks. Many of the original improvements, including the irrigation system, play areas, and restrooms are obsolete and no longer meet current park standards, or have deteriorated to the point of disrepair.
To address these deficiencies, the landscape architectural firm of Pacific Coast Land Design Inc. (Pacific Coast) was selected in 2014 to lead a community engagement process and develop a master plan for the park. The planning process consisted of an extensive outreach effort that included an on-line survey and three community meetings. The redevelopment plan was subsequently reviewed by the Parks, Recreation, and Community Services Commission with a recommendation for approval by the City Council. The City Council approved the master plan on July 14, 2015.
Following approval of the Old Orchard Park Master Plan, the Old Orchard Park Design Project P1006 was awarded to Pacific Coast on October 27, 2015 following a competitive request for proposals process. This project created a park design based on the Old Orchard Park Master Plan. The design focused on re-orienting the parking lot, improving pedestrian access and safety, the replacement of the irrigation system, and enhancements to the overall character and
appearance of the park. The design drew from the Lyons Avenue Corridor Plan and the success of the street improvements on Main Street in Old Town Newhall to create a sense of place and better pedestrian connectivity.
Other proposed improvements included the addition of a multi-sport court, an intergenerational area comprised of game tables, exercise and seating areas, an active play zone for younger children, and a nature-focused play area with climbing boulders and native landscaping. The multi-sport court will also be assessed for opportunities to include a pickleball court. The master plan also included the removal of a 4,000 square foot maintenance area, to be improved with landscaping and a new paseo access to the adjacent elementary school. The building houses the original park office, a meeting room, and restroom facilities that will be remodeled by removing the office, creating Americans with Disability Act (ADA) compliant restrooms, and utilizing the space better. Finally, the design will provide for a 30 percent reduction in water use by removing non-essential turf areas and planting of native and drought-tolerant plants served by a low- volume irrigation system.
This project will update and finalize the Project P1006 design plans with enhanced play area features, provisions for a public art installation, modernization of building improvements, and phasing plans for future integration of a stormwater infiltration system on the west side of the park.
Based on the conceptual plans and construction drawings Pacific Coast developed for the original Old Orchard Park Design Project P1006, Pacific Coast is determined to be the most knowledgeable, efficient, and fiscally responsible option to provide an update to the design of Old Orchard Park. Based on this information, a sole source procurement was processed and approved by the City's Purchasing Agent for Pacific Coast to provide the Landscape Architectural Services to update the plans and ensure their compatibility as identified in the Old Orchard Park Design Project P2020 scope of work.
Pacific Coast provided a work statement, schedule, and cost proposal as a response to RFP Old Orchard Park Design - Project P2020 on December 22, 2022.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account P2020601-516101 to support the recommended contract and project administrative costs.
ATTACHMENTS
Old Orchard Park Master Plan
Pacific Coast Land Design Proposal (available in the City Clerk's Reading File)