Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: January 24, 2023
SUBJECT: VALENCIA INDUSTRIAL CENTER BICYCLE, PEDESTRIAN AND BUS STOP IMPROVEMENTS, PROJECT C1017 - DESIGN
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Award a design contract to Encompass Consultant Group, Inc. for the Valencia Industrial Center Bicycle, Pedestrian, and Bus Stop Improvements, Project C1017, in the amount of $430,461 and authorize a contingency in the amount of $43,046, for a total contract amount not to exceed $473,507.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Valencia Industrial Center Bicycle, Pedestrian, and Bus Stop Improvements project will design sidewalk improvements along both sides of Avenue Scott from the proposed San Francisquito Trail connection to Rye Canyon Road, as well as along the west side of Rye Canyon Road from Avenue Scott to Gateway Village, and along the southern side of Rye Canyon Road between Avenue Stanford and Avenue Scott. In addition, this project will design enhancements to the existing bus stop infrastructure along the same routes. This project supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
Funding agreements between the Los Angeles County Metropolitan Transportation Authority (LACMTA) and the City were entered into on November 4, 2022 for both the Valencia Industrial Center Bicycle and Pedestrian Improvements and Valencia Industrial Center Bus Stop Improvements.
The scope of work for this design contract includes community outreach meetings as well as engineering and landscape design services required to prepare construction documents. These documents will consist of complete plans, specifications, and an engineer’s estimate for construction. Bid assistance services will also be provided to support the solicitation for a construction contract.
A Request for Proposal (RFP) for the design of the project was prepared and posted on BidNet on September 15, 2022. The RFP asked firms to identify their relevant experience with similar projects and demonstrate their design approach for this project. On November 10, 2022, three firms submitted proposals. Staff reviewed the proposals, and based on their evaluations, scored the firms on a 100-point scale as follows:
Rank Company Location Score
1. Encompass Consultant Group, Inc. Santa Clarita, CA 90
2. MNS Engineers, Inc. Thousand Oaks, CA 85
3. Kimley-Horn and Associates, Inc. Los Angeles, CA 82
The scoring system was based on the following criteria: responsiveness to the RFP, qualifications and design experience, proposed methodology, ability to meet the scope of work, project approach, and references. Additionally, the consulting firms were asked to provide a detailed schedule and scope of work required for them to prepare the plans, specifications, and an engineer’s estimate.
Encompass Consultant Group, Inc. demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project location and identified key design factors that will need to be addressed in the design.
Based on their design experience with similar projects and the completeness of their proposal for this project, staff recommends awarding the design contract to Encompass Consultant Group, Inc.
The requested contingency will cover the costs of unforeseen design constraints and account for potential design modifications requested by the City, and other permitting agencies, during the design of the project. This includes potential adjustments to the engineering and landscape drawings, change order requests made by the design firm, and change orders for additional work requested by the City.
California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Encompass Consultant Group, Inc. at a fair and reasonable price for the services requested in the RFP.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account C1017268-516101 (Measure M ATP Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Proposal for Encompass Consultant Group, Inc. (available in the City Clerk's Reading File)