Agenda Item: 10
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 14, 2023
SUBJECT: 2022-23 ANNUAL CONCRETE REHABILITATION PROGRAM, PROJECT M0148 AND 2022-23 ADA ACCESS RAMPS, PROJECT
D0003 - PLANS AND SPECIFICATIONS AND CONSTRUCTION
CONTRACT
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2022-23 Concrete Rehabilitation Program, Project M0148, and 2022-23 ADA Access Ramps, Project D0003.
2. Award the construction contract to Toro Enterprises, Inc., in the amount of $643,160 and authorize a contingency of $10,000 for the total contract amount of $653,160.
3. Authorize the transfer of project savings in the amount of $100,000 to 2022-23 Concrete Rehabilitation Program expenditure account M0148233-516101 from the following accounts:
• $38,000 in TDA Article 8 Street & Road (Fund 233) from expenditure account T3027233- 516101, Sidewalk Gap Closure;
• $37,000 in TDA Article 8 Street & Road (Fund 233) from expenditure account M0147233-516101, 21-22 Thermoplastic Lane Striping; and • $25,000 in TDA Article 8 Street & Road (Fund 233) from expenditure account C0064233- 516101, 20-21 Circulation Improvement Program.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The Annual Concrete Rehabilitation Program consists of two efforts awarded under one contract to make the most efficient use of available funding. The sidewalk repair program will replace existing sidewalks damaged by tree roots and pavement settlement. The access ramp
construction program will serve people with disabilities through the installation of new access ramps while meeting the requirements outlined in Title 21 of the Americans with Disabilities Act.
Attached is a list of construction locations identified during the annual Citywide sidewalk inspection and locations submitted by residents. This project is a component of the Sustaining Public Infrastructure theme of the City of Santa Clarita's (City) five-year strategic plan, Santa Clarita 2025.
Substantial constraints and controls were established in the construction documents to reduce potential impacts on traffic and to homeowners during construction. Construction is scheduled to begin in April 2023 and is anticipated to be completed within 55 working days following the Notice to Proceed.
An invitation to bid was published on December 8, 2022, and posted on BidNet. Three responsive bids were submitted electronically to the City and opened by Purchasing on January 4, 2023. The results are shown below:
Company Name Location Base Bid Amount
Toro Enterprises, Inc. Oxnard, CA $643,159.13 FS Contractors, Inc. Sylmar, CA $663,957.35 R.C. Becker and Son Inc. Santa Clarita, CA $739,910.65
Due to the volatile bidding environment and high construction activity throughout Southern California, the City continues to receive fewer bids on projects at a higher cost. The lowest base bid amount for this project is higher than the engineer's estimate, as a result of significant increases in cost for labor and materials. The requested project savings transfer of $100,000 will provide the funds needed to address the budget shortfall.
Staff recommends the contract be awarded to Toro Enterprises, Inc., the lowest responsive bidder. This contractor possesses a valid state contractor's license and is in good standing with the Contractors State License Board. The contractor's bid was reviewed for accuracy and conformance to the contract documents and found to be complete.
The requested construction contingency will cover the costs of unforeseen site conditions, change order requests made by the contractor, and change orders for additional work ordered by the City. The remaining funds will provide for construction support such as surveying, tree maintenance, project management, labor compliance, and miscellaneous administrative costs.
FISCAL IMPACT
Upon approval of the recommended actions, a total of $700,000 will be available in expenditure accounts M0148264-516101 (Measure R Fund), M0148233-516101 (TDA 8 Fund), and D0003233-516101 (TDA 8 Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Locations List
Bid Proposal Toro Enterprises, Inc. (available in the City Clerk's Reading File)