Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: February 14, 2023
SUBJECT: MAGIC MOUNTAIN PARKWAY BEAUTIFICATION, PROJECT B1019 - DESIGN CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Award a design contract to Encompass Consultant Group, Inc., for the Magic Mountain Parkway Beautification, Project B1019, in the amount of $625,979 and authorize a contingency in the amount of $62,597, for a total contract amount not to exceed $688,576.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The proposed Magic Mountain Parkway Beautification project will provide full street improvements on the undeveloped segment of Magic Mountain Parkway from Tourney Road to Avignon Drive. The design of this project will generate two separate phases of construction documents. Phase I is proposed to include the landscaped median along the length of the project, edge curb and gutter, and overlay of the six-lane roadway. Phase II will include sidewalks, parkway landscape and irrigation, a Class 1 Bike Lane, lodge pole fencing, signal installation at Iron Horse, and street lighting. This project exemplifies the City of Santa Clarita’s (City) commitment to improving the quality of life of its residents and supports the Community Beautification and Sustainability theme of the Santa Clarita 2025 plan.
The scope of work for this design contract includes the required civil and traffic engineering along with the landscape design services required to prepare two phases of construction documents for this segment of roadway. These documents will consist of complete plans, specifications, and engineer’s estimates for both phases of construction. Bid assistance will also be provided to support the solicitation for a construction contract.
A Request for Proposal (RFP) for the design of the project was prepared and posted on BidNet on November 2, 2022. The RFP asked firms to identify their relevant experience with similar projects and demonstrate their design approach for this project. On December 6, 2022, three firms submitted proposals. Staff reviewed the proposals and, based on their evaluations, scored the firms on a 100-point scale as follows:
Rank Company Location Score
1. Encompass Consultant Group, Inc. Santa Clarita, CA 94
2. MNS Engineers, Inc. Thousand Oaks, CA 91
3. GHD, Inc. Los Angeles, CA 81
The scoring system was based on the following criteria: responsiveness to the RFP, qualifications and design experience, proposed methodology, ability to meet the scope of work, project approach, and references. Additionally, the consulting firms were asked to provide a detailed schedule and scope of work required for them to prepare the plans, specifications, and an engineer’s estimate.
Encompass Consultant Group, Inc., (Encompass) demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. Encompass analyzed the project location and identified key design factors that will need to be addressed in the design. Based on their design experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding the design contract to Encompass.
The requested contingency will cover the costs of unforeseen design constraints and account for potential design modifications requested by the City, and other permitting agencies, during the design of the project. This includes potential adjustments to the civil and traffic drawings, change order requests made by the design firm, and change orders for additional work requested by the City.
California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architect and engineering services based on cost. City staff was able to reach an agreement with Encompass Consultant Group, Inc. at a fair and reasonable price.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account B1019357-516101 (Landscape Maintenance District Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Proposal for Encompass Consultant Group, Inc. (available in the City Clerk's Reading File)