CITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, February 28, 2023
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk’s Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours.
View public meeting agendas here, inclusive of all attachments and reading file material. ______________________________________________________________________________
INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
APPROVAL OF AGENDA
AWARDS AND RECOGNITIONS
Recognition of Aaron Yang
Zonta International Women's Day Proclamation
PRESENTATIONS
Annual Update of the Santa Clarita Valley Economic Development Corporation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
PUBLIC HEARINGS
1. RESULTS OF THE 2023-24 COMMUNITY NEEDS ASSESSMENT SURVEY
FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM -
Results of the 2023-24 Community Needs Assessment are conducted annually as part of the Community Development Block Grant (CDBG) Program.
RECOMMENDED ACTION:
City Council conduct a public hearing and receive information regarding the results of the annual Community Needs Assessment Survey conducted as part of the Community Development Block Grant Program for the 2023-24 program year.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
2. APPROVAL OF SPECIAL MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the February 14, 2023 Special Meeting.
3. APPROVAL OF REGULAR MEETING MINUTES – The minutes of the City Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the February 14, 2023 Regular Meeting.
4. CHECK REGISTER NO. 03 - Check Register No. 03 for the Period 12/30/22 through 01/12/23 and 01/19/23. Electronic Funds Transfers for the Period 01/02/23 through 01/13/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 03.
5. EL DORADO NATIONAL CORPORATION, GILLIG CORPORATION, AND A-
Z BUS SALES CONTRACTS FOR THE PURCHASE AND DELIVERY OF
LOCAL AND DIAL-A-RIDE BUSES - City Council consideration of awarding contracts to El Dorado National Corporation, Gillig Corporation, and A-Z Bus Sales for the Purchase and Delivery of Local and Dial-A-Ride Buses RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute a contract with El Dorado National Corporation for the purchase of two (2) 40-foot hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $2,500,616, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of one (1) 29-foot and two (2) 40-foot compressed natural gas buses in an amount not to exceed $2,251,825, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
3. Authorize the City Manager or designee to negotiate and execute a contract with A-Z Bus Sales for the purchase of two (2) 24-foot compressed natural gas cutaway buses in an amount not to exceed $437,396, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
6. CONTRACT AMENDMENT WITH A-Z BUS SALES FOR THE PURCHASE AND DELIVERY OF DIAL-A-RIDE BUSES - Council consideration of a contract amendment with A-Z Bus Sales for the purchase and delivery of two Dial-A-Ride buses.
RECOMMENDED ACTION:
City Council:
1. Amend the letter of agreement dated April 11, 2022, with A-Z Bus Sales and increase the not-to-exceed amount for the purchase of two CNG Dial-A-Ride buses by a one- time price adjustment of $63,749, from $363,647 to $427,396.
2. Appropriate funds in the amount of $63,749 to Expenditure Account 7003702.520103, and from those funds, increase Miscellaneous Federal Grants Revenue Account 700.442409 by $51,000 and increase Municipal Operator Service Improvement Program Revenue Account 700.442207 by $12,749.
3. Authorize the City Manager or designee to execute all contract documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval.
7. HEATING AND AIR CONDITIONING MAINTENANCE AND EMERGENCY REPAIR CONTRACT - Award heating and air conditioning maintenance contract to Johnson Controls, Inc., for $381,842 to perform maintenance and repair services at City- owned facilities.
RECOMMENDED ACTION:
City Council:
1. Approve the use of a “piggyback” contract through Sourcewell contract #070121- JHN and award a one-year contract to Johnson Controls, Inc., to provide air conditioning & heating maintenance and unforeseen emergency repair services to all City-owned facilities for a total one-year contract amount of $381,842.
2. Authorize the City Manager or designee to execute up to three additional, one-year renewal options, not to exceed $381,842, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such
fiscal year.
3. Authorize an ongoing appropriation of funds in the amount of $27,760 from Transit Fund 700 to expenditure account 7003701-511105 and $8,375 from Public Library Fund 309 to expenditure account 3098201-511105 for maintenance costs associated with the award of this contract, contingent upon the appropriation of funds by the City Council during the annual budget process in subsequent fiscal years.
4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
FUTURE MEETINGS
The next regular meeting of the City Council will be held March 14, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On February 23, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
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Mary Cusick
City Clerk
Santa Clarita, California