Andy Gump_Complete Response File (available in the City Clerk's Reading File) — Santa Clarita City Council, March 14, 2023

NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # AE-22-23-32
Annual Portable Restrooms and Fencing Contract
City of Santa Clarita, California

1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).

b. By submitting a proposal, you have reviewed the sample contract documents contained within this request for proposals and agree to be bound by the requirements set forth.

c. Questions and requests for modification of these terms must be negotiated and approved prior to proposal submission and are at the full discretion of the City.

2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you comply with and agree to be bound by these requirem ents. If any additional Contract documents are executed, the actual Indemnity language and Insurance Requirements may include additional provisions as deemed appropriate by City’s Purchasing Agent.

b. You should check with your Insurance advisors to verify compliance and determine if additional coverage or limits may be needed to adequately insure your obligations under this agreement. These are the minimum required and do not in any way represen t or imply that such coverage is sufficient to adequately cover the Contractor’s liability under t his agreement. The full coverage and limits afforde d under Contractor’s policies of Insurance shall be a vailable to Buyer and these Insurance Requirements shall not in any way act to reduce coverage that is broader or includes higher limits than those required.

The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement, whichever is greater. Any insurance proceeds in exc ess of the specified minimum limits and coverage required, which are applicable to a given loss, shall be available to City.

c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements and a copy of the Declarations and End orsement Page of the CGL policy listing all policy endorsements to City before work begins. City reser ves the right to require full-certified copies of a ll Insurance coverage and endorsements.

3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably acceptable to CITY), indemnify and hold harmless CIT Y and its officers, agents, departments, officials, representatives and employees (collectively “Indemnitees”) from and against any and all claims, loss, cost, damage, injury (including, without limitation, econo mic harm, injury to or death of an employee of CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise from or relate to (including, without limitation, inc idental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of exp ert consultants or expert witnesses incurred in connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole or in part, from: (1) CONSULTANT’s performance of Se rvices under this Agreement, or any part thereof; (2) any negligent act or omission of CONSULTANT, an y subconsultant, anyone directly or indirectly employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights, copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement (collectively “Liabilities”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of su ch Indemnitee, but shall apply to all other Liabilities . The foregoing shall be subject to the limitation s of California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and in particular the limitation on CONSULTANT’s duty t o defend whereby such duty only arises for claims relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on the cost to defend whereby CONSULTANT will only bea r such cost in proportion to CONSULTANT’s proportionate percentage of fault (except as otherwise provided in section 2782.8).

b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which would otherwise exist in favor of the CITY and other Indemnitees.

c. CONSULTANT shall place in its subconsulting agree ments and cause its subconsultants to agree to indemnities and insurance obligations in favor of C ITY and other Indemnitees in the exact form and substance of those contained in this Agreement.

4. INSURANCE
a. Before commencing performance under this Agreemen t, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Type of Insurance Limits
Commercial general liability: $1,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement

b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability policies will be endorsed to name CITY, its officia ls, and employees as “additional insureds” under sai d insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to CITY.

c. Professional liability coverage will be on an “occurrence basis” if such coverage is available, or on a “claims made” basis if not available. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of at least three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, including endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best Company Rating of at least “A:VII.”

e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the workers compensation policy which arise from work performed by CONSULTANT for CITY.

f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONSULTANT’s expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance requirements under this Agreement, City may terminate this Agreement immediately with no penalty.

g. Should CONSULTANT’S insurance required by this Agreement be cancelled at any point prior to expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.

Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements within 10 days of the prior insurer’s issuance of notice of cancellation. CONSULTANT must ensure that there is no lapse in coverage.

h. The CITY shall be entitled to any coverage in excess of the minimums required herein.

I have read and understand the above requirements and agree to be bound by them for any work performed for the City.

Authorized Signature: ______________________________ Date: ___________________

Printed Name: ____________________________________

2/20/23
April Bustos

COST FILE A

PROPOSAL # AE-22-23-32
Annual Portable Restrooms and Fencing Contract
City of Santa Clarita, California

PRICING
Please use "Lump Sum" (LS) pricing for each event listed below and include all specified items, labor and timeline costs involved. There are lines for additiona l costs not included in each event at the bottom as well as a request for "Additional Pricing" following this price sheet. Do NOT include the "Additional Pricing" in your response total.

EVENT COST

1. Free To Be Me Festival $ (LS)

2. Cowboy Festival $ (LS)

3. Earth Arbor Day $ (LS)

4. Hit The Trail $ (LS)

5. July 4 th Parade & Fireworks $ (LS)

6. Concerts in the Park $ (LS)

7. Evening of Remembrance $ (LS)

8. River Rally $ (LS)

9. TBD Event $ (LS)

10. Haunted Jailhouse $ (LS)

11. Zombie Run $ (LS)

12. Make A Difference Day $ (LS)

13. Veterans Day Ceremony $ (LS)

14. Light Up Main Street $ (LS)

2,896.00
19,143.55
2,126.59
4,545.25
23,774.17
1,131.60
866.45
376.65
3,680.10
1,400.00
2,017.38
1,149.25
577.34
14,495.00

15. Outdoor Recreation Programming $ (LS)

16. Archery Range $ (LS)

17. Santa Clarita Parks Division $ (LS)

18. Santa Clarita Metrolink Station $ (LS)

19. LMD Restrooms $ (LS)

20. LMD Fence $ (Per Panel)

21. Subtotal (add lines 1-20) $

Additional costs not noted above:

DEFINE COST

22. $_____________________

23. $_____________________

24. $_____________________

25. Sponsorship (please insert your marketing investment for above benefits as a negative. Entries greater than zero are MANDATORY) $______________ ________

26. TOTAL (add lines 21-24, subtract line 25) $_____ _________________ (place this cost on page one of your response )

2,322.55
1,620.67
1,620.67
3,937.50
324.39
177.66
88,182.77
25,200.00
62,982.77
COST FILE A ADDITIONAL PRICING

PROPOSAL # AE-22-23-32
Annual Portable Restrooms and Fencing Contract
City of Santa Clarita, California

ADDITIONAL PRICING (PER UNIT):

Do NOT include this pricing in your bid response.

1. Pick up / Delivery - weekday $ flat rate

2. Pick up / Delivery - weekday after hours $ flat rate

3. Pick up / Delivery - weekend $ flat rate

4. Pick up / Delivery - weekend after hours $ flat rate

5. Delivery Same day $ flat rate

6. Service - weekday $ flat rate

7. Service - weekday after hours $ flat rate

8. Service - weekend $ flat rate

9. Service - weekend after hours $ flat rate

10. Attendant to clean and stock normal hours $ pe r hour

11. Attendant to clean and stock after hours $ per hour

12. VIP Unit $ each

13. 6-Unit VIP Trailer $ each

14. 4-Unit VIP Trailer $ each

15. ADA Unit $ each

16. Deluxe Unit $ each

17. Hand-wash Sink $ each

INCLUDED
395.00
395.00
395.00

75.00 Per unit
395.00
395.00
395.00

47.50 47.50
182.50 ($51.25 ea service)
1,737.00 ($307.50 ea service)
987.00 ($205 ea service)
162.25 ($51.25 ea service)

67.00 ($27.25 ea service)

18. 2 Basin Hot/Cold sink w/ 300 gal. waste tank $ eac h

19. 3 Basin Hot/Cold sink w/ 300 gal. waste tank $ eac h

20. Pedestrian Barricade $ each

21. 6 Panel Fence per 8 section $ each

22. 8 Panel Fence per 8 section $ each

23. 6 Chain Link Fence per 1 $ each

24. 8 Chain Link Fence per 1 $ each

439.00 ($87.25 ea service)
639.00 ($87.25 ea service)

1.85 1.65

2.35 1.55

2.35 COST FILE B SPONSORSHIP

PROPOSAL # AE-22-23-32
Annual Portable Restrooms and Fencing Contract
City of Santa Clarita, California

The City of Santa Clarita has implemented a municipal marketing program that provides our partners with tremendous value. This program has proven to be an effective way for our partners to increase brand awareness and revenue. We hope that doing business with the City will serve as a conduit for attaining other business with local companies and residents.

All companies proposing on the RFP for Annual Portable Restroom and Fencing Contract will be required
to make a marketing investment through this program. Outlined below are the benefits that you would receive in exchange for these marketing benefits. Please provide the amount of investment your business is willing to provide in exchange for the below benefits. While there is no mandatory minimum investment, please note that participation in this program is required to propose on the RFP for Annual Portable Restroom and Fencing Contract.

Cowboy Festival
Step back in time at the Cowboy Festival and experience a celebration of the area's rich Western heritage, featuring world-renowned musical artists, tantalizing cuisine, designer western gear and a variety of cultural events and activities for all ages. Youll definitely want to entertain your business clients in the VIP Bunkhouse.

Event attendance 10,000
Attendee demographic local, regional, and national individuals and families

x Sponsor link on Cowboy Festival website
x Two (2) VIP sponsor badges, including:
o Passes to VIP Cantina (includes food and beverages)
x VIP shuttle passes from parking lot

Concerts in the Park
Become a supporter for our communities most highly attended concert series. The free concerts in Central Park have become a tradition for families and friends to spend a rockin evening under the stars.

As a sponsor, you'll find value in the marketing exposure and exhibitor space that will connect you with the thousands of residents attending this favorite summer event.

Event attendance 40,000
Attendee demographic local and regional families and business owners

x Two (2) VIP sponsor badges, including:
o Passes include food and non-alcoholic beverages
o VIP parking lot
x PA announcements prior to each concert
x Sponsor link on Concerts in the Park Website
Santa Clarita River Rally
Be a proud supporter of the Citys annual celebration of green living and reach a highly desirable demographic of attendees. Opportunities consist of inclusion in marketing materials, on-site activation, signage and more
Event attendance 3,500
Attendee demographic environmentally conscious individuals and families; local and regional green business owners

x Sponsor link on River Rally website
x Volunteer opportunities for sponsor event involvement

Light Up Main Street
What better way to usher in the start of the holiday season than with FREE and FUN family activities, including 10,000 pounds of real snow, pictures with Santa, face painters, a stilt walker, a caricature artist and so much more? The City of Santa Claritas historic Main Street in Old Town Newhall transforms into a winter wonderland, adorned with thousands of lights, a 23-foot Christmas tree and live music.

Event attendance 10,000
Attendee demographic local and regional families and business owners

x PA announcements from the Community Stage
x Sponsor link on Light Up Main Street website

Please insert your marketing investment for above benefits here: $_________________ Place this cost on the pricing page where indicated.

25,200.00

COMPLIANCE FORM

PROPOSAL # AE-22-23-32
Annual Portable Restrooms and Fencing Contract
City of Santa Clarita, California

Please indicate your compliance by checking each line that complies with the requested specifications:

COMPLIANCE

1. VIP (solar restroom), must have:
a. minimum 45-gallon fresh water tank
b. minimum 60-gallon waste tank allowing
for a maximum of 125 average uses
c. interior light
d. sink
e. mirror
f. flushable toilet
g. soap dispenser
h. waste basket (preferably) built-in
i. paper towels
j. minimum two paper roll
k. toilet seat protectors

2. 4 & 6 Unit VIP (solar restroom) trailers, must have:
a. minimum 45-gallon fresh water tank
b. and minimum 60-gallon waste tank per VIP unit
allowing for a maximum of 125 average uses per
unit and accommodate a maximum 750 usage per
six-unit trailer and a maximum 500 usage per
four-unit trailer
c. interior light
d. sink
e. mirror
f. flushable toilet
g. soap dispenser
h. waste basket (preferably) built-in
i. paper towels
j. minimum two paper roll
k. toilet seat protectors

3. Two (2) Basin Hot / Cold Sink, must have:
a. double stainless steel basin with required
separation for hand wash
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b. industrial utensil washer with spring loaded nozzle
c. soap
d. paper towels
e. minimum 300-gallon gray water holding tank

COMPLIANCE

4. Three (3) Basin Hot/Cold Sink, must have:
a. Three compartment stainless steel basin
b. industrial utensil washer with spring loaded nozzle
c. folding drain boards
d. soap
e. paper towels
f. minimum 300-gallon gray water holding tank

5. ADA, must have:
a. 60-gallon waste tank allowing for a
Maximum of 150 average uses
b. wheel chair access
c. 360 degree turning radius
d. hand rails
e. minimum toilet paper rolls
f. toilet seat protectors
g. infant changing table

6. Hand Washing Sinks - Two (2) station, hands free foot pump operation, must have:
a. soap
b. paper towels dispenser
c. approximately 15-gallon fresh water tank
d. minimum (15) gallon waste water tanks

7. Deluxe Unit, must have:
a. sanitary seat pads
b. dual paper rolls
c. 60-gallon waste tank
d. maximum 150 average uses
e. hand sanitizer gel

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