Agenda Item: 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 11, 2023
SUBJECT: 2021-22 FEDERAL OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0142 - PLANS AND SPECIFICATIONS AND
CONSTRUCTION CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Approve the plans and specifications for the 2021-22 Federal Overlay and Slurry Seal Program, Project M0142.
2. Find the 2021-22 Federal Overlay and Slurry Seal Program exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301.
3. Award the construction contract to Sully-Miller Contracting, Co., in the amount of $3,962,302 and authorize a contingency in the amount of $396,230, for a total contract amount not to exceed $4,358,532.
4. Authorize the transfer of Measure R (Fund 264) funds in the amount of $2,020,936 from expenditure account M0149264-516101, 2022-23 Overlay and Slurry Seal Program, to expenditure account M0142264-516101, 2021-22 Federal Overlay and Slurry Seal Program.
5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
Annual overlay and slurry seal projects are an integral part of the City of Santa Clarita’s (City) pavement management program. Each year, City streets are evaluated to determine pavement preservation and rehabilitation needs. The 2021-22 Federal Overlay and Slurry Seal Program
will resurface Whites Canyon Road between Skyline Ranch Road and Delight Street, as shown on the Location Map. This treatment will provide a smoother ride for vehicles, enhance the appearance of the roadway and surrounding area, and help extend the life of the roadway by 10 to 15 years. This project is expected to begin construction in June 2023, and be completed by the end of September 2023. This project supports the Sustaining Public Infrastructure theme of the City’s five-year strategic plan, Santa Clarita 2025.
The 2021-22 Federal Overlay and Slurry Seal Program is not subject to CEQA review pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301, which exempts from CEQA review projects that consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. Examples include, but are not limited to, existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. This project meets the criteria for this exemption because the 2021-22 Federal Overlay and Slurry Seal Program will be performing repairs and maintenance to the existing Whites Canyon Road.
An invitation to bid was prepared and published twice in The Signal newspaper, on February 8 and February 15, 2023, and was posted on BidNet. Four bids were submitted to the City and opened by Purchasing on March 14, 2023. The results of the bid are shown below:
Company Location Bid Amount
Sully-Miller Contracting, Co. Brea, CA $3,962,302
Vance Corporation Beaumont, CA $4,172,600
Toro Enterprises, Inc. Oxnard, CA $4,469,400
C.A. Rasmussen, Inc. Valencia, CA $5,178,318
Staff recommends awarding the construction contract to Sully-Miller Contracting, Co., the lowest responsive bidder. This contractor possesses a valid state contractor’s license and is in good standing with the Contractors State License Board. Staff reviewed the bid response for accuracy and conformance to the contract documents and found it to be complete. The bid proposal adheres to the project's plans and specifications and is available in the City Clerk’s Reading File.
While the City maintains a Support of Local Businesses policy that can be utilized by the City Council when warranted, the City is governed by the California Public Contract Code with regard to public works project procurement. In this type of procurement, the California Public Contract Code does not permit a city to utilize a Support of Local Businesses policy and instead requires the contract to be awarded to the lowest responsible bidder.
The Federal Overlay and Slurry Seal Program budget will fund the construction and construction support services. The budget will also provide for staff oversight, public works inspection, and miscellaneous project administration costs.
The requested construction contingency will cover the cost of unforeseen conditions such as potential utility conflicts, abandoned utilities not shown in record drawings, and additional work requested by the City.
This project is currently funded with $1,301,580 in Surface Transportation Program funds, $1,035,596 in Coronavirus Response and Relief Supplemental Appropriations Act funds, and $149,291 in Measure R funds. An additional $2,020,936 in Measure R funds will come from the 2022-23 Overlay and Slurry Seal Program budget.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, a total of $4,507,403 will be available in expenditure accounts M0142202-516101 (STPL Fund), M0142229-516101 (Misc. Federal Grant Fund), and M0142264-516101 (Measure R Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Bid Proposal for Sully-Miller Contracting, Co. (available in the City Clerk's Reading File)