Agenda Item: 8
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 11, 2023
SUBJECT: BUILDING PLAN REVIEW, BUILDING INSPECTION, AND
PERMIT-RELATED PROFESSIONAL SERVICES CONTRACTS
DEPARTMENT: Community Development
PRESENTER: John Caprarelli
RECOMMENDED ACTION
City Council:
1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2023-24.
2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) uses contractual services on an as-needed basis to assist staff with building plan review, inspection, and permit-related professional services for new buildings during periods of high construction activity. Contractual support for building plan review and building inspection helps supplement staff’s efforts to reduce plan check turnaround time and manage the inspection workload as demand fluctuates. Contractual services help maintain appropriate staffing and customer service levels.
The City Council awarded contracts to JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit-related professional services at its April 13, 2021, meeting. Each firm was selected through a Request for Proposal (RFP) and evaluated based on their ability to meet the City's specific needs in three areas: building plan review, building inspection, and permit-related services. By utilizing the four firms selected, staff has the flexibility to assign projects to contract
building plan reviewers and/or inspectors who are best suited to meet the City’s needs while retaining appropriate staffing and customer service levels.
Contracts entered into pursuant to the RFP may be renewed annually, up to four times, with City Council approval. Staff recommends awarding one-year contract renewals to JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2023-24.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon adoption of the Fiscal Year 2023-24 budget, adequate funds will be available in expenditure account 1003800-516101 to provide for the recommended action.
ATTACHMENTS
JAS Pacific Proposal (available in the City Clerk's Reading File) Scott Fazekas & Associates Proposal (available in the City Clerk's Reading File) Interwest Consulting Group Proposal (available in the City Clerk's Reading File) TRB and Associates Proposal (available in the City Clerk's Reading File)