Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 11, 2023
SUBJECT: PURCHASE OF A SPECIALIZED DUMP TRUCK
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the “piggyback” purchase of a 2024 Freightliner 114SD, Cummins L9N 280 HP Engine, Compressed Natural Gas dump truck, using Sourcewell cooperative purchasing contract #060920-NAF in an amount not to exceed $237,659.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita’s (City) Public Works department utilizes dump trucks to transport large quantities of material and equipment as well as clear road debris specifically during severe inclement weather. During the Fiscal Year 2022-23 budget process, as part of the annual vehicle replacement program, the City Council authorized the purchase of a Compressed Natural Gas (CNG) dump truck to replace Vehicle No. 184.
Vehicle No.184 is no longer compliant with the Air Quality Management District (AQMD), Rule 1196 which requires public fleet operators to acquire alternative fuel heavy-duty vehicles.
Vehicle No. 184 has been in service for 18 years and has more than 74,000 miles on it, therefore, meeting the criteria for the City's Vehicle and Equipment Replacement Policy. Additionally, numerous parts and features have become obsolete and unable to be replaced. Staff has determined that a 2024 Freightliner 114SD, Cummins L9N 280 HP Engine, CNG dump truck will serve as an equivalent replacement and is AQMD compliant.
On July 11, 1995, the City Council approved the use of “piggyback” purchasing, which allows the City to place orders against a competitively-awarded public agency contract. The City is
using the cooperative purchasing contract, #060920-NAF with Sourcewell, which allows the City to take advantage of an existing competitive process. This contract, which was awarded on August 3, 2020, was competitively solicited through a nationwide bid process and is valid through 2024.
While the vast majority of the City's fleet is procured locally, specialized heavy-duty trucks are usually unavailable. Staff has confirmed that there are no local vendors that provide this type of vehicle due to the customization and specific features required. After performing a cost analysis and reviewing commercial list pricing for comparable vehicles from other sources, it has been determined that the Sourcewell cooperative purchasing contract with National Auto Fleet Group provides competitive pricing, quality service, and offers the best value to the City. Using the cooperative purchasing contract results in a total sale price of $237,659, inclusive of tax and delivery.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account 2304504-520103 (Gas Tax) to support the recommended action.
ATTACHMENTS
National Auto Fleet Contract 060920 (available in the City Clerk's Reading File) RFP and Addenda-060920 Chassis 4-8 (available in the City Clerk's Reading File) Sourcewell Quote ID#2266HD (R1) (available in the City Clerk's Reading File)