Agenda Item: 9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 11, 2023
SUBJECT: SANTA CLARITA ROLLER SKATING RINK, PROJECT P3034 -
DESIGN CONTRACT MODIFICATIONS AND
CONSTRUCTABILITY REVIEW CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Extend the current contract and authorize an increased expenditure authority for the design services for the Santa Clarita Roller Skating Rink, Project P3034, with Anil Verma Associates, Inc., in the amount of $508,746 and authorize a contingency in the amount of $50,874, for a total additional contract amount not to exceed $559,620.
2. Award a contract for constructability review to RP Development Services in the amount of $249,859 and authorize a contingency in the amount of $24,985, for a total contract amount not to exceed $274,844.
3. Authorize the transfer of project savings in the amount of $1,000,000 to Santa Clarita Roller Rink, Project P3034, expenditure account P3034723-516101 from the following accounts:
• $550,000 in Facilities Fund (Fund 723) from expenditure account F3024723-516101, Santa Clarita Sports Complex Buildout; and
• $450,000 in Facilities Fund (Fund 723) from expenditure account F3020723-516101, Canyon Country Community Center.
4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
On April 12, 2022, the City Council awarded the Santa Clarita Roller Skating Rink (Rink) design contract for a total amount not to exceed $356,180 to Anil Verma Associates, Inc., (Anil Verma).
Anil Verma was selected through a Request for Proposal (RFP) process and is the architect of record for this project. The project will be located at the Santa Clarita Sports Complex, adjacent to the gymnasium, and supports the Building and Creating Community theme of the City of Santa Clarita’s (City) five-year strategic plan, Santa Clarita 2025.
Since the award of the design services contract, the proposed concept design for the Rink has been modified from a single-story open-sided facility to a fully-enclosed multi-use facility to better meet the community’s needs. Along with the roller-skating rink, the updated design features will include a basketball court, pickleball courts, volleyball court, spectator seating, an audio/disc jockey booth with a sound and light system, and a designated area for special events.
The final amenities will be determined through a public outreach process.
In order to accommodate the revised design, it is recommended that the existing design contract amount with Anil Verma be increased by a total of $559,620, including contingency. This increase will allow Anil Verma to design and provide the required contract documents for a fully-enclosed facility. The requested contingency will cover the costs of unforeseen design constraints and account for potential design modifications requested by the City, and other permitting agencies, during the design of the project.
Constructability Review Services
In January 2023, the City conducted a formal RFP process to solicit proposals from qualified firms to provide staff augmentation services on an as-needed basis to support the City’s Capital Improvement Projects division. The RFP responses were reviewed and evaluated based on each firm’s ability to meet the specific needs of the City. The RFP was downloaded by 92 companies and seven responses were received. Of those, the City awarded as-needed contracts to six consultants: MNS Engineers, Inc., Ghirardelli Associates, Inc., Hunsaker & Associates Los Angeles, Inc., RP Development Services, Transtech Engineers, Inc., and Interwest Consulting Group, Inc.
On March 10, 2023, staff requested proposals for constructability review and construction management services from the aforementioned consultants and received one response on March 24, 2023. Staff reviewed the proposal and, based on their evaluations, scored the firm on a 100-point scale as follows:
Rank Company Location Score
1. RP Development Services Camarillo, CA 94
The scoring system was based on the following criteria: an understanding of the scope and approach to the required work and key development tasks, the consultant’s experience with similar projects, qualifications of the consultant and their resources, and organization of the proposal.
RP Development Services demonstrated an in-depth understanding of the project needs and provided a detailed scope of work and approach to the project. They analyzed the project and identified key factors that will need to be addressed in the design and construction of the project.
Based on their experience with similar projects, and the completeness of their proposal for this project, staff recommends awarding a professional services contract for constructability review to RP Development Services.
The requested contingency will cover the costs of unforeseen issues or additional needs that may occur as the project progresses from design to construction.
The additional requested appropriations will cover fees and services associated with the project such as agencies review fees, surveying, soil investigations, and staff time.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available in expenditure account P3034228-516101 (American Rescue Plan Act Fund) and P3034723-516101 (Facilities Fund) to support the recommended contract and project administrative costs.
ATTACHMENTS
Location Map
Proposal for Anil Verma Associates, Inc. (available in the City Clerk's Reading File) Proposal for RP Development Services (available in the City Clerk's Reading File)