Agenda Item: 16
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: April 11, 2023
SUBJECT: VALENCIA GLEN AQUATICS BUILDING - EMERGENCY REPAIR DEPARTMENT: Neighborhood Services
PRESENTER: Jerrid McKenna
RECOMMENDED ACTION
City Council:
1. Ratify the City Manager’s emergency declaration.
2. Authorize the City Manager or designee to execute all contracts and associated documents, and execute all documents subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) operates and programs six aquatic facilities, which include five community pools and the Aquatic Center. In February 2023, the City experienced unprecedented severe winter storms causing damage within the City, specifically to the Valencia Glen Park Aquatics Building (Valencia Glen) and associated aquatics equipment, creating conditions of extreme peril to the safety of persons and property. Following the event, City staff evaluated the damages to the building and equipment, reporting that the damages were beyond the control of the City's services, personnel, and equipment.
Staff has identified several needed repairs due to this natural disaster, various damages including the block wall, concrete curb, the railing in the pool pump pit, and the concrete panels located in the walkway outside of the building. With over 5,000 anticipated visits during summer programming at this location, it is essential to hire a contractor in a timely manner to ensure the continuity of programming for families who rely on City aquatics.
Due to the high demand to expedite the needed repairs, it is imperative that the City solicit bids outside of the standard invitation to bid (ITB) process outlined in the City’s Purchasing Policy.
Typically, an ITB involves a two to three-month process before a contract is recommended for award. Section 22050 of the California Public Contract Code (Code) and the City’s Municipal
Code establish the process in which the City may enact emergency procurement steps outside of standard bidding requirements.
Section 2.40.060 of the Santa Clarita Municipal Code provides that in the event of an emergency, the City Manager has the authority to repair or replace a public facility and procure the necessary equipment, services, and supplies for emergency purposes without giving notice for bids.
The Code empowers the City Manager to proclaim the existence of a local emergency while the City Council is not in session and requires the City Council to ratify the proclamation. The City Manager, serving as the Director of Emergency Services, recognized the existence of a local emergency following the damage to City property and upon determining the broad extent of the damage. Staff recommends that the City Council ratify this decision, at which point staff will immediately begin working with contractors to complete this project and open the facility in time for summer programming. Additionally, per the Code in Section 22050, staff will continue to provide the Council with updates on the emergency action until project completion.
From a fiscal impact perspective, the City filed a property damage claim for the damage incurred and will be reimbursed for all repair costs, less the City’s $10,000 deductible.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, adequate funds will be available to support the $10,000 deductible in the Risk Claims Account 7212306-515102.
ATTACHMENTS
Resolution-Emergency Procurement